PROJECT MANUAL

for the

ATHLETIC FIELDS

IRRIGATION UPGRADE PROJECT

WEST MIDDLE SCHOOL

Traverse City Area Public Schools Maintenance Department

1212 Cass Road Traverse City, Michigan 49685

TCAPS Project Number

WMS20-002

Issued for BIDS March 15, 2020

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ADVERTISEMENT FOR BIDS – West Middle School Athletic Field Irrigation

TCAPS Project Number: WMS20-002

FROM:

The Owner:

Traverse City Area Public Schools (TCAPS) 1212 Cass Road Traverse City, MI 49685 Phone: 231.933.1935 Contact Person: Paul Thwing thwingpa@tcaps.net

Advertisement Date: March 15, 2020

TO: POTENTIAL BIDDERS

The Owner will receive sealed bids for a Single Prime, Stipulated Sum Contract for the Athletic Field Irrigation Upgrade located at the West Middle School, 3950 Silver Lake Road, Traverse City, MI 49684. Bids will be received and publicly opened at 1:00 p.m. on Tuesday, March 31, 2020, at 1212 Cass Road, Traverse City, Michigan. Any bids received after the specified date and time will not be considered.

Bidders unable to attend the public bid opening should deliver their sealed bids to the Facilities Building Reception Desk, at 1212 Cass Road, Traverse City, Michigan, 49685, prior to the bid due date and time.

Project Description:

The scope of the work includes but is not limited to: Design, engineer and install a new irrigation system on the athletic fields at West Middle School.

Schedule:

Bids Due: March 31, 2020 TCAPS Board Approval: April 13, 2020 Substantial completion: August 1, 2020.

Bidding Documents:

Requirements, drawings, and specifications for submissions will be available on Monday March 16, 2020 at or through:

The State of Michigan – SIGMA website - https://sigma.michigan.gov

Bid4Michigan website; www.bid4michigan.com

Builders Exchange of Northwest Michigan

Bid sets may be purchased from Traverse Reproduction / 1373 Barlow Rd / Traverse City, MI 49686 at the bidders’ expense.

Bid Documents may also be provided electronically in PDF format from the Owner via email. Email your request for documents, requirements and specifications to thwingpa@tcaps.net.

mailto:thwingpa@tcaps.net https://sigma.michigan.gov/ http://www.bid4michigan.com/ mailto:thwingpa@tcaps.net

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SITE VISITS: (No Pre-Bid Conference has been scheduled.)

TO VISIT THE SITE YOU MUST REQUEST A SITE VISIT THROUGH THE CAPITAL PROJECTS AND

PLANNING OFFICE.

DO NOT CONTACT OR SHOW UP AT THE SCHOOL DIRECTLY.

TO SCHEDULE A SITE VISIT CONTACT:

Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net Paul Thwing at 231-933-1935 or by email at thwingpa@tcaps.net or

It is expected all bidders will be familiar with the site, project and existing conditions at the time their bid is submitted. TCAPS will make every effort to accommodate site visit requests.

Bidding:

Bidders are required to provide Bid security in the form of a Bid Bond of a sum no less than 5 percent of the Bid Amount.

Refer to other bidding requirements described in: 00 0002 Instructions to Bidders and 00 7300 Supplementary Conditions.

Submit your offer on the Proposal Form provided, 00 0003 – Proposal Form. Execute form completely in strict accordance with the Plans and Specifications. Bidders may supplement this form as appropriate.

Telegraphic or telephonic bids will NOT be received, accepted or read.

Bids shall be accompanied by sworn and notarized statements:

Statement Regarding Familial Relationship.

Iran Economic Sanctions Act Certification

Your offer will be required to be submitted under a condition of irrevocability for a period of 60 days after submission.

The Owner reserves the right to accept or reject any or all offers, waive irregularities, and to accept the bid that in their opinion is in the best interest of the school district.

For: Traverse City Area Public Schools Pamela Forton, Secretary of the Board of Education Date of Advertisement: March 15, 2020 mailto:bookerka@tcaps.net mailto:thwingpa@tcaps.net

TRAVERSE CITY AREA PUBLIC SCHOOLS WMS20-002

ATHLETIC FIELDS IRRIGATION UPGRADE

TABLE OF CONTENTS - 1

TABLE OF CONTENTS

DOCUMENTS – INTRODUCTORY INFORMATION, BIDDING AND CONTRACT

REQUIREMENTS

00 0000 Cover 00 0000 Advertisement for Bids 00 0001 Index of Specifications 00 0002 Instructions to Bidders TCAPS Fingerprint Background Check Process 00 0003 Proposal Form Statement Regarding Familial Relationship Iran Economic Sanctions Act 00 5213 Form of Agreement 00 7200 General Conditions 00 7300 Supplementary Conditions

DIVISION 32 – EXISTING CONDITIONS

32 8400 DESIGN-BUILD IRRIGATION SYSTEM

DRAWING LIST

1 OVERALL SITE PLAN

2 EXISTING TO BE REMOVED

3 EXISTING AS-BUILT

4 EXISITNG AS-BUILT ZONE DIAGRAMS

5 IRRIGATION SYSTEM DESIGN CRITERIA

TABLE OF CONTENTS - 2

INSTRUCTIONS TO BIDDERS 00 0002 - 1

SECTION 00 0002 - INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project: ATHLETIC FIELDS IRRIGATION UPGRADES West Middle School 301 West Seventh Street Traverse City, MI 49684

B. Owner: Traverse City Area Public Schools

C. Owner’s Paul D. Thwing, R.A.

Project Director of Capital Projects & Planning Manager (PM): 1212 Cass Road Traverse City, Michigan 49685 thwingpa@tcaps.net 231.933.1935

1.2 SUMMARY OF WORK

A. The Work of the Project is defined by the Contract Documents and includes but is not limited to the following:

1. Design, engineer and install upgrades to the WMS Athletic Fields Irrigation System.

2. Provide all work, permits and coordinate inspections, testing and start-up necessary for complete and operational irrigation system as described and depicted in the bid documents.

