Wiggins Building New Baseball Facility Design.pdf

Georgia Southern University 0510-24055A Wiggins Building New Baseball Facility Design, DP RFQ

Georgia Southern University

Request for Proposals

To Provide

Design Professional Services for

Project No. 0510-24055A Wiggins Building New Baseball Facility Design

Georgia Southern University Foundation – Statesboro Campus

Statesboro, Georgia

Solicitation Issue Date: February 27, 2024 Design Team Proposals Due: March 29, 2024

TABLE OF CONTENTS

REQUEST FOR PROPOSALS (RFP)

1. GENERAL PROJECT INFORMATION

2. DESIGN PROFESSIONAL SERVICE REQUIREMENTS

3. SCOPE OF SERVICES

4. CONTRACT INFORMATION

5. BUILDING PROGRAM

6. SCHEDULE OF EVENTS

7. SITE VISIT

8. SELECTION PROCESS

9. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION AND EXTENSIONS

10. INSTRUCTIONS FOR PREPARING DESIGN TEAM PROPOSALS

11. SUBMITTAL OF DESIGN TEAM PROPOSALS

12. PRESENTATION / INTERVIEW INFORMATION

13. SUBMITTAL OF FEE PROPOSALS

14. ADDITIONAL TERMS AND CONDITIONS

EXHIBITS

a. Exhibit A - Certification Form

b. Exhibit B - Certificate of Insurance and Minority Status

c. Exhibit C - Project Team Composition

d. Exhibit D - Design Professional Fee Proposal Form

e. Exhibit E - Contractor Affidavit

f. Exhibit F – Proposer’s Disclosure Statement

g. Exhibit G – Design Professional Contract

REQUEST FOR PROPOSALS

Design Professional Services Project No. 0510-24055A Wiggins Building New Baseball Facility Design

Georgia Southern University Athletics Foundation – Statesboro Campus

Statesboro, Georgia

Georgia Southern University is soliciting statements of qualifications from firms interested in providing professional design services for the design of a project known as Project No. 0510- 24055A Wiggins Building New Baseball Facility Design at Georgia Southern University, Statesboro, Georgia. This Request for Proposals (RFP) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFP, who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to interview and offer proposals for these services. All respondents to this RFP are subject to instructions communicated in this document, and are cautioned to completely review the entire RFP and follow instructions carefully. GSOU reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at their discretion.

1. GENERAL PROJECT INFORMATION

Project Background This project will design a new baseball facility for the Athletics Department. The venue will assist the Athletics Department by providing a state-of-the-art venue to assist with recruitment and retention of student athletes.

Project Description This project will include the demolition of the Wiggins Baseball Facility, the existing baseball locker room building, and construct a new state of the art facility to include office space, multipurpose use batting and pitching tunnels, training room, team room, locker rooms, lounge area, and versatile outdoor space used for seating and fan experience.

Sustainable Approach The project will incorporate the requirements of the Energy Efficiency & Sustainable Construction Act of 2008 (O.C.G.A. 50-8-18) and it is the desire of the Owner to incorporate sustainable design and construction concepts in the project where feasible to do so.

Project Delivery Method The delivery method for this Project will be construction management at-risk, and, as a minimum, will employ the services of a Commissioning Agent in addition to the services of the Design Professional

Project Budget The preliminary Stated Cost Limitation (SCL) or construction cost of the Project is estimated at $8,000,000. The final SCL may be revised by the Owner due to final programmatic requirements, funding availability or other circumstances.

Design Professional Fee The Design Professional Base Fee will be approximately $800,000, which includes Basic Design and Construction Administration services. Anticipated Design Professional service requirements include the services as listed in Item 3 below “Scope of Services”. The shortlisted Design Professional firms are required to submit a fee proposal that also includes anticipated fees for any specialty consultants needed and all reimbursable expenses such as printing and travel.

Project Schedule The Design Professional’s services are anticipated to commence by June 2024 with construction documents anticipated for completion in December 2024. The start of construction is contingent on the availability of funding. (All of the dates above are estimates which are subject to change.

