withdraw-reopen-resubmit-quote-in-commbuys~9.pdf

Job Aid:

Withdraw, Reopen, and Resubmit a Quote in COMMBUYS

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This Job Aid shows how to:

Withdraw, reopen, and resubmit a quote in COMMBUYS

Of Special Note:

Quotes can be withdrawn, modified, and resubmitted any time before the Bid Opening Date. The Bid Opening Date is the deadline to submit a quote respond to a bid.

You may need to withdraw and resubmit a quote because:

The wrong file was uploaded to the quote

A file was mistakenly excluded from the original quote submission

Additional information may need to be included in your quote

Only users with Seller privileges can modify a quote in COMMBUYS. These instructions assume the logged in user has

Seller credentials.

Screenshot Directions

Step 1: Launching COMMBUYS

1. Enter the uniform resource locator (URL) address for COMMBUYS (https://www.commbuys.com) or (commbuys.com) in your browser.

2. Once the COMMBUYS landing page displays click on the Sign In button.

3. Enter your Login ID and Password and sign in to COMMBUYS.

file:///C:/Users/pgmartin/Documents/commbuys.com

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Step 2: Locating Quotes

1. From the Homepage click on the Quotes tab, then click the Submitted sub-tab to view quotes that have been submitted by your company.

2. You can also access quotes by using the Documents navigation link. Click on the down-facing arrow next to Documents. Then click on the down-facing arrow next Quotes. Click on Formal Quotes – Submitted to view quotes that have been submitted by your company.

Step 3: Accessing Quotes

1. Click on the blue hyperlinked Quote # to access the quote you wish to withdraw.

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Step 4: Withdrawing the Quote

1. Clicking on the blue hyperlinked Quote # will take you to the General tab of the quote.

2. Click on the Summary tab and scroll to the bottom of the page.

3. Click the Withdraw Quote button.

4. Click OK in the dialogue box to confirm your action.

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Step 5: Reopening the Quote

1. A yellow confirmation message will appear at the top of the page stating “Your quote has been withdrawn.”

2. Scroll to the bottom of the page and click Reopen Quote.

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Step 6: Modifying the Quote

1. Modify your quote using any of the following tabs:

General Tab – modify general quote information such as Description

Items Tab – add, remove, or edit item information such as Unit Cost

Questions Tab – answer any questions posed by the buyer (if necessary)

Attachments Tab – upload or remove files and documents

2. Review for completeness and compliance with bid requirements.

3. When you’ve completed your changes and ready to resubmit the quote, click on the Summary tab.

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Step 7: Resubmitting the Quote

1. Scroll to the bottom of the page and click Submit Quote.

2. Click OK in the dialogue box to confirm your action.