woodbridge Exempt Services.pdf

NOTICE OF RFP

The Township of Woodbridge, County of Middlesex is soliciting proposals through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq.

Sealed RFP responses will be received by the Purchasing Agent on or by November 20, 2026 at 10:00 AM in the Purchasing Department, Township of Woodbridge, 1 Main Street, Woodbridge, NJ 07095 at which time and place responses will be opened for:

SMALL BUSINESS DIRECT INSTALL (SBDI) CONTRACTOR(S) FOR

COMMERCIAL ENERGY EFFICIENCY OUTREACH CAMPAIGN

RFP #: RFP-001-2026

Specifications and instructions may be obtained at the Purchasing Office or on BidNet Direct at www.bidnetdirect.com/new-jersey/twpwoodbridge. We are storing all responses electronically; therefore submit all pages of the response on a flash drive in addition to the printed copies.

* RFP Addenda will be issued on BidNet Direct. Therefore, interested respondents should check BidNet Direct from now through RFP opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents shall comply with the requirements of P.L. 1975 C127 (N.J.A.C. 17:27et seq.)

Jennifer Burns, QPA Date Posted to Web: 10/19/2026

TOWNSHIP OF WOODBRIDGE, COUNTY OF MIDDLESEX

1 Main Street, Woodbridge, NJ 07095

MUNICIPAL BUILDING

Woodbridge, NJ 07095

PURCHASING DEPARTMENT

Jennifer Burns

Purchasing Agent, QPA

PHONE: (732) 726-2335

Email: Jennifer.Burns@twp.woodbridge.nj.us

1. Introduction

This RFP is to select one or more utility-approved Small Business Direct Install (SBDI) contractors to be featured in the Township of Woodbridge, County of Middlesex commercial energy efficiency outreach campaign, through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. The Township will not compensate the selected contractor(s) (see Sections 2.6 and 2.19).

2. Administrative Conditions and Requirements

The following items express the administrative conditions and requirements of this RFP.

Together with the other RFP sections, they will apply to the RFP process, the subsequent contract, and project production. Any proposed change, modification, or exception to these conditions and requirements may be the basis for the Township of Woodbridge, County of Middlesex, hereinafter referred to as owner, to determine the proposal as non-responsive to the RFP and will be a factor in the determination of an award of a contract. The contents of the proposal of the successful Respondent, as accepted by the owner, will become part of any contract awarded as a result of this RFP.

2.1 Schedule

Release of RFP October 19, 2026 Questions Due November 13, 2026 4:00PM Proposal Due Date November 20, 2026 10:00AM Evaluation Completed December 2026 Municipal Council Action January 2027 Contract Execution and Project Initiation January 2027

2.2 Proposal Submission Information

Submission Date and Time:

DATE, November 20, 2026 10:00AM

One (1) Original five (5) copies

The Township is storing all responses electronically; therefore submit all pages of the response on a flash drive in addition to the printed copies.

Submission Office:

Office of the Purchasing Agent Township of Woodbridge 1 Main Street Woodbridge, N.J. 07095

Clearly mark the submittal package with the title of this solicitation and the name of the responding firm, addressed to the Purchasing Agent. The original proposal shall be marked to distinguish it from the 5 copies.

Only those responses received prior to or on the submission date will be considered. Responses delivered before the submission date and time specified above may be withdrawn upon written application of the respondent who shall be required to produce evidence showing that the individual is or represents the principal or principals involved in the proposal. After the submission date and time specified above, responses must remain firm for a period of sixty (60) days.

2.3 Using Department

Township of Woodbridge Purchasing Department 1 Main Street, Woodbridge, NJ 07095 Phone: 732-726-2335

2.4 Township Representative for this Solicitation

Please direct all questions in writing to:

Jennifer Burns, QPA Purchasing Agent Voice: (732) 726-2335 Email: Jennifer.Burns@twp.woodbridge.nj.us

Questions must be received in writing no later than 4:00 PM on Friday, November 13, 2026.

