willingboro RFP Packet - Professional Library Relocation Support Services.pdf

WILLINGBORO TOWNSHIP

RFP # 5-2026R

REQUEST FOR PROPOSAL FOR

PROFESSIONAL LIBRARY RELOCATION SUPPORT SERVICES FOR THE

TOWNSHIP OF WILLINGBORO

SUBMISSION DEADLINE

Thursday, October 22, 2026, at 10:00 A.M.

ADDRESS ALL PROPOSALS TO:

OFFICE OF PURCHASING

1 Rev. Dr. Martin Luther King Jr. Drive

Willingboro, NJ 08046

Attn:

Mr. George Brown

Qualified Purchasing Agent

RFP # 5-2026R

PUBLIC NOTICE

Notice is hereby given that on Thursday, October 22, 2026, at 10:00 A.M. (Prevailing time), sealed proposals will be opened and read in (The Willingboro Township Municipal Building (Clerk’s Conference

Room), 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046) at which time and place the sealed proposals will be opened publicly and read for the following. RFP # 5-2026R RFP Name: PROFESSIONAL

LIBRARY RELOCATION SUPPORT SERVICES

Proposals shall be delivered in sealed envelopes and addressed to the Township of Willingboro, Purchasing Dept., 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046. Express and overnight mail shall be delivered to the Purchasing Dept, 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046, no later than the time of bid opening. Submissions by electronic transmission, including email or facsimile, will not be accepted.

NOTE: It is the contractor’s responsibility to ensure that the proposal package is delivered by the bid opening date and time. Any proposal document received after the deadline established by the

Purchasing Dept. will not be accepted, regardless of the method of delivery.

Submission of Proposals: All bids must be submitted on the bid proposal forms approved and provided for by the bid specifications to be considered. Contractors are to provide one (1) clearly sealed envelope containing 3 copies of the bid proposal; (1) hardcopy clearly marked ORIGINAL, one (1) hardcopy clearly marked COPY and one electronic copy on USB drive. Please have each item on the checklist color tabbed and numbered in your bid packet for a more time efficient packet review.

If indicated, proposals must be accompanied by a certified check, cashier’s check, or bid bond in the amount of ten per centum (10%) of the total amount of the bid, but not in excess of twenty thousand ($20,000) dollars and made payable to the Township of Willingboro.

Proposal documents may be obtained from the Township website RFP/RFQ/Bids | Willingboro Township, NJ

(willingboronj.gov) or the Purchasing Department: Mr. George Brown, QPA; gbrown@willingboronj.gov, 609-

877-2200 ext.:1061 **Prospective bidders must send an email to the Qualified Purchasing Agent (QPA), George

M. Brown, at gmbrown@willingboronj.gov after they download the bid packet from the Township website, to ensure that you receive any notice of revisions or addenda to advertisements or bid documents. The Township shall not be responsible for any bidding errors resulting from your failure to email the Qualified Purchasing

Agent. All questions or inquiries concerning the contents of the bid package must be made in writing by email to George M. Brown, QPA.**

The Township of Willingboro does not release the project estimates or bidders’ lists.

Contractors are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.

Schedule: Release Specifications: September 25, 2026

Pre-Bid Meeting: October 1, 2026 - (11:00 A. M.) – 220 Willingboro Way, Willingboro, NJ 08046

** Pre-Bid Meeting is MANDATORY for all prospective proposers**

Deadline for All Questions: October 9, 2026 (5:00 P.M.).

Addenda if Issued: October 13, 2026

Bid Opening: October 22, 2026, at 10:00 A.M.

General Inquiries to: Mr. George M. Brown Jr., QPA Voice: 609-877-2200 ext.: 1061

Email: gmbrown@willingboronj.gov

This RFP has been advertised in accordance with the “Fair and Open Basis”, and nothing further shall be required under the Pay-to-Play Legislation (N.J.S.A. 19:44A-20.7).

Proposals must contain the following minimum requirements, and the same must be included at the time of submission:

1. List the names and roles of individuals proposed to perform the task(s), along with a description of their experiences with similar projects. In the case of retail suppliers, the sales representative and the management person must be identified.

