Wildland_Type_Six_(6)_Fire_Engine.pdf

Invitation For Bids

No. IFB No. FD-0068

FOR

WILDLAND TYPE SIX (6) FIRE ENGINE

Contact: Mike Venezio, Management Professional and Technical Assistant

Email: mvenezio@santacruzca.gov

RESPONSE DEADLINE: December 13, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/santacruzca

City of Santa Cruz

Wildland Type Six (6) Fire Engine

I. INTRODUCTION

II. GENERAL INFORMATION FOR BIDDERS

III. INSTRUCTIONS FOR BIDDERS

IV. TERMS AND CONDITIONS

V. PRELIMINARY SCOPE OF WORK

VI. BID SUBMITTALS

VII. BID FORM

Attachments:

A - Agreement for Wildland Type Six Fire Engine

B - Terms and Conditions of Purchase

C - Bid Bond

#IFB No. FD-0068 Title: Wildland Type Six (6) Fire Engine

1. INTRODUCTION

1.1. Summary

General work description: The Santa Cruz Fire Department is purchasing a Type 6 Wildland Engine. This will be used for off-road firefighting and rescue situations where a smaller profile all-terrain vehicle is needed. The apparatus (vehicle) will be on a F-550 chassis or equivalent and have the following: four wheel drive, an auxiliary fire pump, capacity to hold 300 gallons of water, foam system and higher clearance for off-road driving. The apparatus will have a crew cab with 4 doors and have a diesel engine.

This apparatus shall comply with all NFPA and DOT standards for firefighting apparatus. There shall be enclosed compartments for tool storage and hose loads. The apparatus will need to be delivered within

18 months of the awarded bid. The apparatus shall have all components as specified in the Preliminary

Scope of Work (Vehicle Requirements) section.

1.2. Background

The City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the National

Marine Sanctuary and is a popular tourist destination owing to its beaches, surf culture, and historical landmarks.

The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to the University of California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.

1.3. Contact Information

Mike Venezio

Management Professional and Technical Assistant

Email: mvenezio@santacruzca.gov

Phone: (831) 420-5280

Department:

Fire

Department Head:

Robert Oatey

Fire Chief

1.4. Timeline

The City will make every effort to adhere to the following tentative schedule. All dates set forth in this

IFB are subject to change at the City’s sole discretion. Any change will be set forth in an addendum. All references in this IFB to “time” are Pacific Standard Time.

mailto:mvenezio@santacruzca.gov tel:(831)420-5280

Release Project Date November 6, 2023

IFB Questions and Clarification Due Date November 20, 2023, 2:00pm

Tentative Question and Clarification

Response Deadline

November 22, 2023

Submittal Deadline in OpenGov December 13, 2023, 2:00pm

Public Bid Opening December 13, 2023, 2:30pm

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2. GENERAL INFORMATION FOR BIDDERS

2.1. Summary Scope of Work

All applicants must provide thorough and comprehensive responses that clearly demonstrate their team’s approach to and consistency with the below-mentioned standards.

The City invites qualified firms to respond to this Invitation for Bids (IFB) for the project (“Project”) titled below:

Wildland Type Six (6) Fire Engine

IFB No. FD-0068

The City anticipates awarding a contract to a vendor for a 18 months term. The Bidder will provide the services outlined in Section PRELIMINARY SCOPE OF WORK (Vehicle Requirements).

The successful Bidder shall furnish all tools, equipment, materials, tax, apparatus, facilities, labor, transportation, supervision, and management, not specifically provided by the City, to complete the work described in this IFB. The successful Bidder will provide a brief statement of services, as detailed further in Section PRELIMINARY SCOPE OF WORK (Vehicle Requirements).

2.2. Estimated Quantity

The quantities indicated in this solicitation are approximate and based on past experience and expected future need. Quantities may be increased or decreased depending on actual need during the contract term; however, no price adjustments will be allowed as a result of a reduction in the quantity purchased.

2.3. Contact

If you have any questions concerning this solicitation, please ask questions utilizing City’s e-Procurement

Question & Answer feature. his RFP document may be downloaded from the City’s e-Procurement

Portal at https://procurement.opengov.com/portal/santacruzca/projects/66127. For technical assistance, contact OpenGov using the real-time chat feature on the Portal (located in the lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support. All questions must be received by 2:00 pm on Monday, November 20, 2023.

2.4. Pre-Bid Meeting & Site Visit

A pre-bid meeting and/or a site visit will not be held for this IFB.

2.5. Bid Submittal Due Date and Public Bid Opening

All bids will be submitted via the City’s e-Procurement Portal at: https://procurement.opengov.com/portal/santacruzca/projects/66127 before due date. Each bid received before 2:00 pm on Wednesday, December 13, 2023 will be publicly opened during a Zoom

Meeting as stated in Timeline in INTRODUCTION section. Bids received after the deadline will be https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581580 https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581580 https://procurement.opengov.com/portal/santacruzca/projects/66127 https://procurement.opengov.com/portal/santacruzca/projects/66127 mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/santacruzca/projects/66127 https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581575 deemed non-responsive. If one or more members of the public are present, the name of each bidder and the total amount of each bid will be read aloud at the Bid Opening meeting. Those wishing to attend the meeting should log into Zoom to ensure that they can access the meeting ahead of time. Bidders take full responsibility for City’s receipt of its Bid. The City will not be liable for any expenses incurred by

Bidders in responding to this solicitation.

