Wilkes County Board Of Education _ Athletic F.pdf

REQUEST FOR PROPOSALS (RFP)

Athletic Field Maintenance Wilkes County School District

INVITATION TO PROPOSE

The Wilkes County School District (herein after referred to as the “System”) issues this invitation to professional, qualified Contractors to submit proposals for Athletic Field Maintenance for designated school system properties. The purpose of this Request for Proposals (RFP) is to select a contractor that will provide consistent, high-quality grounds maintenance services in a safe, professional, and cost-effective manner.

The Wilkes County School District reserves the right to accept or reject any or all proposals, waive technicalities, and award the contract in the best interest of the School System.

ISSUING AUTHORITY

Wilkes County Board of Education 313-A North Alexander Ave Washington GA 30673

Point of Contact:

Elizabeth Bohler, Director of School Operations Phone: 706-678-2718 Email: bohlere@wilkes.k12.ga.us

All communications regarding this RFP shall be directed to the contact person listed above. Oral explanations or instructions shall not be binding.

PROCUREMENT SCHEDULE

Event Date / Time / Location Proposal Issue Date February 3, 2026 Mandatory Bid Meeting February 13, 2026 at 1:30 pm EST

Wilkes County Board of Education 313-A North Alexander Ave., Washington, GA 30673

Final Date for Written Questions

February 20, 2026 at 4:00 pm EST

Event Date / Time / Location Proposal Due Date and Time (Eastern Time)

March 6, 2026 at 12:00 p.m. EST

Proposal Due Location Wilkes County Board of Education 313-A North Alexander Ave., Washington, GA 30673

Proposal Opening Date and Time (Eastern Time)

March 9, 2026 at 2:00 p.m. EST

Proposal Opening Location

Wilkes County Board of Education

Award Date (per award letter)

March 16, 2026

Contract Start Date and End Date

July 1, 2026 – June 30, 2029

Proposal Identification Requirements

Proposals must be submitted in a sealed envelope clearly labeled as follows:

● PROPOSAL FOR: Athletic Field Maintenance

● RFP TITLE: Athletic Field Maintenance Services 26-02

● ENVELOPE LABEL: “Athletic Field Maintenance”

Late proposals will not be accepted.

INSTRUCTIONS TO PROPOSERS

1. Proposals must be submitted in a sealed envelope or package clearly marked “Athletic

Field Maintenance”

2. Proposals shall be valid for a minimum of ninety (90) days following the submission deadline.

3. Proposers are responsible for examining all specifications, locations, and conditions that may affect performance.

4. Any addenda issued shall become part of this RFP and must be acknowledged in the proposal.

5. The Wilkes County Board of Education reserves the right to conduct investigations, request clarification, and negotiate terms with the selected proposer.

6. Failure to comply with any requirement of this RFP may result in disqualification.

GENERAL CONDITIONS, FINANCIAL PROVISIONS, EMPLOYEE

GUIDELINES & SAFETY

Contractor Qualifications

The successful Contractor must be properly licensed to do business within Wilkes County and the State of Georgia. The successful Contractor shall have been in the Athletic Field Maintenance business for a minimum of five (5) years. The Contractor shall have a person available during normal business working hours to address any problems or complaints.

Pricing

The Contractor warrants that the pricing stated herein shall remain firm for a period of one (1) year from the first day of the contract period with two (2) additional one (1) year options to renew by mutual agreement between the System and the Contractor. Pricings shall include all charges that may be imposed to fulfilling the terms of the contract.

Hours

Hours of field maintenance on school campuses (while school is in session) shall ONLY be performed during approved times from the System Grounds Supervisor. Normal working hours are from sunrise to sunset daily. Special consideration will be given to academic, athletic and art competitions and performances being held at school locations. The System shall coordinate with the Contractor on event schedules.

