Wilbraham Cracking Sealing Bid 2025 with Prevailing Wages.pdf

Town of Wilbraham

WILBRAHAM CRACK SEALING 2025

Notice of Invitation for Bids

The Town of Wilbraham invites sealed bids for the purchase of Wilbraham Crack Sealing 2025. Bids must be made in accordance with all applicable Federal, State and Town laws and regulations and must comply in all respects with the instructions, conditions, specifications and other requirements in the Invitation for Bid packages. Prevailing State Minimum Wage Rates must be complied with as per MGL Ch 149 section 26-27d.

These wage rates are contained within the contract documents.

Bid packages can be obtained from the Department of Public Works, Town Hall, 240 Springfield Street, Wilbraham, MA 01095 (413-596-2800 x208). Bids in sealed, opaque envelopes shall be marked "Wilbraham

Crack Sealing 2025 Bid" and delivered to the above address by 3:30 p.m. on Thursday, May 8, 2025 where they will be publicly opened and read aloud by the Chief Procurement Officer. All bids must be submitted on the official Standard Bid Form, included in the bid packages. Bids must include the signed Non-Collusion and

Non-Discrimination, OSHA Training and Labor and Harmony paperwork. No bidder may withdraw his bid for a period of forty-five days, excluding Saturdays, Sundays and Holidays, after the actual date of opening of the bids.

The Town reserves the right to reject any and all bids, to waive minor informalities or irregularities in any bid, and to make an award in any manner consistent with the law and deemed to be in the best interest of the Town of Wilbraham.

Tonya L. Capparello, P.E.

Director of Public Works/Town Engineer

TOWN OF WILBRAHAM

INVITATION FOR BIDS

Wilbraham Crack Sealing 2025

SECTION A: INTRODUCTION

The Town of Wilbraham Department of Public Works ("the Town") invites sealed bids for WILBRAHAM CRACK SEALING 2025, pursuant to the Invitation for Bids published in the Wilbraham Hampden Times, Central Register and COMMBUYS, a copy of the text appearing therein is attached hereto and incorporated by reference as if fully set forth herein. This solicitation is being conducted in accordance with the provisions of Massachusetts General Laws Chapter 30, § 39M, and all bids must be evaluated in strict accordance with the requirements and criteria set forth in this Invitation for Bids. The Town has no discretion under the law to consider bids that fail to comply with those requirements, except for minor informalities or irregularities. Prevailing State Minimum Wage Rates must be complied with as per MGL Ch 149 section 26-27d. These wage rates are contained within the contract documents.

SECTION B: INSTRUCTIONS TO CONTRACTORS

SECTION B: INSTRUCTIONS TO CONTRACTORS

1. General: Contract Documents The bid documents, which will form the contract, consist of this Invitation for Bids and all bid documents required to be submitted by Bidders, including any modifications duly incorporated in any of the foregoing documents before the close of bids.

2. Preparation and Submission of Bids A contractor who desires to submit a bid contemplated in the advertisement shall thoroughly review and be familiar with these instructions, the general conditions, the specifications, the plans, and Exhibits attached before submitting the bid documents required. Bidders are cautioned to examine carefully the conditions affecting the proposed contract and to acquaint themselves with the quantity and character of the material to be handled under the contract. Submission of a bid shall be deemed conclusive evidence that the bidder is fully acquainted with and shall be fully responsible for all such requirements and conditions.

3. Questions All other questions by prospective bidders concerning interpretations of this invitation to bid must be submitted via email five business days prior to the opening of the bid. Questions will be submitted to: Tonya Capparello (DPW@wilbraham-ma.gov), Department of Public Works, Town Hall, 240 Springfield Street, Wilbraham, Massachusetts 01095. All questions will be answered and posted on the Town of Wilbraham website three days prior to bid opening.

4. Bids Each bid shall conform to the following:

a. All bid documents are due by 3:30 p.m. on Thursday, May 8, 2025. All bids shall be sealed in an opaque sealed envelope marked “WILBRAHAM CRACK SEALING 2025 BID" and submitted to the Department of Public Works, Wilbraham Town Hall, 240 Springfield Street, Wilbraham, Massachusetts 01095.

b. All Bids shall be submitted on the prepared forms and shall include all other documents required, including, but not limited to, a Certification of Non-Discrimination (Exhibit A), a Certificate of Non-Collusion (Exhibit B), Certification of Labor and Harmony and OSHA Training (Exhibit C) and the Standard Bid Form (Exhibit D).

