WELDER_RA__BID_PACKET_20261.pdf

Smith County School District

John King, Superintendent

212 Sylvarena Avenue/P.O. Box 308

Raleigh, Mississippi 39153

601.782.4296

To: Prospective Bidders

From: Robert Miles, Purchasing Agent/Operations Director

Smith County School District

P.O. Box 308

Raleigh, MS 39153

601-782-4296

Date: July 29, 2026

Notice of Solicitation of Bids for Multi-Item Reverse Auction

Unpriced Bid Proposals Bid Opening/Reverse Auction

Date: Monday, August 17th, 2026 Date: Thurs., August 20th, 2026

Time: 10:00 am, CST Time: 10:00 am, CST

Location: Smith County School District Location: Smith County School District

Central Office Central Office

212 Sylvarena Ave., Suite C 212 Sylvarena Ave, Suite C

Raleigh, MS 39153 Raleigh, MS 39153

Bid Items

Bid Number: 012026-003

Description: SCSD Welding Technology Equipment

Procurement Schedule

Release of Bid: July 29, 2026

Advertisement Publication Dates: July 29, 2026 & August 5, 2026

Deadline for Questions/Clarifications August 12, 2026, 12:00 pm CST

Unpriced Bid Proposals August 17, 2026, 10:00 am CST

Reverse Auction for Approved Bidders August 20, 2026, 10:00 am CST

Anticipated Board Approval September 8, 2026

Purchase Order Issued Immediately Following Board Approval

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the Smith County School Board of Education, 212

Sylvarena Ave., Suite C, Raleigh, MS 39153 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of the unpriced proposal form, nor placing it in the mail by this date will meet legal requirements. All unpriced proposals must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time specified in the Procurement Schedule. The Smith County School Board of

Education reserves the right to reject any and/or all unpriced proposals received, and to waive any and all informalities.

1. All unpriced proposals submitted shall be typed. Any changes that are made in writing must be initialed. No changes shall be allowed after the unpriced proposals are opened.

The Smith County School District (hereafter, the District) shall not be responsible for any errors or omissions. Unpriced proposals may be hand delivered, delivered by mail, or submitted electronically at www.centralbidding.com. Paper unpriced proposals must be submitted in a sealed 8” x 10” or larger envelope. The envelope or shipping package must be labeled as follows, or the bid may be rejected:

Attn: Robert Miles

SCSD Welding Technology Equipment

#012026-003

August 17th, 2026

Name of company or person submitting bid

2. Any unpriced proposals received after the opening date or time shall be refused, marked “Late Unpriced Proposal”, and returned to the bidder unopened. For this purpose the official time for the unpriced proposal opening shall be based upon the time as indicated by the Central Office of the District. It is solely the responsibility of the bidder to ensure unpriced proposals are received prior to the opening date and time.

3. Unpriced proposals may be modified or withdrawn by written notice from the bidder, if received by the Purchasing Agent prior to the date and time set forth in the BID

NOTICE. In order to modify an unpriced proposal, the bidder must submit a new unpriced proposal with the words “Modified Unpriced Proposal” shown in the lower left corner of the sealed envelope or shipping box. The original unpriced proposal remains the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws an unpriced proposal, all documents shall remain the property of the

District.

4. All items contained in this unpriced proposal are to be per specifications, unless otherwise allowed in writing by the District Purchasing Agent prior to the scheduled opening.

5. All unpriced proposals shall be prepared using the unpriced proposal form(s) provided.

Qualification of Bidders

Unpriced proposals will be evaluated by staff of the District. All bidders submitting acceptable specifications will be invited to participate in the electronic multi-item reverse auction. The

District reserves the right to extend the auction date if necessary to complete the pre-qualification process.

Method of Bidding

Priced bids per item from approved bidders will be accepted during an electronic multi-item reverse auction bid event that has a starting date and time of Thursday, August 20th, 2026 at

10:00 am, CST. Bids will only be accepted in an electronic process hosted by Central Bidding and the supplier must complete the free registration at:

https://www.centralauctionhouse.com/registration.php to participate in this Electronic Reverse

Auction Bid Process. For any questions relating to the electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.