2. Description of ability to provide services in a timely fashion, including staffing, familiarity and location/business address.

3. Cost details including hourly rates of each individual proposed to perform the service(s) or a total cost (“not to exceed”), plus any other charges. In the case of retail purchases, the proposal must contain the amount of discount by percentage(s).

All proposals must be received by the Clerk’s Office no later than Thursday, October 22, 2026, at 10:00 A.M. at the address referenced above.

ALL PROPOSALS SHALL INCLUDE, AT A MINIMUM, THE FOLLOWING INFORMATION and/or

DOCUMENTATION

1. Retail providers must identify the name and address of sales representative(s) and manager(s); and

2. The proposal must contain a specific amount of discount (%) over the retail value. Discounts (s) are to be stated in percentages (i.e. retail minus % discount); and

3. Contracts will be awarded on the basis of ability to provide products in a timely manner, qualifications, experience, and the cost of goods and services. The cost of goods and services will be a consideration, however, the ability to provide products and qualification to perform and/or supply the required goods and services will carry substantial weight in the decision making process; and

4. Service/product providers will be required to supply, at the time of contract execution, Affirmative Action information/documentation; and

5. All providers of goods and services will be required to supply a copy of New Jersey Business

Registration Certificate, Certification of Disclosure of Investment Activities in Iran, Certification of Prohibited

Activities in Russia/Belarus, Ownership Disclosure Form, EEO/AA Form or Equivalent as outlined in the

Specifications; and

6. Provide quotes/pricing for the following: (See Specifications)

PROPOSAL CHECKLIST

THE PROPOSER WILL PROVIDE THE FOLLOWING CHECKLIST WHICH SHALL BE

PROPERLY COMPLETED WITH THE PROPOSAL AND SUBMITTED TO THE TOWNSHIP AS

PART OF THE PROPOSAL.

Initials

REVIEWED ALL RFP DOCUMENTS, LAWS, REGULATIONS, AND POLICIES

THAT COULD AFFECT COST, PROGRESS, AND/OR PERFORMANCE

FULLY COMPLETED EACH PROPOSAL SECTION AND ADHERED TO THE

PROPOSAL FORMAT PROVIDED WITHIN THIS RFP

FULLY COMPLETED ALL "PROJECT QUALIFICATION CRITERIA"

REQUIRED TO RESPOND TO THIS RFP (LISTED BELOW):

• Certificate of Insurance

• State of New Jersey Business Registration Certificate and W9

• State of New Jersey Department of Treasury Notice of Classifications (if required)

• Mandatory Affirmative Action Language (State-issued certificate required as per instructions provided)

• Americans with Disabilities Act of 1990 Language (Informational)

• Non-Collusion Affidavit

• Ownership Disclosure Certification *

• Listing of Subcontractors (must write none if there are no subcontractors) *

• Certificate of Equal Opportunity

• Affirmative Action Questionnaire

• Affidavit Regarding List of Debarred, Suspended, or Disqualified Contractors

• Proposer Certification of Qualification and Credentials

• Proposer Signature Form/Acknowledgement of Receipt of Changes (must be signed) *

• Political Contribution Disclosure Form (if included in packet)

• Disclosure of Investment Activities in Iran

• References

• Certification Prohibited Activities in Russia/Belarus

• Public Works Registration Act Certificate

• Prevailing Wage Acknowledgement Form

• NJ Wage Hub Advisory for Contractors

• Proposal Form

• Proposal Checklist (must be signed)

NOTE: FAILURE TO COMPLY WITH THE PRESCRIBED RFP PROCEDURES, INCLUDING

COMPLETION AND SUBMITTAL OF ALL THE ABOVE DOCUMENTS IN THE FORM

PROVIDED, WILL RESULT IN A REJECTION OF YOUR PROPOSAL.

[*] Failure to submit these documents at the time of the bid opening is a mandatory cause for the bid to be rejected.

By placing my initials in the boxes provided above, I acknowledge that I have read, fully understood, and fulfilled all the requirements and obligations outlined in each of the referenced documents.