Questions received after that time will not be answered.

2.5 Interpretations and Addenda

Respondents are expected to examine the RFP with care and observe all its requirements. All questions about the meaning or intent of this RFP, all interpretations and clarifications considered necessary by the owner’s representative in response to such comments and questions will be issued by Addenda posted to BidNet Direct and mailed or delivered to all parties recorded as having received the RFP package. Only comments and questions responded to by formal written Addenda will be binding. Oral interpretations, statements or clarifications are without legal effect.

2.6 No Compensation by the Township

The Township will not pay the selected contractor(s) for any services under this RFP. The selected contractor(s) will be compensated solely by the businesses and nonprofit organizations that choose to contract with them for energy-efficiency upgrades through the SBDI program.

The Township will not be responsible for any payment to the contractor or any other party, and each business owner will be solely responsible for payment of its share of the cost of any upgrades installed by the contractor.

2.7 Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the Respondents prior to the issuance of an agreement. The liability of the owner shall be limited to the terms and conditions of the contract.

Respondents will assume responsibility for all costs of preparing and submitting a proposal and of participating in the outreach campaign. No charges of any kind shall be billed to the Township.

2.8 Statutory and Other Requirements

2.8.1 Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree to comply with the non-discrimination provisions and all other laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

2.8.2 Mandatory EEO/Affirmative Action Compliance

No firm shall be issued a contract unless it complies with the EEO/Affirmative Action requirements of P. L. 1975, C. 127 as identified in the documents attached hereto. The form shall be properly executed.

2.8.3 Additional Laws Against Discrimination

Discrimination on the basis of race, creed, color, national origin, nationality, ancestry, age, sex (including pregnancy), familial status, marital status, domestic partnership or civil union status, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, mental or physical disability, or perceived disability in contracting for the delivery of services is prohibited. Respondents are required to read the following laws and agree that the provisions of said laws are made part of, and incorporated into the contract. The contractor is obligated to comply with the laws (and any amendments thereto even if enacted after the date of this contract) and contractor agrees to hold the owner harmless for any claims of discrimination. Such laws include but may not be limited to:

• Americans with Disabilities Act of 1990;

• The Age Discrimination in Employment Act of 1967;

• Title VII of the Civil Rights Act of 1964;

• Genetic Information Nondiscrimination Act;

• New Jersey Equal Pay Act;

• New Jersey Civil Union Act.

2.8.4 Statement of Ownership Disclosure

No corporation or partnership shall be awarded any contract for the performance of any work or the furnishing of any goods, unless, with receipt of the proposal of said corporation or partnership, there is submitted to the Township a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten (10) percent or greater interest therein. The Respondent shall complete and submit the form of statement that is included in this RFP.

2.8.5 Non-Collusion Affidavit

The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and submitted with the RFP response.

2.8.6 N.J. BUSINESS REGISTRATION CERTIFICATE P.L. 2009, C.315

Reforms Business Registration Certificate Filing; permits filing prior to award of contracts if not filed with bid. Effective with bids received and contracts awarded after January 18, 2010, this law removes the requirement of the Local Public Contracts Law (N.J.S.A. 40A:11-23.2) that required a bid to be rejected if the respondent failed to include a BRC with their bid, even though it may have been the lowest responsible bid. The law now allows the BRC to be filed any time prior to award of the contract and the bidder had to obtain the BRC prior to receipt of bids. This permits the BRC to be required with a bid, or submitted subsequently. If a BRC is required in a bid, but not submitted with the bid, it would be an immaterial defect; curable by being filed prior to award of the contract. A BRC is obtained from the New Jersey Division of Revenue. Information on obtaining a BRC is available on the internet at www.nj.gov/njbgs or by phone at (609) 292-1730.

2.8.7 “Pay to Play” – Notice of Disclosure Requirement – P.L. 2005, Chapter 271, Section 3 Reporting (N.J.S.A. 19:44A – 20.27)

(1) Any business entity that has received $50,000 or more in contracts from government entities in a calendar year is required to file an annual disclosure report with ELEC. The instructions and form are available on the ELEC website.

