Wolf Point Area Epoxy Paint Striping.docx

WOLF POINT AREA EPOXY PAINT STRIPING SPECIFICATIONS

CONTRACT INFORMATION

TABLE 1

SPECIFICATIONS FOR WORK:

Contractor will provide all labor, materials, equipment, traffic control and incidentals necessary to apply epoxy pavement markings per contract information. Contractor shall replace the existing stripes in kind unless otherwise directed by the Maintenance Chief.

Where centerline rumble strips are present, the surface of the rumble strip will have a grind per Table 1, Section 1.0 Contract Information. The bottom portion of the rumble strip will be cleaned, dry, and free of debris prior to striping application. Contractor will not be allowed to use water blasting to clean.

If current words and/or symbols have shadowing, the shadowing must be completely removed and replaced with words and or symbols that conform to current detailed drawings. Shadowing is defined as a word/ and or symbol having multiple visible letter(s) from previous applications. Removal will be by heavy grind or by a method approved in writing by the Maintenance Chief or their designee. Acceptance of any words and/or symbols that do not conform to current detailed drawings must be approved in advance, in writing by the Maintenance Chief or their designee.

**Are there any ADA requirements associated with this project? |_| Yes |_| No

**Is this, or any part of this project on a reservation? |_| Yes |_| No

If Yes, which reservation? FORT PECK

**Will the Contractor be required to perform night work? |_| Yes |_| No

DESIGNATED CONTRACT DATE:

WORK CANNOT BEGIN UNTIL AFTER: JULY 1, 2023

WORK IS REQUIRED TO BE COMPLETED ON OR BEFORE: OCTOBER 6, 2023

QUANTITY WORKSHEET

Measure Quantity

4” Stripe – White

4” Stripe – Yellow

Gallon

1,528.0

Symbols/Words

S.F.

20,469.0

Yellow Curb Marking

L.F.

23,727.0

NOTE: Quantities are estimated. The above Quantity Worksheet is for informational purposes only. Bids are required to be submitted through eMACS on the Items tab. Bids not submitted on the eMACS Items tab will be disqualified. Neither Mobilization nor Traffic Control is a separate pay item; associated costs are considered incidental to state pay items.

EPOXY PAVEMENT MARKING MATERIAL SPECIFICATIONS (Revised 2-10-16)

1.1. DESCRIPTION

This work consists of furnishing surface preparation and applying epoxy pavement lines, words and symbols shown in this contract or as directed in writing by the Maintenance Chief.

1.2. CONTRACT AUTHORITY

The Procurement Services Section Supervisor will be the contract authority and a Maintenance Chief and/or District Administrator will administer the contract.

1.3. STANDARD SPECIFICATIONS

All references to the "Standard Specifications" shall be the Department's book entitled "Standard Specifications for Road and Bridge Construction", 2020 edition, as amended by current supplemental specifications. Current supplemental specifications may be obtained at the following web site: http://www.mdt.mt.gov/business/contracting/standard_specs.shtml

1.3.1. The following Standard Specifications Sections apply in their entirety:

a. Section 101

b. Section 107

c. Section 208

1.3.2. The following Standard Specifications Articles apply in their entirety:

a. 102.02, 102.04, 102.05, 102.06 and 102.13

b. 104.01, 104.02

c. 105.01, 105.04, 105.07, 105.09, 105.10 and 105.11

d. 108.01, 108.04, 108.05, 108.06, 108.07, 108.09 and 108.10

f. 109.01

g. 620.02

h. 714.06, 714.08

1.3.3. The following portions of Standard Specification Articles shall apply:

a. 104.05.2

d. 105.12 (reference to 105.03 is to 105.03.1 only)

e. 108.07.4(A) and 108.07.5(1st paragraph),

f. 108.08 (with reference to table 108-1 only),

g. 618.03.1, 618.03.2, 618.03.3, 618.03.4, 618.03.5, 618.03.12, 618.03.14 and 618.03.15

h. 620.01, 620.03.1, 620.03.2, 620.03.3, 620.03.9 and 620.04.7 (last paragraph)

1.4. ADDITIONAL WORK

Additional work is considered to be any work outside the scope of the designated route or beginning and ending mileposts that are outlined in this contract.