PROPOSER (SIGNATURE):

DATED:

PROPOSER (PRINT NAME):

DOC–4

INSURANCE CERTIFICATES

Name of Bidder: ____________________________________________________________________

Address: ______________________________________________________________________

The Bidder is required to submit actual Certificate(s) of Insurance establishing

Insurance coverage of the type and amount required in accordance with the procedure set forth by the Contract Documents. (Documents to be submitted prior to the resolution of award)

Vendors must submit certificates of insurance with the following minimum coverage:

- Workers' Compensation (per NJ State Law)

- General Liability: $1,000,000 per occurrence, $2,000,000 aggregate

- Professional Liability (Errors & Omissions): $1,000,000 minimum

- Automotive Liability (if applicable): $1,000,000 combined single limit

- The Township must be named as an additional insured

DOC–1

BUSINESS REGISTRATION CERTIFICATE

Reforms to the Business Registration Certificate Filing: permits filing prior to award of contracts if not filed with bid. Effective with bids received and contracts awarded after January 18, 2010, this law removes the requirement of the Local Public Contracts Law (N.J.S.A. 40A:11-23.2) that required a bid to be rejected if the bidder failed to include a BRC with the bid, even though it may have been the otherwise lowest responsible bid. The law now allows the BRC to be filed any time prior to award of the contract and the bidder had to have obtained the BRC prior to receipt of bids. This permits the BRC to be required with a bid, or submitted subsequently. If a BRC is required in a bid, but not submitted with the bid, it would an immaterial defect; curable by being filed prior to award of the contract. A BRC is obtained from the New

Jersey Division of Revenue. Information on obtaining a BRC is available on the internet at www.nj.gov/njbgs or by phone at (609) 292-1730.

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:

1) The contractor shall provide written notice to its subcontractors and suppliers to submit proof of business registration to the contractor;

2) Subcontractors through all tiers of a project must provide written notice to their subcontractors and suppliers to submit proof of business registration and subcontractors shall collect such proofs of business registration and maintain them on file;

3) Prior to receipt of final payment from a contracting agency, a contractor must submit to the contacting agency an accurate list of all subcontractors or attest that none was used;

4) During the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit to the Director, New Jersey

Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.)

on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed

$50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling (609) 292-1730.

DOC–6

EXHIBIT 1

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

Goods, Professional Services, and General Service Contracts (Mandatory Affirmative Action Language)

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or sex. Except concerning affectional or sexual orientation, the contractor will take affirmative action to ensure that such applicants are recruited and employed and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting for the provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with

N.J.A.C. 17:27-5.2 or a binding determination of the applicable Township employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate based on age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey, and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading, and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

**The contractor shall submit to the public agency, after notification of award but before execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval

Certificate of Employee Information Report

Employee Information Report Form AA302**

The contractor and its subcontractors shall furnish such reports or other documents to the

Division of Contract Compliance and EEO as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

Company ________________________________________

Name __________________________________________

Signature ____________________________________

Title ________________________________________

Date _______________________________________

DOC–3

APPENDIX A

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the Township of WILLINGBORO, (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner, which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA, which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the

Agreement or otherwise at law.

EXHIBIT A:

TO: Township of Willingboro

DATE:

FROM:

TELEPHONE: E-MAIL: FACSIMILE:

In signing this proposal, we certify that we have not, either directly or indirectly, entered into any agreement or otherwise colluded in any manner with any other person, or otherwise taken any action that would restrain or impede open and free competition and competitive bidding for this Project; that no attempt has been made to induce any other person or Firm to submit, or not to submit, a proposal; that this proposal has been independently arrived at without Agreement or collusion with any other Proposer, competitor, potential competitor or another person; and that this proposal has not been knowingly disclosed before the opening of proposals to any other Proposer, competitor or person not affiliated with Proposer.

We further certify that no requirement or commitment, direct or indirect, was made to any person, or elected official and that no undisclosed benefit of any kind was promised to anyone connected with this Project.

We further certify that no person or selling agent has been employed or retained to solicit or secure the contract that is the subject of this RFP upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee.

We certify that the foregoing statements are true and accurate under penalty of perjury.

The undersigned, by submitting this proposal, hereby agrees with all the terms, conditions, and specifications required by the Township in this Request for Proposal and declares that the attached proposal and pricing conform therewith.

