A04 Brand Name_JA_Box_Final Signed FE rdctd_Redacted.pdf

DEPARTMENT OF WAR

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION DIRECTORATE

WHS-2026 2203 - JA

JUSTIFICATION FOR LIMITED SOURCE JUSTIFICATION (LSJ)

UNDER FEDERAL ACQUISITION REGULATION SUBPART 8.4

1. AGENCY AND CONTRACTING ACTIVITY: Department of War (DoW), Washington Headquarters Services (WHS), Acquisition Directorate (AD), Enterprise Research & Engineering Division (ERED), on behalf of the Office of Strategic Capital

(OSC).

2. DESCRIPTION OF ACTION: This action request the approval of a Limited Sources Justification for the procurement of Box annual software licenses, including associated software maintenance and technical support. These licenses will equip OSC personnel with secure cloud content management and enterprise file-sharing capabilities necessary for cross-organizational collaboration and data mobility. The proposed contract will be a Firm-Fixed Price (FFP) contract type utilizing Fiscal Year (FY) 2026 Operations & Maintenance (O&M) funding.

3. DESCRIPTION OF SUPPLIES/SERVICES: The Office of Strategic Capital has a requirement for the procurement of Box Enterprise software licenses and annual software maintenance agreement. The Box software is a commercial, cloud-based software as a service (SaaS) platform that provides secure enterprise content management, file storage, collaboration, document sharing and governance, box AI, box sign, and box canvas capabilities. Annual software maintenance subscription includes software updates, security patches, cloud hosting, standard tech support, and SaaS.

The software supports secure daily operations and digital modernization efforts by enabling authorized users to create, store, manage and share information in compliance with DoD security requirements. With Box, Government teams collaborate securely from anywhere (inside, interagency, and outside Government agencies), while maintaining adherence to strict regulatory and compliance requirements. 325+ federal agencies trust Box for everything from inspections to investigations, field operations, contracts, records management, and human resources.

CLIN Qty Product Description 0001 100 Box Licenses. Part Number- Enterprise Plus for Government-

Promo-ESI Manf- Enterprise Plus for Government – Promo. Box is a secure, Subscription through the DoW ESI Single Award Blanket Purchase Agreement (BPA) holder.

DoD ESI provides the Box software licenses via a single-award Blanket Purchase Agreement (BPA) awarded to Carahsoft Technology Corporation under BPA number N66001-23-A-0049. The reseller, Carahsoft Technology Corporation, is an other than small business (OTSB) and is active with no exclusions on the Systems for Award Management (SAM) website.

7. OTHER SUPPORTING FACTS: An initial quantity of Box licenses was awarded on contract, HQ003424F0736, on 25 September 2024. Since the issuance of contract, HQ003424F0736, the organization has expanded, resulting in a requirement for additional user licenses.

The previous procurement was successfully executed, and the software has met the organization’s requirements. No significant issues were encountered with license delivery, activation, vendor support, or contract administration. Based on the successful performance of the existing licenses, prior commerciality determination remains applicable.

8. ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS THAT LEAD TO

THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT

ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

OSC will continue to evaluate the market to survey whether new and emerging technologies can be used. OSC will iteratively communicate its findings to the Small Business Administration for their consideration.

9. If this acquisition is for new work as a logical follow-on to on original Federal Supply

Schedule (FSS), was the original order placed under the FSS ordering procedures?

Yes, the original acquisition was issued on a competitive basis.

No, a copy of the previous justification is attached. The actions to remove any barriers to competition cited on the previous justification X were were not completed.

Not Applicable. This is a new requirement.