3. Test and review operation before and after installation. Make necessary adjustments to system components to assure normal operation of entire system.

4. Alternates 1- 3 are described in SECTION 32 8400 DESIGN-BUILD IRRIGATION

SYSTEM.

B. Type of Contract

1. Project will be constructed under a single prime contract.

2. The Contract form of agreement between the Owner and Contractor shall be:

Blanket Purchase Order.

INSTRUCTIONS TO BIDDERS 00 0002 - 2

1.3 QUALITY CONTROL

A. The Contractor shall maintain continuously, a competent superintendent, satisfactory to the Owner, with authority to act for him in all matters pertaining to the work.

1.4 PROCUREMENT OF DOCUMENTS

A. Bid documents are available in PDF format from the Owner via email (upon request) to thwingpa@tcaps.net and posted on the State of Michigan SIGMA website https://sigma.michigan.gov/ ; Bid4MI www.bid4michigan.com and Builders Exchange Traverse City, MI.

B. Bid Sets may be purchased from Traverse Reproduction & Supply, 1373 Barlow, Traverse City, MI 49686, at bidder’s expense.

1.5 PRE-BID CONFERENCE

A. No Pre-Bid conference has been scheduled.

B. TO VISIT THE SITE YOU MUST REQUEST A SITE VISIT THROUGH THE CAPITAL

PROJECTS AND PLANNING OFFICE.

DO NOT CONTACT OR SHOW UP AT THE SCHOOL DIRECTLY.

TO SCHEDULE A SITE VISIT CONTACT:

Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net or

Paul Thwing at 231-933-1935 or by email at thwingpa@tcaps.net.

C. It is expected all bidders will be familiar with the site, project and existing conditions at the time their bid is submitted. TCAPS will make every effort to accommodate site visit requests

1.6 SCHEDULE

A. It is the intent of the Owner to award a contract within thirty (30) days after opening bids.

B. A complete list of all subcontractors, material and equipment suppliers shall be furnished to the Owner’s PM by the apparent low bidder within 24 hours after bid opening.

C. The successful bidder is to prepare a Preliminary Construction Schedule for review with the Owner within three (3) calendar days of the bid opening.

D. Start date: June 15, 2020. Contractor is to have all materials, equipment, labor, etc ready prior to starting the work, Construction duration is to be kept to a minimum.

E. Substantial Completion Date: August 21, 2020.

F. Contractor to coordinate schedule of work with Owner’s PM. Contractor shall not begin work prior to receiving proper authorization from Owner’s PM.

INSTRUCTIONS TO BIDDERS 00 0002 - 3

1.7 BID RECEIPT

A. Bid proposals must be received by 1:00PM, Tuesday March 31, 2020

Capital Projects & Planning Facilities Building

1.8 WORK RESTRICTIONS

A. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

B. Non-Smoking Campus: Smoking or tobacco use of any kind is prohibited in the buildings and on the grounds of any TCAPS facility.

C. Contractor Employee Identification: TCAPS requires all Contractor personnel to wear identification badges at all times. Badges are to be used only by the named badge holder;

giving or lending a TCAPS Contractor badge to any other individual is strictly prohibited.

1. New Badges are issued by the Human Resources Department in the Administration Building at 412 Webster Street, Traverse City, MI 49686, 231-933-1710

a. TCAPS Fingerprint Background Check Process and Forms are attached at the end of this Section. This process must be completed before new badges are issued.

b. Provide Owner’s PM with a list of personnel to be badged.

c. Personnel will be fingerprinted and are subject to FBI and State of Michigan background checks.

d. An approximate FEE of $66.00 is charged for each background check per new badge issued, the cost varies by Livescan location.

e. Include the cost for badging in your BID.

2. Identification tags are numbered. Distribution of ID tags will include the recording of the tag number and the contractor it is issued to.

3. Badges are to be returned to the Capital Projects and Planning Office at the completion of the project, contact Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net

4. Contractor badges from previous projects will be held by the Owner and can be signed out at 1212 Cass Rd, Traverse City, Michigan 49685. Call 231-933-1939 for an updated list of active employees.

a. Provide Owner’s PM with a list of Personnel that will be signing out existing badges.

b. Badges inactive for over 12 months will require the new badge process.

5. In the event that your badge is lost, stolen, or an employee leaves the company, you must contact the TCAPS Human Resources office immediately. There is a $6 replacement fee for lost badges.

INSTRUCTIONS TO BIDDERS 00 0002 - 4

6. For more information visit TCAPS Capital Projects and Planning website at the following: https://www.tcaps.net/about/departments/capital-projects-and-planning/

D. Parking: Contractor vehicles must be parked in legal parking areas or will be subject to towing, unless specific consent has been given by the Owner for purposes of loading or unloading tools, equipment, materials, etc. Parking of vehicles on sidewalks, landscape or other areas is prohibited.