Failure to submit a Bid on the Standard Bid Form provided shall be considered cause for rejection of the Bid. Do Not Submit Bids on letterhead or other forms.

c. A bid shall not be considered which is not in the possession of the Chief Procurement Officer or his authorized representative by the time indicated in the advertisement.

d. A bid must be signed, as follows: (1) if the contractor is an individual, by him personally; (2) if the contractor is a partnership, by the name of the partnership, followed by the signature of each general partner; (3) if the contractor operates under the fictitious Names Act, by the name of the fictitious identity, followed by the signature of each owner; and (4) if a contractor is a corporation, by the authorized officer, whose signature shall be attested by the Clerk/Secretary of the Corporation and the Corporate Seal affixed.

e. A contractor may withdraw his bid at any time up to the time set for opening of the bids, provided the request for withdrawal is presented in writing and signed by the contractor in the manner and form required for submitting of a bid. A bid may not be withdrawn after the time set for opening the bids, except as provided by law. After bid opening, a bidder may not change the price or any other provision of the bid in a manner prejudicial to the interest of the Town of Wilbraham or fair competition. The procurement officer shall waive minor informalities or allow the bidder to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the procurement officer shall correct the mistake to reflect the intended correct bid and so notify the bidder in writing, and the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident.

f. Contractors shall make all price bids in writing and in figures. In case of discrepancy, the bid in writing shall bind.

g. Bids calling for alternative contract and performance specifications will not be considered. Substantive exceptions, modifications or additions to any portion of the bid documents identified on the standard bid form will be cause for rejection of the bid. Exceptions to specifications made elsewhere in the bidders’ submission shall be of no effect and a bidder will be bound to the bid without any exceptions. The use of brand names, model numbers, part dimensions and strength or capacity specifications are for descriptive purposes only. The Town is eager to accept alternative components as long as they are functionally equal or superior to the part specified and the bidder can document such functional equivalency.

h. Pursuant to M.G.L. chapter 62C, section 49A, contractors shall prior to submission of bids, provide their social security numbers or federal identification numbers on the space provided on the bid sheet. These statements are attested when the bid is properly signed and executed. By signing this Bid, the Contractor shall certify that under penalties of perjury, the signing party has filed all State tax returns and has paid all State taxes required under law.

5. Bid Security None.

6. Determination of Responsibility

a. All bidders shall be required to demonstrate to the satisfaction of the Town that they have adequate financial resources, personnel, facilities, and expertise to perform the services required by the specifications and shall furnish such information and proof of these qualifications as required by this Invitation for Bids and the exhibits hereto. No contract will be awarded to any bidder who, as determined by the Town, is not qualified to perform satisfactory service due to an unsatisfactory record or inadequate experience, or who lacks the necessary capital, organization, or facilities to conduct and complete the services in strict accordance with the specifications.

b. The Town, in considering each bid, shall prior to any determination and subsequent award investigate and evaluate the bidder to determine whether the bidder is responsible. Consideration may be given to the bidder's prior experience in providing similar services, the financial and organizational status of the bidder, and prior compliance with applicable laws, ordinances, rules and regulations.

c. After the opening of sealed bids but before the award is made, the Town may require additional information, either technical or general, from any of the qualified low bidders in order to determine the award. This information shall be supplemental in nature and may not add to, detract from, or conflict with the contents of the original sealed response.

d. No provision in this Invitation for Bids should be construed to require an award to a bidder whose submitted background information, when investigated and verified by the awarding authority, raises significant questions as to its ability to successfully provide the services required.

7. Opening and Consideration of Bids

a. Each bid shall be publicly opened and read by the Chief Procurement Officer immediately following the submission deadline stated above in Section 4 (b).

b. Consideration and acceptance of bids shall be based on the ability of the contractor to meet the specifications legally advertised and set forth in this Invitation to Bid and any subsequent modifications thereof.

c. Any non-substantive exceptions, changes, modifications, alternatives, etc., may be considered as long as they are clearly noted on the standard bid form (Exhibit C), explained, and identified by the initials of the signing parties. If the contractor's own stationary is used, it shall be signed and executed as specified herein and shall be considered part of the bid and Contract.

d. The Town shall have the right to reject any and all bids and parts thereof, or items therein, and to waive any defects or irregularities as to form therein.

e. The Town will award the Contract or reject all bids within forty-five (45) days after the opening of the bids. The Town shall have the time indicated in which to investigate, evaluate, and award or reject the bids. No contractor shall have the right to withdraw, change, or alter its bid within said time.

8. Evaluation Criteria: All qualified bids will be reviewed by the Department of Public Works. The Contract will be awarded to the responsible and responsive bidder who offers the lowest Total Bid Price.

9. Award of Contract

a. Any contract awarded will be to the lowest responsible and responsive bidder whose bid conforms to the Invitation for Bids and specifications. The Town of Wilbraham reserves the right to reject any and all bids and to waive minor informalities and irregularities in bids. The Board of Selectmen or their designee are the awarding authority.

b. The bids shall remain firm for at least forty-five (45) days after the opening of bids. The successful bidder will be notified in writing that its bid has been accepted and that it has been awarded the contract. Contract forms, in the form specified herein, will be sent with the notification of award to the successful bidder who shall execute and deliver the contract to the Chief Procurement Officer within twenty-one (21) calendar days after the date of the award.

c. The Contractor shall furnish forthwith a Certificate of Insurance for each policy required, if any, in the Contract.

d. The Contract shall be in writing and be executed in duplicate.

e. The contract shall be awarded to the lowest most responsive bidder based on the Total Bid Price.

