WJPC-GSSD CSD lodging SOW.pdf
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- Solicitation number
- HQ003425QE051
- Issued by
-
DOD Washington Headquarters Service
About this file
This Statement of Work (SOW) details lodging support services for the William J. Perry Center for Hemispheric Defense Studies (WJPC) for its Governance and Strategy for Security and Defense (GSSD) and Caribbean Security and Defense courses. The contract requires a hotel to provide lodging for approximately 105 guests, covering 1,380 funded room nights and 70 unfunded room nights from May 3-17, 2025. Key requirements include single rooms with workspace and amenities like free high-speed internet, refrigerator, and microwave, a hot breakfast buffet, in-hotel and nearby dining facilities, and shuttle services to/from Ronald Reagan National Airport.
The hotel must be located within seven miles of Fort Lesley J. McNair, within 0.5 miles of a Metro station, and be ADA compliant. Additional specifications include a public meeting area for up to 10 participants, on-site laundry facilities, and specific occupancy terms. The contract will be awarded as a Firm-Fixed Price contract, with invoices submitted electronically via Wide Area Workflow to the Defense Security Cooperation Agency's Acquisition Support Division. The Contracting Officer is from Washington Headquarters Services (WHS) Acquisition Directorate, with contact information provided in the document.
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| File | Type | Posted |
|---|---|---|
| HQ003425QE051 CDSC GSSD Lodging QandA 21Mar25.docx | DOCX document | |
| Solicitation - HQ003425QE051.pdf |
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Statement of Work (SOW) Requirements Document
William J. Perry Center for Hemispheric Defense Studies (WJPC) Lodging Support Services
7 February 2025
Background The William J. Perry Center for Hemispheric Defense Studies supports the efforts of the Department of Defense (DoD) and other United States Federal agencies to assist Western Hemisphere nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, WJPC endeavors to foster open and informed dialogue within a community of Western Hemisphere decision- makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing the Western Hemisphere and to develop a common understanding of the importance of those challenges to their respective national and regional interests.
Scope WJPC is seeking Contractor support to provide lodging and shuttle services to approximately 105 funded guests. The hotel accommodation will support 1380 funded room nights and 70 unfunded hotel room nights.
Specific Requirements
Dates of the Event 3-17 May 2025.
Number of Guests - Lodging services for approximately 105 individuals, with provisions for 1380 funded and 70 unfunded hotel rooms.
CLIN 0001 Single Rooms 1380 Funded room nights for GSSD/CSD and (70 Self Pay) Room Nights
Lodging Features - The lodging and shuttles services for the Governance and Strategy for Security and Defense (GSSD) and Caribbean Security and Defense courses in May 2025 are tailored to ensure the comfort and convenience of the participants, considering various aspects such as room amenities, dining, shuttle services and additional facilities.
The Contractor shall provide lodging and shuttle service in accordance with the terms listed in the SOW. All specifications shall be incorporated. Below is the detailed breakdown:
Room Type & Amenities: Rooms of comparable size and type with workspace, desk, and drawers. Equipped with free high-speed internet, refrigerator, microwave, and secure safe.
Meal Arrangements: Hot breakfast buffet included in the room rate. The hotel manager will be informed of the dietary requirements of participants.
Dining Facilities: In-hotel full-service restaurant, and full-service restaurants within walking distance not to exceed 0.5 miles, considering cultural sensitivities for unescorted guests.
Location Criteria: The hotel location shall be no further than seven (7) miles from Fort Lesley J. McNair.
The hotel location shall be no further than .50 miles to a Metro station or have shuttle service to surrounding areas available on evenings and weekends.
Accessibility: Facilities compliant with the Americans with Disabilities Act
(ADA).
Additional Services: The hotel shall provide shuttle services to/from the
Ronald Reagan National Airport on the lodgers’ arrival and departure days. If the hotel does not have permanent shuttle services a third-party shuttle service is allowed.
Additional Facilities: Public area available for group meetings of up to 10 participants. The hotel shall provide on-site laundry facilities with working washers and dryers.
Financial Liability: The Government has no financial liability for rooms booked as Self-pay”. The hotel must confirm availability and hold these rooms at a group rate until one week prior to the scheduled arrival of self-pay guests.
Nights of: 3 May 4 May 5 May 6 May 7 May 8 May 9 May USG Funded 10 105 105 105 105 105 105 Unfunded 0 5 5 5 5 5 5 Nights of: 10 May 11 May 12 May 13 May 14 May 15 May 16 May USG Funded 105 105 105 105 105 105 105 Unfunded 5 5 5 5 5 5 5 Nights of: 17 May USG Funded 5 Unfunded 5 Nights of: Total USG Funded 1380 Unfunded 70
Room Reservations: WJPC will provide detailed room lists 2 days prior to the first planned arrival, identifying rooms as "USG-paid" (105 rooms) and "Self-pay" (5 rooms). Self-paying participants must reconfirm their reservations directly with the hotel. If confirmation is not received five days prior to planned arrival, the hotel is not obligated to hold the room unless WJPC accepts financial responsibility in writing.
Restrictions: The contract does not cover additional costs for shuttle services, local or international phone calls, pay-per-view programs, mini-bar consumption, room service, or alcoholic beverages. Room-to-room calls are available to guests.
The Government requests that all rooms have outgoing phones and pay-per-view TV turned off, and mini-bars emptied. A deposit may be requested for these amenities' availability.
Occupancy Terms: If a participant does not occupy a reserved room before
6:00 P.M. on the date of scheduled occupancy, the Government will be charged.
for only that room night. The remaining days of the reservation will be canceled without additional charges to the Government.
Additional Terms: Specific terms and conditions for early check-in and late check-out will be included in the technical quote of the proposal.
Contract Type: This contract will be awarded as a Firm-Fixed Priced contract.
Contact Information:
Contracting Officer: Washington Headquarters Services (WHS) Acquisition Directorate Phone: (703) 545-3578 Email: whs.ncr.ad.mbx.dsca-group@mail.mil Website: https://www.whs.mil/Directorates/Acquisition-Directorate-AD
COR: Maria Fernanda Martinez Organization: Acquisition Support Division Address: Defense Security Cooperation Agency
201 12th Street South, Suite 203 Arlington, VA 22202
Email: Org Box - dsca.ncr.obo.mbx.cor-acq-support@mail.mil Invoices Invoices shall be submitted electronically via Wide Area Workflow (WAWF) to:
Organization: Acquisition Support Division Address: Defense Security Cooperation Agency
201 12th Street South, Suite 203 Arlington, VA 22202
Email: Org Box - dsca.ncr.obo.mbx.cor-acq-support@mail.mil mailto:whs.ncr.ad.mbx.dsca-group@mail.mil https://www.whs.mil/Directorates/Acquisition-Directorate-AD mailto:dsca.ncr.obo.mbx.cor-acq-support@mail.mil mailto:dsca.ncr.obo.mbx.cor-acq-support@mail.mil
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