West Coast Market Survey May 2022.pdf

UNCLASSIFIED

Surface Support Vessel (SSV) Support Services

1. (U) BACKGROUND

1.1. (U) The Government is routinely tasked to conduct maritime operations in all areas of the globe.

These operations require enhanced and unconventional operational security (OPSEC) and Tactics, Techniques, and Procedures (TTPs) to ensure mission success. The Government also trains frequently in a maritime domain, both near the continental United States (CONUS) and overseas, to support future operations.

1.2. The contractor shall provide all personnel, equipment, and management necessary to provide the vessel support services and perform to the specifications contained in this Performance Work Statement (PWS).

1.3. The leased vessel will be utilized to conduct training evolutions IVO Hawaiian Islands.

2. (U) PROJECT OVERVIEW

2.1. (U) The Contractor shall provide the Government with support services to include a fully operational, structurally, mechanically, and electrically/electronically sound (sea-worthy) vessel that complies with US flag state and local laws, maritime pollution (MARPOL) and Safety of Life at Sea (SOLAS) for the type and size of craft. Vessel shall meet all US laws for operation and will have current and valid registration(s).

2.2. (U) Crew Complement. The Contractor warrants that the vessel shall have an efficient and legally sufficient complement for 24/7 operations, per the vessel manning certificate of Master, Officers, and crew with adequate qualifications, characteristics, training, and experience for the region, for the operation of the vessel, for compliance with the flag state's requirements, and for all of the vessel's contractor provided equipment.

2.3. (U) The Master, Officers, and crew of the vessel shall follow all applicable maritime and international laws and regulations, and will be responsible for the safe navigation, and operation of the vessel and its equipment at all times. The Contractor is solely responsible for selecting the appropriate Crew and warrants their actions with regard to safe and legal operation of the vessel and its equipment.

2.4. The contractor shall be responsible for any additional equipment beyond what the contracted vessel already possesses in order to meet the requirements of the PWS.

2.5. The contractor shall be responsible for all coordination and scheduling of pier space, harbor movement and ship operations.

3. (U) PERIOD OF PERFORMANCE

3.1. (U) Iteration training Period of Performance (PoP): Exercises may total 30, 60, or 90 day periods.

These periods are subject to change due to potential travel/training restrictions from the current COVID-19 pandemic, weather delays or additional tasking. Any such schedule changes will be coordinated by the designated Government representative listed in the task order.

3.1.1. (U) PoP Task Order award: XX XXX 2022. Contractor shall be able to extend vessel support services until XX XXX 2022 if deemed necessary by the Officer in Charge (OIC) due to inclement weather, training requirements, etc.

3.1.2. (U) Equipment onload IVO Hawaii, USA

3.1.3. (U) Underway period IVO Hawaii, USA

3.1.4. (U) Return to port and equipment offload IVO Hawaii, USA

3.2. (U) Place of Performance: IVO Hawaii, USA

3.2.1. (U) Support Services will be conducted in the territorial and international waters IVO

Hawaii, USA

3.2.2. (U) Vendor shall provide the capability to conduct port calls and coordinate husbandry services IVO Hawaiian Islands.

4. (U) REQUIREMENTS

4.1. (U) Vessel Specifications/Requirements: The Contractor shall furnish all supplies, equipment, facilities, and services required to support this contract. Materials and equipment the Contractor shall provide but not limited to:

4.1.1. (U) Provide one (1) US flagged vessel with equipment and qualified crew for exclusive use by the Government capable of performing tasks possessing the following minimum capabilities/characteristics:

4.1.1.1. (U) Live aboard capable

4.1.1.2. (U) Power driven

4.1.1.3. (U) Ship beam: 26 feet minimum

4.1.1.4. (U) Aft deck shall be a minimum of 600 sqft clear deck space with adequate lighting to facilitate safe working practices during non-daylight hours.

4.1.1.5. (U) The vessel shall be chartered for the exclusive use of the Government at all times during the base period, and all option periods as applicable.

4.1.1.6. Capable of recovering an injured diver from no greater than a 5 foot free-board.

4.1.1.7. (U) Capable of operating without re-supply for a period of not less than fifteen

(15) days while supporting all Government personnel and contractor crew, and sustained operations for 24+ hours (weather dependent).

4.1.1.8. (U) Able to make/perform a minimum sustained cruise speed of 10.0 knots

4.1.1.9. (U) Able to generate potable water or contain a potable water tank capable of supporting all Government personnel and vessel usage for the period of performance.

4.1.1.10. (U) Vessel shall be able to sail and operate at night and have appropriate aft deck lighting.