The fee structure for design professional services relative to the schedule, and fee amounts will be agreed upon by the Owner and the Design Professional prior to the start of design professional services.)

2. DESIGN PROFESSIONAL SERVICES REQUIREMENTS

The Owner is seeking the services of an architectural/engineering firm (the “Design Professional”) to provide all design services, including the development of plans and specifications. The Design Professional will provide the complete construction drawings. The successful Design Professional will contract with the Owner in a timely manner. The applying firm shall be an individual firm fulfilling all contractual obligations and performing a minimum of 50% of the architectural design services (exclusive of engineering and specialty consultants) in-house. An associated firm (if desired) may provide up to 50% of the architectural design services, allowing two or more architectural firms to share in the design effort on an equal basis. The Owner may also employ a Commissioning Agent to perform design analysis of the various building systems. The Design Professional is expected to work closely with the Commissioning Agent as well.

3. SCOPE OF SERVICES

It has been deemed appropriate to engage a professional services firm to provide comprehensive planning and design services for the proposed project.

Specific guidelines for the project include building designs that are:

• attractive and contextual with the existing campus buildings and meet the design guidelines established in the campus master plan.

• energy-efficient and sustainable

• efficient and economical to construct and operate.

• durable, comfortable, secure, and that achieves a high degree of value for the Institution.

• “smart” buildings with the flexibility to respond to rapidly evolving technology in the academic environment.

The scope of the design professional services at a minimum includes, but is not necessarily limited to, the items outlined below:

• Program Validation/Cost Model

• Existing Site Conditions Analyses

• Measured Drawings of Existing Site Conditions as Needed

• Schematic Design

• Design Development Documents

• Guaranteed Maximum Price (GMP) Documents

• Construction Documents

• Construction Administration

• Furniture, Fixture and Equipment Coordination

• Material Finish Boards

• Signage

• Mechanical, Electrical, Plumbing, Fire Protection and Communication Systems Design

• Structural Design

• Civil Engineering

• Detailed Cost Estimates

• Code Review and Compliance

• Commissioning Support

Other services may include:

• Full Architectural Programming

• Parking/Traffic Design

• Furniture, Fixtures and Equipment Selection

• Acoustical Design

• Audio/Visual/IT Design

• Wayfinding/Graphics

• Storm Water Management Permitting

• Budgeting/Cost Management

• Multiple Component Packages

• Regular coordination with the Construction Professional during preconstruction, design and construction phases

• Quality Assurance/Quality Control (QA/QC)

• Coordination with consultants hired by Owner

• Other requirements as per the Design Professional’s contract

• *Surveying - topo, location of structures/site utilities/trees, construction limits

• *Testing Agency – geotechnical evaluation, material testing, special inspections

• *Environmental – Phase I Environmental Site Assessment, GEPA

*The Design Professional will be responsible for procuring and contracting for the services of this firm (costs will be reimbursed by the Owner without cost mark-up).

To firms who have been issued notification as having been deemed eligible, Georgia Southern University issues this Request for Proposals (RFP), for those firms to offer proposals for design professional services for the specific project.

4. CONTRACT INFORMATION

The contract for Architectural and Engineering professional services will be based on the Design Professional Agreement for the Construction Management at-Risk Contract.

You are encouraged to review and become familiar with the terms and conditions of this contract. GSOU does not intend to modify any language contained in general terms and conditions of the contract, and any significant exceptions proposed by a firm could lead to a firm being deemed non-responsive.

5. BUILDING PROGRAM

See General Project Information, Section 1.

6. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Statesboro. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

7. SITE VISIT

A pre-interview site visit will be conducted by the Owner, and attendance of finalist firms is mandatory. The site visitors will convene at an exact date, time, and location to be determined and communicated in the Notice to Finalists by the Owner. At the pre-interview site visit, all finalist firms may be given any relevant available information that has previously been developed, such as programs, studies, preliminary plans, maps, etc. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

8. SELECTION PROCESS

DP Selection will be initiated by the invitation to the qualified finalists by the Selection Committee to include a Presentation Interview and submission of Fee Proposals as

(RFP) Estimated Timeline Step Date Time

(EST)

a. Owner issues public advertisement of RFP 2/27/24

b. Deadline for submission of written questions and request for clarifications 3/12/24 5:00 pm

c. Deadline for submission of RFP 3/29/24 2:00 pm

d. Owner issues notice to finalist firms to propose as instructed in

RFP

4/2/24

e. Owner conducts mandatory site visit for finalists 4/10/24 TBD

f. Deadline for finalist submission of written questions and request for clarifications 4/18/24 2:00 pm

g. Owner interviews finalist firms and fee proposals are due 4/24/24 TBD instructed in this RFP. The successful DP will be determined from the evaluation of proposals received and interviews.

Criteria for the Evaluation of Project Proposals:

15% Factor: Previous Performance and References of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs during design and construction, the firm’s control of design schedule, quality and budget. The Owner will use references from stakeholders of the Owner’s choosing from previous projects of the finalists, among other information as necessary.

20% Factor: Design Team Qualifications and Experience of the Proposed Project Team.

Experience of the principal, lead designer, and project manager on completed projects of similar size, type, and complexity; assigned team’s experience with effective budget and schedule control; availability of the proposed team for this project. Provide information regarding percentage of the primary team member’s time will be committed to this project.

15% Factor: Quality of Proposed Design Plan: The firm’s design and detailed work plans;

Firm’s approach for managing responsibility and accountability for project concerns; Firm’s process for effectively resolving issues and maintaining project commitments.

Criteria for the Evaluation of Finalist Interviews:

25% Factor: Methodology Presented: The firm’s ability to assure success to complete the project within the time and cost budgeted. The firm’s presentation of the proposed design Plan, and the committee’s overall impression of the firm and key team members (lead designer, project manager, project director, project executive, etc.)

25% Factor: Team Communications/Project Solutions: The effectiveness in communication of the team members during the interview process, and the firm’s ability to effectively answer project questions and provide solutions during the interview.

9. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submittal deadline has passed, all submissions will be final. The Owner will not request clarification from individual respondents relative to their submission but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFP, or the project, shall be submitted in writing (email is preferable) to:

Campus Contact: Matthew F. Shingler Title: Director Facilities Planning, Design & Construction

Institution Name: Georgia Southern University Address: 3769 Old Register Rd.

Statesboro, GA 30458 email:mshingler@georgiasouthern.edu

The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events (Section 6). All relevant questions and requests for clarification received by the Institution in writing, prior to the deadline will be compiled, and answers will be posted on the Georgia Procurement Registry as an addendum to the original solicitation for services at http://ssl.doas.state.ga.us/PRSapp/. Any proposer exceptions to the RFP requirements or requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

10. INSTRUCTIONS FOR PREPARING DESIGN TEAM PROPOSALS

Interested firms shall submit/upload one (1) electronic copy in .pdf format of the complete submittal package to the email contact listed in Section 9. Design Team Proposals must be prepared in a manner that when printed would typically fit on standard (8 ½ x 11”) paper. Proposal responses should not exceed 40 pages and use a minimum 11-point font. Submittals that include qualifications of more than one firm shall not exceed the page limit. All exhibits or other enclosure information required count towards the page limit. All pages count regardless of content. Emphasis should be on completeness, relevance, and clarity of content.

To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all Project Proposals must be categorized and numbered as outlined in the following “DESIGN TEAM PROPOSAL DELIVERABLES”, and must address in a responsible and responsive manner all requested information:

mailto:mshingler@georgiasouthern.edu http://ssl.doas.state.ga.us/PRSapp/

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”, “C”, and “D” FOR ALL FIRMS)

A. Description and Resources of Firm

A1 Provide basic company information: Company’s legal name, address, name of primary contact, telephone number, fax number, email address, and company website (if available).

If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which project will be managed and this office’s proximity to the project site. If applicable, indicate the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), or other structure?