2.6. Basis of Award

Award shall be made to the lowest responsive and responsible bidder whose bid is most economical for the purpose intended according to criteria designated in this solicitation.

The items listed in Table 1 Basis of Award of the Bid Form are the most common items ordered and serviced. Table 1 will be the Basis of Award.

2.7. Definitions

In this IFB document:

A. “Bidder” means contractor, firm, supplier, vendor, or consultant submitting a bid to this IFB.

B. “Bid” means the complete submittal of bidder to the City in response to this IFB, including any written documentation submitted with the submittal.

C. “Subcontractor” means those performing any portion of the services as subcontractors, vendors, suppliers, and other business entities and individuals that is not the Bidder.

D. “Key Staff”, if required, means the employees of the Bidder or their subcontractor(s) that will provide project leadership or expertise in lead technical services and are considered essential to the success of the word.

E. “Contract” also means Purchase Order or Agreement.

3. INSTRUCTIONS FOR BIDDERS

3.1. Questions and Requests for Clarification and Addenda

Questions or concerns regarding any aspect of this IFB shall be sent via City’s e-Procurement Portal’s

Question & Answer feature and received by the date identified in Timeline in INTRODUCTION Section.

Any questions or objections not submitted within the time and manner stated above or to anyone other than the above-stated contact will be deemed waived. The City is not bound by the oral representation of any City employee or official. Answers to questions received will be sent out via an addendum.

The City may determine it is necessary to revise any part of this IFB. Revisions will be made by written addenda and it is the Bidder's sole responsibility to comply with any addenda to this IFB and acknowledge addenda via City's e-Procurement Portal. Addenda will be posted on the City’s e-

Procurement Portal, https://procurement.opengov.com/portal/santacruzca/projects/66127, under

Bidding Information.

3.2. Bid Submittal

Sealed bids are due no later than the Date and time specified in Timeline in INTRODUCTION Section. All bids will be submitted via City's e-Procurement Portal before the due date.

Each Bid shall include a bid security in the form of a certified check, cashier's check, or Bid Bond made payable to the order of the City of Santa Cruz, California, for an amount not less than (10) percent of the amount of the Proposal. The bid security shall be given as a guarantee that the successful bidder will enter into the Agreement, and will be declared forfeited if the successful bidder refuses or fails to enter into said Agreement.

Prior to any bid being accepted, the bidder must demonstrate compliance with all bid specifications for the vehicle. The burden of proof of compliance with this specification is the responsibility of the Bidder.

No exceptions to or deviations from this specification shall be considered unless each exception or deviation is specifically stated as an exception and accompanied by a detailed description of the exception and/or deviation. If no exception or deviation is shown, the Bidder shall be required to furnish the equipment exactly as specified herein.

Failure to comply with all requirements, instructions, and conditions of the invitation for bids and this specification may result in rejection of bid.

3.3. Non-Response to IFB

If the Bidder does not wish to submit a bid, write “no bid at this time” and the Bidder name on the Bid

Sheet and return by the bid due date. Failure to respond to this Invitation for Bids may result in removal of the Bidder from the bid list for the solicited item.

3.4. Responsive Bids

Bids are considered responsive when they:

A. Comply with all requirements, instructions, and conditions of this solicitation.

https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581575 https://procurement.opengov.com/portal/santacruzca/projects/66127 https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581575 https://procurement.opengov.com/portal/santacruzca/projects/66127

B. Comply with the bid specifications and do not have unacceptable exceptions.

C. Include pricing for all items listed.

D. Include all required submittals.

E. Acknowledge all bid addenda.

F. Have signatures on the Bid Sheet.

G. Are received by the bid due date and time.

Non-responsive bids may not be considered and may be rejected.

3.5. Reservation of Rights

The City may exercise at its sole discretion the following rights. By responding to this IFB, Bidders acknowledge and consent to the following rights.

The City reserves the right to:

• Postpone, cancel, or issue a subsequent IFB.

• Reject any or all bids.

• Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in conformity with applicable law, changes, additions, alternate bids, or any responsive or submitted by a Bidder that is not responsible.

• Issue addenda to amend, modify, add or delete requirements of this IFB.

• Remedy technical errors in the IFB process.

• Disqualify Bidders who are deemed non-responsive to the requirements of this IFB.

• Waive informality or immaterial irregularities or minor defects in a bid offer, accept and/or reject all or part of a bid offer.

• Use judgment whether to respond to questions after the IFB question submittal due date.

• Not award a Purchase Order/Contract.