1.4.1. Any additional work performed under this provision shall be the same type of work for which the contract was awarded and will only apply if the Contractor is set up and operational. Subsequently, no additional compensation for the bid items "mobilization" and “traffic control” will be allowed. The additional work provision will not apply if the Contractor has to be mobilized to a new location.

1.4.2. The Maintenance Chief reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the Contract nor release the surety, and the Contractor agrees to perform the work as altered.

If additional work or changes in quantity significantly change the scope of work, an adjustment will be made to the contract. A significant change is defined as an increase in excess of 125% or a decrease below 75% of the original contract quantity item. Any adjustment for an increase in quantity shall apply only to that portion in excess of 125% of the original contract item quantity, or in case of a decrease below 75%, to the actual amount of work performed.

1.4.3. Payment for work under this provision will be at the unit price bid for work for which the contract was awarded. Any additional work must connect with either end of each specified project site. Any additional work must be for the same type as specified in the original contract.

1.4.4. Additional work can only be performed after prior approval of the Helena Maintenance Division Administrator or the designee and written addenda from the Procurement Services Section. This addenda must be in the form of a Purchase Order Adjustment. The addenda will include the following information:

1.4.4.1. A description of the work to be performed.

1.4.4.2. Additional time adjustments, if any.

1.4.4.3. The cost associated with the additional work only if the additional work cost exceeds the total cost of the original purchase order regardless on a line item increase as they are estimates.

1.5. CONTRACT TIME

1.5.1. Contract time will be determined as follows:

1.5.1.1. Designated Contract Date -- will be the actual calendar date by which all work under the contract shall be completed.

1.5.2. Prior to commencement of work, the Contractor shall submit a written proposed work schedule that accommodates the contract dates to the Maintenance Chief. The Maintenance Chief may request changes to the schedule to best meet the needs of the Department as long as the changes do not impact the sequence of work or designated contract date to the point it changes the terms of the contract as bid. Once the schedule is approved by the Maintenance Chief and concurred with by the Contractor, subsequent changes to the schedule must be approved in writing by both the Maintenance Chief and the Contractor.

1.5.3. If the Contractor is unable to complete the work by the designated contract date for reasons beyond his control, he may request a change to the designated contract date from the Maintenance Chief. Such request shall be in writing and shall state the reasons for the request. The request must be received a minimum of five (5) working days prior to the designated completion date. The Maintenance Chief will review the request and will provide the Contractor with a written response indicating approval, in which case a new designated contract date will be provided, or disapproval with appropriate reasons. If the Contractor disagrees with the assessment of liquidated damages, the Contractor must follow the contract specification entitled “Claims for Adjustments and Disputes”.

A disagreement regarding the assessment of liquidated damages arises when the Contractor receives notice of the assessment.

1.5.4. In the event the Department increases quantities outside the scope of work; additional working days will be added to the contract by using the following formula:

Time Extension in working days = Total additional amount of gallons of paint 880 gallons of paint

WORDS & SYMBOLS

One (1) additional working day will be added for every 1,000 square feet of words & symbols.

It will only be calculated in full days and at no time will it be less than one working day. All calculations will be rounded up to the next full day.

Contract time will not be decreased due to a decrease in quantities

1.5.5. The Contractor shall not work on Saturdays, Sundays or legal holidays observed by the state unless specifically approved in writing by the Maintenance Chief. Requests must be made in writing and received by the Department’s Project Manager by noon of the preceding Wednesday.

1.5.6. The sequence of operations to meet the designated contract date shall be at the Contractor's discretion, unless noted elsewhere in the resulting purchase order. The Maintenance Chief will be given a minimum of 48 hours’ notice prior to commencement of any work.