A2 Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers of employees and locations and staffing of offices.

A3 Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Contractors. List any active or pending litigation and explain. List any claims against your firm or against Owners where your firm is named.

A4 Provide the name of the insurance carrier, types of coverage and deductible amounts per claim.

A5 List the firm’s annual revenue for the past 5 years. List the parent office and the local office revenues separately, if applicable.

A6 Supply financial references and main banking references.

A7 Has the firm ever been removed from a design services contract or failed to complete a contract as assigned? If yes, provide an explanation.

A8 Complete and submit the Certification Form (Exhibit “A” provided with RFP) and provide a scanned notarized copy with response with the firm’s Statement of Qualifications.

A9 Complete and submit a Certificate of Insurance and Minority Status Form (Exhibit “B” provided with RFP) and provide a scanned notarized copy with response with the firm’s Statement of Qualifications.

A10 Complete and submit the Project Team Composition Form, including subconsultants (Exhibit “C” provided with RFP). This is to identify composition of the project team only.

A11 Complete the Contractor Affidavit Form (Exhibit “E” provided with RFP) and provide a scanned notarized copy with response with the firm’s Statement of Qualifications in compliance with the Georgia Security and Immigration Compliance Act.

A12 Complete the Proposer’s Disclosure Statement (Exhibit “F” provided with RFP) and include with firm’s Statement of Qualifications.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT(S)

“Contractor” in the following Affidavits shall mean “General Contractor”/ ”Contractor” for the purpose of compliance with O.C.G.A. § 13-10-91, (b).

For the purpose of completing the attached Affidavits, please insert the following:

• “Name of Public Employer” shall mean “Board of Regents of the University System of Georgia, Owner, for the use and benefit of Institution Name.

• “Name of Project” shall mean “Project No., Project Number and Description”

B. Experience and Qualifications B1 Describe your firm's proposed organization for the design team. Please designate all specific individuals and their roles on your team by submitting an organizational chart for the project:

At a minimum, the project organization chart shall show the names of key designers and staff;

descriptions of responsibilities for all proposed staff.

B2 Please provide for each of the above personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this project.

B3 Please identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your firm and the Using Agency. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

B4 Provide examples of your team’s recent experience in similar projects, including the following information:

a. Provide detailed information on the three most relevant (Baseball Complex) projects your firm has completed with the proposed team members working together within the last 7 years.

Include the total value of the project, dates of the project, quantity of change orders or amendments to the contact and net total cost increase. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of Client’s representative (with a current phone number) who is most familiar with your performance on the project. Summarize successes achieved and problems encountered with the project.

b. Provide a reference from the Client and any other stakeholders (with current phone numbers) familiar with your performance on each of the above projects.

c. List the individuals who served as the Principal Architect/Executive/Director, lead designers, project manager, and other key roles on the projects. Please note whether these individuals are still employed with your firm. Identify and provide detailed information on projects in which all or any combination of members of the proposed team has worked together on.

d. Provide detailed information on the level of experience team members have with the design of facilities similar to this project; include the project name and project type. To the degree applicable to this type project.

C. Statement of Suitability C1 Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Provide evidence of the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project; Provide current and projected workloads, the proximity of office to project location, and any services offered by the firm that may be particularly suitable for this project.

C2 Provide Minority-Owned Business Enterprise (MBE) / Woman-Owned Business Enterprise (WBE) status and M/WBE participation on this project, as well as any non-discrimination and affirmative action policies of the firm. Provide evidence of experience and proficiency with design of public buildings with regard to the areas of public safety, environment, accessibility for persons with disabilities and special needs or other related concerns.

C3 Provide information on any special services offered by the firm that may be relevant and available for this project.

D. Design Plan

D1 Provide a statement of your definition of your firm’s proposed overall role in this project, your anticipated level of management responsibility and accountability for project concerns.

Describe your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with Georgia Southern University, Using Agency, and others as applicable. Provide detailed procedures for routine solving of complex project issues without compromising your team commitments. Provide your proposed methods and plans of communication.