• Award a Purchase Order/Contract to a single Bidder for the entire procurement or to multiple

Bidders by line item, in groups, or phases according to Section PRELIMINARY SCOPE OF WORK

(Vehicle Requirements).

• If only one bid is received in response to this bid invitation, require the sole Bidder to submit cost or pricing data to assist in determining if the price is reasonable.

3.6. Bid Sheet Pricing

The Price Schedule can be found in Section BID FORM.

https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581580 https://procurement.opengov.com/portal/santacruzca/projects/66127?section=581577

The Bidder shall use Bid Form for the submittal of their Bid Pricing. The Bid price submitted on the Bid

Form shall include the costs for services, systems, or goods listed in Bid Documents. Bid prices shall remain firm and not subject to escalation throughout the term of the contract including extensions.

Bidder's pricing shall be submitted as a firm-fixed fee (flat rate) for performance of all specifications on the Pricing Schedule of the Bid Form. The Price Schedule shall be completed in full and shall be incorporated herein. Any deviations from the Price Schedule may be considered nonresponsive.

All information provided in the IFB documents is based on past experience and expected future need.

Actual orders may vary during the contract term. The City reserves the right to obtain competitive quotes for contract items. If the Bidder is not consistently the low bidder for these items, the City may terminate this agreement.

3.7. References

The Bidder shall submit with bid a list of a minimum of three (3) client references that have procured

Wildland Type Six (6) Fire Engine service from the bidder, for a minimum of 1 year in the last five (5) years which demonstrate relevant experience with the Project. The bidder shall provide company or agency name, contact name, and phone number for each reference. It is the responsibility of the bidder to ensure the client reference contact person is available and willing to provide a reference within the timeframe stated in this section.

3.8. Optional Piggyback Provision

Bidders are requested to indicate on the Bid Sheet if they shall extend the pricing, terms and conditions of this bid to other government agencies, if the bidder is the successful bidder. If the successful bidder agrees to this provision, participating agencies may enter into a contract with the successful bidder for the purchase of the same commodities based on the terms, conditions, and prices, offered by the successful bidder to the City of Santa Cruz for this bid. Minor changes in terms and conditions may be negotiated by participating agencies and the successful bidder.

3.9. Collusive or Shame Bids

No person, supplier, or corporation shall make or file or be interested in more than one bid for the same work, except so far as alternate bid may be called for. Nor shall any person, supplier, or corporation submit a collusive or sham bid, per se, directly or indirectly, to induce any other supplier to submit such a bid, or to refrain from responding, or seek in any way to fix the price, or any portion of the proposed price, in order to secure an advantage against the owner or any person interested in a proposed contract. However, a person, supplier, or corporation submitting a sub-bid to a bidder or quoting prices on materials for a bidder, is not hereby disqualified from submitting sub-bids or quoting prices to other bidders.

The Bidder shall acknowledge that it has not directly or indirectly been collusive with any other bidder in the preparation and submission of the bid by submitting the Non-Collusion Declaration. If at any time it shall be found that the bidder to whom a contract has been awarded has, in presenting the bid, colluded with any other party or parties, said bidder shall be liable to the City for all loss or damage which the City has or may suffer as the result of the collusive activity, including, but not limited to, the cost of advertising and awarding a new contract.

3.10. Public Record

Bids received will become the property of the City. All bids and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” California Government Code, sections 6250 -

6270, once the City has awarded the contract resulting from this solicitation.

If a Bidder’s proprietary information is contained in documents or information submitted to City, and

Bidder claims that such information falls within one or more CPRA exemptions, Bidder must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a public request for such information, City will make best efforts to provide notice to Bidder prior to such disclosure. If a Bidder contends that any documents are exempt from the

CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Bidder fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to

Bidder. Bidder further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Bidder.

3.11. Award Protests

The City desires to foster cooperative relationships with Bidders and to reach a fair agreement in a timely manner.

The City encourages Bidders to resolve issues regarding the IFB requirements or the procurement process through written correspondence and discussions at least 5 business days prior to the proposal due date. This will allow the City time to research the validity of any stated issues and either issue an addendum to the IFB, cancel the IFB, or determine the protest to be unfounded and proceed with the solicitation. In the event, the protest of specifications is denied, and the protester wishes to continue in the protest process, the protesting Bidders must still submit a proposal in accordance with the proposal submittal procedures provided in this solicitation. Questions or concerns prior to the intent to award notice will be directed to:

Mike Venezio, Management Professional and Technical Assistant, mvenezio@santacruzca.gov

Any Bidder who unsuccessfully bids on a City contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award.

Protest letters regarding a formal contract award will be directed to:

City of Santa Cruz

City Clerk Administrator

809 Center Street, Room 9

Santa Cruz, California 95060

Protests will be filed with the City Clerk’s office no later than 5 business days after the written Notice of

Intent to Award is sent by the City. Protest letters will include:

• The name, address, and telephone number of the protester;

• The Project title, IFB Number, and IFB due date;

• Name of City employee and Department designated as the contact in the original IFB;

• A detailed statement of the legal and/or factual grounds for the protest; and

• The form of relief requested.