Term of Bid and Prices

The bidder agrees that all goods and/or services awarded under this process will be available for purchase at the price bid during the reverse auction process, from the approval of the award by the Smith County Board of Education until October 1, 2026. Should any item become unavailable at the specifications listed in the bid during this term, the vendor may request in writing to substitute a similar item with specifications equivalent to or better than the original at the same price or reduced price. In each case, the District, and only the District, will decide if the substitute item meets or exceeds the specification. All substitutions will require approval in writing from the Purchasing Agent of the District. The Smith County School Board of Education reserves the right to reject any and/or all submissions, to waive any and all informalities, request clarification from vendors, and to accept any offer deemed in the district’s best interest.

Purchases Orders, Invoices, and Payment Terms

The Smith County School District requires that Purchase Orders be issued before any items are ordered or delivered. The Smith County School District shall not be responsible for any products delivered without an approved Purchase Order, and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the

District. The bidder shall include packing slips with all shipments detailing all items included in each shipment. The awarded bidder agrees to receive payment within 45 days from the date of receipt of a properly submitted invoice, or within 45 days after inspection and approval of the goods or services by Smith County Schools, whichever is later. In the event of a dispute, the awarded bidder agrees Smith County Schools shall pay only the amount not disputed, as per

Miss. Code Ann. 31-7-305. The District requires the attached W-9 form be completed and included in your bid submission.

Budgetary/Funding Constraints

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations or penalty based upon availability of funds. The District intends to award all items in the reverse auction in its entirety to one vendor, however the District reserves the right to award items to individual bidders if it deems such is in the best interest of the District.

Questions/Request for Clarifications

Any questions regarding the terms, specifications, or conditions of this reverse auction process must be submitted by email to Robert Miles, Purchasing Agent for the District at robert.miles@smithcountyschools.net. All questions will be answered via email. Should the

District deem the response to any question or clarification would be beneficial to all interested parties, the response will be posted to the reverse auction site at www.centralbidding.com. No response will be provided for questions received after the deadline, as noted in the procurement schedule previously listed.

Governing Law

This agreement shall be governed by and in accordance with the laws of the State of Mississippi.

The venue for the resolution of any dispute shall be Smith County, Mississippi. The bidder expressly agrees that under no circumstances shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.

Insurance Requirements

The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance and workers’ compensation insurance coverage of $1,000,000 per occurrence and listing the District as certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded bidder by the Smith County Board of Education. The policy must remain in effect during the entire term as defined above.

Freight, Shipping, and Other Cost

The equipment, commodities, and/or services included in this reverse auction process will be delivered to various schools, offices and/or other locations within the District. Purchase orders will be provided to the awarded bidder detailing the items, quantities, and delivery location of all items. The bidder agrees all shipping, handling, freight, installation (where requested), setup

(where requested), and other costs will be included in the unit prices bid during the reverse auction. No additional amounts beyond the unit price for each item will be included in any invoice. It is the Districts intent to pay the amounts bid as a result of this reverse auction process, without any additional costs included for the duration of the approved agreement.

August 17th, 2026, 10:00 am CST

#012026-003

I / We propose to furnish and deliver the items and services on the unpriced proposal form according to your specifications.

I / We further agree not to request permission to withdraw our bid after the bids have been opened.

This bid consists of (A) the Bid Notice, (B) the Instructions and Terms, (C) the

Required Specifications, and (D) the Unpriced Proposal From.

I / We, the undersigned, do hereby understand, acknowledge, and accept the instructions and terms under which this unpriced proposal was requested by Smith

County School District.

Company Name Authorized Representative Name (Print)

Address Signature

Federal Tax I.D. Number Title

Telephone Date

Fax Email

Return this completed form, the completed unpriced bid proposal form, the completed form W-9, and any additional relevant documentation of your products and services you choose to include with your proposal.

Required Specifications

Smith County School District is accepting proposals for the purchase of welding equipment for the Smith County Career Center Welding Technology Program. Bids shall include all costs associated with the purchase including freight, delivery, setup, and any required accessories. Smith

County School District is tax-exempt; therefore, sales tax shall not be included in the bid. All equipment shall be delivered and accepted by Smith County School District no later than October

1st, 2026.