D2 Provide your proposed timeline covering the scope of design and a detailed work plan for the project. Each milestone must include the detailed steps describing the tasks to be done.

Describe systems and procedures your firm uses to manage the design schedule. Describe alternatives that may be explored to shorten the schedule.

D3 Please explain your process for construction administration.

D4 Provide your detailed plan for applying any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

11. SUBMITTAL OF DESIGN TEAM PROPOSALS

Submit one (1) electronic copy of the complete package in .pdf format. Responses (file names) must reference the RFP No. GSOU-0510-24055A DP, the firm’s name, and the words “Proposals”.

(File name Example: GSOU-Project No. 0510-24055A-DP, ABC Company, Proposals)

The entire submittal should be submitted as one (1) file. Please do not submit individual documents or sections separately.

Proposals must be received electronically or by hard copy by the Owner prior to the deadline indicated in the Schedule of Events (Section 6 of the RFP). All Proposals are to be sent to Matthew Shingler mshingler@georgiasouthern.edu

If difficulty is encountered, contact Toni Davis at thdavis@georgiasouthern.edu or 912-478-5752 for assistance or confirmation that the file was received. Firms are encouraged to verify their submittal was accepted at least 45 minutes prior to the deadline.

It is the sole responsibility of the Proposer to assure delivery by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Design Team Proposals will be accepted after the time stipulated above. Submittals will not be accepted via facsimile or fax.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

12. PRESENTATION/ INTERVIEW INFORMATION

Interview Format Firms selected to make presentations shall be notified by the Invitation to Interview letter issued by the Selection Committee Manager. The Invitation to Interview letter shall designate a place and time for the interview session. The Invitation letter will specify the manner in which the presentations will be conducted.

• The interview will last a total of 45 minutes (5 minutes for setup, 25 minutes for the presentation, mailto:mshingler@georgiasouthern.edu mailto:thdavis@georgiasouthern.edu

10 minutes reserved for questions and answers and the last 5 minutes for knock down). The Selection Committee will consist of representatives of Georgia Southern University.

• Electronic presentations, such as PowerPoint presentations are also allowed.

• GSOU will typically have a screen and projector available in the interview room, and possibly a laptop computer. Nevertheless, presenters must be prepared with their own projector, flash drive and laptop computer in case unforeseen technical difficulties are encountered.

• The presentation may involve flip charts or boards along with the oral presentation.

• All members of the Selection Committee will be present during all the presentations and interviews.

• Firms are not allowed to address any questions, prior to the interview, to anyone other than the designated contact.

Interview Requirements The primary intent of the formal interview process is to provide the Selection Committee with in-depth and clarifying information about the firm. The information provided should assist the Selection Committee in making an informed decision as to the proposer best suited for the work.

Firms should focus their presentations on:

Describing their detailed plan for designing and administrating the construction, schedule, and quality on the project; and Unique characteristics or services the firm offers.

Specific roles of your team members

Firms are discouraged from reviewing general company history and past experience as submitted in Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview to discuss how the team will successfully complete the project.

13. SUBMITTAL OF FEE PROPOSALS

Fee Proposals will be solicited from the finalists invited to interview. Fee proposals shall be submitted at the conclusion of the interview session in a sealed opaque envelope and shall not include any project proposal information. Firms must use “Design Professional Fee Proposal” form (included as an Exhibit to this RFP). No sealed fee proposal will be opened until one firm has been judged to be the top ranked firm. Subsequently, only the fee proposal from that top ranked firm will be opened. Please understand that this proposal constitutes a starting point for negotiation toward an eventual agreement on fees.

Final Selection Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards an architectural services contract.

14. ADDITIONAL TERMS AND CONDITIONS

Deadlines The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section 6). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing, and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered.

Any requests for proposal deadline extensions must include the reason(s) for such a request.