The City Council will hear the protest prior to award of the contract. The protesting party may protest the City’s or successful Bidder’s failure to comply with the requirements of the Purchasing Ordinance or the solicitation documents. The protest must clearly set forth the basis for the protest; grounds not set forth in the written protest will not be considered by the City Council at the protest hearing. The City

Council will sustain a protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the contract. The decision of the City

Council is final.

3.12. Contract Implementation

Upon award notification and prior to final contract approval, the successful Bidder will be required to submit:

• Proof of insurance as specified in this solicitation document.

• Living wage ordinance compliance documentation;

• Documentation of all credentials necessary to legally perform the services specified;

• A completed W9 form and, if applicable, a non-resident withholding exemption form, if not already on file with the City; and

• Proof of a current City of Santa Cruz business tax certificate if the Contractor is located in, or performs services within, the City limits for more than 6 days annually.

The finalized contract will be in the form similar to that included as Appendix A Sample Agreement herein, and include the IFB documents, the Bidder’s Bid Form.

3.13. Environmental Conservation and Sustainable Living

The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living.

This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean

Ocean Business Program, the Green Building Program and Climate Action Plan 2030 goals which define greenhouse gas reduction objectives to reduce community-wide greenhouse gas emissions 40 percent by 2030 and 100 percent by 2035 (compared to 1990 levels). In your Bid Form, please provide information about your company regarding any existing environmental conservation goals or guidelines, environmental or greenhouse gas emissions disclosures, Green Business certifications, existing alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.

3.14. Financial Responsibility

The City accepts no financial responsibility for any costs incurred by a Bidder in responding to this IFB and Bidders acknowledge and agree that their Bids will become the property of the City and may be used by the City in any way deemed appropriate.

4. TERMS AND CONDITIONS

The City's Standard Terms and Conditions shall apply, expect as otherwise modified herein.

4.1. Insurance Requirements

Bidder will provide Certificate of Insurance(s) for Commercial General Liability, Auto Liability, and

Workers’ Compensation, Carrier Liability and Garage-keeper's Liability insurance policies as stated in the

Agreement. The City reserves the right to adjust the insurance terms provided based on the risks or other special circumstances with prior notice.

4.2. Prevailing Wages and Labor Compliance

Prevailing Wages do not apply to this contract.

4.3. Agreement (Appendix A)

The successful Bidder will be required to enter into an Agreement similar to the form of the Agreement attached hereto as Appendix A. The City reserves the right to adjust the terms, including insurance terms provided, based on the type and scope of the project proposed by the Bidder. If a Bidder is unable to accept City’s proposed Agreement terms substantially in the form presented, the Bidder shall include a proposed revised copy of the Agreement with its Bidder. The revised copy must clearly mark any section to which it objects, set forth the Bidder’s proposed alternative terms, and explain the basis for each proposed change. The City reserves all rights to reject any revisions to the Agreement.

If a satisfactory contract cannot be negotiated in a reasonable time, the City in its sole discretion may terminate negotiations.

4.4. Contract Period

The term of the contract will commence upon the effective date of the Agreement and continue for a period of 18 months to allow for delivery of the vehicle which complies with the Vehicle Requirements, plus any renewals agreed to by the parties and made in writing.

4.5. Equal Employment Opportunity and Non-Discrimination

City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed

(including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or and veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to be in compliance with all applicable Federal and State and local equal employment opportunity acts, laws, and regulations and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal

Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html http://www.cityofsantacruz.com/home/showdocument?id=59192.

http://www.cityofsantacruz.com/home/showdocument?id=59192. Copies are available upon request from the City’s Purchasing Division.

4.6. Liquidated Damages

If the vehicle is not delivered by the successful Bidder (Vendor) in the time specified in the Agreement, or within any period of extension authorized in writing by the City, it is understood that City will suffer damage; and it being impracticable and infeasible to determine the amount of actual damage, it is agreed that Vendor will pay the City, as fixed and liquidated damages, and not as a penalty, the sum of

$50 dollars for each calendar day of delay until the work on the vehicle is completed and accepted, and

Vendor will be liable for the liquidated damages amount; provided, however, that Vendor shall not be charged liquidated damages because of any delays in the completion of the work due to unforeseeable force majeure causes beyond the control and without the fault or negligence of Vendor.

Vendor shall, within ten (10) days from the beginning of any such delay, notify City in writing of the cause of the delay; whereupon City shall ascertain the facts and the extent of the delay and extend the time for completing the work when, in its judgment, the findings of fact justify such an extension. City's finding of fact thereon shall be final and conclusive on the parties hereto.

http://www.cityofsantacruz.com/home/showdocument?id=59192.

5. PRELIMINARY SCOPE OF WORK

Vehicle Requirements

5.1. Objectives

The objective of this IFB are delivery of the Wildland Type Six (6) Fire Engine which meets the Section 5.3

Vehicle Specifications and shall be completed and ready for delivery within eighteen (18) months of awarding the project.