E. Trash disposal: Contractor is responsible for the removal of all trash, debris, excess material, etc. The use of TCAPS’ dumpsters is not permitted.

1. Failure to abide by this may render Contractor subject to back charges.

F. Use of TCAPS’ owned equipment, lifts, ladders, tools, custodial equipment or supplies, etc is specifically prohibited. Contractor shall supply all necessary tools, equipment and materials necessary to complete the work.

1.9 ACCESS TO SITE

A. Use of Site: Limit use of Project site to areas within the Contract limits. Do not disturb portions of site beyond areas in which the Work is indicated. Contractor to protect all adjacent building materials, surfaces, Owner’s furnishings, etc and is responsible for any repair/restoration/replacement required as a result of any damage caused by the contractor’s operations.

B. Area of Work: Contractor must keep the area of work reasonably presentable and clean throughout the duration of the work.

C. Security: Contractor is responsible for barricades, signage, etc necessary to secure the area of work during construction.

D. Driveways, Walkways, Entrances, Doors: Keep all means of access and egress serving premises clear and available to Owner, Owner's staff, students, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Do not restrict, close or obstruct access to premises unless given specific written permission from the Owner’s PM.

E. Deliveries: Schedule deliveries to minimize use of driveways and entrances by construction operations and to minimize space and time requirements for storage of materials and equipment on-site.

F. Storage: Staging of contractor equipment, materials, tools or other project related items in data closets, janitorial closets, penthouses, tunnels or areas other than those specifically directed by the Owner is prohibited. Contractor shall safeguard their materials, tools, equipment. TCAPS is not responsible for vandalism and/or theft of same.

1.10 COORDINATION WITH OCCUPANTS

A. Owner Occupancy: Owner may occupy the premises during entire construction period, including the areas under construction.

INSTRUCTIONS TO BIDDERS 00 0002 - 5

B. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations.

C. Provide not less than 72 hours’ notice to Owner’s Representative of activities that will affect Owner's operations or building occupants, including but not limited to utility interruptions, odor, noise, vibration.

1.11 PROJECT CLOSEOUT

A. Cleaning: Contractor is responsible for final cleaning of work area. No dust, debris, trash, excess materials, etc may be left behind.

1. Failure to properly clean work area may result in the contractor being back charged for the use of TCAPS’ custodial staff.

B. As-built Record Drawing(s): Provide Owner with record documents of installation including but not limited to:

1. Detailed layout drawings of system showing piping and device locations.

2. Wiring and control diagrams.

3. Other requirements as noted in other specification sections.

C. Warranties: Provide five (5) year warranty on all materials and one (1) year labor. Provide additional warranty information for all products, systems, materials, equipment, etc

D. Operation & Maintenance Data: Refer to system specification section(s).

E. Contractor Badges must be returned at the end of the project, see 1.8.C for requirements.

F. Final payment will not be made until all closeout documents have been received, punch list items are complete and the work area is clean and the Owner’s PM has approved the work.

PART 2 – MATERIALS

2.1 OWNERSHIP OF DOCUMENTS

A. Drawings and specifications purchased by Bidders for bidding remain property of the

Bidders and shall not be sent to the Owner or Architect for a refund of the “Cost to Purchase.”

PART 3 - EXECUTION

3.1 EXAMINATION OF DOCUMENTS AND SITE

A. It is the Bidder's responsibility to study the drawings and specifications, visit the construction site and examine existing conditions to correlate site observations with requirements of the Contract Documents.

B. All bidders must give prior notification to Owner’s PM and schedule a time to examine the site after the pre-bid meeting. Contractors must wear yellow ID badges at all times while on campus.

INSTRUCTIONS TO BIDDERS 00 0002 - 6

C. No "EXTRA" payment or allowance will be made to cover obvious discrepancies or changes required due to existing site conditions not visually determined and addressed in writing to the Owner before bid opening, or by reason of any error or oversight on the Contractor's part.

D. Drawings shall not be scaled by Bidders for the purpose of bidding. Information required for bidding shall be obtained by using the indicated dimensions of each plan, elevation, section or detail. All discrepancies noted by the Bidders shall be immediately brought to the Owner’s attention.

3.2 INTERPRETATIONS AND CORRECTIONS OF DOCUMENTS

A. Written requests must be submitted to the Owner’s PM a minimum of four (4) days before receipt of bids for clarification or interpretation of errors, inconsistencies or ambiguities found in contract documents.

B. An addendum will be issued to Bidders to clarify the subject or request a minimum of two

(2) days before receipt of bids; the addendum will become part of the Contract Documents.

C. Only interpretations, corrections or changes made by addendum will be binding.

3.3 SUBSTITUTIONS

A. To obtain approval to use unspecified products, Bidders shall submit a written request to the Owner’s PM a minimum four (4) days before receipt of bids. Requests received after this time will not be considered.

B. Submit, with the request, all-necessary samples and substantiating data to prove equal quality and performance to the product originally specified.

C. If proposed product is accepted, an addendum will be issued to Bidders a minimum three

(3) days before receipt of bids and will become part of the Contract Documents.

D. Only substitutions accepted by addendum are binding.

E. No substitutions will be allowed after receipt of bids.

3.4 CODES, ORDINANCES AND REGULATIONS

A. Furnish and install all labor and material according to latest codes, ordinances and regulations for all governing bodies having project jurisdiction.

B. The quality of labor and material shall be as required by drawings and specifications except when exceeded by local codes, ordinances, or regulations.