(2) Annual Disclosures require submission by March 30th of each year covering contracts and contributions for the prior calendar year.

(3) At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

(4) If you have any questions please contact ELEC at:

1-888-313-ELEC (3532) (toll free in NJ) or 609-292-8700

2.8.8 Assign, Sublet or Transfer Any Rights/Interests

Neither the owner nor the Contractor shall assign, sublet, or transfer any rights or interest in this Agreement without the prior written consent of the other party. Unless specifically stated to the contrary, in writing, prior to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing herein shall be construed to give any rights or benefits to anyone other than the owner and the Contractor.

2.8.9 Insurance and Indemnification

If it becomes necessary for the contractor, either as principal or by agent or employee, to enter upon the premises or property of the owner in order to construct, erect, inspect, make delivery or remove property hereunder, the contractor hereby covenants and agrees to take use, provide and make all proper, necessary and sufficient precautions, safeguards, and protection against the occurrence of happenings of any accident, injuries, damages, or hurt to person or property during the course of the work herein covered and be his/her sole responsibility.

The contractor further covenants and agrees to indemnify and save harmless the owner from the payment of all sums of money or any other consideration(s) by reason of any, or all, such accidents, injuries, damages, or hurt that may happen or occur upon or about such work and all fines, penalties and loss incurred for or by reason of the violation of any owner regulation, ordinance or the laws of the State, or the United States while said work is in progress.

The contractor shall maintain sufficient insurance to protect against all claims under Workers Compensation, General Liability and Automobile and shall be subject to approval for adequacy of protection and certificates of such insurance shall be provided.

A. Insurance Requirements:

Worker’s Compensation and Employer’s Liability Insurance This insurance shall be maintained in full force during the life of this contract by the contractor covering all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15- 12(a) and N.J.A.C. 12:235-1.6. Minimum Employer’s Liability $l,000,000.00.

Commercial General Liability Insurance This insurance shall be on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The Township of Woodbridge, its officers, officials, employees, and volunteers are to be covered as additional insureds on the commercial general liability policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations

Automobile Liability Insurance This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with limits of not less than $1,000,000.00 any one person and $1,000,000.00 any one accident for bodily injury and $1,000,000.00 each accident for property damage, shall be maintained in force during the life of this contract by the contractor.

B. Certificates of the Required Insurance

Certificates shall be submitted along with the contract as evidence covering the above insurances in the amounts set forth above. Such coverage shall be with acceptable insurance companies operating on an admitted basis in the State of New Jersey.

Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the owner as an additional insured.

Woodbridge Township will not accept Mutual Limitation of Liability terms.

C. Indemnification Successful respondent shall indemnify and hold harmless the owner from all claims, suits or actions and damages or costs of every name and description to which the owner may be subjected or put by reason of injury to the person or property of another, or the property of the owner, resulting from negligent acts or omissions on the part of the respondent, the respondent’s agents, servants or subcontractors in the delivery of goods and services, or in the performance of the work under the contract.

2.8.10 Confidentiality of Business Information

The contractor shall keep confidential all utility billing data, energy usage information and other non-public information provided by businesses participating in the SBDI program, and shall use such information only to perform energy assessments and upgrades for those businesses and to prepare the reports required by this RFP.

The contractor, by execution of the contract, shall indemnify and hold the Township harmless from any and all liabilities, claims, actions, costs and penalties which may be incurred as the result of the failure of the contractor to protect such information.

2.8.11 Proof of SBDI Program Approval and Licensure

Respondents shall provide proof that they are currently approved as an SBDI contractor by the electric and/or natural gas utility serving the Township (a copy of the participation agreement is sufficient), together with proof of all New Jersey licenses and registrations required to perform the work (for example, Home Improvement Contractor registration and electrical or HVACR licenses), as applicable.