5.2. Completion Deadline

Delivery of the Wildland Type Six (6) Fire Engine shall be ready for delivery within eighteen (18) months of awarding the Bid.

5.3. Vehicle Specifications

Specifications are as follows:

CHASSIS

2023-2024 Ford F-550 Super Duty or equivalent chassis

Crew Cab

Color Red

4X4 (4 Wheel Drive)

179 inch Wheel Base

60 inch cab to axel (CA)

6.7 Liter V-8 Diesel engine

10-Speed automatic transmission with Over Drive

Dual alternators

XL Trim package

Air Conditioner

AM FM/MP3/Clock Stereo

Power Equipment Group

Operator Command Regeneration System

Grey Vinyl Seating with Captain chairs in the rear

LT225 BSW Max-Trac tires

19,500 gross vehicle weight rating (GVWR)

Payload Plus Upgrade

4.88 limited slip rear end

Heavy Duty Trailer Tow package

Trailer brake Controller

Re Gen Capable

Black Powder Coated Running boards mounted to the frame rails.

Factory wheels / tires shall be removed and replaced with a single rear tire conversion package.

The single rear tire conversion package shall consist of the following:

Five (5) Continental 41”

Five (5) custom aluminum wheels

All wheels to have black anodized finish.

3.5 inch Heavy Duty lift kit

Extended fender flares for front fenders

Spare Tire not to be mounted.

Air filter ember screen protection

TFT CREWPROTECT

An in-cab filtration system will be installed utilizing the TFT CrewProtect 20 12VDC grey decon unit. This will be installed inside the cab and accessible for filter changes as needed.

SKID PLATES

Skid plates shall be provided for the transfer case, transmission, front steering components and radiator.

TANK

The tank shall have a capacity of 300 gallons manufactured united plastic fabricating for fire trucks

(UPF). The tank shall include the following features:

• Fill tower with removable screen

• Sump and anti-swirl plate and drain fitting

• 3.0" vent and overflow pipe

• 1.5" refill fitting

• 3.0" tank suction

• Liquid level sight gauge

• There shall be a 10-gallon foam tank

• 2.5" direct tank fill with a ball valve shutoff

• The outside of the tank shall be black

• There shall be an LED lighting system tank level indicator located on the rear pump panel and a small LED lighting system tank

• level locator located in the cab

REAR MOUNT PUMP CONTROLS

All pump controls shall be located at the rear of the apparatus. The rear mount pump panel will have all pumping features:

• The tank to pump line shall be operated at the rear of the apparatus.

• The pump panel shall be constructed of .125” smooth aluminum and shall have a black textured powder coat finish.

• The pump panel shall be provided with an LED panel light

• Each discharge shall be properly function labeled per NFPA specifications.

• There shall be a lighted pressure transducer style level indicator and a lighted foam level indicator located on the pump panel, and a mini of each located in the cab.

PUMP

The pump shall be a Darley model 2-1/2 AGE 24K or equivalent powered by a 24hp Kubota liquid cooled or equivalent diesel engine. The engine must meet C.A.R.B tier 4 emission requirements. The pump will have the following features:

• 2.5" NPT inlet

• 2.5" NPT outlet

• Electric start

• Pump panel

• 2.5" master intake gauge with light

• 2.5" master discharge gauge

• Engine Tachometer

• Electric throttle control

• Engine hour meter

• Primer Controls

• 12-volt DC environmentally safe priming system

• Low oil pressure sealed LED light.

• High coolant temperature sealed LED light

Pump Performance shall be as follows (2.7 Ratio, standard impeller)

• 20 GPM @ 310 PSI

• 140 GPM @ 145 PSI

• 180 GPM @ 80 PSI

The Fire Pump will be directly plumbed into the chassis’ fuel system with a shutoff valve.

An auxiliary diesel fuel pump and check valve shall be provided between the fire pump and the chassis fuel system, ensuring constant and uninterrupted fuel supply to the fire pump.

The fire pump shall be located at the rear of the apparatus, mounted onto the aluminum fire body.

There will be two (2) LED work lights mounted at the rear of the apparatus and two (2) on the headache rack for nighttime operations. The work lights will be switched at the control module inside the cab.

PLUMBING

All plumbing shall be heavy-duty stainless-steel plumbing. When necessary, high-pressure hose shall be used with stainless steel fittings. All stainless-steel plumbing shall have a 10-year warranty.

• A minimum of a 4” square manifold shall be utilized with all discharges plumbed from it.

• The manifold shall have one (1) 2.5” Victaulic fitting for the 2.5” plumbing from the pump.

• The manifold shall have one (1) 1.5” 4-bolt flange for the pre-connect.

• The manifold shall have one (1) 1.5” 4-bolt flange for the front bumper discharge.

• The manifold shall have one (1) 2.5” 4-bolt flange for the 2.5” rear discharge.

• The manifold shall have one (1) 1.0” 4-bolt flange for the booster reel.