C. Contracts for work under this bid will require the Contractor and subcontractors to maintain policies of employment and to pay wage rates as described in the General Conditions and/or this Section.

3.5 BASIS OF BID

A. SECTION 1.2 SUMMARY OF WORK describes the basis of bids.

INSTRUCTIONS TO BIDDERS 00 0002 - 7

B. A lump sum bid is to be provided.

1. Alternates are described in SECTION 32 8400 and space is provide on the proposal form.

C. The Bidder shall include all unit cost items and allowances included in the Proposal Form.

Bids, which are incomplete, conditional, obscure or which contain additions not asked for will be subject to rejection.

3.6 PREPARATION AND SUBMITTAL OF BID

A. Bids are due no later than and will be publicly opened and read at the time, date and location noted in Section 1.7 BID RECEIPT.

B. The Bidder shall fill in all blanks by typing or lettering in ink. Sums are to be given both numerically and written, with the amount written in words to govern in case of discrepancy. Bid shall give legal name of Bidder and shall be signed by a person legally authorized to bind the Bidder to a contract.

C. All addenda received by the Bidder shall be acknowledged by placing all identifying addendum numbers and dates on bid proposal form.

D. Two copies of the Proposal Form are to be provided. Xerographic reproduction of blank

Proposal Form may be used for second copy. The Bidder shall fill in and submit the proposal form in duplicate.

E. Required documentation to be submitted with the bid:

1. Signed Iran Economic Sanctions Act Certification

2. Signed Statement Regarding Familial Relationship

3. Proposal Form

F. Failure to submit the minimum requirements may render the bid unresponsive and may eliminate the bid from consideration for award.

I. The bidding contractor is solely responsible for the timely delivery of the proposal.

Submissions received after the posted due date and time will be returned unopened. No employee of TCAPS will be held responsible for prematurely opening an incorrectly addressed bid proposal.

J. All program and contract administration costs must be spelled out, including subcontracting, managing, documentation, containment, reporting, installation, delivery, service, maintenance, material and consumables, and replacement costs. TCAPS will not accept hidden costs or fees not otherwise documented.

3.7 BID SECURITY

A. A bid Security is required to accompany each bid in the amount of five percent (5%) of total base bid in the form of a cashier's check or bid bond, made payable to the Owner, and insured by a licensed surety doing business in the State of Michigan.

B. Failure to furnish Bid Bond at time of bid opening will be cause for rejection of bid.

INSTRUCTIONS TO BIDDERS 00 0002 - 8

C. Bid Bonds will be returned to unsuccessful Bidders after bid opening. Bond will be returned to successful Bidder after execution of further documents and bonds required by the specifications.

D. Owner reserves the right to retain security of the three lowest Bidders until it has entered into contract with one of the Bidders or until sixty (60) days after bid opening date. If any Bidder refuses to enter into a contract, Owner will retain his bond as liquidated damage.

3.8 BID MODIFICATION AND WITHDRAWAL

A. Bid may NOT be modified, withdrawn, or canceled for sixty (60) days after date of bid opening.

B. Prior to bid date and time, Bidder may modify, cancel, withdraw and/or resubmit his bid in person or by signed, written notice. Notice must be mailed to party receiving bids, in confirming envelope, post-marked before date and time of receipt of bids. Modification of bids may require modification of bid security.

3.9 GUARANTY BONDS AND INSURANCE

A. Refer to Section 00 7300 Supplementary Conditions for requirements.

3.10 SELECTION OF SUCCESSFUL BIDDER AND CONTRACT AWARD

A. Owner reserves the right to waive bid irregularities and to accept the bid in the Owner's best interest and to award to other than the low bid.

B. Owner reserves the right to reject any or all bids where incomplete or irregular, lacking bid bond, data required by bidding documents, or where proposals exceed funds available.

B. The Owner will consider the qualification and experience of the Bidder and the amount of the bid when determining the award of the contract.

C. If requested, the Bidders under consideration for award of contract shall submit a contractor's solvency qualification statement.

D. Before award of contract, considered Bidder will be notified in writing if the Owner has reasonable objection to a person or entity proposed by Bidder. Bidder may then withdraw bid, or submit substitute person or entity together with adjustment in bid for Owner's acceptance or disqualification. In event of withdrawal by Bidder or disqualification by Owner, bid security will not be forfeited.

E. Sub-contracts, material and equipment contract shall not be awarded until they have been accepted by the Owner.

F. This bid in no manner obligates TCAPS to the eventual contract for any items described, implied, or which may be proposed, until confirmed by written agreement issued by the Purchasing Department and may be terminated by TCAPS without penalty or obligation at any time prior the issuance of an award.

INSTRUCTIONS TO BIDDERS 00 0002 - 9

3.11 ADDITIONAL WORK

A. All requests for work that will require additional payment beyond the original scope of work must be submitted to the Owner’s PM prior to execution of the work. Failure to obtain advanced written approval may result in non-payment.

3.12 INSURANCE REQUIREMENTS

A. Refer to Section 00 7300 Supplementary Conditions for requirements.

3.14 ADDITIONAL TERMS & CONDITIONS

A. The Contractor, and the agents and employees of the Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers, employees, or agents of TCAPS.

B. Upon request Contractor will provide TCAPS with Material Safety Data Sheets [MSDS] for all chemicals, glues, cleaning solvents, etc. used in the building prior to, during or following the work to be performed. Such sheets shall be submitted to the following address:

Capital Projects & Planning

C. Contractors who must access a confined space or permit-required confined space to fulfill the service they provide to TCAPS must submit a current confined space training program, and/or a permit [for permit-required confined space entry] to the Owner’s Project Manager.

