Wister Dam Embankment SOW.pdf

Section C - Descriptions and Specifications

SCOPE OF WORK

SPECIFICATIONS

WISTER LAKE

WISTER OKLAHOMA

MOWING CONTRACT

FOR

DAM EMBANKMENT & SEMI- IMPROVED AREAS

LEFLORE COUNTY, OKLAHOMA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted. ·

TABLE OF CONTENTS

Para.

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Paragraph Title Scope of Work Definitions References Completion Time Personnel Equipment Contractor Quality Control Deductions for Deficient Work Safety Pre--work Conference Contractor Submittals Basis for Payment Performance Standards Antiterrorism and Operations Security Requirements equipment, coordination, and other items necessary for mowing of the Wister dam embankment and semi-improved areas. All work shall be accomplished in a safe, workmanlike manner and in accordance with the Corps of Engineers Safety and Health Requirement Manual, EM 385-1-1, most current edition, all applicable Federal, State, and local safety codes, and practices.

2. DEFINITIONS.

2.1. Contractor Quality Control {CQC}. The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in the Attachments.

2.3. Government. The term "Government'' as used herein means the United States of America.

2.4. Performance Requirement (PR}. The Government1s requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.5. Project. The term "project'' as used herein means all Government property and easements at Wister Lake.

2.6. Public Use Area (PUA). Parks as well as overlooks, nature, and hiking trails, access points, and other areas used by the public for recreation.

2.7. Quality. Conformance with the contract specification.

2.8. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.9. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.10. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be Interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1- 1, current version) is hereby incorporated into this specification. Bidders may view a copy of the manual on-line at U.S. Army Corps of Engineers Headquarters > Missions > Safety and Occupational Health > Safety and Health Requirements Manual

4. COMPLETION TIME.

4.1 Period of performance. The work for this contract will be performed from 1 March - 31 October. However, the contract period of performance is from 1 March through 28/29 https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

February. Contractor must initiate work within 3 calendar days of the dates specified in Appendix A of this specification and complete work within 5 calendar days of initiation.

4.2. Acceptance of Work. When work is completed, the contractor will notify the COR. The COR will accept work unless services are found to be deficient.

4.2.1. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Re-performance of work to correct deficiencies must be completed within 48 hours.

4.2.2. The contractor shall notify the COR when corrective work is completed.

When work has been corrected, the COR will provide an email notification to the contractor and copy the Tulsa District Office.

5. PERSONNEL.

5.1. Experience and skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during their absence, shall be designated in writing.

5.2.2. The contractor shall provide the COR and Contracting Officer a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m.

and 4:30 p.m. on all workdays. Use of a cellular-type phone is acceptable.

6. EQUIPMENT.

6.1. Equipment inspections. Upon request, the contractor shall present equipment to the Contracting Officer or COR for inspection. The Contracting Officer or COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this Page 6 of specification must be in good operating and mechanical condition and shall comply with EM 385-1•1.

6.2.1. Tractors shall be equipped and operated In accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 r.p.m. during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by tractor operators.

Refer to EM 385 1-1. ·

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than 1-lnch woven wire mesh or expanded metal with openings no greater than one Inch. Refer to EM 385-1-1.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose. Refer to EM 385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements: (Use of a Riding Wide Area Mower of at least 100 inches of cutting surface is acceptable in lieu of a 15-foot batwing mower.)

-6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Mulching mowers shall not be used.

6.2.2.4. All safety devices provided by the

manufacturers shall function and be utilized as designed.

6.2.3. All vehicles used by the contractor to perform work under this specification shall have signs on each side. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high.

6.3. Equipment Operation.

MOWING SERVICES

PROVIDED BY

(Contractor's Name)

6.3.1 Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height unless a sleeve protects the base of the shrub or tree.

6.4. Vehicle Operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer's Representative (COR) approves use of other areas.

7. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program to assure that au work required by this specification is completed on schedule and in accordance with this specification. A copy of this program will be provided to the COR.

7.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990). A copy of completed inspection logs shall be furnished the Contracting Officer and the COR after completion of each mowing.

7.2. The Contracting Officer may waive the requirements in subparagraph 7.1. if they determine proper CCC can be achieved without the required submissions. The Contracting Officer will normally make this determination on the basis of actual performance by the contractor. If the requirements in subparagraph 7.1. are determined by the Contracting Officer to once again become required submissions this will be at no additional cost to the Government.

8. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet these specifications. Deductions for documented defects will be made in accordance with the following procedures:

8.1. Each service found deficient and re-performed by the contractor: No deduction.

8.2. Each service found deficient and performed by the Government: Deduction for loss In value shall be based on the Government's cost for performing the work.