SIGNATURE: DATE: _________________

TYPE OR PRINT NAME: TITLE: __________________

FEIN or TAX ID NUMBER:

ADDENDA ACKNOWLEDGED:

DATE:

NON-COLLUSION AFFIDAVIT

OWNERSHIP DISCLOSURE FORM

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE AND

PROPERTY 33 WEST STATE STREET, P.O. BOX 230 TRENTON, NEW

JERSEY 08625-0230

VENDOR NAME: _________________________________________

PURSUANT TO N.J.S.A. 52:25-24.2, ALL PARTIES ENTERING INTO A CONTRACT WITH THE STATE ARE REQUIRED TO PROVIDE A STATEMENT OF

OWNERSHIP.

Please answer all questions and complete the information requested.

YES NO

1. The vendor is a Non-Profit Entity; and therefore, no disclosure is necessary.

2. The vendor is a Sole Proprietor; and therefore, no other disclosure is necessary.

A Sole Proprietor is a person who owns an unincorporated business by himself or herself.

A limited liability company with a single member is not a Sole Proprietor.

3. The vendor is a corporation, partnership, or limited liability company with individuals, partners, members, stockholders, corporations, partnerships, or limited liability companies owning a 10% or greater interest; therefore, disclosure is necessary.

If you answered YES to Question 3, you must disclose the information requested in the space below: *

(a) the names and addresses of all stockholders in the corporation who own 10% or more of its stock, of any class;

(b) all individual partners in the partnership who own a 10% or greater interest therein; or,

(c) all members in the limited liability company who own a 10% or greater interest therein.

4. For each of the corporations, partnerships, or limited liability companies identified in response to Question #3 above, are there any individuals, partners, members, stockholders, corporations, partnerships, or limited liability companies owning a 10% or greater interest of those listed business entities?

If you answered YES to Question 4, you must disclose the information requested in the space below: *

(a) the names and addresses of all stockholders in the corporation who own 10% or more of its stock, of any class;

(b) all individual partners in the partnership who own a 10% or greater interest therein; or,

(c) all members in the limited liability company who own a 10% or greater interest therein. The disclosure(s) shall be continued until the names and addresses of every non-corporate stockholder, individual partner, and/or member with a 10% or greater interest have been identified.

5. As an alternative to completing this form, a Vendor with any direct or indirect parent entity which is publicly traded, may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10% or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10% or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10% or greater beneficial interest.*

* Attach additional sheets if necessary DPP Rev. 9.21.2022

NAME

ADDRESS

CITY STATE ZIP

LISTING OF SUBCONTRACTORS

SUBCONTRACTOR: List Name, Address and Telephone Number (Must state “None” if there are no subcontractors.)

1. _____________________________________________________

2. _____________________________________________________

3. ______________________________________________________

4. ______________________________________________________

5. ______________________________________________________

6. ______________________________________________________

7. ______________________________________________________

EXHIBIT C:

INSTRUCTIONS

This Certification is required pursuant to Executive Order 11246, Part II, 203(B), (30 CFR 12319-

25). Each Proposer is required to state in its proposal whether it has participated in any previous contract or subcontract subject to the equal opportunity clause; and, if so, whether it has filed all compliance reports due under applicable filing requirements.

PROPOSER'S CERTIFICATE

Proposer's Name:

Address:

1. Proposer has participated in a previous contract or subcontract subject to the equal opportunity clause. Yes No

2. Compliance reports were required to be filed in connection with such contract or subcontract. Yes No

If yes, state what reports were filed and with what agency.

3. Proposer has filed all compliance reports due under applicable instructions.

Yes No

3. If the answer to Item 3 is "No", please explain in detail on the reverse side of this certification.

Certification: The information above is true and complete to the best of my knowledge and belief.

I am aware that if any of the foregoing statements are willfully false, I am subject to punishment.

(17 U.S. Code, Section 1001.)

(Name and Title of Signer - Please Type)

Date:

(Signature)

CERTIFICATE OF EQUAL OPPORTUNITY

SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT

EXHIBIT D:

The following question shall be answered by all Proposers.