Terms of Contract The initial contract term will be from July 1, 2026, through June 30, 2027. The contract may be renewed on an annual basis for up to two (2) additional fiscal years by mutual agreement between the System and the Contractor. The bid price shall remain firm for the duration of the initial contract term and any renewal periods; however, any proposed price increases over the three-year period shall not exceed a cumulative total of ten percent (10%) of the initial contract term bid. All proposed price increases must be submitted in writing to the Director of School Operations no later than March 15 of the year prior to the requested price increase and are subject to approval by the System.

Contract Agreement

All subsequent contract agreements as a result of an award hereunder, shall incorporate all terms, conditions, and specifications contained herein, and response hereto, unless mutually amended in writing.

Signed Proposal Considered an Offer

Receipt of a signed proposal shall be considered an offer on the part of the Contractor. The terms, conditions, and specifications of this proposal will become part of the contract if the proposal is deemed approved and accepted by the Wilkes County School District’s Board of Education. In the event of a default on the part of the Contractor after acceptance, the System may take such action as it deems appropriate, including legal action for damages or specific performance.

Payment Terms

Payment Terms are NET 30 days following receipt of correct invoice. Invoices must be submitted to:

Wilkes County School District Accounts Payable

313-A North Alexander Ave Washington GA 30673

The System is responsible for all payments to the Contractor under this contract.

Subcontracting

The Contractor shall NOT have the right or power to assign, subcontracting any services covered in the scope of work.

Changes

The System should have the right, at any time, to alter the specifications to meet increased or decreased needs. If any such changes cause an increase or decrease in the cost of the time required for the performance, or otherwise affect any other provision of this agreement an equitable adjustment shall be made and this agreement shall be modified in writing accordingly.

Governing Laws

This contract is made under and shall be governed and construed in accordance with the laws of the State of Georgia.

Advertising

In submitting a proposal to the Wilkes County School District, the Contractor agrees NOT to use the results of their proposal as a part of any commercial advertising without prior approval of the System.

Confidentiality of Proposals In submitting a proposal, the Contractor agrees not to discuss or otherwise reveal the contracts of the proposal to any source outside of System until after the award of the contract. Contractors not in compliance with the provision may, at the option of the System, be disqualified from contract award. Only discussions authorized by the System are exempt from this provision.

Cost for Proposal Presentation Any costs incurred by Contractors in preparing or submitting proposals are the Contractors’ sole responsibility. The System will not reimburse any Contractor for any costs incurred prior to award of this contract.

Time of Acceptance Each proposal shall state that it is a firm offer which may be accepted within a period of 90 days following the submitted date, June 4, 2026. Although the contract is expected to be awarded prior to the time, the 90-day period is requested to allow for unforeseen delays.

Collusive Bidding The vendor’s signature on the System’s “Request for Proposal (RFP)” is a guarantee that the prices quoted have been arrived at without collusion with other eligible Contractors and without effort to preclude the System from obtaining the lowest possible competitive price.

General Indemnity The Contractor shall save and hold harmless, pay on behalf of, protect, defend, indemnify the Wilkes County School District, assume entire responsibility and liability for losses, expenses, demands and claims in connection with or arising out of any injury, or alleged injury (including death) to any person, or damage, or alleged damage, to property of the System or others sustained or alleged to have been sustained in connection with or to have arisen out of or resulting from the performance or the intended performance of any work/service, outlined or resulting from this agreement, by the Contractor or their employees, including losses, expenses or damages sustained by the System or System officials (including administrators, agents and employees) from any and all such losses, expenses, damages, demands and claims.

The Contractor further agrees to defend any suit or action brought against the System or System officials (as outlined above) based on any such alleged injury or damage and to pay all damages, cost and expenses in connection therewith or resulting there from. As an integral part of this agreement, the Contractor agrees to purchase and maintain, during the life of this contract, contractual liability insurance in the amounts listed in the insurance coverage requirements below. The obligations of the Contractor pursuant to this paragraph shall not be limited in any way by any limitation in the amount or type of proceeds, damages, compensation, or benefits payable under any policy of insurance of self-insurance maintained by or for the use and benefit of the Contactor.

