Withington_Park_Civil_War_Monument_Restoration_(Addendum_#1_Revision).pdf

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CITY OF JACKSON

2026-PARKS & RECREATION-033

WITHINGTON PARK CIVIL WAR MONUMENT RESTORATION

RELEASE DATE: July 17, 2026

RESPONSE DEADLINE: August 20, 2026, 1:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2026-PARKS & RECREATION-033 Title: Withington Park Civil War Monument Restoration

Table Of Contents

1. Instructions to Consultants

2. General Information

3. Scope of Work

4. Criteria and Proposal Format

5. Evaluation Criteria

6. Price Proposal

7. Vendor Questionnaire

Attachments:

A - 20260714_104308 orig Front view

B - 20260714_104508 orig Left Side

C - 20260714_104329 Right Side

D - 20260714_104355 Rear View

Instructions to Consultants

1. REQUIRED TIME FOR RECEIPT OF PROPOSALS

Submit Electronic Responses via the e-Procurement Portal https://procurement.opengov.com/portal/cityofjackson by Thursday, August 20, 2026, 1:00 pm. Any proposals received after this time will not be reviewed or considered by the City.

2. INTERPRETATIONS FOR ADDENDA

No oral interpretation will be made to any Consultant as to the meaning of the Document or any part thereof. Consultant shall submit all inquiries regarding this solicitation via the e-Procurement Portal, located at https://procurement.opengov.com/portal/cityofjackson. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Any interpretation made to a Consultant shall be in the form of an Addendum to the Documents and, when issued, will be on the e-Procurement Portal at least five (5) calendar days before the proposals are opened. All such Addenda shall become part of the Contract Documents and all Consultants shall be bound by such Addenda, whether or not received by the Consultant.

3. PROPOSALS

A. All proposals must be submitted following format supplied by the City using figures attached

(when provided) and shall be subject to all requirements outlined in this RFP. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the format by the Consultant.

B. The City of Jackson may consider as irregular any proposal on which there is an alteration of or departure from this format, and at its option may reject the same.

C. Each Consultant shall include in its PRICE PROPOSAL, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Consultant shall remain effective for 90 days from the time proposals are opened.

4. ECONOMY OF PREPARATION

Each Proposal should be prepared simply and economically providing a straightforward concise description of the Consultant's ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of the content.

5. SUBCONTRACT AGREEMENTS

Before executing any subcontract, the successful Consultant shall submit the name of any proposed subcontractor for prior approval.

6. CORRECTIONS

Consultants may select "unsubmit" their proposal anytime before the bid deadline to make any necessary corrections.

7. TIME FOR RECEIVING PROPOSALS

Proposals may be received up to but not later than 1:00 pm, Thursday, August 20, 2026 via the e-

Procurement Portal located at https://procurement.opengov.com/portal/cityofjackson. The e-

Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Jackson strongly recommends completing your response well ahead of the deadline.

8. OPENING PROPOSALS

The City of Jackson will open every eligible responsive qualification proposal received within the time set for receiving proposals. Cost proposals will only be opened for those Consultants who have deemed most qualified based on their qualifications proposal.

9. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on the e-Procurement Portal anytime prior to the time fixed for opening.

10. AWARD OF CONTRACTS / REJECTION OF PROPOSALS

A. The City of Jackson reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The

Consultant to whom the Award is made will be notified at the earliest possible date.

B. The City of Jackson reserves the right to consider as unqualified to perform the Contract any

Consultant who does not habitually perform with its own forces at least fifty (50%) of the work involved.

11. EQUAL EMPLOYMENT OPPORTUNITY

Attention of Consultants is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, national origin, color, religion, age, sex, height, weight, marital status, and physical or mental handicap as required by the City of Jackson's Ordinance Chapter 15-3.

12. DEFAULT TO CITY

It is understood that any Consultant who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

13. SIGNATURES

If and when a signature is required, it must be signed as following:

A. CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

Each signature must be witnessed and notarized.

B. PARTNERSHIPS: Signatures of one partner shall be accompanied by a certified copy of the

Power of Attorney authorizing the signing to bind all partners. If the proposal is signed by all partners no authorization is needed. Each signature must be witnessed and notarized.