10. Failure to Execute Contract

Should the successful bidder fail to execute the Contract and furnish the required bonds within the time stipulated, the Town, at its option, may determine that the Bidder has abandoned the Contract and thereupon the Bid and acceptance shall be null and void. In such a case, the Bid security accompanying the Bid shall be retained and collected by the Town as liquidated damages for the delay and expense caused by the abandonment of the Contract.

SECTION C: GENERAL CONDITIONS

1. Clarification of Terms

a. The terms "day" and "working day" shall be interpreted to mean Monday, Tuesday, Wednesday, Thursday, Friday, and Saturday morning, exclusive of legal holidays.

b. "Contractor" and "Bidder" shall be interpreted to mean the individual, partnership, company, corporation, or other entity making a sealed bid to the Town of Wilbraham for the items, services or projects advertised in connection herewith.

c. "Town" and "Wilbraham" shall be interpreted to mean the Town of Wilbraham, a Massachusetts municipality with offices located at Town Hall, 240 Springfield Street, Wilbraham, Massachusetts 01095.

d. The "Board of Selectmen" shall mean the duly-elected Board of Selectmen of the Town of Wilbraham.

e. "Contract" shall mean collectively all the covenants, terms and stipulations in the invitation to bid, instructions to contractors, general conditions, specifications, the required bid documents submitted, and any supplementary documents which constitute the parties' agreement.

2. Performance Security and Payment Bond

a. Performance Security: None required

b. Payment Bond: 50% Required

3. Massachusetts General Laws

a. The Contractor will keep itself informed of all applicable federal, state, and local laws, by-laws, ordinances, and rules and regulations, and must at all times conform to and abide by same. This contract shall be considered to include all terms required to be included in it by Massachusetts General Laws and any other applicable laws, as though such terms were set forth in full herein.

b. If any discrepancy or inconsistency is discovered in this contract in relation to any such law, ordinance, by-law, rule, or regulation, the Contractor shall forthwith report the same to the Board of Selectmen. The Contractor shall at all times itself observe and comply with, and shall cause all its agents and employees to observe and comply with all such existing and future laws, ordinances, by-laws, rules and regulations and shall protect and indemnify the Town and the Board of Selectmen and their officers and agents against any claim or liability arising from or based on the violation of any such law, ordinance, by-law, rule, or regulation, arising out of the work under this contract.

4. Non-Discrimination

The Contractor will not discriminate against employees or applicants for employment because of race, color, religious creed, national origin, sex, age or ancestry in connection with the performance of services under this contract. Bidders must certify such intent not to discriminate on the form provided in Exhibit A.

5. Non-Collusion

Any Contractor submitting a Bid will certify that his/her Bid proposal is in all respects bonafide, fair, and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation, or other business legal entity. Bidders must certify such intent of non-collusion on the form provided in Exhibit B.

6. Labor and Harmony/OSHA Training

MGL Chapter 30 § 39 S(a) requires any person submitting a Bid for, or signing a contract to work on, the construction, reconstruction, alteration, remodeling or repair of any building or public works project undertaken by a public awarding authority in Massachusetts that is estimated to cost more than $10,000 to clarify on the Bid or contract, under penalties of perjury: (1) that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work; (2) that all employees to be employed to the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work ad who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and (3) that all employees to be employed in the work subject to this Bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration. Bidders must certify such intent of labor and harmony and OSHA Training on the form provided in Exhibit C.

7. Prevailing Wages Attention is called to the fact that Massachusetts Prevailing Wage Rates are established for the project as set forth in the Contract Documents (Exhibit D). It is the responsibility of the Bidder, before the Bid opening, to request, if necessary, any additional information on Massachusetts Prevailing Wage Rates for those tradespeople who are not covered by the Applicable Wage Decision, but who may be employed for the proposed work under this contract.

8. Indemnification

The Contractor will defend, indemnify, and hold harmless the Town of Wilbraham, its officers, agents, servants and employees against any and all claims, demands, liabilities, losses, damages and expenses the Town of Wilbraham, its officers, agents, servants and employees may incur arising out of or in any way connected with the Contractor's operation of its facility or the Contractor's performance of or failure to perform its obligations under this contract.

9. Insurance The Contractor shall be responsible to the Town or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this procurement. The contractor and any subcontractors used will be required to certify that they are insured for workers compensation, property damage, personal and product liability. All certificates of insurance shall include the Town of Wilbraham as an additional named insured and shall require a thirty day notice of cancellation to the Town. The Contractor and any subcontractor it uses shall purchase, furnish copies of, and maintain in full force and effect insurance policies in the amounts indicated below:

General Liability Bodily Injury Liability .................. $1,000,000 per occurrence Property Damage Liability............ $500,000 per occurrence (or combined single limit) ............ $1,000,000 per occurrence Automobile Liability Bodily Injury Liability .................. $1,000,000 per occurrence Property Damage Liability............ $500,000 per occurrence (or combined single limit) ............ $1,000,000 per occurrence Workers Compensation Coverage for all employees in accordance with Massachusetts General Laws

10. All Contracts are Subject to Appropriation

a. The execution of a contract is subject to adequate financial appropriations for the items, services or projects advertised. The lack of adequate financial appropriation by the Town for such items, services or projects constitutes grounds to reject all bids that exceed the financial limitations imposed by the Town.