Conflict of Interest All Contractors must disclose in writing with their proposal, the name of any owner, officer, director, or agent who is also an employee of the Wilkes County School District (including any member of the Wilkes County Board of Education). All Contractors must also disclose in writing with their proposal, the name of any employee of the System who owns, directly or indirectly, and interest of five percent (5%) or more in the Contractor’s firm or any of its branches or subsidiaries. By submitting a proposal, the Contractor certifies that there is no relationship between the Contractor and any person or entity which is or gives the appearance of a conflict of interest related to this RFP.

Errors and Omissions The Contractor shall not take advantage of any errors or omissions in this RFP. The Contractor shall promptly notify System of any omissions or errors found in this document.

Insurance Coverage During the term of the contract, the Contractor at their sole cost and expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum, the Contractor shall provide and maintain the following coverage and limits:

● Worker’s Compensation – The Contractor shall provide and maintain Worker’s Compensation Insurance, as required by the laws of Georgia, as well as employer’s liability coverage with minimum limits of $500,000 for bodily injury per accident. This insurance must include and cover all of the Contractor’s employees who are engaged in any work under this contract.

● General Liability – The Contractor shall provide and maintain General Liability Coverage at a rate no less than $500,000 per person and $1,000,000 per occurrence for bodily injury, personal injury and property damage.

● Automobile – Automobile Liability Insurance to include liability coverage, covering all owned, hired, and non-owned vehicles used in connection with this contract, shall have liability limits of not less than $500,000 per person and $1,000,000 per occurrence. The minimum combined single limit shall be $1,000,000.

Insurance Requirements Providing and maintaining adequate insurance coverage is a material obligation of the Contractor and is of the essence of this contract. All such insurance shall meet all laws of the State of Georgia. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in Georgia. The Contractor shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing Georgia laws or this contract. The limits of coverage under each insurance policy maintained by the Contractor shall not be interpreted as limiting the Contractor’s liability and obligations under the contract.

Other Insurance Provisions This policy or policies are to contain, or be endorsed to contain, the following provisions:

A. Contractor’s insurance is to be considered primary for losses that occur as a direct result of the Contractor’s actions.

B. Coverage shall state that the Contractor’s insurance shall not be suspended, voided, canceled, reduced in coverage, or in limits except after 30 days written notice.

The Contractor must include a copy of their insurance certificates with their proposal package.

Upon award of this contract, the selected Contractor shall add the Wilkes County School District as a Certificate Holder to their insurance policy and provide documentation of same.

Evaluation Criteria The Wilkes County School District, at its sole discretion, following an objective evaluation, will award this contract(s) to the most responsible, responsive Contractor(s). The proposals will be evaluated on a “best overall value” basis including, but not limited to, completeness and content of the proposal, pricing, quality, the Contractor’s ability to follow the specifications, the Contractor’s ability to provide a team of skilled, trained employees, the Contractor’s experience with similar projects and the Contractor’s responses to “Mandatory Issues”. In addition to these considerations, the evaluators may request additional information, oral presentations or discussions with any or all of the responding Contractors to clarify elements of their proposal or to amplify the materials presented in any part of the proposal. However, Contractors are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the Contractor.

The System reserves the right to make independent investigations as to the qualifications of the Contractor(s). Such investigations may include contacting existing customers. Contractors should keep in mind that this is a Request for Proposals and not a request to contract. The System reserves the unqualified right to accept or reject any and all proposals, and to waive any irregularities as may be permitted by law when it is deemed that such action will be in the best interest of the System.

The System reserves the right to disqualify proposals, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Contractor.

Award of Bid The System, at its sole discretion, following an objective evaluation, will award this contract to the most responsible, responsive Contractor(s). The award of this contract will be based and granted on “Best Value”. “Best Value” will allow the System to consider factors beyond pricing, such as whether the responsible Contractor is able to meet and/or exceed the required specifications. “Best Value” will permit and reflect prudent stewardship of public funds and trust. Award of the contract(s) to one Contractor does not mean that the other proposals lacked merit. Award of the contract(s) signifies that after all factors have been considered, the selected proposal was deemed most advantageous to the System.