Item 1 Specifications:

Power MIG 360 MP Aluminum Trigger One-Pack (Education Package) or approved equivalent: (QTY: 2).

Multi-process supporting:

GMAW (MIG)

FCAW (Flux-Cored)

SMAW (Stick)

GTAW (DC TIG)

Pulsed MIG

Pulsed TIG

Aluminum pulse welding

7-inch color display

Ready.Set.Weld technology

ArcFX technology

Memory capability

Synergic controls

Includes Aluminum Trigger One-Pack accessories

Factory new equipment only

All services and equipment must be delivered no later than October 1st, 2026

Item 2 Specifications:

Power MIG 215 MPi Multi-Process Welder TIG One Pack or approved equivalent: (QTY: 4).

Multi-process supporting:

GMAW (MIG)

FCAW (Flux-Cored)

SMAW (Stick)

GTAW (DC TIG)

Ready.Set.Weld technology

ArcFX technology

Memory capability

Built-in TIG gas solenoid

Designed to accept a TIG torch without modification

Dual-voltage 120V/230V operation

Includes TIG torch, Foot Amptrol, adapter, and related accessories

Item 3 Specifications:

FLEXTEC 350XP / DLF-82 Ready-Pak or approved equivalent: (QTY: 4).

Constant Current (CC) and Constant Voltage (CV)

Multi-process supporting:

SMAW (Stick)

GTAW (TIG)

GMAW (MIG)

FCAW (Flux-Cored)

Carbon Arc Gouging

Compatible with ArcLink feeders

CrossLinc compatible

Touch Start TIG

Heavy-duty industrial design

Designed for fabrication and industrial maintenance

Item 4 Specifications:

POWER MIG 215 MPi Aluminum One-Pak or approved equivalent: (QTY: 4).

Multi-process supporting:

GMAW (MIG)

FCAW (Flux-Cored)

SMAW (Stick)

DC TIG

Dual-voltage 120/230V

Ready.Set.Weld

ArcFX

Memory capability

Includes Magnum PRO 100SG Spool Gun for aluminum welding

Equipment Specifications

The Smith County School District is requesting an all-inclusive solution including all applicable taxes, shipping costs, configuration of equipment, technical support and represent complete product for delivery. All equipment included in vendor’s proposal must be new equipment purchased from an authorized reseller. No grey market, third party, or used equipment will be considered.

The above specified equipment does not include every part, piece, and accessory necessary for the system to be fully functional. Please ensure that all bids include all support, warranty, etc necessary for a total solution. Please ensure any ineligible items are clearly marked as ineligible on the bid. If any item quoted is partially eligible, please provide cost allocation showing the eligible amount and the ineligible amount with justification for the cost allocation method.

Bids for all equipment must include cost of configuration or any other required items or systems necessary for the operation of the machines. Bids should also include any necessary accessories, parts or components required to make the system work.

Other Considerations

The Smith County School District welcomes proposals that may not meet these specifications exactly. However, such proposals must explain in detail how the alternative proposal will meet the general specifications of this Reverse Auction and why the District should consider such an alternative. If the explanation and reasoning satisfy both the District Administration and members of the Vocational

Department of the Smith County School District, then the proposal will be considered as if it meets specifications.

All delivery must be completed by October 1st, 2026

August 17, 2026, 10:00 am CST

#012026-003

Unpriced Proposal Form

Acknowledgments

(Mark the appropriate column right) Yes No Notes

All equipment and components included in this proposal meet the specifications as listed.

I/We understand that there are 4 items with different quantities that will be bid separately by individual unit price.

A form W9 was completed by the bidder and included in this proposal.

I/We understand the proposal submitted does not included pricing. Pricing will be submitted during the reverse auction event.

I/We have included any additional documentation of our products and/or services deemed relevant with our proposal.

I/We understand that complete equipment packages must be delivered by October 1, 2026

Company Name Authorized Representative Name (Print)

Address Signature

Federal Tax I.D. Number Title

Telephone Date