1.6. SPECIAL PROVISION – NTPEP EPOXY SPECIFICATION - 714.06 EPOXY OR OTHER POLYMERIC TRAFFIC PAINT

Furnish white and yellow epoxy or other polymeric traffic paint that meeting the requirements of Table 714-4. Where the NTPEP method is specified, recorded NTPEP results must be within the specifications shown.

Material must be listed on the current Montana Department of Transportation’s QPL stated in section 620.03.1, as amended by current supplemental specifications. Current supplemental specifications may be obtained at the following web site: http://www.mdt.mt.gov/business/contracting/standard_specs.shtml

TABLE 714-4

EPOXY OR OTHER POLYMERIC TRAFFIC PAINT COMPOSITION

Yellow: ≥15 at 36 months

NTPEP

1.7. CONSTRUCTION REQUIREMENTS

1.7.1. General

Furnish the inspector on site, the Project Manager or the Maintenance Chief, a current manufacturer’s certification before incorporating the material into the project. Do not apply materials that fail to meet the contract specifications. Perform all work during daylight hours only. Obtain the Maintenance Chief or Project Manager’s written approval to apply pavement markings any other time unless otherwise stated under “Specifications for Work”.

1.7.2. Manufacturer’s Application Instructions

Provide the Department a copy of the manufacturer’s instructions for surface preparation and material application at least 24 hours before application work begins. Do not use materials with incomplete or missing instructions.

Include in the instructions:

· Equipment Requirements

· Approved Work Methods and Procedures

· Material Application Range

· Ambient & Surface Temperature Requirements

· Weather Limitations

· Precautions

· All other requirements for successful application and material performance.

1.7.3. Surface and Temperature Requirements

Apply the epoxy pavement marking material when the pavement is dry, and the ambient temperature is 40°F (4.4°C) and rising, or follow the manufacturer’s surface and temperature requirements, whichever is more restrictive.

1.7.4. Surface Preparation

1.7.4.1. All Surfaces. Ensure that all pavements and curbs are free of grease, oil, mud, dust, dirt, grass, loose gravel and other deleterious material, prior to applying pavement markings. During or prior to the Pre-Construction meeting, submit all proposed surface preparation methods. The Maintenance Chief or Project Manager will either approve or reject each method. If a method is rejected, submit an alternative method(s) that meets contract requirements and is approved by the Maintenance Chief or Project Manager.

1.7.4.2. Grinding. Prepare all surfaces having an existing pavement marking by lightly grinding or heavy grinding all lines on the roadway surface. Refer to the Contract Information Table for light and heavy grind locations. Ensure that the surface is free of loose or flaking pavement markings, dust, dirt and grinding residue prior to applying pavement markings. Perform operations in such a manner to minimize and control airborne dust.

On roadways without curbs and gutters, and outside Urban limits, the excess grinding material will be swept off the pavement surface. Alternative methods of grinding material removal must be approved by the Maintenance Chief.

On roadways that have curbs and gutters, and within Urban limits, the Contractor is required to pick up and dispose of all grinding material from the roadway surface prior to applying pavement markings. Waste material becomes the property of the Contractor. This includes all grindings and all removed marking material. The Contractor cannot dispose of, or store, pavement marking removal waste material on Department property. Dispose of waste material according to current applicable solid waste laws and regulations.

1.7.4.2.1. Light grinding is defined as continuous full-width surface abrasion to the existing pavement marking to establish a roughened surface free of loose paint chips, loose seal aggregate and surface impurities.

1.7.4.2.2. Heavy grinding is defined as complete removal of pavement markings (entire pavement marking width) to the top of the pavement surface.

1.7.4.3. Grinding of Words, Symbols and Hash Marks. Clean the surfaces following the paint manufacturer’s recommendations. Remove all scale, dirt, grease, loose paint, and other foreign material by sand blasting with air, high-pressure water or mechanically grinding, sanding, scraping or brushing. Apply one uniform coat of epoxy paint and glass beads the same day as grinding.