2.8.12 Disclosure of Investment Activities in Iran

P.L. 2012, c.25 prohibits State and local public contracts with persons or entities engaging in certain investment activities in energy or finance sectors of Iran.

2.9 Public Emergency

In the event of a Public Emergency declared at the Local, State or Federal Level, if the Township opts to extend terms and conditions of this RFP, the contractor agrees to extend the terms and conditions of this RFP, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the Township may solicit the goods and/or services from any respondent on this contract.

2.10 Multiple Proposals Not Accepted

More than one proposal from an individual, a firm or partnership, a corporation or association under the same or different names shall not be considered.

2.11 Use of Subcontractors

Respondent may find it advantageous to include subcontractors in their proposal. Such an arrangement is acceptable provided that the relationship between firms is clearly defined and the method of maintaining proper project management and oversight is described within the proposal. The use of subcontractors is left to the discretion of respondent, provided that the criteria of adequate capability in all areas of the scope of work is met. Any subcontractors must be identified in the same manner as the primary contractor.

2.12 Failure to Enter Contract

Should the respondent, to whom the contract is awarded, fail to enter into a contract within ten

(10) days, Sundays and holidays excepted, the owner may then, at its option, accept the proposal of another respondent.

2.13 Commencement of Work

The contractor agrees to commence work after the date of award by the owner and upon notice from the using department.

2.14 Termination of Contract

If, through any cause, the contractor shall fail to fulfill in a timely and proper manner obligations under the Contract or if the contractor violates any requirements of the Contract, the owner shall thereupon have the right to terminate the Contract by giving written notice to the contractor of such termination at least thirty (30) days prior to the proposed effective date of the termination. Such termination shall relieve the owner of any obligation for the balances to the contractor of any sum or sums set forth in the Contract.

The contractor agrees to indemnify and hold the owner harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the Contract by the owner under this provision. In case of default by the contractor, the owner may procure the articles or services from other sources and hold the contractor responsible for any excess cost occasioned thereby.

2.15 Term of Agreement

The term of the agreement shall be twelve (12) months from the date of award, with a minimum commitment by the contractor of six (6) months, and may be extended by mutual written agreement of the Township and the contractor.

2.16 Force Majeure

Neither party shall be responsible for any resulting loss or obligation to fulfill duties as specified in any of the terms or provisions of this Agreement if the fulfillment of any term or provision of this Agreement is delayed or prevented by any revolutions, insurrections, riots, wars, acts of enemies, national emergencies, strikes, floods, fires, acts of God, or by any cause not within the control of the party whose performance is interfered with which by the exercise of reasonable diligence such party is unable to prevent. Additionally, if the fulfillment of any of the terms and provisions of this Agreement is delayed or prevented by any court order, or action or injunction or other such agreement, this Agreement shall become voidable by the owner by notice to each party.

2.16 The owner and the Contractor each bind themselves and their successors, executors, administrators, heirs and assigns and legal representatives of the other party respecting all covenants and agreements and obligations of this contract.

2.17 The terms of this Agreement shall be construed and interpreted, and all respective rights and duties of the parties shall be governed by the laws of the State of New Jersey.

2.18 Challenge of Specifications

Any respondent who wishes to challenge a specification shall file such challenge in writing with the Purchasing Agent no less than three (3) business days prior to the opening of the RFP's.

Challenges filed after that time shall be considered void and having no impact on the owner or the award of contract.

2.19 Payment

No payment will be made by the Township under any agreement resulting from this RFP. The contractor shall seek payment directly from the business owner for any work performed at a commercial facility. The business owner will be solely responsible for payment of its share of the cost of the upgrades installed by the contractor.

2.20 Non-payment of Penalties and Interest on Overdue Bills

Public funds may be used to pay only for goods delivered or services rendered. Woodbridge Township, Middlesex County will not pay penalties and/or interest on overdue bills. No employee is authorized to sign a letter of credit or any other document that represents a legal commitment on the part of the Township to pay additional fees.