11. Sales Tax Exemption

The Town of Wilbraham is exempt from state sales tax under the Sales Act, chapter 14 of the Acts of 1966 and all amendments thereto. This may be considered when forming contract prices.

12. Assignment and Organization Changes

a. The Contractor shall not assign or in any way transfer any interest in this contract in whole or in part, or delegate any of the work to be performed hereunder to any other person, firm, company, corporation, or organization without the express written permission of the Town. The Contractor shall not assign any moneys due, or to become due to him under this Contract, without prior express written consent of the Town.

b. The bankruptcy, takeover or merger, outright purchase, majority stock purchase by another organization, or other change in ownership or status of the Contractor, or any assignment for the benefit of creditors, shall at the election of the Town:

1) Terminate this Contract with all pertinent contractual conditions contained herein affected in favor of the Town;

2) Fully obligate the newly formed organization, corporation, and/or legal entity to fulfill all terms and conditions of the

Contract, and to perform or supply items in accordance with the specifications or descriptions contained herein.

c. Failure of any subcontractor to perform shall not relieve the Contractor of its obligations to fulfill all terms and conditions of the Contract as set forth herein.

13. Cancellation/Default

a. The failure of either party to fulfill a material obligation of the agreement, which continues for thirty days after written notice, the falseness of any statement by the Contractor in its bid documents, the institution by or against the Contractor of any bankruptcy, receivership or insolvency proceedings, or the making of an assignment for the benefit of its creditors, shall constitute an event of default. Upon an event of default, the other party to the contract may terminate the contract, in addition to all other remedies to which it may be entitled by law or in equity, including without limit all rights the Town may have to the bond required hereunder.

b. The failure of the Town at any time to require performance by the Contractor of any provisions hereof shall in no way affect the right of the Town to enforce same, nor shall waiver by the Town of any breach of said provisions be taken to be a waiver of said provisions or any subsequent breach of said provisions.

14. Severability

If any portion of this Contract is found to be unenforceable or contrary to law, it shall not affect the validity of the remainder of the Contract.

15. Amendment

The documents expressly incorporated herein comprise the parties' entire contract and there are no other agreements between the parties. Any amendments to the contract must be in writing and signed by the duly authorized representatives of the parties.

16. Price

Bidders shall submit unit prices on the Standard Bid Form (Exhibit C). Bidder must submit a price for all items. All prices shall remain firm and in effect throughout the period of the contract.

17. Payment

a. The Contractor shall bill the Town the Total agreed bid price, minus any amounts paid at the initiation of the contract, by written invoice submitted to the Town of Wilbraham upon delivery and acceptance by the Town. All bills must be itemized in detail, in a manner that reflects the various line item bid pricing as listed in the Bid Section for which this contract is issued. Invoices that are not submitted in this manner will not be paid and interest charges will not be allowed to accrue. All such bills, following review and approval, will be paid by the Town within forty-five days from receipt.

b. The Town may retain or set-off any monies which would otherwise be payable hereunder and apply as much as may be deemed necessary to the payment of any expenses, losses, or damages directly or indirectly resulting to the Town in connection with the Contractor's failure to faithfully perform this Agreement. In addition, in the event that claims are made against the Town, its officers, agents, or servants as a result of such failure to perform this Agreement, the Town may at its option retain until such claims are settled so much of such moneys as the Board of Selectmen shall be of the opinion will be required to settle such claims. Any moneys kept hereunder shall be deemed not due and payable to the Contractor until final disposition of any such expenses, losses, damages or claims.

18. Contract Renewal

The Town shall have the option to extend or renew this contract for a period up to three years if the contractor agrees to maintain the same unit bid prices. The Town shall provide updated estimated quantities for each year the contract is renewed.

SECTION D: SPECIFICATIONS

Pavement Crack Sealing

Item 480

General The work shall consist of furnishing all labor, equipment, and materials necessary to perform all operations in connection with cleaning and sealing of construction, random, and vegetation cracks in hot mix asphalt pavement, and vegetation removal and sterilization of cracks where necessary. All work done under this item will conform to item 480 of the Massachusetts Highway Department Standards for Highway and Bridges 2023.

MATERIALS

General Crack sealer shall be a modified asphalt compound designed especially for filling and sealing pavement cracks.