If current words and/or symbols have shadowing, the shadowing must be completely removed and replaced with words and or symbols that conform to current detailed drawings. Shadowing is defined as a word/ and or symbol having multiple visible letter(s) from previous applications. Removal will be by heavy grind or by a method approved in writing by the Maintenance Chief or their designee. Acceptance of any words and/or symbols that do not conform to current detailed drawings must be approved in advance, in writing by the Maintenance Chief or their designee.

1.7.4.4. Yellow Curb Marking. Prior to application, clean the surfaces following the paint manufacturer’s recommendations. Remove all scale, dirt, grease, loose paint, and other foreign material by sand blasting with air, high-pressure water or mechanically grinding, sanding, scraping, or brushing. All removed and excess pavement marking material is required to be picked up and disposed of prior to striping and the opening of the work zone to public traffic. Waste material becomes the property of the Contractor. Dispose of waste material according to current applicable solid waste laws and regulations.

1.7.4.5. Epoxy Application for Curbs. Apply epoxy to the tops and traffic sides of curbs at restricted parking locations as specified. Apply one uniform coat of epoxy paint to the tops and traffic sides of all island curbs, median curbs, and other similar curbs as shown in the Contract or as directed by the Inspector on site.

1.7.4.6. Reflective Glass Beads on Epoxy Curb. This work is the application of reflective glass beads to yellow curb marking epoxy. Provide reflective glass beads meeting the requirements of Subsection 714.08. Apply at least eight (8) lbs./gallon of glass beads to the top and traffic sides of all island curbs, median curbs, and other similar curbs immediately following the application of the epoxy. Evenly distribute beads across the curb surface.

Glass beads are not measured for payment. Include the cost of the glass beads and application in the unit bid price for Yellow Curb Marking.

1.7.4.7. Concrete Surfaces. Grind the concrete surfaces as specified for asphalt surfaces. For safety reasons, the Contractor is required to pick up excess beads from the roadway.

1.7.4.8. Words, Symbols and Hash Marks. Match the existing pavement marking configuration (stencil) as noted in the Specifications for Work. If Contractor cannot match existing markings, refer to 2.7.4.3. For safety reasons, excess beads must be removed prior to opening to traffic.

1.7.5. Removal Limits Meet the following requirements

1.7.5.1. Grind no more than one (1) inch wider on each side of the existing stripe.

1.7.5.2. Grind no more than four (4) inches from the beginning or end of the existing stripe.

1.7.6. Sequence of Operations

1.7.6.1. Light Grind. For light grind work Contractor must stripe all roads as stated below.

Contractor must stripe all roads within three (3) calendar days after grinding. If the grinding operation is more than three (3) calendar days ahead of the striping operation, the Contractor must provide and install temporary pavement markings at no cost to the Department.

1.7.6.2. Heavy Grind. For heavy grind work Contractor must stripe all roads as stated below

1.7.6.2.1. Centerline

If the new pavement markings are not applied the same day that grinding is performed, then the Contractor must provide and install temporary pavement markings at no cost to the Department.

If the Contractor does not replace the centerline pavement markings the same day grinding was performed, the Department reserves the right to hire another contractor or have Department crews stripe the area at the Contractor’s expense.

1.7.6.2.2. Edge Line

If new pavement markings are not applied within three (3) calendar days of grinding, then the Contractor must provide and install temporary pavement markings at no cost to the Department.

If the Contractor does not replace the edge line pavement markings within three (3) calendar days of grinding, the Department reserves the right to hire another contractor or have Department crews stripe the area at the Contractor’s expense.

1.7.6.2.3. Temporary Pavement Markings

Temporary pavement marking tabs may be offset no more than six inches from the new line. Place three tabs spaced two (2) feet apart, every 40 feet for temporary centerline and lane line markings. Install yellow or white tabs, matching the final line color. All tabs must be removed prior to final pavement marking application.