2.21 Ownership of Material

The owner shall retain all of its rights and interest in any and all documents and property both hard copy and digital furnished by the owner to the contractor for the purpose of assisting the contractor in the performance of this contract. All such items shall be returned immediately to the owner at the expiration or termination of the contract or completion of any related services, pursuant thereto, whichever comes first. None of the documents and/or property shall, without the written consent of the owner, be disclosed to others or used by the contractor or permitted by the contractor to be used by their parties at any time except in the performance of the resulting contract.

All energy assessment reports, scopes of work and related information prepared by the contractor for a business shall be the property of that business, and the contractor shall not retain any proprietary interest, ownership or control over such reports. All periodic reports, data and materials prepared for the Township under this RFP shall belong to the Township.

2.22 Source of Specifications/RFP Packages

Official Municipal Request for Proposal (RFP) packages for routine goods and services are available from www.bidnetdirect.com/new-jersey/twpwoodbridge at no cost to the prospective respondents. All addenda are posted on this site. Potential respondents are cautioned that they are responding at their own risk if a third party supplied the specifications that may or may not be complete. The owner is not responsible for third party supplied RFP documents.

2.23 Altering Official Document

Respondents shall not write in any margins or alter the official content of Woodbridge Township RFP document.

2.24 W-9

Successful bidder/respondent shall complete W-9 Form and submit to Purchasing prior to contract award. The form is available at the following link: http://www.irs.gov/pub/irs-pdf/fw9.pdf

2.25 Conflict of Interest

Respondents must disclose any potential conflict of interest that they or any member of their firm may have in performing the services. If no such conflict exists, the respondent shall include the following certification in its proposal: “I hereby certify that I have reviewed the work currently being pursued by my office, and I certify that neither I nor my firm has a conflict of interest with the Township of Woodbridge. I further certify that there is no business, family, or personal relationship between me or my firm and any official or employee of the Township of Woodbridge.”

2.26 Limited Endorsement

Selection as a featured SBDI contractor does not constitute an endorsement or guarantee of the contractor’s work by the Township of Woodbridge, County of Middlesex. The contractor may refer to its participation in the Township’s outreach campaign only in materials approved in advance by the Township.

2.27 Business Choice

Each energy assessment report shall prominently state that, while the contractor may provide pricing estimates, the business is encouraged to get at least three price estimates before selecting a contractor, and that the business is not required to do all of the energy conservation measures listed in the assessment. The contractor shall not require any business to select the contractor or any particular product.

2.28 Open Public Records Act

Respondents are hereby advised that their responses may be subject to dissemination under the Open Public Records Act (“OPRA”) or the common law right of access.

3. SCOPE OF WORK (SOW)

INTENT

The Township of Woodbridge is seeking one or more utility-approved Small Business Direct Install (SBDI) contractors to be featured in a Township-wide outreach campaign encouraging small and medium-sized businesses and nonprofit organizations (such as houses of worship, health clinics, food banks and senior centers) to participate in the SBDI program.

SBDI is available to existing commercial facilities with an average annual peak electric demand below 200 kW. The program begins with a free, no-obligation energy assessment by a utility-approved contractor, and pays up to 70% of the cost of eligible energy-saving upgrades (up to 80% for businesses located in Urban Enterprise Zones).

The Township’s goal is to have 5% of commercial facilities assessed between December 2026 and May 2027.

3.1 General Requirements

• Currently approved SBDI contractor in the SBDI program of electric utility serving the Township.

• Prior experience with commercial energy assessments and completed SBDI projects in New Jersey, including a list of projects completed within the last five (5) years with references and completion certificates, if available.

• Capacity to perform the work at varying participation rates, with a goal of at least 300 facilities assessed in twelve (12) months.

• Insurance coverage as required in Section 2.8.9.

• Commitment to the Township for a minimum of six (6) months.