Do you have a Federal Letter of Affirmative Action Plan Approval from the US

Department of Labor's Office of Federal Contract Compliance Programs (OFCCP)?

If yes, please submit a true and complete copy of such approval. This letter cannot be more than one year old from the date of issuance.

If no, the Proposer may still submit a Proposal for the Project if the question is answered.

PROPOSER (Signature)

PROPOSER (Print Name)

AFFIRMATIVE ACTION QUESTIONNAIRE

Sample Federal Letter of Approval Attachment 4

U.S. Department of Labor Office of Federal Control Compliance Programs

New Jersey District Office

200 Sheffield Street, Room 102

Mountainside, NJ 07092

<Date>

[Name of CEO]

[Title of CEO]

[Establishment Name]

[Street Address]

[City, state, Zip code]

Dear (insert name of contractor 's official):

The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) recently completed a compliance evaluation of your equal employment opportunity policies and practices at

(insert name and location of the establishment, construction work sites in the economic area under review or functional unit reviewed).

During the compliance evaluation process, we found no apparent violations of Executive Order 11246, as amended; Section 503 of the Rehabilitation Act of 1973, as amended; the Vietnam Era Veterans'

Readjustment Assistance Act of 1974, as amended; or Executive Order 13496.

[If applicable, commend the Contractor for meeting EEO goals or using best practices. For example: We would like to recognize and commend (insert contractor name) for exceeding the hiring benchmark for protected veterans and disability utilization goal. Please accept the attached listing of local recruitment sources to utilize as you continue to conduct positive outreach and recruitment.]

The OFCCP appreciates the cooperation of you and your staff during the conduct of the compliance evaluation.

Sincerely, (insert name of district director)

District Director cc:

[insert names]

EXHIBIT E:

STATE OF NEW JERSEY

COUNTY OF

, of full age, being duly sworn according to law, on my oath, deposes and says:

I am of the Firm of, the Proposer submitting the Proposal for this Project. I affirm that I executed the said proposal on behalf of the Proposer with full authority to do so; that the Proposer is not at the time of the making of this RFP included on any List of Debarred, Suspended, or Disqualified Contractors, as maintained by the Treasurer of the State of New Jersey, or any other State or the Federal

Government.

Name of Proposer:

By:

(Signature of Authorized Representative)

Subscribed and sworn to before me this day of__________, 20__.

(Seal) Notary Public of New

Jersey/ Specify Other State My Commission Expires 20 _.

THIS FORM SHALL BE COMPLETED, SIGNED, AND NOTARIZED

AFFIDAVIT REGARDING LIST OF DEBARRED, SUSPENDED OR DISQUALIFIED CONTRACTORS

EXHIBIT F:

STATE OF NEW JERSEY

COUNTY OF

, of full age, being duly sworn according to law, on my oath, deposes and says:

I am of the Firm of the Proposer submitting the proposal for this

Project and have been duly authorized by Proposer to execute this Certification on Proposer's behalf. I hereby certify that the Proposer possesses the qualifications and credentials to fully and completely perform all proposed contractual obligations and commitments outlined in the Request for Proposal.

Name of Proposer

By:

(Signature of Authorized Representative)

Subscribed and sworn to before me this day of, 20.

(Seal) Notary Public of New

Jersey/ Specify Other State My Commission Expires 20 _.

THIS FORM SHALL BE COMPLETED, SIGNED, AND NOTARIZED

PROPOSER CERTIFICATION OF QUALIFICATIONS AND CREDENTIALS

EXHIBIT G:

The undersigned duly authorized representative of Proposer, having examined the documents that are a part of this

Request for Proposal, and having full knowledge of the conditions in which the products and services described herein will be performed, hereby represents that Proposer will fulfill all obligations set forth herein in accordance with the stated terms, conditions, specifications, and proposal criteria and that Proposer will furnish all required products and services and payments in strict conformity with these documents for the stated process as payment in full.