If a temporary waterborne stripe is applied, a light grind is required prior to placing the epoxy paint.

1.7.6.2.4. Option

If the weather does not permit the Contractor to apply temporary pavement markings, the Contractor will be required to put up signs stating “no center stripe” according to the MUTCD.

1.7.6.3. Pavement Marking Application

Test Stripe. On startup of the first day of pavement marking application, apply a minimum of 1,000 feet of stripe and a maximum of 5,280 feet for each color being applied. The Department will test for thickness, color, and line width. The Department will check striping totalizer vs. Department DMI (Distance Measuring Instrument).

Based on the evaluation results of the test stripe, make necessary adjustments to the striping equipment. Perform other evaluation test stripes when requested.

1.7.6.3.1. Application Instructions

Apply a 20 mil +/- 2 mil (0.508 mm +/- 0.051 mm) thin wet film immediately followed by applying at least 25 lbs./gallon (3kg/L) of glass beads to the epoxy. Mil thickness in excess of 20 will not be paid for. Apply the markings to within + ¼ inch (6 mm) of the specified width.

Match the existing pavement marking configuration unless noted otherwise in the Specifications for Work.

Immediately terminate striping application if the applied stripe(s) are less than 18 mils thick. All pavement marking applications less than 18 mils must be removed and replaced with striping meeting the contract requirements at Contractor expense. All pavement marking applications greater than 22 mils may be subject to remove and replace at Contractor expense. Correct all deficient striping before continuing with the remaining striping work. The Project Manager will identify deficient stripe thickness by comparing the tank quantities measured and used against length, width and application rate of the applied stripe.

Apply enough glass beads to the uncured epoxy so that the beads completely fill the epoxy film from the film-pavement interface to the top surface of the film to the extent that there are loose beads on the surface of the uncured line. Apply Montana Type 2 glass beads at a rate of at least 25 pounds (3 kg) of beads per gallon (liter) of epoxy applied in a manner that provides uniformly retro-reflective lines.

Use only reflective glass beads that meet all of the Department’s requirements and are on the qualified products list (QPL). Glass Beads must meet the requirements for AASHTO M 247 Type 2 beads referenced in the Montana Standard Specifications for Road and Bridge Construction and subsequent supplemental specifications (714.08). The QPL requirements and list can be found at:

http://www.mdt.mt.gov/business/contracting/qpl.shtml

1.7.6.4. Equipment

Application equipment, pump, paint guns and bead applicators must be capable of applying the minimum wet millage and pounds (kilograms) of beads at a speed not more than 10 miles (16 km) per hour. Do not operate above 10 miles (16 km) per hour.

1.7.7. Defective Epoxy Pavement Markings

Epoxy traffic markings, which after application and curing are determined to be defective and not in conformance with the contract specifications, shall be repaired. Repair of defective markings shall be made at the Contractor’s expense and be performed to meet the contract specifications.

If uncured or discolored epoxy is discovered upon inspection. The defective area shall be completely removed and cleaned in accordance with all requirements of Section 4.4., Surface Preparation. The extent of removal shall be the defective area plus any adjacent pavement marking material extending a minimum of 36 inches in any direction.

· Uncured epoxy shall be defined as applied material that fails to cure (dry) prior to project acceptance.

· Discoloration shall be defined as localized areas or patches of brown, grayish or black colored epoxy-marking material prior to project acceptance.

All defective work must be replaced prior to the contract completion date. Failure to replace the defective work by the contract completion date will result in liquidated damages being assessed in the form of a daily charge for each day, except Saturdays, Sundays and legal holidays that exceed the contract completion date or working days. The daily charge will be determined from Table 108-1 of Standard Specification Article 108.08 (that is current on the date of the bid-opening) under Daily Charge. This charge will be deducted from money due the Contractor.