3.2 DETAIL REQUIREMENTS

For each participating business, the selected contractor shall:

A. Pre-assessment guidance: Help the business locate the billing information needed for its SBDI application, including the most recent fourteen

(14) months of electric and natural gas bills showing that the business has occupied the building and that its average annual peak electric demand is below 200 kW.

B. Energy assessment: Conduct a free, no-obligation energy assessment of the facility covering lighting, HVAC, refrigeration and other eligible equipment, including building electrification upgrades (such as heat pumps) that use available NJCEP and/or utility incentives, and provide an assessment report and initial Scope of Work (SOW) listing recommended upgrades, estimated costs and available incentives.

C. Final SOW: Once the business has chosen the upgrades it wants, provide a final

SOW listing those upgrades, their total cost, the incentives available and the cost to be paid by the business.

D. Contract and installation: If the business selects the contractor, sign a contract with the business, handle the paperwork with PSE&G, and install the energy-saving upgrades as described in the final SOW.

E. Outreach campaign support: Work with Township staff, the green team and utility staff on the outreach plan; coordinate events and workshops for businesses (for example, Chamber of Commerce events); cover some or all of the cost of direct mailings to businesses; and follow up on leads generated by the campaign.

F. Periodic reporting: Provide periodic reports to the Township on all energy assessments performed and all upgrades completed at commercial facilities in the Township.

The Township is not responsible for and does not guarantee any of the contractor’s work. If a business hires the contractor following an energy assessment, the contractor will be responsible for all of the business’s claims, damages and losses related to that work.

4. Proposal Requirements

Qualification Statement and Proposal

Respondents are requested to submit a Qualification Statement and Proposal. The Qualification Statement and Proposal must contain all requirements of the RFP and the following information.

1. A statement that your firm is interested in being a featured SBDI contractor in the Township’s commercial energy efficiency outreach campaign.

2. The address of the office from which the work will be performed.

3. The name and qualifications of the project leader who will be the point of contact for businesses and nonprofits in the Township, and of the other team members assigned, with a staffing plan showing each person’s role.

4. A narrative describing your firm’s experience with the SBDI program in New Jersey and your proposed implementation plan, including the measures evaluated during the energy assessment (including building electrification measures such as heat pumps), your installation plan and timeframe, and a proposed schedule of activities.

5. A sample energy assessment report and a template Scope of Work (SOW) showing recommended upgrades, total cost, modeled energy and cost savings, estimated incentives and final cost to the business owner.

6. The percentage of commercial properties in the Township your firm proposes to serve during its commitment, the duration of that commitment (minimum six months), and your ability to scale up.

7. Your proposed contributions to the outreach campaign, such as helping prepare the outreach plan, coordinating events and workshops, covering direct mailing costs and following up on leads.

8. A summary of anticipated hurdles, disclosure of any potential conflicts of interest, and proof of SBDI program participation.

Resumes of key personnel must be submitted along with your firms’ proposals. Each resume shall be a maximum of two, single sided, 8 ½ “x 11” sheets in length and must highlight education, professional credentials, and work performance on projects similar to that described in this RFP. A resume of the project manager, as well as the resume(s) of key technical staff must be included.

Qualification Statements and Proposals will be reviewed and evaluated by staff from Woodbridge Township.

5. Evaluation, Review and Selection Process

5.1 Proposals to Remain Subject to Acceptance

RFP responses shall remain open for a period of sixty (60) calendar days from the stated submittal date. The owner will either award the Contract within the applicable time period or reject all proposals.

The owner may extend the decision to award or reject all proposals beyond the sixty (60) calendar days when the proposals of any respondents who consent thereto may, at the request of the owner, be held for consideration for such longer period as may be agreed.

5.2 Rejection of Proposals

The owner reserves the right to reject any or all proposals, or to reject any proposals if the evidence submitted by, or investigation of such respondent fails to satisfy the owner that such respondent is properly qualified to carry out the obligations of the RFP and to complete the work contemplated therein. The owner reserves the right to waive any minor informality in the RFP.

