Wetwell Level Monitoring Upgrade at Collections Pump Stations.pdf

C-NIB-121725

PART 1

NOTICE INVITING BIDS

PROJECT NO. FE23-03

WETWELL LEVEL MONITORING UPGRADE AT COLLECTIONS PUMP STATIONS

ORANGE COUNTY SANITATION DISTRICT

NOTICE INVITING BIDS

PROJECT NO. FE23-03

WETWELL LEVEL MONITORING UPGRADE AT COLLECTIONS PUMP STATIONS

The Orange County Sanitation District (OC SAN) invites qualified Bidders to submit Bids for the WETWELL LEVEL MONITORING UPGRADE AT COLLECTIONS PUMP STATIONS Project.

Submittal of Bid

The complete Bid shall be scanned and submitted as one PDF file through OC SAN’s Vendor Portal in OpenGov before 11:00 A.M. (Pacific Time Zone), Tuesday, September 1, 2026.

• Go to OC SAN’s Vendor Portal in OpenGov at http://www.ocsan.gov/doingbusiness/

• In the “OpenGov” window, select “PROJECT NO. FE23-03,WETWELL LEVEL

MONITORING UPGRADE AT COLLECTIONS PUMP STATIONS”

• Select the “Draft Response” button on the top left of the screen

• Login to your firm’s OpenGov Account

• Ensure all documents have been downloaded and all Addenda have been acknowledged

• Upload the required Bid forms

• Proceed to submit your firm’s Bid

Attach the PDF file in the Attachment Type entitled “Bid Forms,” which has a limit of one (1) file with a maximum size of 150 MB. It is the sole responsibility of the Bidder to ensure that its Bid is received electronically by the date and time indicated above.

Bids and/or revisions to Bids submitted after the date and time indicated above will not be accepted. Bids must be prepared and submitted in accordance with the requirements set forth in the Invitation for Bids (IFB) Documents. Bidders must allow sufficient time to complete the uploading process when submitting their Bid electronically through OC SAN’s Vendor Portal in OpenGov.

All Bidders are required to comply with state, federal, and local laws applicable thereto and the directions in the IFB Documents.

The Orange County Sanitation District reserves the right to reject any or all Bids and to waive or not to waive any or all irregularities.

http://www.ocsan.gov/doingbusiness/

Bid Opening/Results Within 48 hours from the Bid due date, OC SAN will post the Bid results in OC SAN’s Vendor Portal in OpenGov as well as on OC SAN’s website.

Location & Description of the Work The Project is located at five (5) Pump Stations listed below.

• Crystal Cove Pump Station 6925 E Coast Hwy, Newport Beach, CA 92657 (between Los Transcos and Crystal Hights Dr.)

• MacArthur Pump Station 4219 MacArthur Blvd, Newport Beach, CA 92660 (MacArthur Blvd. & Von Karman Ave.)

• Main Street Pump Station 1499 Main St, Irvine, CA 92714 (Main St. & Red Hill Ave.)

• Slater Pump Station 7202 Slater Ave., Huntington Beach, CA 92647 (Slater Ave. & Gothard St.)

• Edinger Pump Station 5507 Edinger Ave, Huntington Beach, CA 92649 (Edinger Ave. & Graham St.)

The Work at four (4) Pump Stations: Crystal Cove, MacArthur, Main Street, and Slater involves installing new level transmitters at the pump stations and modifying the existing pump station control systems to allow Operations and Maintenance staff to locally select which level measurement device will control the pumps.

The Work at Edinger Pump Station involves replacing the existing bubbler system with a new bubbler panel that includes redundant instruments and an automatic blowdown feature.

Engineering Estimate The Engineer’s Estimate for this Project is $1,430,000.

Pre-Bid/Job Walk A non-mandatory Pre-Bid Conference & Job Walk will be held on July 29, 2026 at 10:00 A.M.

(Pacific Time Zone), in the Santa Ana River Conference Room at OC SAN’s Headquarters:

18480 Bandilier Circle, Fountain Valley, CA 92708. This conference will include an overview of the Project and a virtual job walk .

Visitor Identification and Sign-In Upon arrival at OC SAN’s Headquarters, all visitors (including Pre-Bid/Job Walk attendees) must show a government-issued photo identification and sign-in. Visitors must obtain a temporary visitor identification badge by providing either a driver’s license, California Department of Motor Vehicles issued photo identification card, passport, or other form of identification that establishes identity.

Depending upon the number of visitors, waits of 30 minutes may be expected with the sign-in process. Therefore, attendees should plan their arrival accordingly. Advance registration by electronic mail (email) at construction@ocsan.gov is recommended to help reduce the wait time mailto:construction@ocsan.gov at the security gate. Please include the following title on the subject line of the email: “PROJECT NO. FE23-03, Visitor Registration”. In the body of the message, include the company name and, for each attendee, the first and last name, phone number and email address.

