WarewashingBidItems2026Vendor.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Warewashing
- Solicitation number
- WHWarewashing26-27
- Issued by
- Hartford County, Connecticut
About this file
This is a Request for Bid (RFB) document for West Hartford Public Schools' Nutrition Services Department soliciting proposals for warewashing services, chemicals, and equipment maintenance for the 2026-2027 school year. The bid covers 16 school locations and requires vendors to supply and maintain dishwashing machines, provide cleaning chemicals, and deliver related services from July 1, 2026, through August 15, 2027. The scope of work includes nine primary chemical categories: liquid sanitizer (6% bleach), all-purpose cleaner, degreaser, concentrated pot and pan cleaner, metalsafe automatic dishwasher detergent, no-spot/drying agents, de-limer, bleach test strips, and liquid dish soap. Vendors must provide sufficient quantities to meet sanitation standards established by the West Hartford/Bloomfield Health Department and West Hartford Nutrition Services Department. Where available, products must be certified as Green Seal, EcoLogo, or carry the EPA Design for the Environment (DFE) label with proof of certification included in the proposal packet.
Vendors must submit pricing in numerical format only and provide detailed information including brand names, package sizes, item numbers, cost per case, and approximate per-rack or daily use costs. The bid requires vendors to specify equipment service inspection frequency (yearly, quarterly, monthly, or other), inspection fees, and whether dispensers will be installed or removed at no cost. Vendors must detail repair charges for parts and labor, travel charges, and emergency service turnaround times. The successful contractor must provide Material Safety Data Sheets (MSDS) for all chemicals and detergents to each school kitchen, training guidelines for proper chemical use, and service reports documenting equipment inspections and repairs. Vendors are required to list references of other school systems they service. All products must be biodegradable, dilute in hard or soft water, leave no film or residue, and be labeled for institutional use where applicable.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| WHWarewashing26-27_Jun_8_26_solicitation_doc.pdf | ||
| WarewashingBidLetter2026.docx | DOCX document | |
| WHWarewashing26-27_Apr_27_26_solicitation_doc.pdf | ||
| WHWarewashing26-27_Apr_24_26_solicitation_doc.pdf |
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Text version
RequestForProposal
| West Hartford Public Schools | |
| ** Request For Bid - Warewashing 2026/2027 Bid # WHWarewashing26-27 - Bid Term: 7/1/2026 to 8/15/2027 ** | |
| IMPORTANT: Numbers only in price field! |
Company Name:
Item Number Estimated Qty Category Description Description Preferred Unit Brand/Product ID Product Spec Vendor Code Purchase Unit Description Purchase Price Exception to Spec Brand/Product ID
| 1186 | 0 | Clean | BLEACH 6% | 6/1 gal | EPA registered. Labeled for institutional use | 6/1 gal |
| 1187 | 0 | Clean | BLEACH TEST STRIPS CHLORINE | 100 ct | 2/100 ct | |
| 1692 | 0 | Clean | DEGREASER | 4/64 oz | 4/64 oz | |
| 1796 | 0 | Clean | DELIMER | 2/1 gal | 2/1 gal | |
| 1189 | 0 | Clean | DISH SOAP LIQUID | 5 gal | 5 gal | |
| 1195 | 0 | Clean | METALSAFE DISHWASHER DETERGENT | 4/9 lb | 4/9 lb | |
| 1185 | 0 | Clean | RINSE AGENT ALPHA DRY PLUS 4/1 GAL (CHARTER OAK) | 4/1 gal | 4/1 gal | |
| 1190 | 0 | Clean | RINSE AGENT ALPHA DRY PLUS 5 GAL | 5 gal | 5 gal | |
| 1198 | 0 | Clean | SANITIZER LIQUID | 6/32 oz | 6/32 oz |
Chemicals
Product Specifications
| The Contractor must produce and deliver as a condition of this contract and at no additional cost to the |
| West Hartford Nutrition Services Department, cleaning chemicals and supplies in sufficient quantity to |
| meet the levels of sanitation required by the West Hartford/Bloomfield Health Department and the West |
