Window Film RFP.pdf

Fruitport Community Schools

Safety Security Film Bid Request

July 19, 2019

Fruitport Community Schools is seeking bids for the installation of Safety Security Film at all five buildings for Fruitport Community Schools. This work includes the installation of security film and attachment systems at entrances and selected locations. Installation of these items will be scheduled upon contract award but no later than April 15, 2020.

Bids are to be submitted via mail to Fruitport Community Schools, Attn: Director of Business Services, 3255 Pontaluna Rd., Fruitport, MI 49415 by 1:00 p.m. Eastern Time, August 1, 2019.

No bids will be accepted after 1:00 p.m. Eastern Time, August 1, 2019.

All bids, received prior to 1:00 p.m. Eastern Time, will be publicly opened and read aloud at that time. Bids received after the stated time will be returned, to the bidder unopened.

Contractor Requirements:

Manufacturer Qualifications: All products installed will be supplied by a single manufacturer.

Installer Qualifications: Installer is an authorized 3M product installer and has a minimum of five years demonstrated experience in installing products of the same type and scope as specified.

Provide a reference list of 5 commercial building where the contractor has installed safety window film in the last year.

Contractor to provide submittals of all products and samples as requested.

Installation Requirements:

Install all product according to manufacturer's instructions.

Store products per manufacturer's instructions in original packaging until ready for installation.

Products are to be installed in environmental conditions that meet the requirements of the Manufacture.

Film is to be installed uniformly with no noticeable pin holes, streaks, thins spots, scratches, banding, or other visible defects.

Properly clean surfaces prior to installation and prepare all surfaces in accordance to manufacturer's instructions.

Product Requirements:

Base Bid Product shall be 3M Safety and Security Window Film Ultra Series (Ultra 800) optically clear.

Installed with 3M Impact Film Attachment System.

Bid Requirements:

Complete the following documents that are included in this document. Please provide three copies of all 4 of the required documents.

The following listed are estimated quantities of products that should be used for bidding purposes. Contractor is responsible to confirm with owner actual total installation quantities prior to the award of work. Change to estimated square foot of safety film or and running feet of attachment system will be added or subtracted to the award bid based on the cost per square foot on the bid proposal sheet.

Edgewood Elementary:

3,738 square foot of safety film 3,879 running feet of attachment system

Shettler Elementary:

2,297 square foot of safety film 1,906 running feet of attachment system

Beach Elementary:

1,817 square foot of safety film 1,879 running feet of attachment system

Fruitport Middle School:

5,130 square foot of safety film 6,399 running feet of attachment system

Fruitport High School:

4,115 square foot of safety film 3,887 running feet of attachment system

The bid shall assume that all the installation occurs when school is not in session, meaning after 4:00 p.m Eastern Time on week days; weekends; or days when Fruitport Community Schools are not in session.

Contactors may schedule a walkthrough with the Director of Operations, John Winskas, by contacting him either at 231.865.4018 or jwinskas@fruitportschools.net. Walkthroughs will not occur after July 26, 2019.

mailto:jwinskas@fruitportschools.net

FRUITPORT COMMUNITY SCHOOLS

REQUEST FOR PROPOSAL – SAFETY SECURITY FILM

NAME OF BIDDER:______________________________________________________

ADDRESS: ____________________________________________________________

CITY: ______________________________________ STATE: _______

ZIP:__________

PHONE: ________________________________ FAX: __________________________

CONTACT NAME:____________________________________________________

EMAIL: _______________________________________________________________

I agree to abide by all of the terms of this request for proposal. I confirm that all the specifications and otherwise stated exceptions meet or exceed all the requirements in this request for proposals. I understand that Fruitport Community Schools and the Board of Education reserves the right to reject any or all bids, in whole or in part, to waive any irregularities, and in general, to make the award in any manner deemed in the best interest of each district.

I further attest that there are no familial relationships that exist between myself, my employer, and any member of the Fruitport Community Schools Board of Education.

Authorized Signature: ____________________________________ Date: ___________

Print Name and Title:

BID PROPOSAL SHEET

Proposal:

Cost per square foot of film installed (Ultra 800) $____________

Cost per square foot of attachment system installed $____________

Alternate:

Cost per square foot of film installed (Ultra 600) $____________

Other alternate cost per square foot of film installed $_____________

*Any alternate other than Ultra 600 needs to include a spec sheet for the product

FAMILIAL RELATIONSHIP DISCLOSURE FORM AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of _______________________________(the Bidder), pursuant to the familial disclosure requirements provided in the Advertisement for Bid, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ________________________________________________(the Bidder) and any member of the Board of Education of the School District or the Superintendent of Fruitport Community Schools.

List and describe any Familial Relationships:

BIDDER: ______________________________

By:____________________________ Its:____________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _________ )

The instrument was acknowledged before me on the _____ day of ________, 2019, by____________________.

Notary Public _____________________ County, Michigan

Acting in the County of: ____________ __

My Commission Expires: ______________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named applicant (the “Applicant”), pursuant to the compliance certification requirement provided in the Corunna Public Schools (the “School District”) Request For Proposals (the “RFP”), hereby certified, represents and warrants that the Applicant *(including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Applicant is awarded a contract as a result of the aforementioned RFP, the Applicant will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contract further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 time the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

APPLICANT: ___________________________________

Name of Applicant By:________________________________ Title:________________________________ Date:______________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _________ )

The instrument was acknowledged before me on the _____ day of ________, 2019, by____________________.

Notary Public _____________________ County, Michigan

Acting in the County of: ____________ __

My Commission Expires: ______________