4.1.1.11. (U) Capable of generating and distributing Power Supply to Navy Recompression

Chamber Box: 440VAC 3PH or 220VAC 3PH AC power

4.1.1.12. (U) Commercial internet services while pier side and at sea for the duration of the task order; minimum 10mbps down – 10mbps up per computer and adequate bandwidth to sustain this rate to support a total of 4 Government computers sharing the same circuit. The internet service will utilize an auto-tracking, gyro stabilized antenna to ensure satellite lock during heavy seas or dynamic course changes.

4.1.1.13. (U) Global Positioning System with updated/current chart cards covering the Area of Operation.

4.1.1.14. (U) Functional RADAR with a minimum of a 12-nautical-mile range and backup RADAR with the same minimum capabilities.

4.1.1.15. (U) Accurate/functional depth sounders, in order to safely operate the vessel.

4.1.1.16. (U) Functional VHF marine band radio equipped with DSC system and associated mounted antenna.

4.1.1.17. (U) USCG and SOLAS compliant functional and serviceable life-raft(s) commensurate with the maximum capacity of passengers and crew allowed by the vessel.

4.1.1.18. (U) Necessary rigging equipment and personnel to rig and move Government equipment on and off of the vessel.

4.1.1.19. (U) Spare fluids and parts as required (i.e. coolant, oil, filters, belts, impellers, etc.) for safe and suitable operation of both the vessel and its equipment for the duration of the charter.

4.1.1.20. (U) All required International Maritime Organization (IMO)/Safety of Life at Sea (SOLAS) safety equipment as prescribed for that specific vessel and appropriate for the operating area and number of crew and embarked passengers.

4.1.1.21. (U) Functional Automatic Identification System and Long Range Identification and Tracking system able to be turned “on” and “off”. The Contractor will provide AIS input to the Government prior to operating the system for the period of performance.

4.1.2. (U) Work Space:

4.1.2.1. (U) Enclosed, controlled-access workspace for 10 Government personnel with sufficient power and ventilation to support 4 computer workstations operating at the same time. Contractor personnel shall not enter these spaces unless in response to emergencies or upon prior coordination with the Officer in Charge. Workspace does not need to be one single room, multiple rooms/areas that are access controlled are acceptable. Workspace(s) shall be able to be wired with external support pathways (i.e.

network cables, fiber optic cables) from equipment staged on the exterior of the vessel.

4.1.2.2. (U) Contractor will provide the Government exclusive use of this space for duration of charter. Vessel Officers and crew will be permitted access only during emergencies or with prior coordination and approval from the Officer in Charge.

4.1.2.3. Contractor will provide the Government exclusive use of single drawer GSA Approved safe to store communication devices, radios, etc. and a Ready Service Locker (RSL), capable of storing smokes, ARDs, and flares.

4.1.3. (U) Berthing Facilities

4.1.3.1. (U) Berthing facilities for up to 4 embarked Government personnel.

4.1.3.2. (U) Personal gear storage areas and individual bunks for each person that include linens, a pillow, and a towel.

4.1.3.3. (U) Contractor is responsible for cleaning all berthing spaces to include daily trash removal and/or setting up a trash collection point.

4.1.3.4. (U) Onboard shower and latrine facilities that are maintained clean, sanitary, ventilated, and adequately stocked with consumables (e.g., toilet paper, paper towels, hand soap, etc).

4.1.3.5. (U) Laundry capability on board the vessel capable of laundering one complete set of clothes per embarked passenger per day, plus one set of linens and towels per week.

This may be satisfied through contractor laundry service (wash, dry, fold) or provision and access to all facilities, equipment, and supplies for self-service laundry by embarked Government personnel.

4.1.4. (U) Food Service

4.1.4.1. (U) Contractor will offer four meals per day, including all required provisioning, preparation, serving, and clean-up. A minimum of three of the meals will be hot.

4.1.4.2. (U) Meal hours will be (all times Local):

4.1.4.2.1. (U) Breakfast 0600 to 0800

4.1.4.2.2. (U) Lunch 1100 to 1300

4.1.4.2.3. (U) Dinner 1700 to 1900

4.1.4.2.4. (U) Midnight 2300 to 0100

4.1.4.3. (U) Provided there is no increase in cost, meal hours may be adjusted as required by mutual agreement between the Master or his representative and the Contracting Officer or the Contracting Officer’s Representative (COR).