Chemically Modified Crumb Rubber Crack Sealer..............................................................M3.05.1 Hot Applied Crack Sealer.....................................................................................................M3.05.2 Asphalt-Fiber Crack Sealer...................................................................................................M3.05.3

De-tacking material shall be a boiler slag aggregate, de-tacking agent, or similar product designed to prevent tracking of freshly applied sealants. The material shall be compatible with the crack sealing material. Blotting materials, including sand, sawdust, or paper shall not be used. When crack sealing prior to paving ultrathin bonded overlay de-tacking material de-tacking material shall not be allowed. Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges II .266 2025 Edition

A. Crack Sealer When crack sealing under Item 480.1 the Contractor shall use Asphalt-Fiber Crack Sealer in accordance with M3.05.3: Asphalt-Fiber Crack Sealer.

B. High Performance Crack Sealer. When crack sealing under Item 480.2 the Contractor shall use either Chemically Modified Crumb Rubber Crack Sealer in accordance with M3.05.1: Chemically Modified Crumb Rubber Crack Sealer or Hot Applied Crack Sealer in accordance with M3.05.2: Hot Applied Crack Sealer.

CONSTRUCTION PROCEDURES

The Contractor shall obtain crack sealing material of the type specified and shall provide satisfactory Quality Control (QC) of the crack sealing operation as further outlined in 480.61:

Contractor Quality Control Plan. The specific QC procedures to be implemented shall be identified in the Contractor’s Quality Control Plan (QC Plan). The Contractor shall present and discuss in sufficient detail, the QC information and activities related to crack sealing when requested. Crack sealing materials shall be placed to the required width and thickness.

480.41: Crack Sealing Equipment Requirements.

Equipment used in the performance of the work shall be maintained in a satisfactory working condition at all times. The following equipment shall be utilized:

a) Portable air compressor capable of furnishing not less than 150 cubic feet of air per minute at not less than 90 psi of pressure at the nozzle. The compressor shall be equipped with traps that will maintain the compressed air free of oil and water.

b) Hot air lance for cleaning, drying, and heating sidewalls of cracks to provide clean, oil-free compressed air at a volume of 100 cubic feet per minute, a pressure of 90 psi, and a minimum temperature of 2000°F. The lance shall be designed such that the flame does not damage the pavement.

c) Manually operated gas powered air-broom or self-propelled sweeper designed especially for use in cleaning highway and airfield pavement shall be used to remove debris, dirt, and dust from the cracks.

d) Melter used to melt or maintain crack sealant compound at the recommended application temperature. The heating shall be indirectly fired and shall be equipped with a remote heat exchanger and hot oil circulation pump capable of maintaining a consistent temperature of the heat transfer oil. The heat transfer oil shall be circulated to all sides and the bottom of the vat containing the crack sealant compound making a continuous loop back to the heat exchanger and having a flash point of not less than 600°F. The melter shall be equipped with a satisfactory means of agitating the crack sealant at all times. This may be accomplished by continuous stirring with mechanically operated paddles and/or by a circulating gear pump attached to the melter. The melter must be equipped with a thermostatic control calibrated between 200°F and 550°F and must be capable of pumping the crack sealing material.

Preparation of Cracks All cracks shall be blown clean and with the hot air lance to eliminate all vegetation, dirt, moisture, and seeds. All debris removed from the cracks shall be removed from the pavement surface immediately.

Crack sealant material shall not be applied:

a) In wet cracks or where frost, snow, ice, or deicing material is present.

b) When ambient temperature is below 25°F.

If the temperature is below 40°F care shall be taken to ensure the cracks are sufficiently heated before crack sealant is applied. If the temperature is above 85°F care shall be taken to ensure the crack is sufficiently wide enough to allow the crack sealer to penetrate into the crack and that the material does not track when traffic is applied.

Preparation and Placement of Sealant A. Preparation of Sealer.

Crack sealing material shall be thoroughly mixed for a minimum of one hour before application can begin. Whenever material is added to the tank, sealing operations shall be suspended for 1 hour to allow for the minimum required mixing time. Minimum application temperature shall be 320°F or per the manufacturer’s recommendations.

B. Cracks under ¹∕₁₆ in. in width. Cracks of widths less than ¹∕₁₆ in. shall not be sealed.

C. Cracks ¹∕₁₆ in. to less than 1 in. in width. Cracks of widths between ¹∕₁₆ in. and 1 in. shall be sealed according to the following:

(1) Cleaning and Heating of Cracks.

The crack shall be cleaned and heated by the hot air lance so that it is sufficiently dry and promotes adhesion of the crack filling material but does not leave the pavement visibly scorched. The sealant shall be applied within three minutes of the cracks being heated by the hot air lance.

(2) Installation of Sealer.

Sealant shall be delivered to the pavement cracks through a high-pressure hose line and applicator shoe. The diameter of the applicator shoe is not to exceed 3.5 in. When the pavement cracks are sealed, the width of the sealant on the pavement (over-banding) shall be a minimum of 2-½ in. and no greater than 3-½

in. All cracks shall be sealed according to the manufacturer’s recommendations. The sealant shall be well bonded to the pavement and as specified herein. The cracks shall be filled and banded with sealant centered directly over the crack.

Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges 2023 Edition

The thickness (i.e., projection above the pavement profile) of the middle portion of the sealant band shall be between

¹∕₁₆ and ³∕₁₆ in. The band shall be feathered so its edges are flush with the pavement. More than one application of sealant may be necessary where the sealant has sunk into the crack, leaving a crevice. There shall be no defects, including any formation of voids or entrapped air. Corrections of these deficiencies or other unsatisfactory work unacceptable to the Engineer shall be at no additional cost to the Town.

D. Cracks greater than 1 in. in width.

Cracks that are greater than 1 in. shall be addressed by the Engineer under this or a separate item.

E. Alligator Cracks.

(1) Cleaning and Heating of Cracks.

The sealant shall be applied within three minutes of the cracks being heated with the hot air lance.

(2) Installation of Sealer. Cracks on the perimeter or boundary of the alligator cracked area shall be completely filled and banded with minimum of 2-½ in. and no greater than 3-½ in. width of sealant in accordance with the provisions of

480.43: Preparation and Placement of Sealant, Part C. There shall be no treatment of the alligator cracks within the boundary.

Opening to Traffic Prior to opening the roadway to traffic de-tacking material in accordance with 480.30 shall be broadcast over the crack sealant to prevent the sealant from being picked up. All workmanship shall be of the highest quality, and any excess of spilled sealant shall be removed from the pavement by approved methods and discarded. Any workmanship determined to be below standards for crack sealing will not be accepted and will be corrected and/or replaced as required by the engineer. Pavement areas, damaged by traffic shall be repaired at no additional cost to the Department.

CONTRACTOR QUALITY CONTROL

General The Contractor shall provide a QC System adequate to ensure that all workmanship meets the quality requirements herein. The Contractor shall provide qualified QC personnel and perform QC inspection, corrective action (when necessary), and documentation as outlined further below.

Contractor Quality Control Plan The Contractor shall provide and maintain a QC Plan which should sufficiently document the QC processes of all Contractor parties (i.e., Prime Contractor, Subcontractors, Producers) performing work required under this specification. Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges II.269 2025 Edition

A. QC Plan Submittal Requirements At the pre-construction meeting, the Contractor shall be prepared to discuss the QC Plan.

Information to be discussed shall include the proposed QC Plan submittal date, QC organization, and sources of materials. The Contractor shall submit the QC Plan to the Engineer for approval not less than 30 days prior to the start of any work activities related to crack sealing (including preparation of cracks) addressed in 480.42:

Preparation of Cracks. The Contractor shall not start work on the subject work items without an approved QC Plan.

B. QC Plan Format and Contents The QC Plan shall be structured to follow the format and section headings outlined in the MassDOT Model QC Plan.

The pages of the QC Plan shall be sequentially numbered. The QC Plan shall address, in sufficient detail, the specific information requested under each section and subsection contained in the MassDOT Model QC Plan.

C. QC Plan Approval and Modifications Approval of the QC Plan will be based on the inclusion of the required information. Revisions to the QC Plan may be required prior to approval for any part of the QC Plan that is determined by the Department to be insufficient. Approval of the QC Plan does not imply any warranty by the Engineer that the QC Plan will result in completed work that complies with the specifications. It remains the responsibility of the Contractor to demonstrate such compliance. The Contractor may modify the QC Plan as work progresses when circumstances necessitate changes in Quality Control personnel or procedures. In such case, the Contractor shall submit an amended QC Plan to the Department for approval a minimum of three calendar days prior to the proposed changes being implemented.

Quality Control Personnel Requirements The Contractor’s Quality Control organization shall, at a minimum, consist of the personnel qualified by the Contractor to perform the required inspection. For crack sealing operations, production personnel may also serve as QC personnel. Every effort should be made to maintain consistency in the QC organization; however, substitution of qualified personnel shall be allowed.

When circumstances necessitate substitution of QC personnel not originally listed in the approved QC Plan, the Contractor shall submit an amended QC Plan for approval in accordance with 480.61: Contractor Quality Control Plan, Part C.

A. Construction Quality Control Manager.

The Contractor’s QC System and QC Plan shall be administered by a qualified Construction QC Manager. The QC Manager must be a full-time employee of the Contractor or a QC consultant engaged by the Contractor. The QC Manager (or their assistant in the QC Manager’s absence) shall have full authority to institute any and all actions necessary for the successful implementation of this specification and the QC Plan. The QC Manager (or their assistant in the QC Manager’s absence) shall be available to communicate with the Engineer at all times. Principal responsibilities of the QC Manager shall include preparation and submittal of the Contractor’s QC Plan, managing the activities of all QC personnel, communicating on quality issues within the Contractor’s organization, and ensuring that all requirements outlined in the approved QC Plan are met. Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges 2023. The QC Manager shall be certified by the National Center for Pavement Preservation (NCPP) in Crack Treatment.