| Hartford Nutrition Services Department. |
| Where available, the preferred cleaning products are certified as Green Seal, EcoLogo, or carry the DFE |
| (Design for the Environment, an EPA Partnership Program) label. Proof of certification or labeling must |
| be included in RFP packet with product descriptions. |
| Package labeling must exhibit clear dilution and use directions. Detergents must dilute instantly in hot or |
| cold, hard or soft water. Products shall make an effective cleaning solution, which leaves no film or |
| residue, and shall not stain or discolor equipment when used at recommended proportions. At minimum, |
| these chemicals and supplies must include: |
| List brand, package size, your item number, powder or liquid, and cost per case and approximate |
| per rack or daily use cost (if available): |
| 1.) | Liquid Sanitizer (Bleach) |
| Concentrated liquid 6%, EPA registered. Product to be biodegradable and must dilute in hard or soft water. | |
| Provide active sanitizer equivalent to 50ppm available chlorine. Product must be labeled for institutional use. |
| 2.) | All Purpose Cleaner |
| For spray applications. Product to be biodegradable and make a clear, soluble solution which leaves | |
| no film or residue and not stain or discolor when used at recommended proportions. |
| 3.) | Degreaser |
| To be used for heavy-duty cleaning of food equipment. Product to be biodegradable. |
| 4.) | Concentrated Liquid Pot & Pan |
| Product shall be biodegradable and require rinsing with potable water after use on food preparation | |
| or food-contact services. |
| 5.) | Automatic Dishwasher – Metalsafe Detergent |
| Must be safe for stainless and aluminum-based equipment. |
| a.) | Automatic Dishwasher Metalsafe Detergent Alternative |
| (Environmentally friendly product that meets the needed application as above) |
6.) No Spot or Drying Agent
| a.) | No Spot or Drying Agent Alternative – (Environmentally friendly product that meets the needed |
| application as above) |
b.) Alpha Dry Plus Rinse Agent
7.) De-Limer
| a.) | De-Limer Alternative – (Environmentally friendly product that meets the needed application as above) |
| (ex. Sanolite Scale & Film Remover #9500ND - 4/1 Gal) |
| Please list any other equipment supplies associated with cleaning chemical use |
| that are provided and cost.(ex. Spray bottles, test strips, etc.) |
| Please note: If you are awarded the bid, you must provide MSDS (Material |
| Safety Datasheets for each chemical that you provide to the Nutrition Services Office. |
EquipmnetTraining&Monitory
| West Hartford Nutrition Services Warewashing bid for 2026 - 2027 | |
| July 1, 2026 - August 15, 2027 |
Equipment Service
| Inspections performed on dish machines: |
| (Please choose one and describe if necessary) |
| Place an "X" in box next to answer | |
| 1) Yearly | |
| 2) Quarterly | |
| 3) Monthly | |
| 4) Other: |
Inspection Fee:
| 1) None |
| 2) Other |
Remove old / Install new dispensers at no cost:
| 1) Yes |
| 2) No |
| 3) Other |
Repair Charge for Parts (Please describe):
Repair Charge for Labor (Please describe):
Travel Charge, if any (Please describe):
Emergency Service Turn Around Time:
Training and Monitoring Services
1.) Please list any additional training and monitoring services that you provide:
a.) Training Fee (if any):
2.) The Contractor will provide:
| a.) | A set of Material Safety Data Sheets (MSDS on all chemicals and detergents) supplied by the successful | |
| Contractor for each school kitchen. The Contractor will provide guidelines for proper use of all chemicals | ||
| Please send documentation to the Nutrition Services Office. | ||
| b.) | Service reports for each school that record equipment inspection performed, and diagnose and repairs | |
| as needed. | as needed. |
3.) References: Please list any other school systems which you have services:
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