WESOLDIERON.pdf

The Commonwealth of Massachusetts

Massachusetts Trial Court

Specialty Court Department

2 Center Plaza, 9th Floor

Boston, MA 02108

Due Diligence Posting of Notice of Intent

To Accept a Best Value Offer

Title: Solider On

COMMBUYS Bid Number: BD-27-1107-1107T-TRC01-131496

Issued: July 17th, 2026

Due Diligence Posting of Notice of Intent to

Accept a Best Value Offer

The Massachusetts Trial Court (“MTC”) announces its intent to Accept a Best Value Offer pursuant to the Commonwealth’s Due Diligence Posting policy, to contract for the following with We Solider On, Inc. (“Offeror”), pending the results of this Notice of Intent

(“Notice”):

1. Introduction: The Massachusetts Trial Court Specialty Courts Department conducted a competitive bid process for contracting for Clinician Providers for specialty courts across the Commonwealth. Services for veterans assisted through the Western Massachusetts Veterans Treatment Court were not adequately addressed in that process, requiring a subsequent Due Diligence posting.

2. Contract Term: The initial contract term will be from July 1, 2026 (7/1/2026) through June 30, 2027 (6/30/2027). Renewal options will be coterminous with the duration of the Specialty Courts Clinician Providers RFP (BD-26-1107-SPEC-SPEC-

121417) and renewable at the sole discretion of the Massachusetts Trial Court.

That RFP had an initial duration of 18 months and two (2) two-year renewal options for a maximum contract duration of 66 months (five and one-half years).

3. Responsibilities of We Soldier On, Inc., hereinafter Soldier On:

• Soldier On will dedicate .3 FTE (11.25 hours) of Ph.D. level psychologist to provide screening and assessment for new referrals to the Western

Massachusetts Veterans Treatment Court (hereinafter WMVTC), bridge counselling to veterans participating in WMVTC while they await longer term therapy placements through the VA or area providers or are ineligible for VA services. The agreed upon rate for these services is $79.26 per hour.

• Soldier On will also dedicate .5 FTE (18.75 hours) of Justice Outreach Director to provide group and individual behavioral health support services. The approved rate for these services is $61.79/hour. The Justice Outreach Director will provide evidence-based group therapy using a cognitive behavioral therapy curriculum focused on addressing thinking errors, behavior modification, and decision making. The Justice Outreach Director will attend the WMVTC session weekly and provide the Court with updates, as requested, on participant engagement, compliance and progress.

• The Justice Outreach Director will also coordinate and connect participants to available local services, act as a referral source for veterans to the WMVTC through their outreach to justice involved veterans. The Justice Outreach

Director will provide court accompaniment as well as transportation to veterans attempting to consolidate or address court cases in other jurisdictions; as well as providing critical information to assist attorneys and court employees in their decision-making processes.

• The Justice Outreach Director will also act as a liaison for participants to the

Soldier On transitional housing sites located in Leeds, Massachusetts and

Pittsfield, Massachusetts as well as to a comprehensive network of on-campus support services. Participants can easily attend a wide variety of in-house groups, individualized therapy sessions, and Intensive Outpatient Programs

(IOP) directly on site.

4. Invoices: Soldier On must submit invoices on a monthly basis, by the 15th of the month following the month being billed. Invoices must detail the hours worked and the agreed upon rates. Back up documentation in the form of time records must accompany invoices. Invoices must be sent by email to specialty.courts@jud.state.ma.us; sheila.casey@jud.state.ma.us and wilbert.zaldana@jud.state.ma.us.

5. Management & Supervision:

The Soldier On Management/Supervision staff will meet quarterly with the

Specialty Courts Department. These meetings allow for the sharing of information as well as a time for any concerns or changes in need to be addressed.

Provider must ensure regular, clinical supervision of the Psychologist and the

Justice Outreach Director. All staff providing clinical services and other service activities must be supported by regularly scheduled supervision and consultation.

All such supervision must be documented. It is the responsibility of the Provider to provide such supervision and consultation in accordance with the license requirements for that individual.

mailto:specialty.courts@jud.state.ma.us mailto:sheila.casey@jud.state.ma.us

Provider must follow the Trial Court’s Policy Concerning the Use of Medications by Individuals Participating in Medication-Assisted Treatment and train Clinicians on use of said policy.