B. Field Quality Control Technician(s).

All Contractor QC inspection conducted shall be performed by qualified Field Quality Control Technicians (Field QCTs). The Contractor shall provide a sufficient number of Field QCTs to adequately implement the minimum QC requirements contained in herein and as outlined in the approved QC Plan. At a minimum, one member of the crack sealing crew shall be certified by NCPP in Crack Treatment. 480.63:

Quality Control Inspection The Contractor shall perform QC inspection of all work items addressed under this specification. Inspection activities during crack sealing may be performed by qualified production personnel (e.g. Skilled Laborers, Foremen, and Superintendents). The Contractor shall not rely on the results of the Department’s Acceptance inspection for QC purposes. The Engineer shall be provided the opportunity to monitor and witness all QC inspection. QC inspection activities must address the following four primary components:

a) Equipment.

b) Materials.

c) Environmental Conditions.

d) Workmanship.

The minimum frequency of QC inspection activity shall be in accordance with the requirements below and as outlined in the approved QC Plan. Inspection Report Forms (IRFs) may be used by the Contractor to document the results and findings of QC inspection. Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges II.271 2025 Edition

Table 480.63-1 - Minimum QC Inspection of Crack Sealing Operations Inspection Component

Attribute

Minimum Inspection Frequency

Point Of Inspection

Inspection Method

Equipment As specified in QC Plan

Per QC Plan Per QC Plan Per QC Plan

Materials Crack Sealer (Correct Type)

Per QC Plan Per QC Plan Visual Check & Check Manufacturer COC

Crack Sealer (Consistency)

Per QC Plan Kettle Visual Check

De-tack Material (Correct Type)

Per QC Plan Per QC Plan Visual Check & Check Manufacturer COC

Temperature of Crack Sealer

4 per Day (See Note 1)

Kettle Check Measurement

Environmental Conditions

Underlying Surface Soundness & Moisture

Per QC Plan Underlying Surface

Visual Check

Temperature of Air & Underlying Surface

1 per Day (See Note 2)

Underlying Surface

Check Measurement

Workmanship

Overband Width Per 480.43 Crack Check

Overband Thickness

Per 480.43 Crack Check Measurement

1. The initial temperature measurements will be taken at start of operations and after material is added to the kettle.

2. At a minimum, the temperature measurements of the air and underlying surface shall be obtained prior to starting the crack sealer.

Minimum QC Inspection of Crack Sealing Operations

1. The initial temperature measurements will be taken at start of operations and after material is added to the kettle.

2. At a minimum, the temperature measurements of the air and underlying surface shall be obtained prior to starting the crack sealer.

Town Acceptance 480.70: General The Town is responsible for performing all Acceptance activities and making the final Acceptance determination for each crack filled surface. The Town’s Acceptance System will include monitoring the Contractor’s QC activity and performing Acceptance inspection in order to determine the Quality and corresponding payment for each Lot.

480.71: Acceptance Inspection The Engineer will perform Acceptance inspection of all work items addressed in this specification including what is specified in Table 480.71-1. The Engineer will inspect the crack sealing operation and record the results on IRFs. Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges II.272 2025 Edition. The crack sealed surface shall meet the requirements of 480.62:

Quality Control Personnel Requirements.

Table 480.71-1 – Town Acceptance Inspection of Crack Sealing Operations

Component

Attribute

Minimum Inspection Frequency

Point Of Inspection

Inspection Method

MATERIALS Crack Sealer (Correct Type)

Per QC Plan Per QC Plan Visual Check & Check Manufacturer COC

Crack Sealer (Consistency)

Per QC Plan Kettle Visual Check

De-tack Material (Correct Type)

Per QC Plan Per QC Plan Visual Check & Check Manufacturer COC

Temperature of Crack Sealer

4 per Day (See Note 1)

Kettle Check Measurement

Overband Width Per 480.43 Crack Check Measurement

Workmanship Overband Thickness

Per 480.43 Crack Check Measurement

1. The initial temperature measurements will be taken at start of operations and after material is added to the kettle.

COMPENSATION

480.80: Method of Measurement Items 480.1 and 480.2 will be measured for payment by the Gallon, complete in place. The procedure for ascertaining the correct number of gallons used for each day’s operations shall be as follows:

a) The Engineer shall measure the volume of crack sealant in the kettle before the start of the day’s work. This will be done by the use of a gauge and volume chart for the heating kettle to be furnished by the Contractor.

b) Additional crack sealant, in uniformly sized containers of standard measure, shall be added to the kettle only in the presence of the Engineer.

c) At the end of the day’s work the kettle shall again be gauged to ascertain the quantity remaining. The difference between the starting and finishing measurements plus the units added during the work and subsequently placed upon the roadway cracks shall be the quantity to be paid for the day.

480.81: Basis of Payment Items 480.1 and 480.2 will be paid at the Contract unit price per Gallon, which price shall include all labor, tools, materials, equipment, and all incidental costs required to complete the work.

