WellMotor_MR_ScopeofWork~1.docx
DOCX document 16 KB Posted
- Attached to
- DNR Jake Wolf Well Motor Maintenance and Repair
- Solicitation number
- 20-422DNR-RESCO-B-12419
- Issued by
- Madison County, Illinois
About this file
This document is a Scope of Work for a water well motor and pump maintenance and repair bid notice issued by the Illinois Department of Natural Resources for the Jake Wolf Memorial Fish Hatchery in Topeka, Illinois. The vendor will be required to provide all materials, labor, and equipment for the installation, rehabilitation, and maintenance or repairs of ten water wells located in the Sand Ridge State Forest, approximately 2 to 5 miles from the main hatchery building. The wells are equipped with vertical turbine pumps of varying capacities and motor sizes. The vendor must have a minimum of five years' experience in the maintenance and repair of water well motors and pumps, appropriate licenses, and cannot utilize subcontractors. The contract term is for 3 years.
The pricing structure includes hourly rates for normal working hours, after-hours, weekends, and holidays. Replacement parts and other materials will be sold at the vendor's cost. The contract does not mention any set-asides, incumbents, or funding sources, but does state that prevailing wages must be paid to all workers.
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Text version
Water Well Motor and Pump Maintenance and Repair Bid Notice.
Jake Wolf Memorial Fish Hatchery 25410 Fish Hatchery Rd Topeka, Il 61567 309-968-7531
| GOAL: The Illinois Department of Natural Resources requires services that include labor, materials, and equipment to perform water well motor and pump maintenance and repairs at Jake Wolf Fish Hatchery in Topeka, IL. |
| SUPPLIES AND/OR SRERVICES REQUIRED: The vendor will provide all materials, labor, and equipment for the installation, rehabilitation, and maintenance or repairs of water well motors and pumps at Jake Wolf Fish Hatchery. Ten water wells are located in the Sand Ridge State Forest, approximately 2 to 5 miles from the main hatchery building. The water wells are located along forest roadways at approximate spacings of 500 feet from one another. Each well is equipped with an Allis-Chalmers vertical turbine pump with two to four stages. Depth of wells range from 98 to 110 feet with screen diameters of either 12 or 16 inches. The screens are all over 40 feet in length except for Well 4 whose screen is 30 feet. Rated pump capacities range from 400 gallons per minute (gpm) for Well 4 to 1200 gpm for Well 11. Well motors vary from 25 - 100 HP and Wells 8, 9, and 11 are equipped with VFDs. All water well work must comply with existing plumbing and electrical codes. |
| Vendor shall have a minimum of five years’ experience in the maintenance and repair of water well motors and pumps. |
| Vendor shall perform all electrical work in accordance with the National Electric Code and any other applicable city or county building codes. |
| Vendor shall have a valid IDPH Water well and pump installation contractor’s license. |
| Vendor shall perform all plumbing work using a licensed plumber in accordance with all applicable city or county building codes. |
Vendor is not allowed to utilize subcontractors for this contract.
Vendor shall ensure work is performed in accordance with current trade practices and shall be completed in compliance with applicable state, city and county codes.
Vendor shall notify Hatchery personnel if, while in the progress of work, a problem shall arise that warrants assistance from other types of trades. The Department has other trades on contract which are familiar with Hatchery facilities and can provide the best price.
Vendor shall perform all work during normal working hours Monday through Friday (8:00 a.m. to 4:00 p.m.) unless the Vendor is contacted for an after-hour emergency call-out. Services shall begin at check-in to the Hatchery. There shall be no portal to portal charges except for emergency services.
| Vendor shall service the Complex on a 24 hour, 7 days per week basis, if requested. |
| Prevailing wages must be paid to all workers. |
| Vendor shall meet with the Hatchery Manager or designee before starting any project. If a project is deemed anything other than general maintenance or minor repair by both parties, a written estimate by the Vendor is required prior to work commencing. |
| Vendor shall provide necessary contact information (phone numbers, cell phone numbers and pager numbers) so the Department can make contact during normal work hours as well as outside of business hours for notification of emergency work. |
Scheduled maintenance notification is 24 hours in advance at which time an appointment is made.
| Response time to an emergency call shall be no more than two (2) hours. Response time begins with the receipt of the call from the Hatchery. It shall be the Vendor’s responsibility to promptly notify the Hatchery if for any reason the Vendor cannot meet the response time. If the emergency response exceeds two (2) hours, the Hatchery has the option of contacting another Vendor. The Vendor shall be allowed to charge one (1) labor hour for travel time when work to be performed is an emergency. |
| Vendor shall be familiar with the equipment and systems to be serviced and shall maintain an adequate inventory of standard repair parts, accessories and supplies. |
| The Vendor shall report the existence of any defective equipment, controls, instruments and/or accessories which require replacement or repairing. This information shall be given to the Hatchery Manager or designee and shall include the location of the defective item and the impact on the Hatchery operation. |
| The Vendor shall be responsible for coordinating work with utility companies and other contractors and government agencies so that interference between activities shall be avoided. |
| The Vendor shall administer and enforce any warranties already in existence or future warranties provided by equipment suppliers. The Vendor shall perform all work so that all warranties are maintained in full force and effect. If equipment repairs/replacement is covered by warranty that includes the cost of parts, equipment and labor, the Vendor will not be entitled to additional reimbursement from the Department. All such warranties, existing under this contract as of the date of expiration, termination or cancellation will survive the termination, expiration or cancellation of this contract, for such length of time necessary to comply with the warranty. |
The contract for this bid is for 3-years.
3. PRICING
| 3.1 | METHOD AND RATE OF COMPENSATION: The State will compensate Vendor for the initial term as follows: | |
| □ | Hourly: Normal Working Hours 8:00 a.m. – 4:00 p.m. M-F $ per hour | |
| After Hours and Saturdays $ per hour | ||
| Sundays and Holidays $ per hour |
Replacement parts and other materials are to be sold at the vendors cost.
Company ___________________________________________________________________________ Signature:_________________________________ Date:________________________________
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