8.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

8.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, wor1< schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

9. SAFETY.

9.1. Accident Prevention Plans (APP). The contractor shall furnish the COR an APP to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The APP shall include, but not be limited to the following:

9.1.1. Procedures for training employees in responsibilities for safety of others, including the general public. ·

9.1.2. Requirements for wearing or utilizing personal safety

equipment and apparel.

9.1.3. Procedures for handling, reporting, and

correcting unsafe conditions, practices, and safety violations.

9.1.4. Procedures for treating and transporting injured persons to medical facilities.

9.1.5. Fire prevention plans.

9.1.6. AHA’s shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with AHA’s, especially at the start of a major job.

Initially, the APP shall include, but not be limited to, AHA’s or the jobs listed below.

9.1.7. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer or COR directs. Activity Hazard Analysis directed by the Contracting Officer or COR shall be submitted for approval within one (1) week.

9.1.7.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification}.

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9.1.7.2. Equipment operation and maintenance (for each type of equipment).

9.1.7.3. Vehicle operation and maintenance.

9.2. Safety Violations. If a contractor-s employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer.

9.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts}. Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

9.4. Accident Reports.

9.4.1. The contractor shall immediately notify the Contracting Officer and the

COR of all known accidents that occur at the project and result in death or serious injury.

9.4.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic Injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and the COR Immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

10. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittal& listed in paragraph 12 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

11. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer or COR prior to starting work.

11.1. Names of on-site supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

11.2. Accident Prevention Plans (APP) subparagraph 9.1).

11.3. Activity Hazard Analysis (subparagraph 9.1.6.)

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11.4 Provide a copy of the Contractor Quality Control program (paragraph 7).

11.5 Provide evidence of compliance with E-Verify Requirements (SECTION H AT/OPSEC and SECTION I Clauses 52.204-9 and 52.222-54).

11.6 Herbicide Certificate (Appendix A subparagraph 3.4.2)

11.7. Herbicide Material Safety Data Sheets (MSDS} as applicable (Appendix A subparagraph 3.4.2.)

12. BASIS for PAYMENT.

12.1. The contractor shall provide a firm-fixed price cost proposal for mowing of the dam embankment and semi. Improved areas by the date specified in the solicitation.

12.2. The contractor shall send invoices to the following address after completion of work for payment processing:

U.S. Anny Corps of Engineers, Wister Lake Office 25334 US Hwy. 270 Wister, Oklahoma 74966

Email: Matthew.l.Roberts@usace.army.mil

13. PERFORMANCE STANDARDS. Performance Standards are located in the Attachments.

14. Antiterrorism and Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled "Antiterrorism/Operations Security Requirements" in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training: the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

14.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

14.2. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

mailto:Matthew.l.Roberts@usace.army.mil http://www.uscis.gov/e-verify)

Page l1 of 14

When contracts are with individuals, the individuals will be required to complete a Form 1-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

APPENDIX A

EXECUTION OF WORK

1. AREAS to BE MOWED. The contractor shall mow the dam embankment and semi-improved areas according to the frequencies and performance requirements outlined in this specification. There are approximately 53.25 total acres to be service. An inventory of areas to be mowed is given in the Attachments. The contractor will also need to perform a one-time herbicide spraying in the locations shown in the map. This needs to take place after “leaf out” of the target plant species defined in the SOW.

2. FREQUENCIES AND TIMES of SERVICE.

2.1. Work shall be performed between 7:00 a.m. and 7:00 p.m.

2.2 Contractor shall begin work for mowing of each area as specified below. The contractor shall initiate mowing within three (3) calendar days of the date specified and complete the mowing within 5 calendar days after work is initiated.

2.3 Areas to be mowed per date:

March 4- April 9- May 20- June 24- July 22- August 26- September 23 - October 21 -dam embankment & semi-improved areas dam embankment & semi-improved areas dam embankment & semi-improved areas dam embankment dam embankment & semi-improved areas dam embankment dam embankment & semi-improved areas dam embankment

2.4. Mowing shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays without prior approval of the Contracting Officer or COR.

3. DIESCRIPTION of WORK. The contractor shall perform the following work.

3.1. The contractor shall mow the dam embankment and semi-improved areas at a height of six (6) inches or less. Areas mowed shall have a smooth, even cut with no uncut vegetation within the specified areas. Maps for reference of the mowing area limits can be found in Section 6 of this appendix. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches.