ADDENDA FORM:

The undersigned hereby acknowledges receipt of the following applicable addenda:

1. LIST OF ADDENDA AND DATE WHEN RECEIVED BY PROPOSER

2. OTHER

SUBMITTING FIRM:

Company Name

Authorized Signature ____________________________________________________

Company______________________________________________________________

Address ________________________________________________________________

Printed Name______________________________

Title ____________________________________

Telephone_________________________

PROPOSER SIGNATURE FORM/Acknowledgement of Receipt of Changes

Willingboro Township RFP Packet | Page 22

Exhibit H:

DISCLOSURE OF INVESTMENT

ACTIVITIES IN IRAN FORM

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY - DIVISION OF

PURCHASE AND PROPERTY 33 WEST STATE

STREET, P.O. BOX 230 TRENTON, NEW JERSEY

08625-0230

RFP SOLICITATION # AND TITLE:

VENDOR NAME:

Pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New Jersey Department of the Treasury’s Chapter 25 List as a person or entity engaged in investment activities in Iran. The Chapter 25 list is found on the Division’s website at https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Vendors/Bidders must review this list prior to completing the below certification.

If the Director of the Division of Purchase and Property finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

CHECK THE APPROPRIATE BOX

I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), that neither the Vendor/Bidder listed above nor any of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List of entities determined to be engaged in prohibited activities in Iran.

OR

I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its parents, subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.

CERTIFICATION

I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I may be subject to criminal prosecution under the law, and it will constitute a material breach of my contract(s) with the State, permitting the State to declare any contract(s) resulting from this certification void and unenforceable.

Signature Date

Print Name and Title

Entity Engaged in Investment Activities Relationship to Vendor/ Bidder

Description of Activities

Duration of Engagement Anticipated Cessation Date

*Attach Additional Sheets If Necessary.

Willingboro Township RFP Packet | Page 23

CERTIFICATION OF NON‐INVOLVEMENT IN

PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendor1”) that seeks to enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify: (Check the Appropriate Box)

A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked

Persons list on account of activity related to Russia and/or Belarus.

OR

B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially .

Designated Nationals and Blocked Persons list on account of activity related to Russia and/or

Belarus.

OR

C. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC

Specially

Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

(Attach Additional Sheets If Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN

Vendor’s Name Vendor’s Phone Number

Vendor’s Address (Street Address) Vendor’s Fax Number

Vendor’s Address (City/State/Zip Code) Vendor’s Email Address

NJ Rev. 1.22.2024

Willingboro Township RFP Packet | Page 24

Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in section 1701(c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3);

or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).

Willingboro Township RFP Packet | Page 25

DOC–12

Public Works Registration Act Certificate (Sample)

Hidden Info.

Willingboro Township RFP Packet | Page 26

DOC–13

Township Of Willingboro Prevailing Wage Acknowledgement

Project Number:

Project Name/Location:

The prevailing wage contract threshold amount is $19,375 for contracts awarded directly by the municipal government.

The act applies to projects in buildings owned or leased by state or local governments.

Contractors and subcontractors must be registered with the Department of Labor and Workforce Development.

Prevailing wage rates are to be paid based on the work classifications worked for all actual hours of work.

Contractors and subcontractors performing public work of a public body subject to the provisions of this act shall post the prevailing wage rates for each craft and classification involved as determined by the commissioner, including the effective date of any changes thereof, in prominent and easily accessible places at the site of the work or at such place or places as are used by them to pay workmen their wages.

Certified payroll documentation is required to be submitted 10 days after the payroll date.

The prime contractor requires the subcontractor to file certified payrolls with them.

Before final payment is made by or on behalf of any public body the contractor and subcontractor are to file written statements with the public body in a form satisfactory to the commissioner certifying to the amounts then due and owing from such contractor and subcontractor filing such statement to any and all workers for wages due on account of the public work, setting forth therein the names of the persons whose wages are unpaid and the amount due to each respectively, which statement shall be verified by the oath of the contractor or subcontractor. The Township shall withhold the amount so deducted for the benefit of the worker whose wages are unpaid as shown by the verified statement filed by such contractor and shall pay directly to any worker the amount shown by such statement to be due to him for such wages. Such payment shall thereby discharge the obligation of the contractor to the person receiving such payment to the extent of the amount thereof.

“The contractor is responsible for all other provisions under the "New Jersey Prevailing Wage Act."