D. Access to confined spaces and permit-required confined spaces will only be given after a notice to enter has been given to the Owner’s Project Manager, and only then after [s]he has confirmed receipt of the contractor's current confined space training program and/or permit.

E. Owner will not pay for any information requested herein, nor is it liable for any costs incurred by the contractor in responding to this request. Submitted proposals will not be returned and may be subject to the Freedom of Information Act.

F. The Contractor agrees to indemnify, defend and hold harmless TCAPS, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all Contractors, subcontractors, material persons, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract; from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this agreement; or from any misrepresentation or breach of warranty by the Contractor.

INSTRUCTIONS TO BIDDERS 00 0002 - 10

G. The contractor shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, language, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary. TCAPS may request the contractor to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

1. Neglect of duty

2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting

3. Theft, vandalism, immoral conduct or any other criminal action

4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for TCAPS.

H. The Contractor shall be responsible to TCAPS for the acts and omissions of all his/her employees and all Subcontractors, their agents and employees, and all other persons performing any of the work under a contract with the Contractor.

I. TCAPS shall have the right to terminate the award with the Contractor without penalty pursuant to thirty (30) days written notice of termination to the Contractor under the following circumstances:

1. Default of Contractor - It shall be considered a default whenever the Contractor shall:

a. Disregard or violate the material provisions of the contract documents or College instructions; violate applicable law, regulation or guidance of any governmental authority; present an unreasonable risk of personal injury or property damage; or failure to execute the work according to the agreed schedule of completion and/or time of completion specified, including extensions thereof or fail to reach agreed upon performance results.

b. Declare bankruptcy, become insolvent, or assign company assets for the benefit of credits.

2. Lack of Funds of TCAPS - Lack of funds shall be construed to mean when TCAPS, in the judgment of its Chief Financial Officer, determines that it cannot continue the funding of its contract services, without undue hardship to TCAPS.

3. Termination of contract services will be rendered if it is construed by TCAPS to be in its best interests for serving the community and its students, faculty, and staff.

J. Any different or additional terms and conditions contained in the Contractor’s acknowledgement forms or documents furnished by the Contractor are rejected by the Buyer and are not a part of the agreement between the parties.

END OF SECTION 00 0002

Human Resources Department Questions: 231-933-1710 or stevensbr@tcaps.net

Fingerprint Background Check Process - CONTRACTOR

PRINT AND COMPLETE (BE SURE TO SIGN & DATE) THE LIVESCAN FORM AND MICHIGAN WAIVER AGREEMENT

BEFORE YOUR FINGERPRINT APPOINTMENT. BRING THESE FORMS TO YOUR APPOINTMENT.

(Forms are a�ached)

Instruc�ons:

1. Please schedule an appointment with MorphoTrust:

a. Call 866-226-2952 OR go online to h�ps://www.identogo.com/loca�ons/michigan to schedule your appointment. You may choose any loca�on in Michigan.

Traverse City Loca�on : AGAPE Health Schools - 10781 E Cherry Bend Rd, Traverse City, MI 49684

b. Cost: approximately $66. Payment Op�ons:

i. Credit/Debit Card (online)

ii. Business Check or Money Order (at loca�on)

c. When scheduling, choose “State Fingerprin�ng”, then “New Appointment”.

d. For “Agency Code” use TCAPS Agency Code: 4584M.

e. For “Fingerprint Reason Code” choose Michigan School Employment

2. Preparing for and comple�ng your Fingerprint Process:

a. PRINT, COMPLETE & TAKE WITH YOU the following forms (must be signed and dated before appt.)

i. Livescan Fingerprint Form (a�ached)

ii. Michigan Waiver Agreement (a�ached)

iii. Contractor Background Check Form (a�ached)

b. Take your driver’s license or other state-approved photo ID with you to your appointment.

c. The fingerprint operator will verify your ID, complete the fingerprints, and fill out the remaining informa�on on the Livescan Form, including the TCN Number and the operator’s signature.

NOTE: Incomplete forms CANNOT be accepted - verify your form is complete.

d. All forms will be returned to you at the conclusion of your fingerprint appointment.

3. Please wait at least one business day a�er comple�ng your fingerprint background check for TCAPS to receive and review your background check informa�on.

Then, schedule a badging appointment at calendly.com/tcaps/badge-appointment

4. At your appointment �me, bring your LiveScan Fingerprint form, Michigan Waiver Agreement form, and Contractor Background Check form to TCAPS Human Resources Department (412 Webster Street, Traverse City, MI 49686). If requested, you will be provided with a copy of the forms for your records.

5. Human Resources staff will make you a photo ID badge/building access card at that �me.

Important: If fingerprint forms are not submi�ed to the TCAPS Human Resources department within 60 days, your fingerprint report will become invalid. You will then be required to complete the fingerprint process again prior to working on TCAPS property.