5.3 Evaluation Process

An evaluation team will review all proposals to determine if they satisfy the Proposal Requirements, determine if a proposal should be rejected and evaluate the proposals based upon the Evaluation Criteria. The highest-ranking respondent will then be recommended to the governing body for award of contract, based on the evaluation criteria below.

5.4 Evaluation Criteria

The criterion considered in the evaluation of each proposal follows. The arrangement of the criteria is not meant to imply order of importance in the selection process. All criteria will be used to select the successful respondent. The respondent may be requested to clarify elements of the proposal.

5.4.1 Understanding of the Requested Work

The proposals will be evaluated for general compliance with instructions and requests issued in the RFP. Non-compliance with significant instructions shall be grounds for disqualification of proposals.

5.4.2 Knowledge and Technical Competence

This includes the ability of the respondent to perform all of the tasks and fulfill adequately the stated requirements.

5.4.2.a. Management, Experience and Personnel Qualifications

Expertise of the firm shall be demonstrated by past contract successes providing government or other agencies with similar services. The respondent will be evaluated on knowledge, experience, prior collaboration and successful completion of projects/services similar to that requested in this RFP. In additional to relevant experience, respondents shall provide personnel qualifications in the Proposal.

5.4.3 Ability to Complete the Services in a Timely Manner

This is based on the estimated duration of the tasks and the respondent’s ability to accomplish these tasks as stated.

5.4.4 Outreach Campaign Contributions and Program Commitment

Proposals will be evaluated on the contractor’s participation in the utility SBDI program; its proposed contributions to the Township’s outreach campaign; the percentage of commercial properties proposed to be served and the duration of its commitment (minimum six months); the breadth of measures covered in the energy assessment, including building electrification; references; location and availability; and insurance coverage.

5.5 Compensation

The Township will not compensate the selected contractor(s). The contractor will be paid only by the businesses that choose to contract with it for upgrades, as described in Sections 2.6 and 2.19.

5.6 Notice of Award

The successful respondent will be notified of the award of contract upon a favorable decision by the respective Board. The Purchasing Agent may then send a Purchase Order/Voucher to the contractor.

EXCEPTIONS

(IF NONE SO STATE)

USE ADDITIONAL SHEET IF NECESSARY

WOODBRIDGE TOWNSHIP, COUNTY OF MIDDLESEX

RFP DOCUMENT CHECKLIST

Required With

Response

Read, Signed & Submitted Respondent’s

Initial

A. FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR

REJECTION OF RFP

Statement of Ownership Disclosure Non-Collusion Affidavit Required Evidence EEO/Affirmative Action Regulations Certificate or Questionnaire License(s) or Certification(s) Required by the Specifications Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued) Three (3) references for similar projects Qualification Statement Sample Assessment Report and SOW Template

Key Personnel Information

Other:

B. MANDATORY ITEM(S), REQUIRED NO LATER THAN TIME PERIOD

INDICATED

New Jersey Business Registration Certificate – Respondent must possess a certificate at time of RFP due date.

Letter of Qualification & Letter of Intent flash drive with PDF of RFP along with Printed Copies Certificates of the Required Insurance naming Township Additionally Insured Due at time a contract is awarded

Proof of Utility SBDI Contractor Approval Disclosure of Activities in Iran Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

Required Evidence EEO/Affirmative Action Regulations Certificate or Questionnaire

C. READ ONLY

Americans With Disability Act of 1990 Language

This checklist is provided for respondent’s use in assuring compliance with required documentation; however, it does not necessarily include all specifications requirements and does not relieve the respondent of the need to read and comply with the specifications.