There shall be one (1) automatic drain valve for the front bumper discharge. The drain valve should automatically open when pump pressure drops below 5 PSI.

The entire discharge plumbing system shall be hydrostatically tested to 300 PSI for Two minutes prior to installation. This is to ensure that the entire plumbing system will not leak and to ensure the safety of all fire department personnel.

There shall be one (1) 2.5” Direct Tank Fill with stainless steel check valve. The Direct Tank Fill shall terminate with a rocker lug cap and chain.

The discharge plumbing from the pump to the manifold will be plumbed with 2.5” pipe.

There will be a 2.5” discharge located at the rear of the apparatus with a 30-degree elbow that shall terminate with a 2.5” Rocker Lug Cap with chain, Chrome.

There shall be a 3/4” gated spigot plumbed for filling back pumps.

All discharge valves shall be heavy duty, full flow, fire service quality quarter turn ball valves.

The tank to pump line shall be plumbed with 2.5 plumbing. A wire reinforced flexible connection shall be used to provide ease of service and to reduce vibration.

The tank to pump valve shall be a 2.5” heavy duty, full flow, fire service quality quarter turn ball valve.

There shall be a 2.5” Akron gated suction with a 2.5” chrome pated plug and chain.

NOTE: An Akron full flow quarter turn ball valve or equivalent shall be used for the suction and discharge lines. All valves shall have the Akron TSC or equivalent handle.

The 1.0” tank fill and recirculating line shall utilize a 1.0” quarter turn ball valve.

All levers and gauges to be National Fire Protection Association (NFPA) compliant labeled.

BOOSTER REEL

A Hannay heavy duty electric rewind or equivalent booster reel will be provided with 100’ x 1.0” of red rubber booster hose. The booster reel shall be located above the pump on a custom-built platform.

A Task Force Tip (TFT) 1.0” QuadraFog or equivalent 5-10-24-60 GPM adjustable gallonage nozzle with pistol grip.

The booster reel shall be plumbed with high pressure hose with stainless steel fittings.

The booster reel will be provided with one (1) rewind switch located in the fire body extrusion to the left of the rear warning light. The nozzle clip for the booster reel shall be mounted on the back of the passenger side upper body compartment, within reach while standing on the ground.

The booster reel shall be provided with a single hose roller and spool assembly.

A 40-amp circuit breaker will be provided for the booster reel.

A manual hand crank will be provided to manually rewind the hose in case of a power failure.

FOAM SYSTEM

A Trident 1.0 automatic proportioner (ATP) or equivalent foam proportioning system shall be provided and will be plumbed to the manifold to provide foam to all discharges.

There shall be a lighted foam tank level indicator located on the pump panel and a small lighted foam tank level indicator located in the cab.

A 3/4” brass or stainless-steel foam tank drain valve and hose will be installed to completely drain and flush the foam tank.

FIRE ATTACK BODY SPECIFICATIONS

The fire body shall not exceed 112” long x 96” wide.

There shall be a headache rack at the front of the body that will also serve as a light bar mounting platform. The headache rack shall be constructed with 2.0” x 2.0” extruded aluminum tubing.

Compartment specifications have approximate measurements:

High Tool compartment, 108” D x 30” W x 5.5” H at rear of the apparatus with a drop-down door.

There shall be a rear pull out tray of lightweight aluminum construction for long tool storage in the underbody. There shall be a black textured coat finish to this tray. This compartment shall provide storage of suction hose, shovels, brooms, rakes, etc.

There shall be one (1) transverse storage compartment on top of the flatbed, behind the cab.

The Compartment shall measure approximately 26’ W x 32” H x 96” L.

There shall be one (1) vertical mount self-contained breathing apparatus (SCBA) board on a Slide-Master in the traverse compartment. The board shall extend to either side of the apparatus with lock in and lock out thump tabs and handles. There shall be Four (4) SCBA brackets installed on the board.

There shall be a pre-connected cross lay hose tray located on top of the traverse compartment, it shall run the width of the apparatus. There shall be a black vinyl mesh cover with turn buckles to secure it into place, and quick release buckles at each end for ease of hose deployment.

There shall be two (2) sweep out style compartments with doors, one located on each side of the apparatus. Dimensions of these compartments are 82” W x 32” H x 22” D with an aluminum divider and door. There shall be an adjustable shelf in each one.

There shall be one (1) dunnage trays over the driver side upper body and one (1) over the passenger side upper body. These will be fully enclosed and have a lockable hinged door on top for access. It shall measure approximately 70” W x 8” H x 17” D. These trays shall be black powder coat finish.

All compartment floors and adjustable shelves shall be provided with Dri-Dek tiles or equivalent flexible self-draining modular surface.

Each upper body compartment shall have Two (2) LED compartment lights, (One (1) on each side of the compartment opening) that shall automatically come on when the compartment door is opened.

There shall be Two (2) LED strip lights, one (1) mounted on each side of the length of the traverse compartment.