4.1.4.4. (U) Menu:

4.1.4.4.1. (U) The Contractor will propose a menu not later than five days prior to commencing the period of performance that will be reviewed and accepted or rejected in writing by the Contracting Officer and/or COR within two days of receipt of the proposed menu. Menu changes after Contracting Officer/COR approval that affect price may only be made by the Contracting Officer. Menu changes not affecting price may be negotiated between the Master or his representative and the Contracting Officer’s Representative.

4.1.4.4.2. (U) Leftovers may be served at the midnight meal only.

4.1.4.4.3. (U) Takeaway meals. Contractor will provide takeaway meal options for each meal. This may be a dedicated meal option (i.e., “box lunch”) or it may be satisfied by providing takeaway containers and single-serving flatware.

4.1.4.4.4. (U) Contractor is responsible for providing all equipment for preparing and serving meals, including plates or trays, flatware, napkins, condiments, and cups, glasses, or mugs.

4.1.4.4.5. (U) Beverages. At a minimum, Contractor will provide bottled water or bottled water refilling station, from pre-sealed jugs, coffee, and tea.

4.2. (U) Logistics:

4.2.1. (U) The Contractor shall provide the Government with logistical support for equipment IVO

Hawaii, USA, onto, and off of the Vessel. The Contractor shall provide the necessary equipment and personnel to conduct the onload and offload of Government GFE. The contractor shall execute the rigging and onload/offload of all GFE.

4.2.2. (U) The Contractor shall select an embarkation point with dock/loading area large enough to load and unload GFE IVO IVO Hawaii, USA

4.2.3. (U) The Government expects to make at least 2 port calls to the embarkation point during the duration of this charter.

4.3. (U) Communications:

4.3.1. (U) The Contractor shall provide and/or make available an internet-based maritime communications network ensuring that the provided service and equipment are appropriately attributed to the Vessel/owner and have no prior association to the Government.

4.3.2. (U) Contractor shall provide one Field Service Representative (FSR) for commercial internet support.

4.3.3. (U) Vessel shall make all shipboard emitters and communications available for exercise events and communications plans.

4.3.4. (U) Contractor shall allow the use of standard shipboard communications systems to support Government communications, data, pro-words, and signaling.

4.3.5. (U) Vessel and crew shall be able and willing to secure all emitters that may interfere with GFE operations.

4.3.6. (U) Contractor-provided communications networks shall abide by all applicable FCC, maritime, and international regulations.

4.3.7. (U) Coordinate requirements for GFE operations:

4.3.7.1. (U) Contractor shall coordinate all maritime requests through the appropriate agencies for the expected areas of maritime operations.

4.3.7.2. (U) Contractor shall work with Government Officer in Charge and Mission

Commanders to coordinate all flight operations.

4.3.7.3. (U) The Government will submit frequency requests, as required, to Contractor no later than 14 days prior to event, 30 days nominal.

4.4. (U) Evolution Support:

4.4.1. (U) The Master and key crew will meet at the end of each work day to discuss the day’s events and plan for the next day’s evolution.

4.4.2. (U) The Master will provide the Officer in Charge with an outline of the vessel support for each day two (2) hours prior to the evolution beginning.

4.4.3. (U) Position vessel at sea as required at the direction of the Officer in Charge.

4.4.4. (U) Plan and execute transits to reach locations on schedules specified by the Officer in

Charge.

4.4.5. (U) Enter and depart port on schedules specified by the Officer in Charge.

4.4.6. (U) Load and unload cargo, and embark and disembark passengers, as directed by the

Officer in Charge.

4.4.7. (U) In all cases, Contractor is responsible for the prudent and safe navigation of the ship, safe operation of all shipboard equipment, and compliance with national and international laws and regulations. At no time are instructions from Government personnel, including the Officer in Charge, Contracting Officer, or Contracting Officer’s Representative, intended or permitted to override principles of law, good seamanship, or safe navigation.

4.4.8. (U) Vessel(s) emergency support services, including responses to weather conditions threatening vessels, piers, or shore facilities; shipboard fires; vessels aground; vessel equipment failures; downed aircraft; oil spills; missions of mercy; collisions; ammunition mishaps; and search-and-rescue operations and shipboard casualty or national defense emergency.

4.4.9. (U) Line handling for GFE as required.

4.4.10. (U) Contractor shall provide adequate staff and communications to promptly respond to both the vessel Captain and the Government's requests for services under this contract on a daily basis (24-hour day);

4.4.11. (U) Speed, Maneuverability, and Station Keeping Warranty. The Contractor warrants that, unless otherwise ordered by the Government, the vessel is capable of maintaining and shall maintain throughout the currency of this contract the speed, maneuverability, and station keeping required by the Officer in Charge.