Notification of Award After all prerequisites and specifications have been met by the Contractor(s) and the award for Athletic Field Maintenance has been made, the successful Contractor(s) will be notified by the System verbally and by a letter of award.

Termination for Cause The System may terminate their participation in this contract in whole or in part with thirty (30) days’ notice, for their convenience, or because of failure of the Contractor to fulfill the contract obligations in any respect. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by the System.

Contractor Employee Guidelines Drug Policy: The Contractor certifies that it maintains a drug free work place environment to ensure worker safety and workplace integrity. The Contractor further agrees their employees shall comply with the System’s Drug-Free, Vape-Free & Tobacco-Free Campus Policy.

Authorized Personnel: While engaged in the performance of these Athletic Field Maintenance , only authorized employees of the Contractor are allowed at the locations where the work is being performed. During the performance of these services, the Contractor employees are not to be accompanied in the work area by acquaintances, family members, associates or any other person(s) who are not a current, authorized employee(s) of the Contractor.

Employee Guidelines: The Contractor shall use only qualified personnel to provide the required services. The Contractor shall be responsible for insuring that employees abide by all rules and regulations set forth for the buildings and grounds.

Background Checks: Contractor personnel shall complete background checks and receive Superintendent approval prior to working on any campus.

Workmanship

All services shall be performed in a professional manner consistent with industry standards and in compliance with all applicable federal, state, and local laws and regulations.

School Operations and Safety Safety: The Contractor and any persons employed by the Contractor shall be required to adhere to all OSHA requirements and regulations that apply while performing any part of the work listed under the title “Scope of Work”. The Contractor and any persons employed by the Contractor shall be required to wear the following safety items as required by OSHA regulations while performing any part of the work listed under the title of “Scope of Work”.

State and Federal Regulations: The Contractor shall perform all work in accordance with State and Federal safety regulations in regards to work zones, work areas, equipment, vehicles, tools and supplies. The Contractor shall provide all necessary and required work zone protective devices and traffic channeling devices as required under State and Federal safety regulations.

System Safety Director: The Grounds Supervisor, Director of Facilities, and Director of School Operations for the System shall be given full access to inspect all aspects of the job, work zone, equipment, personal protective equipment and all areas and aspects of the job for compliance with OSHA, State, and Federal safety regulations. Should the System’s designee identify any areas of concern, the Contractor shall, at his expense, address these concerns to the satisfaction of the System’s designee. The System reserves the right to require the removal of any worker from a work site for failure to wear appropriate safety apparel or required uniforms, or for exhibiting impudent or unprofessional behavior.

Should the Contractor fail to remedy any identified safety concerns, where feasible, the Grounds Supervisor, Director of Facilities, and/or Director of School Operations shall have functional authority to halt work until said safety concerns are corrected to the System’s satisfaction.

Should the Contractor fail to remedy any verifiable safety concerns identified by the Grounds Supervisor, Director of Facilities, and/or Director of School Operations shall, the System, at its option, may cancel any agreement, reserving for itself any remedies it may have for breach of contract.

Public Safety: The Contractor shall protect the safety and convenience of the general public. The Contractor shall perform work as needed and necessary to protect the general public from hazards.

Contractor Supervision: The Contractor, or the Contractor’s authorized agent, shall make sufficient routine inspections to ensure the Athletic Field Maintenance work is performed as required by the contract.

End of Work Procedures Upon completion of each visit, the Contractor shall provide written notification via email to the Grounds Supervisor. This notification shall serve to confirm that all scheduled services and work activities for that visit have been completed. The Grounds Supervisor, or his designee, will then conduct an inspection of the work to verify satisfactory completion and compliance with the terms and specifications of this Request for Proposals.

Uniforms and Identification

All contractor personnel shall wear company-identifying uniforms or shirts and be easily distinguishable from students and school staff. The System reserves the right to require the removal of any worker from a work site for failure to wear appropriate safety apparel or required uniforms, or for exhibiting impudent or unprofessional behavior.