The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Restriction of Communication From the issue date of this (RFP/RFQ) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any members of the Selection Committee, except for submission of questions as instructed in the RFQ, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions This request is not an offer to contract or a solicitation of bids. This request and any statement of qualifications or proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

Reciprocal Preference Law For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Proposals The Owner does not desire to enter into “joint-venture” agreements with multiple firms. In the event two or more firms desire to “team up” it is strongly recommended that one incorporated firm propose and maintain status as the contracted lead firm with the remaining firms participating as major consultants to the lead firm.

Minority and Small Business Enterprise It is the policy of the State of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers.

This desire on the part of the Owner is not10 intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See Official Code of Georgia Annotated (O.C.G.A.) O.C.G.A. Section 48-7-38.

For more information, please contact:

The Governor's Entrepreneur and Small Business Office 75 Fifth Street, Suite 825 Atlanta, Georgia 30308 Phone: 404-962-4071 http://www.georgia.org/Business/SmallBusiness/ http://www.georgia.org/Business/SmallBusiness/

Exhibit A

CERTIFICATION FORM

I, , being duly sworn, state that I am (title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted in any federal, state or local government agency contract, and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Board of Regents may, by means that the Board of Regents deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Board of Regents or their agents may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature Sworn and subscribed before me This day of , 20 .

NOTARY PUBLIC

NOTARY SEAL

My Commission Expires:

Exhibit B

CERTIFICATE OF INSURANCE AND MINORITY STATUS

INSURANCE:

Name of Applying Firm:

State the name and address of Applying Firm’s professional liability insurance carrier

Amount of coverage - $

Amount of deductible per claim: $

MINORITY STATUS:

Indicate the status of the Applying Firm and Associated Firm, if applicable:

APPLYING FIRM: MBE WBE OTHER

ASSOCIATED FIRM: MBE WBE OTHER

Signature

Sworn and subscribed before me This day of , 20

NOTARY SEAL

My Commission expires:

Exhibit C

Board of Regents of the University System of Georgia

Project Team Composition Form

List all major team firms. For each firm indicate the percentage of services/fees to be rendered by each proposed firm and the Minority-Owned Business Enterprise (MBE) & Woman-Owned Business Enterprise (WBE) status, if applicable.

% Service/ Firm Name Fee MBE WBE

a. Applying Firm:

b. Associated Firm:

c. Structural:

d. Civil:

e. Mechanical:

f. Electrical:

g. Plumbing:

h. (include other consultants, as appropriate) i.

j.

This certifies that the percentage of services/fees appropriate for each discipline and firm listed above have been discussed with, and are acceptable to, the respective firms.

Date:

Signature & Title of Applying Firm Officer

Exhibit D

DESIGN PROFESSIONAL (DP) FEE PROPOSAL

(Submit In a Sealed Opaque Envelope at Interview)

Project No:

Project Name:

Institution:

Legal Name of Firm:

Physical Address of Firm:

Phone Number:

Fax Number:

Design Professional’s form of business:

Design Professional’s SSN or Business FEIN:

Georgia State Registration Number of the Registered Professional sealing the Construction Documents:

Name of Design Professional of Record:

DESIGN PROFESSIONAL CONSULTANT SERVICES FEE:

Represents the proposed fee amount for basic design services, anticipated additional/specialty consultant services, and construction administration services provided by the Design Professional (DP), including all reimbursable expenses.

Include a breakdown of all anticipated additional services and specialty consultants, if appropriate and associated proposed fees for each on a separate sheet to be attached to this fee proposal.

SERVICE FEE

Programming Fee

(fixed fee)

Basic Design Fee

Additional/Specialty Consultant Fee If applicable (fixed fee)

Construction Administration Fee

Reimbursable Expenses (lump sum not-to-exceed fee)

TOTAL FEE $

Name of Design Professional Officer

Signature of Design Professional Officer

Title of Design Professional Officer

Exhibit E Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Board of Regents of the University System of Georgia for the use and benefit of (Insert Institution Name), Using Agency (public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10- 91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Board of Regents of the University System of Georgia For the use and benefit of (Institution) Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _, _ , 20 in (city), _ _(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _ DAY OF _,20 .