The following TCAPS Human Resources representatives have access to criminal justice information for the purpose of conducting criminal background checks on employees: Dr. Cindy Berck LASO, Kelly Walter, Christa Hislop, Kim Gribi, Heather Soenksen, Erika Lahti, and Brittanie Stevens-Baker.

https://www.identogo.com/locations/Michigan http://calendly.com/tcaps/badge-appointment bookerka Highlight

RI-088A (02/2017)

MICHIGAN STATE POLICE

Criminal Justice Information Center

MICHIGAN WAIVER AGREEMENT AND STATEMENT FOR SCHOOLS

An Individual Applicant’s Request for a Fingerprint-Based Criminal History Record Information (CHRI)

Background Check Result for a Qualified Entity in Accordance with the Michigan School Volunteer & Employee Criminal History Program

Pursuant to the National Child Protection Act (NCPA) of 1993, as amended by the Volunteers for Children Act (VCA), this form should be completed and signed by every current or prospective employee, volunteer, and contractor/vendor, for whom criminal history records are requested by a qualified entity (i.e. school or management company) under these laws.

I hereby authorize ( enter name of Qualified Entity ) Traverse City Area Public Schools , to receive the results of my state and federal fingerprint-based CHRI background check result for the purpose of evaluating and determining my fitness to have responsibility for the safety and well-being of children or individuals with disabilities. Prior to submitting my fingerprints to the Michigan State Police to conduct a CHRI background check, I will complete, sign, and return this form and a Livescan Fingerprint Background Check Request form (RI-030). I understand the Qualified Entity will retain all required documentation for a period of time no less than prescribed by state or federal laws. By signing this Michigan Waiver Agreement and Statement, it is my intent to authorize the dissemination of any state and national CHRI that may pertain to me to the Qualified Entity with which I am, or am seeking to be, employed or to serve as a volunteer, pursuant to the NCPA VCA.

I understand that until the criminal history background check is completed, the Qualified Entity may choose to deny me unsupervised access to children or individuals with disabilities. I further understand that upon request the Qualified Entity will provide me a copy of the CHRI background results, if any, and that I am entitled to challenge the accuracy and completeness of any information contained in such results. I may obtain a prompt determination as to the validity of my challenge before the Qualified Entity makes a final decision about my status; as an employee, volunteer, contractor, or subcontractor.

Printed/Typed Name

Date of Birth

Address

City

State

ZIP Code

What is your current or prospective status (check one )?

☐ Employee ☐ Volunteer ☒ Contractor/Vendor Have you ever been convicted of a crime?

☐ Yes ☐ No If yes, please provide a description of the crime and the particulars of the conviction.

I understand that I may be asked to assist with obtaining any and all official disposition documentation regarding my conviction.

If you are an employee, prospective employee, or a volunteer of a public school academy, do you authorize release of your CHRI results to another qualified entity (i.e. school or management company) for a like purpose? If yes, indicate the name of the other qualified entity below.

☐ Yes ☒ No Name of Other Qualified Entity N/A Signature Date Signed

ORIGINAL - MUST BE RETAINED BY QUALIFIED ENTITY

RI-030 (01/2019)

Michigan State Police

LIVE SCAN FINGERPRINT BACKGROUND CHECK REQUEST

Purpose: To conduct a civil fingerprint-based background check for employment, to volunteer, or for licensing purposes as authorized by law.

Instructions: See page two.

I. Authorizing Information

1. Fingerprint Reason Code

SE

2. Requestor/Agency ID 4584M

3. Agency Name Traverse City Area Public Schools

4. Individual ID

(MNU-OA)

II. Applicant Information: Type or clearly print answers in all fields before going to be fingerprinted.

1a. Last Name

1b. First Name

1c. Middle Initial

1d. Suffix

2. Any Alternative Names, Last Names, or Aliases

3. Social Security Number (Optional)

4. Place of Birth (State or Country)

5. Date of Birth

6. Phone Number

7. Driver's License / State ID Number

8. Issuing State

9. Home Address

10. City

11. State

12. ZIP Code

13. Sex

14. Race

15. Height

16. Weight

17. Eye Color

18. Hair Color

III. Live Scan Information

1. Date Printed

2. Picture ID Type Presented

3. Transaction Control Number (TCN)

4. Live Scan Operator*

* When an individual ID is provided, please enter the ID into the Miscellaneous Number (MNU) field on the Live Scan device. Select OA - Originating Agency Identifier and then enter the unique identifier in the Identification Code field.

IV. Privacy Act Statement

Authority: Acquisition, preservation, and exchange of fingerprints and associated information by the Federal Bureau of Investigation (FBI) is generally authorized under 28 U.S.C. 534. Depending on the nature of your application, supplemental authorities include Federal statutes, State statutes pursuant to Pub. L. 92-544, Presidential Executive Orders, and federal regulations. Providing your fingerprints and associated information is voluntary;

however, failure to do so may affect completion or approval of your application.

Principal Purpose: Certain determinations, such as employment, licensing, and security clearances, may be predicated on fingerprint-based background checks. Your fingerprints and associated information/biometrics may be provided to the employing, investigating, or otherwise responsible agency, and/or the FBI for the purpose of comparing your fingerprints to other fingerprints in the FBI's Next Generation Identification (NGI) system or its successor systems (including civil, criminal, and latent fingerprint repositories) or other available records of the employing, investigating, or otherwise responsible agency. The FBI may retain your fingerprints and associated information/biometrics in NGI after the completion of this application and, while retained, your fingerprints may continue to be compared against other fingerprints submitted to or retained by NGI.