Massachusetts Department of Transportation – Highway Division Standard Specifications for Highways and Bridges II.273 2025 Edition

480.82: Payment Items

480.1 Pavement Crack Sealing - Crack Sealer...............................................................Gallon

480.2 Pavement Crack Sealing - High Performance Crack Sealer ................................Gallon

ASPHALT PRICE ADJUSTMENTS

Contractor’s bid prices below shall be based upon the current State DOT asphalt cement price index posted exactly two

(2) weeks prior to the due date for receipt of bids (“Bid Index”). If the posted State DOT asphalt cement price index in place when the work is performed differs from the Bid Index, up or down, then Contractor’s invoices shall include price adjustments for the asphaltic materials, and these adjustments shall be calculated based on the actual tons of liquid asphalt

Materials: Any substance specified for use in the construction of the project and its appurtenances.

Where reference to Sections 480 occur, it is the intent that these Sections shall be from the publication entitled, "The Commonwealth of Massachusetts, Department of Public Works, Standard Specifications for Highway and Bridges, Boston, Massachusetts 2023", as amended. When any conflict between these specifications and the M.D.P.W. specifications arise, the M.D.P.W. specifications shall govern.

Please Note That This Page Has Been Updated on March 23, 2025

Please Note That This Page Has Been Updated on April 02, 2025

Adjustment Period Liquid Asphalt* (Ton)

Diesel (Gallon)

Gasoline (Gallon)

Portland Cement (Ton)

Steel

PPI

March 2025 $622.50 $2.759 $2.346 $425.53 TBD

February 2025 $572.50 $2.986 $2.404 $425.53 TBD

January 2025 $560.00 $2.980 $2.426 $425.53 TBD

December 2024 $560.00 $2.694 $2.329 $425.53 TBD

November 2024 $560.00 $2.697 $2.388 $425.53 TBD

October 2024 $560.00 $2.662 $2.391 $425.53 356.2

September 2024 $575.00 $2.559 $2.385 $425.53 363.1

August 2024 $575.00 $2.713 $2.666 $425.53 369.8

July 2024 $585.00 $2.883 $2.813 $425.53 378.2

June 2024 $610.00 $2.865 $2.764 $425.53 398.1

EXHIBIT A

CERTIFICATION OF NON-DISCRIMINATION

The undersigned hereby certifies that it will not discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, age, sex, or disability, Name of Bidder

Signature of Authorized Agent

Name and Title of Authorized Agent (Print)

Date

EXHIBIT B

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

EXHIBIT C

CERTIFICATION OF LABOR AND HARMONY AND OSHA TRAINING

MGL Chapter 30 § 39 S(a) requires any person submitting a Bid for, or signing a contract to work on, the construction, reconstruction, alteration, remodeling or repair of any building or public works project undertaken by a public awarding authority in Massachusetts that is estimated to cost more than $10,000 to clarify on the Bid or contract, under penalties of perjury: (1) that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work; (2) that all employees to be employed to the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and (3) that all employees to be employed in the work subject to this Bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration. Bidders must certify such intent of labor and harmony and OSHA Training on the form provided in Exhibit C.

The undersigned hereby certifies that he/she is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work related to this Bid and/or contract.

Additionally, the undersigned hereby certifies that all employees to be employed to the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that all employees to be employed in the work subject to this Bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration.

Name of Bidders

EXHIBIT D

STANDARD BID FORM

DATE: ________________________

TO: Chief Procurement Officer BIDDER: ________________________ Town of Wilbraham 240 Springfield Street Wilbraham, Massachusetts 01095

RE: Bid for the Furnishing of Wilbraham Crack Sealing 2025

The undersigned hereby proposes to provide Wilbraham Crack Sealing 2025. The bid agrees to perform all of the services in strict conformance with the Invitation for Bid and related documents.

Est. Qty Item Price per Gallon Total Cost

1. 3,500 GAL Asphalt Binder $__________/GAL $___________

50% PAYMENT BOND REQUIRED

TOTAL BID: $___________________________________________

TOTAL PRICE IN WORDS: ________________ ___________________

The undersigned bidder declares that any and all taxes, fees, interests, and penalties due or to become due from the undersigned are current and fully paid and will remain current and fully paid during the term of the contract, as required by all local, state and federal law. The undersigned certifies that the below indicated bidder has complied with all laws of the Commonwealth of Massachusetts relating to taxes.

The undersigned bidder expressly acknowledges that he has examined the Invitation for Bids, that he has informed himself fully of all conditions pertaining to the services for which this bid is made, that he is acting in good faith, without fraud, collusion, or connection with any person proposing to provide the same services, and that he is making this bid based on his own examination and estimates.

The undersigned further declares that the acceptance of this bid will not cause a violation of Massachusetts General Laws chapter 268A, the so-called "State Conflict of Interest Law". The bidder expressly acknowledges that the Town of Wilbraham reserves the right to reject any and all bids and to waive minor informalities and irregularities. The bidder further expressly acknowledges that all contracts of the Town of Wilbraham are subject to adequate financial appropriation.

If this bid is accepted and the undersigned fails to enter the contract with surety satisfactory to the Town of Wilbraham within twenty-one (21) days from the date of the mailing of a notice…