The upper body compartment doors shall be wired to an open-door warning light and alarm that shall be in the cab. The open-door warning light and alarm shall be activated anytime a compartment door is opened and the chassis’ transmission is shifted out of park.

There shall be two (2) underbody toolboxes located one (1) on the left and one (1) on the right side of the apparatus. Approximate dimensions shall be 16” H x 20” D x 30” W with drop down doors and a cable stop.

There shall be There shall be two (2) drop down pull-out style step, one (1) mounted on the passenger side under the underbody box and One (1) mounted under the driver’s side underbody box for ease of access to the crosslay hose tray and dunnage boxes.

There shall be an underbody fender panel that runs from the underbody compartments to the rear of the fire body on each side. The wheel well openings will be cut to conform to the specified wheels in the chassis section.

There shall be an 8’ L x 6” W rear step integrated into the receiver hitch. It shall be covered in National

Fire Protection Association (NFPA) diamond plate and 45-degree angle at the corners.

A receiver hitch and two (2) 15,000 lbs. tow shackles shall be provided as an integral part of the bumper.

The bumper shall be powder coated black.

There shall be a 7-Pin trailer connector at the rear of the apparatus.

All stop, turn, back up, corner and DOT lights shall be provided. All lighting shall be LED.

There shall be three (3) pull out, drop-down steps located on each side of the pump panel to access the top of the apparatus.

Mud flaps shall be installed behind the rear wheels. The mud flaps shall say “KEEP BACK 500 FEET”

SPARE Self-Contained Breathing Apparatus (SCBA) BOTTLE STORAGE

There shall be two (2) wheel well style SCBA air bottle storage compartments located one (1) on the driver side of the rescue body in front of the wheel and one (1) on the passenger side of the rescue body in front of the rear wheel.

There shall be two (2) SCBA air bottle storage compartments located one (1) on the driver side behind the rear wheel and one (1) on the passenger side behind the rear wheel.

A rubber insert shall be provided for each SCBA bottle tube.

BACK UP CAMERA

A back up camera with a 7” screen shall be provided. Dash mounted.

THERMAL IMAGING CAMERA SYSTEM

There shall be one (1) Hypersight thermal imaging vehicle mounted or equivalent camera system. The camera will utilize the 7” backup camera monitor. The camera will be mounted flush in the grill of the front bumper.

FRONT BUMPER

There shall be a custom heavy-duty front-end bumper provided on the apparatus.

The bumper shall have the specified winch below installed.

The bumper shall have the appropriate connections to power a winch.

The bumper shall have a 1.5” gated suction located in a custom-built hose tray for use with hose line.

The pre connected hose tray shall hold up to 25’ x 1.5’ fire hose. The custom hose tray shall have a black mesh cover with turn style buckles.

The bumper shall have a black textured Powder Coat finish.

The bumper will have two (2) toe hooks or eyes, one on each side of the winch.

REAR STEPS/BUMPER

There shall be six (6) aluminum folding steps minimum 6” wide (3 per side) attached to the rear body.

An NFPA grab rail shall be supplied also.

I-ZONE BRACKET

There shall be two (2) easily removable stainless steel I-Zone brackets designed into the rear of the body, one on each side.

WINCH

There shall be a Ramsey QM 9000 or equivalent winch provided. The winch will be mounted in the front bumper.

ELECTRICAL

The entire wiring system shall be composed of high-grade commercial quality wiring harnesses that shall be color coded and function coded throughout. An electrical sub panel shall be located behind the passenger seat. A wiring diagram shall be provided with the apparatus. All wiring to comply with D.O.T.

and NFPA standards regarding fire apparatus.

There shall be a master disconnect switch located on the floor, driver side of the chassis.

There shall be a 450 AMP fuse for use with the winch located by the battery.

A 90- and 150-amp resettable circuit shall be provided and installed.

There shall be a 250 AMP solenoid to the master control power for the fire pump.

APPARATUS CHARGING SYSTEM

There shall be a Kussmaul Auto Charge 1000 or equivalent with Super Auto Eject plug and battery status indicator provided on the apparatus. The battery status indicator and auto eject plug shall be provided and located at the driver side rear of the apparatus.

SCENE LIGHTING

There shall be one (1) Whelen or equivalent M6, 4” x 6” scene light on the rear of the driver and passenger side compartments. Rear scene light to switch on when work lights are on.

There shall be two (2) Hi-Viz LED 20” Flood/Spotlights, one (1) at the front bumper and one (1) centered at the rear of the apparatus. The light at the rear shall be wired to the reverse and have an on/off switch at the rear pump panel.

There shall be two (2) Hi-Viz LED 31’ Flood/Spotlights, one (1) each side above the side compartments.

There shall be a .125 diamond plate brush guard protection over each of these lights.

EMERGENCY LIGHTING SYSTEM

An NFPA Compliant emergency lighting system consisting of the following shall be provided. It shall be provided with NFPA Compliance certificate with the bid. See Vendor Submissions Section.

• One (1) Whelen Justice Light Bar or equivalent, 56”, LED Red with flashing take downs and alley lights.