Permits and Licenses

The Contractor shall be responsible for obtaining all permits and licenses and shall pay all fees required by the various governmental agencies in connection with this work

Cleanup & Fences

All work areas shall be left clean and free of debris at the end of each workday. All fencing located on the System’s campuses shall be restored to its original condition and configuration as it existed prior to the Contractor’s arrival. Upon completion of the work, the Contractor shall be responsible for ensuring that all fences are properly reinstalled, secured, and returned to the same state in which they were found, to the satisfaction of the System.

Damage Responsibility

Any damage caused by the contractor shall be reported immediately and repaired at no cost to the Wilkes County Board of Education. Ruts, holes and other disfigurement of mowed areas by Contractor’s equipment shall be the responsibility of the Contractor to repair to original condition. Costs incurred by the School System to correct damage may be deducted from contractor payments. Damage to property (sprinkler heads, vehicles, fencing, etc) will be the responsibility of the Contractor.

SCOPE OF WORK AND SPECIFICATIONS

Field Maintenance for Tiger Stadium football field, football/soccer practice field, baseball field, and softball field

The Contractor shall provide comprehensive athletic field maintenance services for the following facilities, in accordance with the specifications outlined herein:

● Football Field located at Tiger Stadium – Pecan Street, Washington GA

● Football/Soccer Practice Field located on the Washington-Wilkes Middle/High School campus – 1180 Tignall Road, Washington GA

● Baseball Field located on the Washington-Wilkes Middle/High School campus – 1180

Tignall Road, Washington GA

● Softball Field located on the Washington-Wilkes Middle/High School campus – 1180

Tignall Road, Washington GA

Soil Analysis Soil samples will be collected from each field and analyzed by a soil laboratory. A copy of each sample’s results will be provided to the Grounds Supervisor and Director of School Operations and will act as a guide to determine the plan of action for future soil health.

Aeration/Top Dressing All athletic fields shall be aerated and top-dressed with double-screened masonry sand in accordance with the schedule outlined below. All work shall be completed within the designated timeframes and performed in a manner that minimizes disruption to athletic activities.

Scheduling shall be coordinated with the Athletic Director and the Director of School Operations.

• Football Field – To be aerated and top-dressed once during each contract year, anytime between Memorial Day and June 20, for the 2026–2027, 2027–2028, and 2028–2029 contract years.

• Softball Field – To be aerated and top-dressed anytime between Memorial Day and June 20 during the 2027–2028 contract year.

• Baseball Field – To be aerated and top-dressed anytime between Memorial Day and June 20 during the 2027–2028 contract year.

• Football/Soccer Practice Field – To be aerated and top-dressed anytime between Memorial Day and June 20 during the 2026–2027 and 2028–2029 contract years.

Field Pest Control The Contractor shall treat all athletic fields with Top Choice or an approved equivalent product to prevent fire ants.

All chemical applications must be performed by licensed chemical applicators and only when children are not on the property. The Athletic Director and Director of School Operations will work with the Contractor to schedule the treatments. All applications shall be performed in accordance with applicable safety standards, environmental regulations, and manufacturer guidelines.

Grass Treatment – Weeds and Insecticide All athletic fields shall be treated in accordance with the schedule outlined below. Scheduling shall be coordinated with the Athletic Director and the Director of School Operations.

1st Pre-Emergent – Late October/Early November 2nd Pre-Emergent - Late February Post Emergent – Beginning of May Fertilization - August

All chemical applications must be performed by licensed chemical applicators and only when children are not on the property. The Athletic Director and Director of School Operations will work with the Contractor to schedule the treatments. All applications shall be performed in accordance with applicable safety standards, environmental regulations, and manufacturer guidelines.

Edging The Contractor shall cut out and properly maintain the infield transition areas on both the baseball and softball fields in accordance with the schedule outlined below. Infield transitions shall be clearly defined, uniform, and consistent in width and appearance, providing a smooth and safe transition between the infield skin and the turf areas.