Contractor/Subcontractor Signature

Contractor/Subcontractor Name

(PRINT CLEARLY)

Willingboro Township RFP Packet | Page 27

The New Jersey Wage Hub Advisory for Contractors

New Jersey Wage Hub is an official website of the New Jersey Department of Labor & Workforce

Development, serving public works contractors and public bodies (contracting agencies) to submit and view certified payroll and public works projects in the state of New Jersey. It also allows

“qualifying service providers” to submit their annual equal pay act form online.

For filing instructions, please click here. (https://www.nj.gov/labor/wageandhour/assets/PDFs/MW-

564%20(10-23)%20Instructions.pdf)

The report must contain the gender, race, ethnicity, job category, compensation, and number of hours worked for each employee.

The Commissioner of the Department of Labor and Workforce Development is required by the Act to retain these records, and to make the information available to the Division of Civil Rights, and, upon request, to employees and their authorized representatives.

Please choose the appropriate document below to complete the report:

• Contracts for Qualifying Services: Qualifying Services reports should be filed online via NJ

Wage Hub. (https://www.nj.gov/labor/wageandhour/prevailing-rates/njwagehub.shtml)

Reports can be filled out online or by PDF and submitted online at https://njwages.nj.gov.

Alternatively, you can email the forms to: equalpayact@dol.nj.gov.

• Contracts for Public Works: For purposes of compliance with the Diane B. Allen Equal Pay

Act, public works (certified payroll) reports should be filed online via NJ Wage Hub. By submitting certified payroll and/or contract/project details on the New Jersey Wage Hub, you comply with the public works contracts requirements of the Diane B. Allen Act.

Please click or copy and paste any of the above links in your browsers as needed for access to the referenced resources.

Certification of Registration with the NJ Wage Hub Portal

Print Name: ________________________

Position/Title: _______________________

Signature: _________________________

Willingboro Township RFP Packet | Page 28

General Bid Requirements

Term

The contract term is for the duration of the period necessary to complete the desired services, providing the terms and conditions of the contract remain substantially unchanged, and any increase over the duration of the services rendered does not include a substantial increase over the initial twelve-month period and remains compliant with the Local Public Contracts Law.

Pre-Bid Conference ** Pre-Bid Meeting is MANDATORY for all prospective proposers**

There will be a pre-bid conference held on Thursday, October 1, 2026 - (11:00 A. M.) – 220 Willingboro Way, Willingboro, NJ 08046at (JFK Building), Willingboro, NJ 08046. It is highly recommended that all contractors attend in order to familiarize themselves with the exact nature of the existing conditions of the work areas and requirements of the specifications, to fully grasp the extent and quality of the work to be performed. All bidders will be responsible for understanding all information in the specification. Contractors will be guaranteed the opportunity to view the location by attending the site visit on Thursday, October 1, 2026 - (11:00 A. M.) – 220 Willingboro Way, Willingboro, NJ 08046 at (JFK Building), Willingboro, NJ 08046. Note: Prospective bidders can visit the project site whenever it is convenient for them outside of the pre-bid meeting. Any questions, please reach out to the project contact person listed below. No adjustment will be made due to the bidder’s failure to visit the site.

For questions regarding site visits, Please Contact: George M. Brown Jr., Purchasing Agent, Ph: 609-877-2200 ext. 1061, Email: gmbrown@willingboronj.gov

NOTICE OF SITE VISIT

A site visit may be scheduled or may be made mandatory at the Township's option. If a site visit is required, attendance shall be a condition of bid responsiveness. Bidders are responsible for verifying existing conditions, access limitations, staging needs, and any applicable conditions before submitting a bid.

OVERVIEW OF SPECIFICATIONS: PROFESSIONAL LIBRARY

RELOCATION SUPPORT SERVICES

Willingboro Township is soliciting sealed proposals from qualified firms to provide professional library relocation support services in connection with planned carpeting and flooring installation at the Willingboro Public Library.

The project involves an approximately 44,000 square foot public library facility and anticipates phased relocation support for approximately 100,371 library volumes, approximately 525 sections of shelving, and office contents, furniture, and equipment.