Routine Uses : During the processing of this application and for as long thereafter as your fingerprints and associated information/biometrics are retained in NGI, your information may be disclosed pursuant to your consent, and may be disclosed without your consent as permitted by the Privacy Act of 1974 and all applicable Routine Uses as may be published at any time in the Federal Register, including the Routine Uses for the NGI system and the FBI's Blanket Routine Uses. Routine Uses include, but are not limited to, disclosures to: employing, governmental or authorized non-governmental agencies responsible for employment, contracting, licensing, security clearances, and other suitability determinations; local, state, tribal, or federal law enforcement agencies; criminal justice agencies; and agencies responsible for national security or public safety.

V. Procedure to Obtain a Change, Correction, or Update of Identification Records If, after reviewing his/her identification record, the subject thereof believes that it is incorrect or incomplete in any respect and wishes changes, corrections, or updating of the alleged deficiency; he/she should make application directly to the agency which contributed the questioned information.

The subject of a record may also direct his/her challenge as to the accuracy or completeness of any entry on his/her record to the FBI, Criminal Justice Information Services (CJIS) Division, ATTN: SCU, Mod. D2, 1000 Custer Hollow Road, Clarksburg, WV 26306. The FBI will then forward the challenge to the agency which submitted the data requesting that agency to verify or correct the challenged entry. Upon the receipt of an official communication directly from the agency which contributed the original information, the FBI CJIS Division will make any changes necessary in accordance with the information supplied by that agency. (28 CFR § 16.34)

VI. Consent I understand that my personal information and biometric data being submitted by Live Scan, will be used to search against identification records from both the Michigan State Police (MSP) and the FBI for the purpose listed above. I hereby authorize the release of my personal information for such purposes and release of any records found to the authorized requesting agency listed above.

Signature: Date:

INSTRUCTIONS

Section I:

Authorizing Information:

This section is to be completed by the agency authorized to request civil fingerprint-based background checks.

1. Fingerprint Code:

The fingerprint code identifies the authorizing purpose in law allowing the agency to request the civil fingerprint-based background check. For example, School Employment (SE), Child Protection Volunteer (CPV), Health Care employment

(HC).

2. Requesting Agency Identification (ID):

The requesting agency ID is assigned to your agency by the MSP. No request for fingerprinting can be completed without an agency ID. Please ensure the correct fingerprinting reason code and agency Identification is used. The MSP will charge for second requests due to incorrect codes.

3. Agency Name:

The agency name is the legal name of the authorized agency. For schools specifically, the agency name is the name recognized by the Michigan Department of Education.

4. Individual ID (MNU-OA) The Individual ID is a unique identifier specific to the individual requested to submit fingerprints. An ID such as a state issued licensing number, a Personnel Identification Code (PIC) number, or other similar uniquely issued identifier/number.

Section II:

Applicant Information:

This section can be completed by the authorized agency, the individual, or as a joint effort by both. Section II specifically pertains to the demographic information needed in order to obtain the biometric data of the applicant and is a unique identifier specific to the applicant.

Section III:

Live Scan Information:

This section is required to be completed by the Live Scan vendor operator and must be completed at the time of fingerprinting.

After fingerprinting, the applicant shall return this signed and completed document to the requesting agency. The Live Scan operator must return a completed copy of the form to the applicant.

CONTRACTOR BACKGROUND CHECK

I, _________________________________________________________, represent that (Check One)

□ 1. I have not been convicted of, or pled guilty or nolo contendere (no contest), to any crime(s) including misdemeanors or felonies.

□ 2. I have been convicted of or pled guilty or nolo contendere (no contest) to the following crime(s) including misdemeanors or felonies (use separate sheet if needed to explain nature of convic�on, date, and court):

a.____________________________________________________________________________ b.____________________________________________________________________________ c.____________________________________________________________________________

I understand and agree that pursuant to Public Act 68 of 1993, Public Act 83 of 1995 and Public Acts 191-135 of 2005:

(1) The Traverse City Area Public Schools’ Board of Educa�on (“School District”) must request a

Criminal history check on me from the Central Records Division of the Michigan Department of State Police and the Federal Bureau of Inves�ga�on (FBI);

(2) If the report received from the Michigan Department of State Police or the FBI is not the same as my representa�on(s) above respec�ng either the absence of any convic�on(s) or any crime(s) of which I have been convicted, I may not be approved to work as a contractor. If the School District denies approval, the Traverse City Area Public Schools, its Board of Educa�on, individual members of the Board, administrators, employees, and agents shall not be liable for the denial of approval.

Signature:__________________________________________________________Date:______________

Print Name and Phone #:_________________________________________________________________

Supervisor Name and Phone #:____________________________________________________________

Contractor/Company Name:______________________________________________________________

WEST MIDDLE SCHOOL

PROPOSAL FORM 00 0003 - 1

PROPOSAL FORM

Project: Athletic Fields Irrigation Upgrade

West Middle School

Owner: Traverse City Area Public Schools (TCAPS)

Name of Bidder:

Street:

City: MI; Zip Code:

Telephone No. Date:

Email

To: TCAPS Maintenance Department 1212 Cass Road Traverse City, Michigan 49685

The undersigned Bidder, having received the drawings and specifications for the above named project prepared for the Traverse City Area Public Schools. The undersigned Bidder having also received the Addenda acknowledged below and having included all provisions and costs in the below Base Bid, and after carefully considered and examined all Contract Documents, having visited the site and examined all conditions affecting the work, hereby submits the following Bid and hereby agree:

1. To furnish all labor, services, material, equipment and coordination of trades required to perform all work in strict conformance with the Contract Documents, including all commissions, overhead, taxes, fees and profit.

