WHWarewashing26-27_Jun_8_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by West Hartford Public Schools' Nutrition Services Department in West Hartford, Connecticut, seeking warewashing services for the 2026-2027 school year. The solicitation, designated WHWarewashing26-27, was released on April 24, 2026, with proposals due by June 5, 2026, at 3:00 PM EDT. The procurement covers maintenance, repair, and chemical supply services for dishwashing machines across 16 school locations throughout the district. The contract period runs from July 1, 2026, through August 15, 2027. No site visits or bidders' conferences have been scheduled. The RFP requires vendors to supply nine primary chemical categories including liquid sanitizer (6% bleach), all-purpose cleaner, degreaser, pot and pan cleaner, metalsafe automatic dishwasher detergent, no-spot/drying agents, de-limer, bleach test strips, and liquid dish soap in quantities meeting West Hartford/Bloomfield Health Department standards.

Pricing proposals must be submitted in numerical format only and include brand names, package sizes, item numbers, cost per case, and approximate daily use costs. Vendors must specify equipment service inspection frequency options (yearly, quarterly, monthly, or other), inspection fees, repair charges for parts and labor, travel charges, and emergency service turnaround times. All chemical deliveries must be completed by 1:00 PM at designated school sites, with late deliveries subject to rejection. Required qualifications include provision of Material Safety Data Sheets, training guidelines, service reports, and references from other school systems. Products must carry Green Seal, EcoLogo, or EPA Design for the Environment certifications where available. Vendors must maintain insurance coverage including $1,000,000 commercial general liability, $1,000,000 automobile liability, and statutory workers' compensation. Bid prices must remain firm for the contract duration, and vendors are encouraged to offer cash discounts for payments made by the 15th of the following month. The solicitation is open to all qualified vendors with no set-asides designated. Interested vendors should contact Lisa Farrah at West Hartford Nutrition Services, 50 South Main Street, West Hartford, Connecticut 06107, by telephone at (860) 561-1679 or email at lisa_farrah@whps.org. The estimated total contract value has not been publicly disclosed.