1.7.8. Traffic Control

1.7.8.1. The Contractor will present to the Maintenance Chief for his/her approval, a traffic control plan to include lane closure for words and symbol application, operation on two-lane and multi-lane roads, and the sequence of operations. The traffic control plan must be in accordance with MUTCD and Section 61-8-314, MCA.

1.7.8.2. Any use of “Authorize Vehicle Only” median crossing will not be allowed unless referred to and specified in the approved traffic control plan. If use is approved, their use will only be granted to vehicles with appropriate warning devices.

1.7.8.3. Two-Lane Road: Furnish and operate a shadow vehicle equipped with a truck-mounted attenuator (TMA) meeting the National Cooperative Highway Research Council (NCHRP) 350 standards and appropriate test level. Ensure the Shadow Vehicle follows within 500 feet behind the work vehicle. Equip the Shadow Vehicle with vehicle-mounted sign. Use sign shape and legend appropriate to the type of work. Vehicle-mounted sign to be mounted in a manner so they are not obscured by equipment or supplies. Reference is made to MUTCD Figure 6H-17 and Typical Application 17.

1.7.8.4. Multi- Lane Road: Furnish 2 Shadow Vehicles. Shadow Vehicle 1 follows the work vehicle. Shadow Vehicle 1 must be equipped with an arrow board and truck mounted attenuator (TMA). Ensure Shadow Vehicle 1 follows within 500 feet behind the work vehicle. Shadow Vehicle 2 must follow Shadow Vehicle 1. Shadow Vehicle 2 must be equipped with an arrow board. An appropriate lane closure sign must be placed on Shadow Vehicle 2 so as not to obscure the arrow board. A truck-mounted attenuator (TMA) may be used on Shadow Vehicle 2. Shadow Vehicle 2 travels at a varying distance from the work operation so as to provide adequate sight distance for vehicular traffic approaching form the rear.

When the work vehicle occupies an interior lane (a lane other than the far right or far left) of a directional roadway having a right-shoulder 10 feet or more in width, Shadow Vehicle 2 should drive the right-hand shoulder with a sign indicating that work is taking place in the interior lane. Furnish a shadow vehicle equipped with a truck-mounted attenuator (TMA) meeting the National Cooperative Highway Research Council (NCHRP) 350 standards and appropriate test level.

1.7.8.5. Equip the shadow vehicles with an arrow board facing rear-approaching traffic. Place the arrow board display in the sequential arrow mode (lane shift) on multiple-lane roadways. Place the board in a hazard-warning mode (not displaying the lane shift mode) for two lane two-way roadways.

1.7.8.6. Sign-legends on vehicle-mounted signs to be covered or turned from view when work is not in progress.

1.7.8.7. All flaggers must be certified and carry a Montana observed certification card. Flaggers must present their certification card to the Project Manager prior to the start of work.

1.7.8.8. Include all costs associated with this work in the unit price of other bid items in the Quantity Sheet.

1.8. BASIS OF PAYMENT

Epoxy pavement markings are paid for at the contract unit price per gallon for each line color. Mil thickness in excess of 20 mils will not be paid for. Payment is full compensation for all resources necessary to complete the items of work.

No payment will be made for any route or site that has remove and replace markings until the measures have been corrected.

Epoxy pavement markings for words, symbols and hash marks will be paid for at the contract unit price per square foot.

1.9. SAMPLING AND TESTING

Upon request, the Contractor will provide a MDT witnessed material sample. Sampling and testing will be in accordance with the current section MT-601 of the MDT Material Manual. The Montana Department of Transportation reserves the right to sample materials at any time.

1.10. PRICE REDUCTIONS FOR BEADS OR PAINT THAT DO NOT MEET SPECIFICATIONS

Epoxy paint striping is bid as a complete unit. Penalties will be applied to the entire unit cost based on the following tables. The penalty will apply to all work completed using material from failed lot(s).