2. To complete the work by the time stipulated on the Proposal Form and under the conditions as outlined in the General Conditions.

3. To accept the provisions of the Instruction to Bidders regarding disposition of Bid Security.

4. To hold this Bid as submitted open for a period of sixty (60) days.

BASE BID:

Lump Sum Price for the Irrigation Upgrade Project:

(State the Amount in Words)

PROPOSAL FORM 00 0003 - 2

ALTERNATE #1 (as described in Section 32 840; Item 3.2):

Lump Sum Price for Alternate #1:

ALTERNATE #2 (as described in Section 32 840; Item 3.3):

Lump Sum Price for Alternate #2:

ALTERNATE #3 (as described in Section 32 840; Item 3.4):

Lump Sum Price for Alternate #3:

ADDENDA:

The undersigned, hereby acknowledge receipt of the following addenda:

Addendum Date

PROPOSAL FORM 00 0003 - 3

PROPOSAL SIGNATURE:

The undersigned agrees upon notification of the acceptance of this proposal, to execute a contract for the work, for the above Base Bid.

Date: Name of Bidder:

Signature:

Name Printed:

Title:

Witnessed in Presence of: Signature:

Name Printed:

Date: Title:

This Section is to be prepared in triplicate. Submit two (2) copies and retain one for your file.

PROPOSAL FORM 00 0003 - 4

PROPOSAL FORM 00 0003 - 5

STATEMENT REGARDING FAMILIAL RELATIONSHIP

I am the ________________________________ of _____________________________, a bidder on a (Title) (Company Name)

Construction / improvement project for Traverse City Area Public Schools (TCAPS).

I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

The following are the familial relationship(s):

Owner / Employee Name Related to: Relationship

1. __________________________ _______________________ ___________________

2. __________________________ _______________________ ___________________

3. __________________________ _______________________ ___________________

4. __________________________ _______________________ ___________________

5. __________________________ _______________________ ___________________

(Attach additional pages if necessary to disclose familial relationships)

I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

There is no familial relationship that exists between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

BIDDER’S FIRM NAME _________________________________________________________

BY (SIGNATURE) _________________________________________________________

PRINTED NAME AND TITLE _________________________________________________________

Subscribed and sworn before me, this ________ Seal:

day of _______________, 2020, a Notary Public

In and for __________________ County, _____

Signature

My commission expires ____________________

END OF STATEMENT REGARDING FAMILIAL RELATIONSHIP FORM

PROPOSAL FORM 00 0003 - 6

PROPOSAL FORM 00 0003 - 7

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the____________________________ of __ _________________________, a bidder on a

(Title) (Company Name) construction / improvement project for Traverse City Area Public Schools (TCAPS).

I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids

I have knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”).

I certify that this Bidder or any subcontractors to this Bidder is not an Iran-linked business, as that term is defined in the Act.

I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

BIDDER’S FIRM NAME _________________________________________________________

BY (SIGNATURE) _________________________________________________________

PRINTED NAME AND TITLE _________________________________________________________

Subscribed and sworn before me, this ________ Seal:

day of _______________, 2020, a Notary Public

In and for __________________ County, _____

Signature

My commission expires ____________________

END OF IRAN ECONOMIC SANCTIONS ACT CERTIFICATION FORM

PROPOSAL FORM 00 0003 - 8

Agreement 00 5213 - 1

SECTION 00 5213 FORM OF AGREEMENT

FORM OF AGREEMENT

Blanket Purchase Order with a Stipulated Sum, and these Contract Documents inclusive of General and Supplemental Conditions referenced and attached to these documents, forms the basis of Contract between the Owner and Contractor.

END OF SECTION 00 5213

Agreement 00 5213 - 2

General Conditions 00 72 00 - 1

SECTION 00 72 00 GENERAL CONDITIONS

FORM OF GENERAL CONDITIONS

AIA Document A201-2017, General Conditions of the Contract for Construction, 2017 Edition, is the

General Conditions between the Owner and Contractor.

Copies of AIA Document A201-2017 may be purchased and downloaded by interested parties from the following:

American Institute of Architects US https://documentsondemand.aia.org

SUPPLEMENTARY CONDITIONS:

Refer to Section 00 73 00 for amendments to these General Conditions.

END OF 00 72 00 - GENERAL CONDITIONS

Traverse City Area Public Schools 07.520 Willow Hill School Additions

0XXXX – SECTION NAME 0XXXX - 2

Supplementary Conditions 00.73.00 - 1 of 10

SECTION 00 73 00 SUPPLEMENTARY CONDITIONS

The following supplements modify AIA Document A201, “General Conditions of the Contract for Construction”, Sixteenth Edition, copyright 2017. Where a portion of the General Conditions is modified or deleted by these Supplementary Conditions, the unaltered portions of the General Conditions shall remain in effect.

ARTICLE 1, GENERAL PROVISIONS

1.1 Basic Definitions

1.1.1 Under this Subparagraph, “The Contract Documents”, add the following:

“1.1.1.1 No provisions of any standard specification, manual or code referenced in the Contract Documents shall be effective to change the duties and responsibilities of the Owner, Contractor or Architect, or any of their consultants, agents or employees from those set forth in the Contract Documents, nor to assign to the Architect, or any of the Architect’s consultants, agents or employees, any duty or authority to supervise or direct the furnishing or performance of the Work or any duty or authority to undertake responsibility contrary to the provisions of paragraph 4.2.2 or 4.2.3.

1.1.5 The Drawings.