C. INDIVIDUAL: No authorization is needed, but signature must be witnessed and notarized

14. TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the Provider of services.

15. CITY ORDINANCE AND CHARTER REFERENCES

All City of Jackson Policies, Ordinances and Charter Sections applicable to this RFP are available at the Jackson City Clerk's office for the Consultant's inspection and review, and the Consultant understands that it is its sole responsibility to understand and fully comply with all applicable City of

Jackson Policies, Ordinances and Charter sections.

16. NOT TO EXCEED OR NON-APPROPRIATION

The Consultant hereby recognizes that the City is a political body corporate, and that in the event the

City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

17. INCURRING COST

The City shall not be liable for any costs, including any travel, incurred by the Consultant prior to award of contract. The City does not intend to pay for any information obtained from the RFP, though such may be utilized in determining the award.

18. NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the

Provider of Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

19. ORAL PRESENTATION

Those Consultants deemed most qualified based on their qualifications proposal may be required to make an oral presentation of their proposal to the City of Jackson. These presentations will provide an opportunity for the Consultant to clarify his proposal to ensure mutual understanding of its contents. The City of Jackson will schedule any such presentations.

20. ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful Consultant will become contractual obligations, if a contract is issued. Failure of the successful Consultant to accept these obligations will result in cancellation of the award.

21. NEWS RELEASES

News releases pertaining to this request or the work to which it relates will not be made without prior written approval of the Issuing Office.

General Information

1. INTRODUCTION

The City of Jackson is inviting qualified Stone Conservators to submit proposals for Stone

Conservationist services required for restoration and preservation of the Historical Civil War

Monument, In Defense of the Flag, a bronze and granite statue dedicated to the City of Jackson in

1904..

Stone Conservationist services required for restoration and preservation of the Historical Civil War

Monument, In Defense of the Flag, a bronze and granite statue dedicated to the City of Jackson in

1904.

Prospective bidders are invited to attend a pre-bid meeting on Tuesday, July 28, 2026, at 10:00

AM. This will be held at the Monument location of: 400 W. Michigan Ave., Jackson MI

49201. Any questions concerning contract documents or specifications will be addressed at this meeting. This will give companies contemplating submitting a bid a chance to examine the proposed service and receive interpretations of the contract documents.

2. CITY'S RESPONSIBILITIES

The City will have the following responsibilities in conjunction with a contract resulting from this RFP.

A. Provide information as to the City's requirements for the project and make available all pertinent information, which may be useful in the project work, including any drawings or equipment data relative to the project.

B. Designate in writing a person to act as the City's project Director with respect to the work to be performed. Such person will have the authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to materials, equipment and other such elements pertinent to the work.

C. Coordinate as necessary the efforts of the consultant to make provisions to enter upon public or private land as required to perform the work.

D. Examine all studies, reports, estimates, proposals and other documents prepared by the consultant and render in writing, if necessary, decisions pertinent thereto within a reasonable time.

E. Direct the consultant in writing to begin the work on each phase of the project upon receipt of written evidence from the Consultant of the appropriateness of such action.

The consultant will develop or obtain from other agencies all other material, information and data necessary to perform the work.

3. TERM OF CONTRACT

Any contract awarded pursuant to this RFP shall be for a period ending November 1, 2026, or until project completion, whichever is earlier. The City of Jackson reserves the right to cancel this RFP at any time, without penalty.

Scope of Work

1. Documentation of Existing Condition

Provide photos and written reports on structural evaluation of condition, construction, materials and causes of deterioration in original existing materials following practical, professional standards to ensure responsible, ethical, and well-documented preservation of cultural heritage in accordance with

AIC of Historic and Artistic Works' Code of Ethics and Guidelines for Practice and the Secretary of the

Interiors Standards for Preservation.

NOTE: PHOTOS OF ALL 4 SIDES OF THE MONUMENT ARE INCLUDED UNDER

"ATTACHMENTS"

2. Conservation Treatments & Compliance Requirements

Cleaning, repair, stabilization, and preservation of original materials using proper cleaning solutions, portable sprayer pump, and proper health and safety eyewear and gloves. According to AIC

Guidelines for Practice, high-pressure washers, stiff or metal bristle brushes, and bleach may cause irreparable damage and are prohibited use. Contractor may need to bring clean water to site for proper rinsing and cleaning. Treatment standards should use minimal intervention, provide reversibility, if possible, avoid altering original meaning or evidence, use tested and stable materials, and preserve historical, cultural, and physical integrity. Any possible alterations must be approved by the City of Jackson prior to commencement of work.

