White City VA Industry Day January 2026.pdf

Seismic Upgrade Projects Southern Oregon Rehabilitation

Center and Clinics (SORCC) White City, OR January 2026

.Portland District Veterans Affairs Support Division

• Welcome

• The Mission

• The Partnership

• The Scope

• Procurement Details

• Understanding the Opportunity

• The Road Ahead

A Federal Partnership to Serve America’s Veterans

What We’ll Cover

The information provided in this presentation is for informational purposes only and does not constitute a contractual commitment.

The official solicitation documents, once published, are the sole governing documents for this procurement. In the event of any discrepancy, conflict, or omission between this presentation and the formal solicitation, the language of the solicitation shall take precedence.

All interested parties are responsible for carefully reviewing the solicitation in its entirety. For any questions or requests for clarification, please follow the procedures outlined in the solicitation to contact the designated contracting representative.

Disclaimer

The Mission: Why We're Building

The VA Southern Oregon Healthcare System, also known as the VA Southern Oregon Rehabilitation Center and Clinics (SORCC), emphasizes rehabilitation and provides safe residential rehabilitative care.

Specialized rehabilitation and therapeutic services include:

• Substance abuse treatment

• Recreation therapy

• Psychosocial rehab & recovery

• Vocational rehabilitation

• Outpatient Primary and Specialty Care

• Native American Veterans Program

• Home-based primary care

Serving Southern Oregon's Veterans

The Partnership: VA and USACE

The Department of Veterans Affairs (VA) and the U.S. Army Corps of Engineers (USACE) have partnered to mitigate seismic deficiencies with new construction and renovations to the White City VA Medical Center. This collaborative approach leverages the technical expertise of both agencies. USACE leads contract development, award, and management, while the VA provides technical support and end-user input.

The project is divided into 2 construction packages* for improved efficiency and workflow:

*The current solicitation is for Package 1.

Package Demo New Construction Renovation

2 Buildings, 3 Corridors, 2 Parking Lots

B300, B301, 3 Corridors, 1 Parking Lot

B201A

16 Buildings, 9 Corridors, Parking Lot

1 Addition, 6 Corridors, 2 Parking Lots

B201W, 1 Corridor

Background

8VA & USACE Team Structure

DB Construction Contract

The Scope: What We’re Building

PROJECT SITE

N

WHITE CITY

VA SORCC

Project Setting

11Master Plan Overview: Packages 1 & 2

Package 1 Design-Build

• Construction of new support building B300 & medical building B301 (total

190,300 GSF).

• Demolition of existing buildings, corridors (62,100 GSF), and parking lots.

• Construction of new surface parking lot (188 spaces)

Current Opportunity: Package 1

Procurement Details: Your Guide to the Solicitation

Reminder: The posted solicitation is the source of project info & requirements. This presentation is for info only and doesn’t have any contractual weight.

Procurement Integrated Enterprise Environment (PIEE)

• Access to the Solicitation RFP only available on PIEE – Requires Registration o Notifications will be posted to SAM.gov

• Proposals must be submitted through PIEE

Accessing PIEE

• To access PIEE Solicitations companies will need:

1. Active SAM.gov registration

2. CAGE Code

• For Guidance Visit: https://piee.eb.mil/xhtml/unauth/help/newuser.xhtml

Controlled Unclassified Information (CUI)

• Project requires CMMC Level 2 (Self)

• Contractors are required to have a “Final CMMC Status” for Level 2 to view CUI Material in RFP

Solicitation Logistics

16Acquisition Details

Anticipated Timeline

• 2Q FY26: Phase 1 Advertised

• 3Q FY26: Phase 1 Down Select

• 3Q FY26: Phase 2 Request for Proposals

(120 calendar days)

• 2Q FY27: Award Design-Build Construction

Contract

• 1Q FY31: Construction Complete date

• Full and open competition

• Design-Build, Firm-fixed-price contract award

• Best Value Trade-Off Source Selection

Procedures

• Target ceiling for contract award for design and construction is $260M.

2-Phase Design-Build Acquisition Process Phase 1 – Qualifications Proposal Factors:

Designer of Record/Design Approach Past Performance

Phase 2 - Technical & Price Proposal Factors:

Concept Design Narrative Concept Design Drawings Concept Schedule Small Business Commitment Document Project Labor Agreement Price

Stipend: Phase II Offerors not selected for award of the resulting D-B contract could be eligible for a $400,000 stipend payment.

Understanding the Opportunity: Complexity, Funding & Considerations

Draft RFP Format

• Volume 1 – General and Technical Requirements – Division 00 and 01 Specifications

• Volume 2A – Statement of Work – Technical

• Volume 2B – Statement of Work – Medical

• Volume 3 – Appendices

Project Complexity – Package 1

• Construction of a new administrative support building B300 and construction of a new primary and specialty care building B301, totaling approximately 190,300 GSF.

• Demolition of existing buildings and corridors, approximately 62,100 GSF, and existing parking lots.

• Construction of new surface parking lot of 188 spaces.

Funding

• Full Package 1 funding has been approved and transferred to USACE.

RFP Format and Highlights

VA/USCAE Collaboration – USACE has partnered with CFM to deliver this project, thus the USACE Medical Center of Expertise and VA CFM Consulting Support Services have jointly reviewed the RFP Criteria. The RFP is written to supplement the VA TIL and clearly define the requirements of the project.

In addition to the joint review of the RFP, the VA Master Specifications have been converted to Specs intact, and a project-tailored PG 18-15 Volume DB is being provided with the RFP.

Market Conditions – The RFP allows for payment of materials delivered off-site.

Site Conditions – The RFP includes a comprehensive hazardous material survey, civil survey, and Geotechnical Baseline report for bidding.

Environmental – A finding of no significant impacts was determined for this project and the full environmental assessment and requirements are included within the RFP.

Schedule – Projected award late 2Q 2027 with a 45-month period of performance. An early delivery incentive is provided for at a rate of $6,000 per day of early project delivery (up to 60 days).

RFP Development Considerations

The Road Ahead: Our Release, Your Preparation

Register company in PIEE: https://piee.eb.mil/

Contractors required to meet or exceed CMMC Level

• Anticipate CMMC Level 2 (Self)

• Must have “Final Status” to receive any CUI drawings or specs

• Must have “Conditional Status” to receive contract award

SAM Notifications

• Register on SAM and save a search for

W9127N26A012 and "White City" o Set up notifications for saved searches to receive daily emails for changes

• Follow the Pre-solicitation to be notified of updates located here:

https://sam.gov/workspace/contract/opp/34d f0bf2a3d244b29f96060f471e4771/view

Helpful Proactive Notes https://piee.eb.mil/ https://sam.gov/workspace/contract/opp/34df0bf2a3d244b29f96060f471e4771/view https://sam.gov/workspace/contract/opp/34df0bf2a3d244b29f96060f471e4771/view

Nicole Adams Contracting Officer Construction & A-E Contracting Branch USACE, Portland District 503-808-4614 nicole.a.adams@usace.army.mil

Please submit questions to the Contracting Point of Contact above. All questions and government responses will be consolidated and posted to SAM.gov.

Contracting Contact Information mailto:nicole.a.adams@usace.army.mil