All cut-out work shall be performed using appropriate equipment and techniques to prevent grass/soil damage, maintain proper field drainage, and ensure player safety. Edges shall be clean, well-shaped, and free of encroaching grass following each service. All debris generated from this work shall be removed from the field and properly disposed of.

January – Baseball field July – Softball field – preferably “Dead Week”

Additional Work Additional work on the fields must only be negotiated between Contractor(s) and the Director of School Operations for the System. Other procedures shall be negotiated separately as the need may arise.

EQUIPMENT REQUIREMENTS

The Contractor shall maintain and utilize sufficient quantities of properly maintained, commercial-grade equipment necessary to perform all services outlined in this RFP in a safe, efficient, and timely manner. All equipment shall be appropriate for athletic field maintenance and capable of meeting the performance standards and service schedules specified herein.

Equipment shall be in good working condition, comply with all applicable safety and environmental regulations, and be adequate to ensure uninterrupted service delivery throughout the term of the contract. All equipment shall be subject to inspection by the Grounds Supervisor.

REQUIRED FORMS AND AFFIDAVITS

● Proposal Pricing Cover Sheet

● Contractor Information Form

● Mandatory Question Form

● Vendor Affidavit

● Certificate of Insurance

● Non-Collusion Affidavit

● Certificate of Non-Discrimination

NON-DISCRIMINATION

The Wilkes County Board of Education does not discriminate in employment or contracting practices on the basis of race, color, national origin, sex, disability, or age.

SELECTION CRITERIA AND RATING SHEET

Proposals will be evaluated using a best-value methodology. The Wilkes County Board of Education will consider both cost and non-cost factors to determine the proposal that is most advantageous to the School System.

Evaluation will be conducted by an evaluation committee. Each proposal will be independently reviewed and scored using the criteria and weighting outlined below. The School System reserves the right to request clarifications, conduct interviews, and verify references prior to award.

The System may make such investigations deemed necessary to determine the ability of the

Contractor to perform the services outlined in this RFP. If requested, the Contractor shall provide the System with all such information and data for this purpose. The System reserves the right to reject any proposal if the evidence submitted by or derived from an investigation of such Contractor fails to satisfy the System that the Contractor is properly qualified to carry out the obligations of the contract and to complete the work specified in this

RFP.

A. Evaluation Weighting

● Total Proposal Cost: 30%

● Technical Merit: 70%

B. Technical Merit Breakdown (70%) Technical Criteria Weight Rating (1–5) Weighted Score

1. Personnel Qualifications and Staffing Plan

10%

3. Company History and Financial Stability

10%

4. Quality of Service from References

20%

5. Experience Maintaining Contracts Comparable in Size and Scope to Wilkes County School System

30%

Total Technical Merit Score 70%

C. Cost Evaluation (30%) Cost Criteria Weight Rating / Score Total Annual Proposal Cost 30%

D. Total Evaluation Score Category Maximum Percentage Score Technical Merit 70% Cost 30% Total Combined Score 100%

E. Rating Scale

Each evaluation factor will be rated using the following scale:

Rating Description 1 Does Not Meet Expectations 2 Partially Meets Expectations

Rating Description 3 Meets Expectations 4 Exceeds Expectations 5 Greatly Exceeds Expectations

Please include this cover sheet as (page 1) of your proposal BID FORM

To: Wilkes County School District Elizabeth Bohler, Director of School Operations

I have received and reviewed bid documents, dated February 3, 2026 and titled: Bid Package:

Athletic Field Maintenance for Wilkes County School District

I have examined all documents and the sites and submit the following bid.

In submitting this bid, I agree:

1. To hold my bid open until 90 days after bid date.

2. To accept all provisions of the Athletic Field Maintenance RFP

3. To execute a contract if awarded.

4. To accomplish the work in accordance with the contract documents.

5. Athletic Field Maintenance:

____________________________________ (Company) agrees to each specification presented by the Wilkes County School District and offers a bid of:

__________________ __________________ (Dollars) for one year for services rendered. It is further understood that payment for services will be monthly.