3. Restoration Work

Repair of damaged architectural elements, stonework, metalwork, or inscriptions. Repointing of any missing or deteriorated mortar should be replaced to prevent water intrusions and potential damage.

The repointing of mortar joints should utilize new mortar to match original historic mortar color and composition (lime/sand). Inappropriate mortar such as bathtub caulk or silicone sealants is prohibited.

All work and materials used must follow AIC of Historic and Artistic Works' Code of Ethics and

Guidelines for Practice and meet the Secretary of the Interiors Standards for Preservation, as well as adherence to federal, state, and local preservation standards.

NOTE: Any structural integrity or instability findings must be in collaboration with a City of Jackson qualified and approved engineering firm, prior to any related work performed.

4. Project Completion Documentation for Archiving

Upon project completion, the Contractor shall provide detailed photographs and a complete report documenting all methods, materials, and rationale used to complete the project. Preventative conservation and routine maintenance care procedures must be included in this report for responsible care and a long-term preservation plan.

Criteria and Proposal Format

The City of Jackson will evaluate all proposals received and identify that which is the most responsive, responsible, and offers the best value. The City of Jackson shall have the right to accept or reject any or all proposals. Pricing will not be the only consideration for the proposal award.

The respondent may offer alternate proposals which may produce services and outcomes equal to or better than those sought in this RFP. An alternate proposal must clearly describe all variances from any express specifications and why such alternate should be considered by the City. The City reserves the right to use any and all ideas presented in any proposal in response to this RFP unless such idea is clearly identified as proprietary.

Following are the submittal requirements for this RFP. All specific response items in this section represent the minimum information to be submitted. Deletions or incomplete submittals in terms of content or deviation in form may, at the City’s discretion, render the submittal non-responsive. To facilitate the evaluation, offeror shall submit and organize all responses in the same order as listed below. Late submittals will not be accepted. It is the responsibility of the offeror to ensure that submittals are received by the City of Jackson on or before the due date and time.

The following items are to be included in your submittal, in the order listed:

1.Proof of Company Qualifications & Experience in this specific Scope of Work

2. Project Management Approach. Be sure to include primary contact information, staffing, timelines and milestones.

3. Professional Experience of Key Staff Members and Consultants. All work must be performed by experienced and qualified conservators.

4. Proposed Timeline.

5. Proposal Cost for Project

Evaluation Criteria

For each separate bid submission, the City in its discretion will weigh the information provided by the contractor or subcontractor regarding the evaluating criteria, as a whole, to determine the best bid.

Except as otherwise required by law, no single criterion will necessarily be determinative in assessing which bid is the best bid. The Purchasing Department must weigh each of the criteria based on a distribution of percentage points on a 100-point scale. The criteria to be considered in bid evaluation on construction projects by the City shall be weighed categorically as follows, and shall include:

1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proof of Company Qualifications and

Experience in this Specific Scope of

Work

Please provide a minimum of five (5) references related to this Scope of Work.

Include uploaded photos and descriptions of work performed for each project.

0-100 Points 30 (100% of Total)

2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Management Approach

Include primary contact information, amount of staffing needed and skill level, timeline, and milestones.

0-100 Points 15

3. Phase 3

1. Professional Experience of Key Staff and Consultants

Provide certifications and memberships/affiliations of key staff members or consultants utilized for this project. Include names, titles, years of experience, and responsibilities within this project.

0-100 Points 20

4. Phase 4

1. Proposal Timeline

Provide estimated amount of time needed for specific repairs listed in your proposal

0-100 Points 10

5. Phase 5

1. Proposal Cost of Project

Proposal should list restoration needs and cost associated with those needs in detail.

Proposals should include all materials, equipment, labor, and all fees associated with the Scope of Work to completion.

Price Table will only show the LUMP SUM for the project, so it is imperative to provide the cost details in your proposal.

0-100 Points 25

Price Proposal

WITHINGTON PARK CIVIL WAR MONUMENT RESTORATION

Make sure your details pertaining to the LUMP SUM are included in your proposal submittal. The

LUMP SUM amount listed on this table shall govern.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Restoration per Scope of Work 1 LUMP SUM

TOTAL

Vendor Questionnaire

1. RFP Proposal*

Please see section "Criteria and Proposal Format" for more details.

*Response required

2. References

Submit at least three (3) references from governmental agencies and/or private firms that attest to your company’s experience and ability to perform the activities described in this RFP.