My Commission Expires:

Exhibit “F” Project No., Project Name

Institution Name, City, Georgia Proposer’s Disclosure Statement

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (BOR) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, BOR shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include a Disclosure Statement with your submittal which answers the following specific questions:

1. Describe any business transactions occurring within the prior two years between your firm and BOR, the Using Agency, or the ultimate end-user of the proposed project.

Insert Response Here

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to BOR, the Using Agency, or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with BOR, the Using Agency, or the end-user of this project.

This Disclosure Statement should be dated and signed by an authorized signator for the Proposer and submitted with the Proposer’s Submittal as a deliverable.

Name of Firm

Authorized Signature Date

DESIGN PROFESSIONAL SERVICES CONTRACT

DESIGN PROFESSIONAL CONTRACT

TO BE USED FOR

CM/GC CONSTRUCTION PROJECTS

BETWEEN

OWNER:

Georgia Southern University

FOUNDATION AND

DESIGN PROFESSIONAL:

LEGAL DP FIRM NAME

For the Use and Benefit of

USING AGENCY:

GEORGIA SOUTHERN UNIVERSITY

PROJECT NO. PROJECT NUMBER AND DESCRIPTION

INCLUDES: Form of Contract Contract-1 to Contract-4 Table of Contents i to ii General Requirements 1 to 41 Exhibits A to G Forms Packet Forms-1 to Forms-27 Supplementary General Requirements 1

VERSION: SEPTEMBER, 2020

Design-Professional Services Requirements Version September, 2020

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DESIGN PROFESSIONAL SERVICES CONTRACT

(FOR CM/GC PROJECT DELIVERY)

FOR PROJECT NUMBER: BOR/GSFIC PROJECT NUMBER

PROJECT NAME, ADDRESS, AND DESCRIPTION: PROJECT NAME/DESCRIPTION, GEORGIA SOUTHERN

UNIVERSITY, CITY (WHERE PROJECT IS LOCATED), GEORGIA.

THIS DESIGN PROFESSIONAL CONTRACT (hereinafter “Contract”) is made this Date day of Month, Year, between the GEORGIA SOUTHERN UNIVERSITY ATHLETICS FOUNDATION, hereinafter “Owner,” for the use and benefit of GEORGIA SOUTHERN UNIVERSITY, hereinafter “Using Agency,” and LEGAL CM FIRM NAME, MUST be a physical address. NO P.O. Boxes. Email: XXXXX@XXXX; Phone: XXX-XXX-XXXX; hereinafter “Design Professional.”

Design Professional’s SSN or Business FEIN:

Georgia State Registration Number of the Registered Professional sealing the Construction Documents:

Design Professional’s form of business:

1. AMOUNT OF GMP COST LIMITATION. $0

2. OWNER’S AUTHORIZED AGENT RONALD STALNAKER, INTERIM VICE PRESIDENT BUSINESS & FINANCE

3. NAME OF DESIGN PROFESSIONAL OF RECORD:

4. FEES.

a. Basic Design Services Fee: $0 which amount reimbursables.

includes reimbursables does NOT include

b. Basic Construction Contract Administration Services Fee: $0 which amount reimbursables does NOT include reimbursables.

includes

c. Additional Services Fees (at Contract execution): $0 (See Exhibit A)

d. Additional Services Hourly Rates: (See Exhibit A-1)

e. Fees for design and administration of Change Orders that require design or redesign activities shall be as follows:

4.0 % for design and 2.0 % for Construction Contract Administration multiplied by the cost of the work of the change, unless the fee is not commensurate with the services required, in which case payment shall be based on the hourly rates shown in Exhibit A-1 plus reimbursable expenses as set forth in Article 4.1.3 or on agreed upon lump sum. PROVIDED that the Design Professional shall have given notice in writing prior to execution of the extra services due to the Change Order, and the Owner shall have consented in advance in writing, and PROVIDED FURTHER that no fees shall be paid for redesign accomplished under the Design Professional’s Limited Design Warranty. (Paragraph 1.2.4.5.)