3.1.1 The dam embankment areas include the downstream embankment of the dam and downstream areas of Glendale Dike between Piezometer tubes and tree line as illustrated in Section 6.

3.1.2 Semi-improved areas consist of area downstream of dam embankment.

overlook, area located between auxiliary spillway apron and highway and strip on each side of service road running parallel with auxiliary spillway as Illustrated in Section 6.

3.2. Trimming.

3.2.1 Trimming shall be accomplished around all vertical objects protruding from the ground within the mowing limits. This includes trimming along piezometer and relief well risers and guard posts.

3.3. Herbicide Spraying. The contractor may apply herbicide to control vegetation in lieu of trimming. The area applied with herbicides shall not exceed 4 Inches beyond any vertical object. For general use pesticides, the contractor shall complete the Tulsa District Pesticide Management Training Requirement or possess a Certified Pesticide Applicator's license respective to the State where the pesticide is being applied. Application of restricted pesticides is limited to State Certified Pesticide Applicators or those working under direct supervision of personnel certified in applying restricted-use pesticides in the specific state categories commensurate with the work to be performed. The contractor shall submit information on the proposed use of any restricted use pesticides prior to their use to the COR or Contracting Officer for approval. Completion of the· Tulsa District Pesticide Management Training Requirement or State Certified Pesticide Applicator's license shall be provided to the COR or Contracting Officer prior to application of pesticides.

3.4. AREA ONE TO BE SPRAYED WITH HERBICIDE. The contractor is to apply one spraying of herbicide to eliminate all Johnson grass on the Dam Embankment. The contractor must use Aquatic Herbicide. The area to be serviced is approximately 30 acres. The contractor is required to provide the COR or Contracting Officer an after-application report within 1O business days of application including Herbicide trade name, EPA registration number, Target pest (e.g., Johnson Grass in the areas highlighted Yellow in the maps below), location description, total estimated acres treated, and quantity of actual pesticide used (quantity of pesticide not the total volume of mix). Any herbicides applied below project flood pool (elevation 645') shall be labeled for aquatic use. Soil neutralizers will not be allowed for use in herbicide mixtures. Special care shall be taken when applying herbicides to not allow overspray outside the approved areas allowed for treatment.

3.5. AREA TWO TO BE SPRAYED. The contractor is to apply one spraying of herbicide to all Johnson grass and woody vegetation that has spouted subsequently. The contractor must use Aquatic Herbicide. The area to be serviced is approximately 3 acres. The contractor is required to provide the COR or Contracting Officer an after-application report within 1O business days of application including Herbicide trade name, EPA registration number, Target pest (e.g., Johnson Grass and woody vegetation in the areas highlighted Green in the maps below), location description, total estimated acres treated, and quantity of actual pesticide used (quantity of pesticide not the total volume of mix). Any herbicides applied below project flood pool (elevation 645') shall be labeled for aquatic use. Soil neutralizers will not be allowed for use in herbicide mixtures. Special care shall be taken when applying herbicides to not allow overspray outside the approved areas allowed for treatment.

3.6. The date of herbicide application is negotiable but cannot begin earlier then “Leaf out” of the target plant species defined by the COR. Target plant species must be actively growing. Herbicide application must be completed no later than May 10 unless otherwise directed by the Contracting Officer.

3.7. Clean up. Prior to mowing, the contractor shall pick up trash and remove rocks and debris that are likely to damage equipment or be thrown by the mower.

4. RESTRICTIONS ON WORKING. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the Contracting Officer will determine whether work shall progress or stop.

5. SITE Visit: It is strongly recommended for prospective bidders to perform a site visit to understand the conditions of the work site.

6. INVENTORY OF MOWING areas. An inventory of areas to be mowed Is located in the Attachments.

7. Sustainability Compliance. The contractor furnished materials and supplies shall be in compliance and meet the minimum standards for recycled products and the Bio Preferred Program requirements set forth by the EPA and USDA. All light bulbs supplied by the contractor shall be energy efficient. Information for EPA and USDA designated product categories and energy efficient building related products and equipment can be found at:

https:/twww3.epa.gov/epawaste/conserve/tools/cpg/products/index.htm https://www.biopreferred.gov/BioPreferred/

8. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

http://www.biopreferred.gov/BioPreferred/ http://www.biopreferred.gov/BioPreferred/

Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1. REFERENCE MAPS: All maps for mowing and spraying areas are shown in the Attachments below.

Areas to be sprayed with herbicide are referenced in the map below.

Areas to be mowed are referenced in the maps below:

Wister Lake Semi Improved Areas

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- Wister_Mowing_Maps Approx 19.3 acres