The Township is seeking a phased work plan, itemized pricing, staffing and duration estimates, public-sector and library relocation experience, confirmation of prevailing wage compliance where applicable, insurance information, identification of any available State contract or cooperative purchasing vehicle, and confirmation of site visit availability.

Willingboro Township RFP Packet | Page 29

This procurement packet is intended to be used in compliance with the New Jersey Local Public

Contracts Law and any other applicable State and local requirements. The Township reserves the right to reject any and all proposals, to waive immaterial informalities to the extent permitted by law, and to take such other action as it deems in the public interest.

1. PROJECT BACKGROUND AND PURPOSE

The Willingboro Public Library requires relocation support services to allow new carpeting and flooring installation to occur in phases while preserving the organization, order, and security of library collections and operational materials.

The selected firm will work in close coordination with the Township, library staff, and the flooring contractor to support an orderly schedule and minimize disruption to library operations.

The Township anticipates that this work may be performed in phases and may require temporary internal storage and repeated movement of collections, shelving, and office contents.

2. SCOPE OF SERVICES

2.1 Library Collections Relocation

Pack and reload approximately 100,371 library volumes onto library carts and store materials in-house during phased flooring work.

Maintain collection order and security and prevent loss, damage, or mis-shelving.

2.2 Shelving Disassembly and Reassembly

Dismantle and reassemble approximately 525 sections of library shelving.

Protect shelving components, fasteners, and related hardware during the work.

2.3 Office and Ancillary Contents

Disassemble, move out, relocate, and move back in library office contents, furniture, equipment, and related items in phases as required to support the flooring installation.

2.4 Project Coordination and Phasing

Provide a phased work plan that minimizes disruption to library operations and preserves the organization, order, and security of library materials.

Coordinate with the Township, library staff, and flooring contractor to support an orderly and efficient project schedule.

2.5 Materials, Equipment, and Supervision

Provide all labor, supervision, carts, dollies, hand trucks, protective materials, packing supplies, and related equipment necessary to complete the work.

Ensure adequate supervision and staffing to maintain efficiency, safety, and proper handling of materials.

Willingboro Township RFP Packet | Page 30

3. PROPOSAL SUBMISSION REQUIREMENTS

Proposers shall submit one complete proposal package containing the following information in the order listed below.

Cover letter identifying the proposer, contact person, address, phone number, and email address.

Technical narrative describing the proposed approach and recommended phasing.

Estimated staffing plan and projected duration.

Itemized pricing sheet showing labor, equipment, carts, shelving work, office relocation, supervision, and any other anticipated costs.

Statement confirming prevailing wage compliance, where applicable.

Description of public-sector, library, or similarly scaled relocation experience.

Insurance information and certificate or evidence of coverage.

Identification of any available State contract or cooperative purchasing contract vehicle, including contract number and term if available.

Availability for a site visit.

Signed non-collusion certificate.

Completed bidder checklist.

4. PROPOSED APPROACH AND REQUIRED CONTENT

Describe the proposed phased plan for library collections, shelving, office furniture, and equipment.

Explain how the proposer will protect materials, maintain order, and avoid disruption to library operations.

Identify the proposed labor mix, supervisory structure, and any specialized equipment to be used.

Provide a realistic timeline that accounts for phasing, sequencing, and coordination with the flooring contractor.

Explain how the proposer will respond to field conditions, schedule changes, and any temporary storage needs.

5. EVALUATION CRITERIA

If the Township uses the competitive contracting process, proposals will be evaluated using criteria that are appropriate to the project and stated in the RFP. The Township may consider methodology, project management, experience, staffing qualifications, cost, and performance assurances.

Criterion Suggested Weight

Proposed approach and phasing 30%

Project management and schedule 20%

Relevant public-sector/library experience 20%

Staffing qualifications and resources 15%

Cost / price 15%

Willingboro Township RFP Packet | Page 31

6. TERMS AND CONDITIONS

The Township reserves the right to reject any and all proposals, to waive minor informalities to the extent permitted by law, and to request clarification where appropriate.

No work shall begin until a written notice to proceed is issued by the Township.

The selected proposer shall coordinate with the…