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f. The above fees include the following components to be designed and incorporated by Component Change Orders: (List): N/A

g. Reimbursable Fee: Not-to-Exceed (NTE) $0.

5. CM/GC DESIGN COORDINATION MEETINGS AND SITE VISITS. The total number of visits by the Design Professional and consultants during the Design, Pre-Construction, and Construction Contract Administration Phase included in the fee for Basic Services are listed on Exhibit B. Design Professional represents to the Owner that the amount of Site Visits are adequate to perform all the obligations required of him by this Contract, including those services and inspections that are normally required of the Building Official.

6. APPROVAL OF CONSTRUCTION DOCUMENTS. When the design is completed with all review comments incorporated, the Design Professional shall furnish two complete sets of Construction Documents including plans and specifications to the Owner and shall furnish one set each to the Using Agency and to the Program Manager (if any) . The Design Professional must wait to receive the written approval of the Owner.

(See also Para. 2..2.1.3)

7. SCHEDULE. The Design Professional shall provide the services required by this Contract in conformance with the approved Preliminary Design and Construction Schedule. The Design Professional agrees to complete the Construction Documents not later than or not later than calendar days following execution of this Contract. Individual Milestones for completion of construction documents will be mutually agreed by the Owner and Design Professional.

8. REPRESENTATIONS. The Design Professional represents the following:

a. It is an organization of professionals experienced in the type of services the Owner is engaging the Design Professional to perform;

b. It is authorized and licensed to provide professional services in the State of Georgia;

c. It is qualified, willing, and able to perform professional services for the Project;

d. It has the expertise and ability to provide professional services that will meet the Owner's objectives and requirements; and

e. It has the expertise to comply with the requirements of all governmental, public, and quasi-public authorities and agencies having jurisdiction over the Project.

9. CERTIFICATES. By executing this Contract, the Design Professional agrees that it has reviewed the certificates required by the Design Professional Services Requirements and the Construction Documents, which it must execute with reference to this Project. The Owner and Design Professional agree that the required certifications do not require knowledge, services, or responsibilities that are beyond the scope of this Contract.

10. BUILDING OFFICIAL. The Owner and Design Professional acknowledge that there is no state building official other than for Life Safety, Elevator, Building Accessibility, and Fire Safety rules, regulations, and codes.

Local government officials (e.g. county and municipal) have no enforcement powers over state authorities except with regard to certain Georgia Environmental Protection Division permits. Road projects may be delivered pursuant to DOT’s General Permit GAR 100001 or GAR 100002, which are available for use by general contractors and are regulated directly by EPD. See 2009 Op. Att’’y Gen. 2009-6 The Design Professional, under the supervision of the Vice Chancellor for Facilities, acts as the Building Official for Projects owned by the Board of Regents. (See Paragraph 1.2.4.12.)

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11. PROJECT DEVELOPMENT FILE. The Design Professional shall not proceed with the performance of any professional services until he shall have received from the Owner a copy of the Project Development File or Program that has been approved by the Office of Planning and Budget, State of Georgia.

12. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT REQUIREMENTS. Design Professional certifies its compliance with Illegal Immigration Reform and Enforcement Act of 2011 and specifically those provisions codified at O.C.G.A. §13-10-90 et. seq. Design Professional warrants that it has registered with and uses the federal work authorization program commonly known as “E-Verify.” Design Professional further agrees that it will contract for the physical performance of services in satisfaction of this contract only with firms who present an affidavit as required by O.C.G.A. §13-10-91. Design Professional warrants that it will include a similar provision in all contracts entered into with subcontractors for the physical performance of services in satisfaction of this contract.

13. ENERGY EFFICIENCY AND SUSTAINABLE CONSTRUCTION ACT OF 2008. This Project is or is not subject to the provisions of the Energy Efficiency and Sustainable Construction Act of 2008 (“Energy Act”). Projects subject to the Energy Act require commissioning, water-use reduction, and use of not less than 10% of Georgia products.