6. Confidentiality:

All staff must ensure the confidentiality of evaluations and other activities performed on behalf of the courts and abide by all applicable statutes, regulations and policies regarding privacy and confidentiality. The Provider shall comply fully with all security procedures of the Judicial Branch, the Commonwealth and Commonwealth Agencies in performance of the Contract. The Provider shall not divulge to third parties confidential information obtained by the Provider or its agents, distributors, resellers, sub-providers, officers, or employees in the course of performing Contract work, including, but not limited to, security procedures, business operations information, personally identifiable information, or commercial proprietary information in the possession of the Trial Court. Specialty Court Clinicians are bound by all federal and state requirements for patient confidentiality and privacy in accordance with M.G.L.

and 42 C.F.R. et. Seq. All parties will abide by the rules and regulations outlined in the Health Insurance Portability and Accountability Act of 1996 in conjunction with the Commonwealth requirements listed above.

7. Court Security & Employee Identification Cards:

Trial Court Security policies strictly regulate public and employee access to courthouses. Any person who does not possess a valid Trial Court Employee

Identification card can be subjected to a security screening prior to courthouse entry which includes a thorough search of clothing, possessions and scans from various detection apparatus. The Trial Court may, at its discretion, provide Specialty Court contracted employees who routinely work in a courthouse with a limited access, non-Trial Court employee identification card which would afford access privileges that might minimize some or all of the above listed screening procedures. Access rules and procedures may vary by Courthouse due to physical plant and other differences. Providers and their staff must fully comply with the Trial Court and

Specialty Court’s policies and procedures in order to qualify for Trial Court issued identification cards.

Providers must also have provisions for providing their staff with their own Agency’s

Employee Identification cards for general use and in the event a Court Issued

Identification card is pending, denied, or otherwise unavailable to a member of

Provider’s staff.

8. Liability Coverage:

The Provider must require or maintain on behalf of all clinical staff providing assessments and services pursuant to this Contract professional liability coverage in amounts customary to each staff member's profession. The Provider must maintain professional liability, worker’s compensation, and comprehensive general liability insurance. The Provider must provide the Specialty Courts Department with evidence of coverage upon request and with immediate written notification of cancellation, non-renewal, or other change in such coverage. The Provider shall also provide the

Specialty Courts Department with immediate written notification of any claims received against it, related to services provided under its contract with the Specialty

Courts Department.

9. Determination of Other Interested Vendors:

The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

• Submit documentation that they can provide a comparable or better offer.

10. Response Requirement and Deadline:

All Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the MTC, must submit a Response to this posting containing evidence of their qualification and interest, including evidence that the vendor can make an offer that would provide the MTC with the above qualifications listed under section #3 for the contract period. Additionally, all Vendors and Offerors must be willing and able to abide by all additional information as outlined in sections 4 through

8. All required information must be submitted by 3:00 PM (Eastern Standard Time) on

Wednesday July 29th, 2026. as described below under “Quote Submission Method” and “Commbuys Quote Submission Training and Instructions”.

If, after the posting deadline has passed, interest is generated by this Notice, the MTC will review all Responses and determine whether to:

(ii) Withdraw this notice and not proceed with purchasing the above-described product and service (and cancel the Notice of Intent)

(ii) Accept the offer from the Offeror

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions

InstructionsforVendorsResponding toBids Electronically

Read and agree prior to submitting a

Response.

Prompt Payment Discount Form Complete electronically and submit as an attachment to

Quote.

Commonwealth Terms & Conditions Read and agree. Sign and submit original with wet signature upon

Award, if any.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

Authorization for Electronic Funds Transfer EFT form will be provided upon

Award, if any, for vendor set-up.

RequestforTaxpayerIdentification

Numberand

Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

Standard Contract Form and Instructions Read and agree. Sign and submit original with wet signature upon

Award, if any.

11.Quote Submission Method:

Online Quote Submission via COMMBUYS is required. All Interested Vendors and

Offerors must submit Quotes online using tools available only to Sellers registered in

COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page.

All Interested Vendors and Offerors who are awarded a contract resulting from this

Notice, if any, will be required to maintain an active account during the duration of the http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx https://www.macomptroller.org/wp-content/uploads/form_prompt-pay-discount.pdf https://www.macomptroller.org/wp-content/uploads/form_commonwealth-terms-and-conditions.pdf https://www.macomptroller.org/announcement/new-contractor-authorized-signatory-listing-casl-forms/ https://www.macomptroller.org/wp-content/uploads/form_w-9.pdf https://www.macomptroller.org/wp-content/uploads/form_w-9.pdf https://www.macomptroller.org/wp-content/uploads/form_w-9.pdf https://www.macomptroller.org/forms/ http://www.commbuys.com/

Contract, by reviewing their registration information regularly and maintaining its accuracy.

12. COMMBUYS Support:

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

· Website: Go to www.mass.gov/osd/commbuys and select the

COMMBUYS Resource Center link offered under Key Resources.

· Email: Send inquiries to the COMMBUYS Helpdesk at

COMMBUYS@state.ma.us

· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-

627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

The MTC is posting this Notice rather than conducting a full procurement because the

MTC believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us