Web_Site_Design_Services.pdf

REQUEST FOR PROPOSAL

WEB SITE DESIGN SERVICES

(NO. 2020.026P)

FOR

Washington County, Oregon

RELEASE DATE: June 29, 2020 DEADLINE FOR QUESTIONS: August 7, 2020

RESPONSE DEADLINE: August 14, 2020, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

Web Site Design Services

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions

Attachments:

A - 2019 PP SERVICES CONTRACTstep2 B - 2020.026P Web Site Design Services FINAL

C - CERTIFICATION AND CONTRACT OFFER

D - INSURANCE REQUIREMENTS SUMMARY FORM

Web Site Design Services

I. INTRODUCTION

I.A Summary

Washington County, Oregon is requesting sealed proposals from qualified firms to provide consulting services and redesign of the County’s outfacing website. The County is looking for a firm with the following attributes: a good breadth of experience doing design for sites of a similar size; proven UX expertise; focus on modern and contemporary design.

This request for proposals seeks a firm to create two website designs that will be modern, contemporary, and visually engaging. Further, the designs must be focused on ease of use, ease of navigation, and effectiveness for the visitor. The County will be migrating away from our current CMS to the Drupal platform, and we anticipate this will be hosted off-prem in the cloud.

I.B Background

Washington County is looking for a firm with the following attributes to lead the County through the replacement of the County’s current external website.

Firm with a good breadth of experience doing design for government sites is preferred, but not required.

Track record for designing sites with the user in mind (user experience heavy).

End product will empower the customer to update the designs after the project is complete (raw files).

Firms who show that their specialty is design or have a dedicated design practice with staff specifically dedicated to design, rather than a diluted focus across multiple areas such as content editing, migration and template development will score highest.

Firms that are communicative and can participate in our agile structure will score higher.

Can propose design alternatives that are a good fit with our CMS and technical direction.

I.C Contact Information

Suzi Fulcher Purchasing Manager 155 N First Ave MS 28 Hillsboro, OR 97124 Email: suzi_fulcher@co.washington.or.us Phone: (503) 846-8734

Department:

Information Technology Services mailto:suzi_fulcher@co.washington.or.us tel:(503)846-8734

Web Site Design Services

I.D Timeline

Release Project Date June 29, 2020

Pre-Proposal Meeting (Non-Mandatory) July 21, 2020, 11:00am Location: Zoom - Request an invite at: suzi_fulcher@co.washington.or.us

Question Submission Deadline August 7, 2020, 5:00pm

Proposal Submission Deadline August 14, 2020, 3:00pm mailto:suzi_fulcher@co.washington.or.us

Web Site Design Services

II. PROJECT DETAILS

II.A Deadline Disclaimer

It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on ProcureNow.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's ProcureNow system will close promptly at the deadline date and time…no exceptions are allowed.

Web Site Design Services

III. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Management Reference Section 25.4

0-5 Points 10 (10% of Total)

2. Proposed Work Plan and Approach Reference Section 25.5

0-5 Points 10 (10% of Total)

3. Project Costs/Budget Reference Section 25.6

0-5 Points 15 (15% of Total)

4. Experience Reference Section 25.7

0-5 Points 10 (10% of Total)

5. Philosophy and Approach Reference Section 25.9

0-5 Points 15 (15% of Total)

6. Inclusivity Reference Section 25.10

0-5 Points 5 (5% of Total)

7. Evidence of ability to Design to Contemporary Standards and Supply Desired Design Elements Reference Section 25.11 and 25.12

0-5 Points 30 (30% of Total)

8. Following Proposal Response Guidelines 0-5 Points 5 (5% of Total)

Web Site Design Services

IV. VENDOR SUBMISSIONS

IV.A Solicitation Requirements*

Proposer read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

IV.B OFFER*

Proposer agrees that this offer will remain in effect at the rate(s) proposed for a period of not less than 180 calendar days from the date that proposals are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No *Response required

IV.C Collusion and Discrimination*

The proposer hereby certifies that this proposal is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The proposer hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

IV.D Tax*

The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

Web Site Design Services

IV.E Cooperative Purchasing*

Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

IV.F Resident Vendor*

The proposer is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident vendor means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

IV.G Addenda*

To confirm that you have received and read all Addenda related to this solicitation, please type the Addenda numbers here (i.e. "1,2,3"). If there were no Addenda, type "N/A"

*Response required

IV.H Certification and Contract Offer*

Upload a signed copy of the Certification and Contract Offer from the Proposal Packet.

*Response required

IV.I Proposal (without Fee Proposal)*

Please Upload your Proposal except for any pricing information here. Upload fee proposal separately in the next step.

*Response required

IV.J Separate Fee Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required