• There shall be light bar protection with a black textured powder coat finish.

• Eight (8) Whelen or equivalent T-on, Red with chrome bezels.

• Two (2) Whelen or equivalent M6 Series, Red/Amber (split light), clear lens, chrome bezels.

• One (1) Whelen or equivalent Cen Comm Sahire Siren.

• Two (2) SA315P speakers or equivalent.

Two Whelen or equivalent T-ION Series LED lights, Red, Steady burn with chrome flanges mounted on the forward face of the front grille.

A Whelen or equivalent 107 db back up alarm shall be provided.

A custom aluminum console shall be provided to house the in-cab fire pump controls, siren / switch module and two (2) customer supplied radios.

There shall be a face plate cover provided for the customer supplied radios.

A laptop mount bracket shall be provided and mounted as per fire department instructions.

There will be two (2) LED work lights provided, mounted at the rear of the fire body for nighttime operation and will be switch at the switch module in the cab.

There will be one (1) underbody ground light under each step well, two (2) underbody ground lights at the rear of the apparatus, and one (1) underbody light located under each cab door.

These lights shall be automatically activated when the chassis transmission is shifted into park and shall automatically de-activate when the chassis transmission is shifted out of park.

LETTERING AND STRIPING

3.0” Smart Gold Letters will be provided on the apparatus.

The apparatus shall be provided with Scotchlite or equivalent reflective stripe on the chassis as per NFPA requirements. The stripe shall be 1” x 3” x 1” Black Scotchlight or equivalent reflective “Z” stripe on the chassis and continue across the compartments.

There shall also be a 3.0” Black Scothlite or equivalent strip installed within the perimeter fire body extrusion.

There shall be 3” White reflective 3M Scotchlite or equivalent numbers installed on the upper body compartment door black stripe and on the driver side front replacement bumper.

There shall be 12” White Reflective 3M Scotchlite or equivalent unit numbers on the roof of the cab.

There shall be 6” Black reflective 3M Scotchlite or equivalent unit numbers on rear of the apparatus.

There shall be a red / yellow Chevron provided at the rear of the fire body.

5.4. Brand Requirements

Any manufacturers' names, trade names, brand names, or catalog numbers used in the specification are there for the purpose of establishing and describing general performance and quality levels.

Such references are not intended to be restrictive, and proposals are invited on these and comparable brands or products of any manufacturer.

Exceptions to, or deviations from, a particular manufacturer’s brand in this specification will be evaluated and considered by the City so long as those deviations are cross referenced and fully explained with regard to their equality with the preferred manufacturer. The City may require descriptive literature and/or samples for evaluation. All samples will be provided within three days of request and at no cost to the City. The City may not return all samples.

The determination as to whether any alternate vehicle is, or is not, equal will be made by the City and such determination will be final and binding upon all Vendors.

If exceptions are not requested, the Bidders will comply with the specifications as stated in this solicitation.

The Bidder will not be allowed to make unauthorized substitutions after award is made.

5.5. Delivery, Inspection, and Acceptance of Goods

Goods are to be delivered to the location specified. All deliveries are F.O.B. destination.

Bidder acknowledges that time is of the essence in the performance of this IFB. If the goods are not delivered within the time period stated on the Agreement, or by a different date mutually agreed to in writing, the City reserves the right to cancel the order. If the City cancels the order because of late delivery, the Successful Bidder (Vendor) will not be allowed to charge the City for any costs associated with the order and may be charged any increase in cost the City must pay for the replacement order. City shall have the right to seek liquidated damages related to a late delivery or Vendor's delayed performance.

The City will have at least 30 calendar days to inspect and test the apparatus, and equipment to ascertain that all requirements of these specifications have been fully complied with and that the equipment is in good working order. It is understood and agreed that the City will have the right to make such tests of the apparatus and equipment before accepting them.

In the event of disapproval or rejection by the City, or the vehicle fails to meet the requirements of these specifications within the first 30 day inspection period, the City may, at its sole discretion, either;

1) reject and return the vehicle at no cost to the City, or 2) request that vendor, will at it's own expense, make such repairs or replacements the City considers necessary to conform to these specifications. If the City requested such repairs or replacements, after the vendor's delivery of the repaired vehicle, the

City will have 10 business days to inspect and test the repaired vehicle to determine whether the vehicle and equipment are in good working order.

In the event that the vehicle fails to meet the vehicle requirements and fails to pass this second inspection, the City will at its sole discretion have the option to reject and return the vehicle at no cost to the City, or to notify Vendor to request that Vendor will, at its own expense, make such repairs or replacements the City considers necessary to conform to these specifications. The City will have 10 business days to further inspect and test the repaired vehicle and equipment from its delivery date to determine whether they are in good working order. If the vehicle fails this third inspection, the City may at its sole discretion have the option to reject and return the vehicle at no cost to the City and also seek liquidated damages for failure to perform from the first date of delivery.

Such inspection and test will be final and conclusive and failure to comply with these requirements will be cause for rejection of the vehicle.