MONTANA TYPE 2 BEADS

GRADATION

75.1-77.5 45-47.4 77.6-80.0 42.5-44.9 80.9-82.5 <42.5 >82.5

45.1-47.5 10-12.4 47.6-50.0 7.5-9.9 50.1-52.5 <7.5 >52.5

IMPERFECTIONS

NTPEP EPOXY PAINT SPECIFICATIONS

NO TRACK

COLOR

1.11. PRICE ADJUSTMENTS FOR TOTAL METALS

Materials tested for the total concentration of Antimony, Arsenic, Cadmium, Chromium, Cobalt, Lead, Mercury and Tin and found to have exceeded the specification limits are subject to price adjustments. The price adjustments will be taken according to the following table.

PERCENTAGE OVER THE

SPECIFIED LIMIT

PRICE ADJUSTMENT

1. PARTIAL PAYMENT

Partial payment for work completed and accepted may be made at the discretion of the Maintenance Chief. Partial payment can be made only if there are 2 or more specific locations on an individual contract. No partial payment will be made on any “lump sum” bid items. No payment will be made for any route or site that has remove and replace markings until the measures have been corrected.

1.12.1. Materials Delivered and Stockpiled at Project Site

Materials delivered and stockpiled at the project site or other location approved by the Project Manager may be considered for partial payment, if the following requirements are met:

1.12.1.1. The material meets the contract requirements.

1.12.1.2. The material is a manufactured end product or a fully fabricated product.

1.12.1.3. Material is stored to prevent damage and theft, without obstructing or impeding the traveling public. Department Inspectors must always have access to the inventory sheets and the stockpiles to verify quantities. MDT is not responsible for lost, stolen, or damaged materials.

1.12.1.4. A written request including the quantity for which partial payment is requested, the length of time the material is to be stored, the location for material stored, and sufficient detail to justify the costs. Project Manager shall approve all requests prior to delivery and partial payment.

1.12.1.5. Clearly identify the project number, location, designation, lot or batch number and the entire inventory on these sheets. Keep each project’s stockpiled material separated from stockpiles belonging to other projects. Only use stockpiled material for the designated project.

1.12.1.6. Partial payment made for material on hand does not constitute acceptance of the material.

1.12.1.7. If stored material is lost, stolen, or damaged, the material’s value will be deducted from the subsequent estimate or estimates.

1.12.1.8. Partial payment for stored material, acceptance of the materials to be stored, or approval of the storage method does not relieve the Contractor’s responsibility for all materials and work upon which partial payments have been made or the restoration of any damaged work. The partial payments are not a waiver by the Department of any other contract provisions or of its rights to require fulfillment of all contract terms.

1.12.1.9. Partial payment will be made for the invoice price, or for the manufacturing costs incurred by the Contractor. Partial payment for stockpiled materials will not exceed the contract unit price or the amount justified to the Project Manager. Partial payment will not exceed 30% of the total line-item cost for white and yellow gallons of paint. Maximum partial payment for materials in storage will be based on quantities that will be measured for partial payment. Submit stockpiled materials requests using the same unit of measure as the contract item.

1.12.2. Winter Weather Conditions

1.12.2.1. If the project is not completed (which includes replacement of defective pavement markings) by the required completion date and the Contractor is unable continue striping due to winter weather shutdown, then a partial payment may be made. Any partial payment made at this time will deduct any liquidated damages that accrued prior to the winter shutdown and any anticipated liquidated damages based on the earliest possible spring completion. Partial payments will not be made until the spring schedule has been submitted and approved by the Maintenance Chief.

1.12.2.2. All striping operations will cease on November 16th and cannot commence again until April 15th without the prior written consent of the Maintenance Chief. Liquidated damages will stop on November 16th and restart on April 15th, unless the Contractor has permission to stripe during this time period. If the Contractor has exceeded the required completion date, and stripes during this time, liquidated damages will be charged for days worked.

1.12.2.3. If the Maintenance Chief determines that it is in the best interest of the Department to cease operations prior to November 16th, a written notice will be given to the Contractor. Liquidated damages will cease on the date stated in the written notification and restart on April 15th. If the Contractor does not agree with this shutdown, Contractor may appeal this to the Procurement Services Section Supervisor.