6. Price for Additional Work:

________________________________ (Company) agrees to the following hourly rates for additional work provided outside the terms of the contract.

_______________________ Hourly rate for man hours

_______________________ Hourly rate for equipment hours

_______________________ TOTAL HOURLY RATE

The Director of School Operations will approve all additional work to be performed.

It is also understood that payment for these services will be monthly.

I have attached a required list name of subcontractors’ names below:

Date: ___________________________ By: ______________________________

Company: _______________________ Print Name:

Address: _______________________ Title:

Contractor General Information

Owner of the Company _________________________________________________

Location address of the Company __________________________________________________

List the number of years in business________________________

Is your business full or part-time? __________________________

List the number of people employed on a regular basis_________________________

Do you maintain an office that is staffed during normal daily working hours?

List the name of the contact person, email and phone number(s) in the event your firm is awarded the Contract

Name, Cell Phone, and Email of Main Company Contact (during business hours)

Name, Cell Phone, and Email of Main Company Contact (outside business hours)

Mandatory Contractor Questions

List a minimum of three (3) references that can verify your qualifications and work quality by Business Name, Name of Contact Person, and Working Phone Number.

Has a member of your team personally inspected the proposed work sites? Can you preform the scope of work at each site within the hours/days as listed above?

How will your company supervise your employees during the performance of the work on school and System property?

List the equipment that will be used on site. All equipment must be currently owned by the Contractor. Certain areas of the campus require the use of appropriate equipment and methods to ensure that no soil damage or ground disturbance occurs during maintenance activities.

Georgia Security and Immigration Compliance Act:

E-Verify and SAVE Program Overview

[OCGA § 13-10-91]

Pursuant to the “Georgia Security and Immigration Compliance Act”, the Wilkes County School District is required to have all of its contractors register and participate in the federal work authorization program to verify information of all new employees.

If your company employs more than one person, please complete the attached Affidavit

Or

If you are a sole proprietor, you may either complete the attached Affidavit or submit a copy of your Georgia Drivers’ License as acceptable proof of citizenship and return to:

Wilkes County School District

Finance Director 313-A North Alexander Ave

Washington GA 30673

VENDOR AFFIDAVIT

By executing this affidavit, the undersigned vendor verifies its compliance with O.C.G.A. § 13-10-91(b)(1), stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Wilkes County Board of Education has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned vendor will continue to use the federal work authorization program throughout the contract period and the undersigned vendor will contract for the physical performance of services in satisfaction of such contract only with sub vendors who present an affidavit to the vendor with the information required by O.C.G.A. § 13-10-91(b). Vendor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-verify Number (4 to 6 digit number) ______________________________________

Date of Authorization _______________

Name and Address of Vendor

Wilkes County Board of Education

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 20___ in _____ (city), ______ (state).

_________________________________Signature of Authorized Officer or Agent

_______________________________Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 20___.

NOTARY PUBLIC

My Commission Expires:_________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin or ancestry. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin or ancestry. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event the contractor is not in compliance with this non-discrimination clause, the contract may be cancelled or terminated by the Owner. The Owner may declare the contractor, ineligible for further contracts with the Owner until satisfactory proof of intent to comply shall be made by the vendor.

The contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

Contractor – Print Name

Signature

Date

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the proposal:

STATE OF _______________________

COUNTY OF _____________________

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says, that he/she is the agent authorized by the contractor to submit the attached proposal. Affiant further states as contractor, that they have not been a party to any collusion among contractors in restraint or competition by agreement to proposal at a fixed price or to refrain from bidding; or with any office of the Owner or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between contractors and any employee of the Owner concerning exchange of money or other things of value for special consideration in submitting a sealed proposal for:

FIRM NAME _____________________________________________

SIGNATURE _____________________________________________

TITLE _____________________________________________

Subscribed and sworn to before me this _____ day of ______________________, 20___.

NOTARY PUBLIC