Upon leaving OC SAN’s plant facility, visitors shall return their temporary identification badges in the receptacle provided, located at the main entrance/exit.

License Requirement Each Bidder must be licensed in the State of California and qualified to perform the Work described in the IFB Documents. Pursuant to Public Contract Code section 3300, the CONTRACTOR must possess the following classification of Contractor’s License: "A" or "C-10".

Safety Experience Requirements OC SAN has stringent standards regarding the Bidders’ and Subcontractors’ accident frequency and workers’ compensation experience modification factors. Please refer to the Bid Submittal Forms and Instructions to Bidders for the specific requirements.

Plans and Specifications The IFB Documents, notices, addenda and other communications may be viewed and downloaded through OC SAN’s Vendor Portal at: http://www.ocsan.gov/doingbusiness/.

• Go to the “OpenGov” window

• Open “PROJECT NO. FE23-03, WETWELL LEVEL MONITORING UPGRADE AT

COLLECTIONS PUMP STATIONS”

Bidders are required to become a Planholder by downloading the IFB Documents through OC SAN’s Vendor Portal to receive notices, addenda and other communications.

Questions Cut Off Date All communications concerning this IFB must be in writing. Written questions regarding details of this IFB will be accepted (i.e., must be received) by OC SAN until 5:00 P.M. (Pacific Time Zone), August 13, 2026. Written questions must be sent by email at construction@ocsan.gov to the attention of Yai Phongmekhin, Contracts Administrator. All emails shall contain the following title in the Subject line: “PROJECT NO. FE23-03: Bidder Questions.” All questions shall be submitted in accordance with the requirements set forth in the Instructions to Bidders in the section entitled “Bidders’ Questions Submitted By Electronic Mail.” Telephone questions will not be accepted. Any questions received after this date may not receive a response.

Bid Security & Bonds A Bid Security of not less than ten percent (10%) of the Total Amount of Bid will be required with each Bid and no Bid will be considered without it. The Bid Security may be in the form of cash, a cashier’s or certified check payable to OC SAN, or a Surety Bond issued by a qualified corporate Surety licensed to do business in California and must be submitted using the form included in the Bid Submittal Forms.

In the case of the Bidder submitting Bid Security using the form included in the Bid Submittal Forms, Bidder shall scan the Bid Security and attach it to its Bid. Bidder shall also submit the http://www.ocsan.gov/doingbusiness/ mailto:construction@ocsan.gov original Bid Security, which must be received by OC SAN within 48 hours of the date and time the Bids must be submitted. In the case of the Bidder submitting cash, a cashier’s or certified check, OC SAN shall receive said form of Bid Security no later than the date and time the Bids must be submitted. Bidder shall submit the Bid Security to Yai Phongmekhin, Contracts Administrator at Contracts, Purchasing & Materials Management Division of the Orange County Sanitation District at 18480 Bandilier Circle, Fountain Valley, California. Each Bid Security will be held until an award is made.

A Performance Bond and a Payment Bond each in the amount of 100% of the Contract value are required concurrently with the execution of the Contract and shall remain in effect through the warranty period. The Performance Bond and the Payment Bond are to be executed in the name of the Surety insurer under penalty of perjury duly acknowledged before an officer authorized to take and certify acknowledgements and either one of the conditions listed in the Instructions to Bidders must be satisfied.

Pursuant to California Public Contract Code section 22300, the CONTRACTOR will be entitled to post approved securities with OC SAN or an approved financial institution in order to have OC SAN release funds retained by OC SAN to ensure performance of the Contract.

California Department of Industrial Relations (DIR) Registration and Prevailing Rate of Wages Bidders shall comply with the registration requirements of Labor Code section 1725.5. Pursuant to Labor Code section 1771.4, the Work is subject to compliance monitoring and enforcement by the DIR.

Bidders are hereby notified that, pursuant to provisions of the Labor Code of the State of California, the Board of Directors of the Orange County Sanitation District adopted the prevailing rate of per diem wages, as determined by the Director of Industrial Relations, applicable to the Work to be done for the locality in which the Work is to be performed, in compliance with section 1773 of the Labor Code of the State of California, and it is on file in the Engineering Office located at Plant No. 1 of the Orange County Sanitation District.

Per California Labor Code section 1773.2, OC SAN will have on file copies of the prevailing rate of per diem wages at its principal office and at each job site, which shall be made available to any interested party upon request or can be obtained online at http://www.dir.ca.gov/Public- Works/Prevailing-Wage.html.

By Order of the Board of Directors Orange County Sanitation District Clerk of the Board http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html