1.12.2.4. The appeal must be in writing and state the reason(s) why the Contractor does not agree with the Maintenance Chief. The Procurement Services Section Supervisor’s decision will be made in writing to the Contractor and Maintenance Chief and will be final.

1.12.2.5. If the Contractor has not exceeded the required completion date and is unable to continue striping due to winter weather shutdown, then a partial payment may be made for those specific locations that were striped prior to the Contractor ceasing striping operations for the season.

1.12.2.6. If the Contractor was unable to complete a location due to winter weather shutdown, then a partial payment may be made for striping completed and accepted prior to the Contractor ceasing striping operations for the season.

1.12.2.7. The Contractor must provide a spring completion schedule to the Maintenance Chief for approval. Partial payments will not be made until the schedule has been submitted and approved by the Maintenance Chief.

1.12.2.8. Any areas that have received a light or heavy grind must be striped prior to making any partial payment.

PRECONSTRUCTION MEETING TOPICS

The following is list of suggested topics for the Preconstruction meeting with the Contractor. The Preconstruction meeting is a requirement part of the Paint Striping Contract and must be held at least 5 days prior to the commencement of work:

· Designate Department and Contractor's Project Managers for the project

· Chain of Command

· Inspectors

· Ensure all the required permits have been obtained by the Contractor

· EEO and ADA Requirements

· Wage Rates

· Work shifts and schedules (Holidays and Saturdays)

· Start date

· Designated Contract Date

· Number of working days and exceptions

· Location of Work

· Traffic Control Operations – two-lane, multi-lane roads

· Traffic Control Operations – Urban – lane closures for words and symbols

· Test Section / Evaluation Stripe

· Words / symbols points of emphasis

· No shadowing

· TMA’s

· Equipment

· Contract Specifications for Work

· Review pavement marking stencil procedure

· Temperature Limitations and Road Surface Requirements

· Calendar date contract

· Refer to 2.5.3.

· Notify Contractor of bad readings

· Incentive

· Striper Calibration (metering system)

· Test Section / Evaluation Stripe

· Glass beads

· Material specifications and certifications

· Material Storage

· Dispute resolution

· Review procedure

· Safety meetings (after hours safety)

· Sampling

· Review/confirm MT-601 sampling procedure

· Restrooms

· Waste Disposal

· Public Notification

· Grinding Specifications and acceptance

· QPL Discussion

· NTPEP paint only – must be on QPL

· Review/confirm sampling procedure

COVID-19 PRECONSTRUCTION TOPICS

MDT will require the contractor to follow the Montana Department of Health and Human Services (DPHHS) and the Centers for Disease Controls (CDC) guidelines “Reduce Transmission Among Employees”. Contractors should follow these basic guidelines:

General Guidelines

· Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify their supervisor and stay home (BOTH MDT AND CONTRACTOR).

· Sick employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and Montana and local health departments.

· Maintain social distancing (6-feet) between employees and MDT inspectors.

Separate sick employees:

· Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, MDT inspectors and the traveling public and sent home.

· If an employee is confirmed to have COVID-19 infection, employers should inform fellow employees of their possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA). The fellow employees should isolate and self-monitor for symptoms (i.e., fever, cough, or shortness of breath).

Paperwork

· Whenever possible, all paperwork should be emailed to the Project Manager

· When signing documents, daily logs, and quantity sheets maintain social distancing and do not share pens/pencils

· Note: The Prime Contractor will be responsible to provide this information to any Sub-Contractor that is working on the project.

Special contract provisions due to COVID-19 Topics to be discussed in the Preconstruction Meeting: i.e., blotting material and alternative liquid release agents, collecting, and transferring of samples, traffic control, flaggers maintaining social distancing (6-feet) from traveling public, etc.

- 2 -

- 2 –

REVISED: 7/17/09