Work specifications.docx

SPECIFICATIONS

FOR

MAINTENANCE OF HEATING SYSTEM AND THE HEATING/AIR CONDITIONING SYSTEMS FOR

ARMSTRONG COUNTY

Preventive/corrective maintenance for heating and air conditioning units located within Armstrong County.

This contract is for preventive and corrective maintenance for the rooftop heating and air conditioning unit at the Kittanning Maintenance Office, wash bays heating maintenance located at the Kiski stockpile and at the main shed, and Snyderville heating maintenance located at the Snyderville stockpile.

Contact Armstrong County Equipment Manager, Les Fiscus, at 724-543-0117, prior to reporting to job site. All emergency repairs must be authorized by Les Fiscus, County Equipment Manager, or an authorized Department employee.

Initial maintenance visit shall consist of inspection of performance of the following:

Oil and/or grease where needed Check/change filters Check belts Check all fans and exhaust system

** Initial visit for inspection must be completed no later than December 10th of the first year and no later than September 15th of the remaining contracted years.

If any parts or repairs are needed, a written estimate for the cost of repairs, including labor, must be submitted to the Equipment Manager for approval prior to beginning repair(s).

In an emergency (no heat) in the building at night or weekends, the approval to call the contractor must come from authorized building personnel only. Caller’s name must appear on billing. Contractor must dispatch a service man to the building immediately. The contractor must provide a 24-hour emergency service at all time.

Regular hours are Monday through Friday, except Holidays, between the hours of 8:00 AM and 4:00 PM.

Emergency hours are Monday through Friday between the hours of 4:00 PM and 8:00 AM, Saturdays, Sundays and holidays.

The purchase order created from this solicitation will have an additional line item added for parts and miscellaneous allowance in the amount of $4000.00. Vendor is required to submit itemized invoices for the cost of parts.

The validity period of the initial purchase order will be December 1, 2020 through June 30, 2021, with the option of three (3) one-year renewals upon mutual consent of both parties.

Validity start date: December 1, 2020 Validity end date: June 30, 2021

Call-out periods, including renewals:

Initial period: December 1, 2020 through June 30, 2021 Renewal one: July 1, 2021 through June 30, 2022 Renewal two: July 1, 2022 through June 30, 2023 Renewal three: July 1, 2023 through June 30, 2024

Bids must be submitted electronically via www.emarketplace.state.pa.gov portal.