Name of Respondent: Date:

By Authorized Representative:

Signature:

Print Name & Title:

PROPOSAL SIGNATURE PAGE

SBDI CONTRACTOR(S) – COMMERCIAL ENERGY EFFICIENCY OUTREACH

TO THE WOODBRIDGE TOWNSHIP MUNICIPAL COUNCIL:

The undersigned declares that he/she has read the Notice, Instructions, Affidavits and Scope of Services attached, that he/she has determined the conditions affecting the proposal and agrees, if this proposal is accepted, to furnish and deliver services per the following:

NO FEE – THE TOWNSHIP WILL NOT COMPENSATE THE

CONTRACTOR

(Corporate)

The undersigned is a (Partnership) under the laws of the State of _______________________________ having its (Individual) principal office at

Company Federal I.D. # or last 4 digits Social Security #

Address

Signature of Authorized Agent Type or Print Name

Telephone Number Date

Fax Number Email Address

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions.

Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV) Non-Profit Corporation (skip Parts II and III, execute certification in Part IV) For-Profit Corporation (any type) Limited Liability Company (LLC) Partnership Limited Partnership Limited Liability Partnership (LLP) Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Home Address (for Individuals) or Business Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Home Address (for Individuals) or Business Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the <Township of Woodbridge> is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with <Township of Woodbridge> to notify the <Township of Woodbridge> in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the <Township of Woodbridge> to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

NON-COLLUSION AFFIDAVIT

State of _____________ County of _____________ ss:

I, _____________________________ of the City of _____________________________ in the County of _____________________ and State of _________________________ of full age, being duly sworn according to law on my oath depose and say that:

I am _________________________ of the firm of _______________________________ (Title or position) (Name of firm) the bidder making this Proposal for the above named project, and that I executed the said proposal with full authority so to do; that said bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the Township of Woodbridge, County of Middlesex relies upon the truth of the statements contained in said proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide employees or bona fide established commercial or selling agencies maintained by_________________________________.

(name of contractor) (N.J.S.A. 52:34-15)

Subscribed and sworn to before me this _______day of ___________, _______. _____ Signature

( Type or print name of affiant under signature) Notary public of

My Commission expires _______________.

EEO/AFFIRMATIVE ACTION COMPLIANCE NOTICE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

All successful bidders/respondents are required to submit evidence of appropriate affirmative action compliance to the Township and Division of Public Contracts Equal Employment Opportunity Compliance. During a review, Division representatives will review the Township files to determine whether the affirmative action evidence has been submitted by the vendor/contractor. Specifically, each vendor/contractor shall submit to the Township, prior to execution of the contract, one of the following documents:

Goods and General Service Vendors

1. Letter of Federal Approval indicating that the vendor is under an existing Federally approved or sanctioned affirmative action program. A copy of the approval letter is to be provided by the vendor to the Township and the Division. This approval letter is valid for one year from the date of issuance.

Do you have a federally-approved or sanctioned EEO/AA program? Yes No If yes, please submit a photostatic copy of such approval.

2. A Certificate of Employee Information Report (hereafter “Certificate”), issued in accordance with N.J.A.C.

17:27-1.1 et seq. The vendor must provide a copy of the Certificate to the Township as evidence of its compliance with the regulations. The Certificate represents the review and approval of the vendor’s Employee Information Report, Form AA-302 by the Division. The period of validity of the Certificate is indicated on its face. Certificates must be renewed prior to their expiration date in order to remain valid.

Do you have a State Certificate of Employee Information Report Approval? Yes No If yes, please submit a photostatic copy of such approval.

3. The successful vendor shall complete an Initial Employee Report, Form AA-302 and submit it to the Division with $150.00 Fee and forward a copy of the Form to the Township. Upon submission and review by the Division, this report shall constitute evidence of compliance with the regulations. Prior to execution of the contract, the EEO/AA evidence must be submitted.

The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) on the Division website www.state.nj.us/treasury/contract_compliance.

The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.

The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

COMPANY: ____________________________ SIGNATURE: __________________________

PRINT NAME:__________________________TITLE: ________________________________

DATE: __________________

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127) N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following:

employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A.

10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted township employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval

Certificate of Employee Information Report

Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at ww.state.nj.us/treasury/contract_compliance).

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the…