4.4.12. (U) The Contractor warrants that the vessel and all associated equipment shall be in full compliance with all applicable conventions, laws, regulations, and other requirements of the nation of registry and of the nation(s) and local jurisdictions to whose port(s) and/or place(s) it is contemplated that the vessel will be ordered hereunder. The vessel shall be maintained in the highest class of a IACS classification society and be in compliance with all current safety, health, and pollution regulations promulgated by appropriate authorities, including the latest applicable IMO regulations. The Contractor further warrants that the vessel shall have on board all certificates, records, or other documents required by the aforesaid conventions, laws, regulations, and requirements.

4.5. (U) Post-Award Conference

4.5.1. (U) Contractor shall participate in a Post-Award Conference immediately after contract award. This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the execution of the contract. The meeting shall provide the opportunity to discuss technical, management, and security issues. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements, and identify, mitigate, and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable.

4.5.2. (U) The Contractor shall provide a written summary of the Post-Award Conference.

5. (U) DELIVERABLES

Description

Number

PWS Ref.

Delivery Date

Proposed Menu Plan

D001

5.1.5.4.1

NLT 5 days prior to the start of performance.

Contractor Manpower Reporting

D002

8.1

Annually NLT 31 October and/or at contract completion

Mishap Report

D003

11.2

2 business days from date of Mishap

Post Award Conference Minutes

D004

5.5.2

5 business days after post award conference

Quality Control Plan

D005

12.1

Upon award

Evolution Schedule

D006

5.4.1

Daily

6. (U) VARIATIONS. Due to mission requirements, the contractor shall be prepared to support changes in personnel and equipment requirement up to 30 calendar days prior to execution. The government will provide a written request identifying the number of key personnel, equipment no less than 30 days prior to the event.

7. (U/FOUO) CONTRACTOR MANPOWER REPORTING

7.1. (U/FOUO) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil

8. (U) SAFETY: Nothing in the Statement of Work, nor any Government action or failure to act in performance of the contract shall relieve the Contractor of its responsibility for the safety of the Contractor's personnel and property, the Government's personnel and property, and the general public.

Furthermore, nothing in this PWS shall relieve the Contractor of its responsibility for complying with applicable Federal, State, and Local laws, ordinances, codes and regulations (including those requiring applicable licenses and permits) in connection with the performance of this contract.

8.1. (U) Safety in all unmanned systems events shall be paramount.

8.2. (U) The Contractor shall provide a Vessel Safety Officer and the government will provide a MC and Safety Officer per evolution on site who will conduct event monitoring to ensure the quality and safety of the evolution.

8.3. (U) The assigned Vessel Safety Officer shall ensure that an independent assessment is performed for all unmanned systems operations. All GFE related events shall have a Government qualified Mission Commander (MC) and Safety Officer present.

8.4. (U) The Government Safety Officer will provide the contractor with applicable safety doctrines as appropriate, to ensure conformity with DoD safety standards.

9. (U/FOUO) CONTRACTOR TRAVEL

9.1. (U/FOUO) Contractor travel outside of vessel support requirements is not authorized.

10. (U) MISHAPS

10.1. (U) The Government process must be in place that will ensure any mishaps are reported, investigated and recorded. This information will be input into the Web Enabled Safety System (WESS) by the Government.

10.2. (U) Safety and training related problems or mishaps involving or observed by the Contractor shall be addressed immediately to the designated Officer in Charge. A formal written report shall be prepared and submitted to the Safety Officer within two working days of the incident.

11. (U) QUALITY CONTROL

11.1. (U) The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

12. (U) QUALITY ASSURANCE

12.1. (U) The Government reserves the right to perform inspections and surveillance to evaluate http://www.ecmra.mil/ the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

12.2. (U) Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the Contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

13. (U) SECURITY

13.1. (U) Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data to unsure the confidentiality, integrity, and availability of Government data.

13.2. (U) Controlled Unclassified Information

13.2.1. (U) Unclassified information related to this acquisition is considered Controlled

Unclassified Information (CUI). The Contractor shall not release to anyone outside the Contractor’s organization any unclassified information, regardless of medium (e.g., film, tape, document, contractor’s external website, newspaper, magazine, journal corporate annual report, etc.), pertaining to any part of this contract or any program related to this contract, unless the Contracting Officer has given prior written approval.

13.2.2. (U) Request for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit the request to the Contracting Officer at least 45 days before the proposed date for release for approval. No release of any restricted information shall be made without specific written authorization by the Contracting Office.