Weather Station Kit 2 Procurement Doc.docx

PROCUREMENT PLANNING TEMPLATE

for SIMPLIFIED ACQUISITIONS*

TEMPLATE A

Contracting Officer:

Contracting Specialist:

Program Office/Contracting Officer Representative (COR):

I. Procurement Background A. Description of Requirement/Statement of Need. [Summarize supplies, construction, or services to be provided.*Please note that if requirements include information technology over $250,000 CIO approval is required.

This is a procurement of a kit production from a manufacturer. This kit will include COTS materials, cable assembly, and kit assembly. This kit is to supplement the ARSR-4 Weather Station Modification to accommodate for Air Traffic Site Specialists to insall this modification. This procurement will be for 45 kits to be manufactured.

This modification replaces the existing weather station mounted on the catwalk of the ARSR-4 system. The legacy system is no longer supported and has been deemed obsolete. This modification will add 3 substations to the catwalk for added redundancy as well as a processing enclosure inside the building for the ARSR-4 for data processing and transmission to the Data Processor of the ARSR-4. This weather data is used to calculate height for the ARSR-4 search targets.

B. Background and Contracting History. [Describe contracting history of exact or similar requirement, including previous contract type and dollar value].

This kit (Kit # 2) is to supplement the weather station modification to include parts so that the Air Traffic Site Specialists can install the modification. This kit is for miscellaneous items that are needed for install.

C. Delivery or Performance Period. [Describe delivery or performance period requirements including options].

This is a procurement of a kit that does not need to be listed as sole source and can be awarded to any validated and reputable vendor.

II. Plan of Action A. Market Research Results/Interested Sources:

1. [The following sources were used to conduct market research].

BETASAM/SAM.gov

Searched GSA/FSS (GSA Advantage);

Searched Unicor;

Searched AbilityOne;

Searched SAM;

Contacted SBA;

Contacted National Association of Women Business Owners;

Other: ____________________________________________

What was done to validate the sources provided by the requiring office?

All prices were found online from reputable sources (Grainger, Mouser, ect) excluding labor costs. There are no specialized tools needed.

Some of the work required:

1. Printing and making labels for cables

2. Loading a USB drive with certain software and items

3. Making an ethernet cable

4. Cutting wire to length

5. Packaging material provided by the FAA (AJW-142)

Provide rationale for the vendors to use in the competition.

This is a procurement of a kit that does not need to be listed as sole source and can be awarded to any validated and reputable vendor.

2. Results of Market Research. [Based on the market research for this procurement, discuss the basis for award and the rationale which supports that decision. The following must be included within the documentation:

a. Will the procurement be competed, single source, or directed award (Socially and Economically Disadvantaged Business [SEDB]) 8(a), Service-Disabled Veteran Owned Small Business (SDVOSB), Woman-Owned Small Business [WOSB], Economically Disadvantaged Women-Owned Small Business [EDWOSB], Historically Underutilized Business Zone [HUBZone] small business? Explain rationale for the decision based on results of the market research.

b. Will the procurement be set aside for an SEDB (8[a]) SDVOSB, WOSB, EDWOSB, HUBZone small business, or Small Disadvantaged Business (SDB)? Explain rationale for the decision based on results of the market research.

c. If applicable, will the procurement be brand name mandatory or brand name or equal? Explain rationale for the decision based on the results of the market research].

This is a procurement of a kit that does not need to be listed as sole source and can be awarded to any validated and reputable vendor.

B. Coordination with Small Business Program (AAP-20) Staff. [The Small Business Set-Aside Determination and Coordination form must be a part of the procurement file unless a determination has been made to award a SEDB 8(a) SDVOSB, WOSB, EDWOSB, HUBZone small business, or SDB or a small business if no SEDB 8(a), SDVOSB, WOSB, EDWOSB, HUBZone small businesses, or SDB that are competitive in terms of market prices, quality, and delivery can be identified and the estimated value of the procurement is less than $250,000. If so, specify NAICS and business size standard].

This is a procurement of a kit that does not need to be listed as sole source and can be awarded to any validated and reputable vendor.

C. BPA Determination & Approval for Multiple-Award BPA (if applicable). [The determination and/or approval must be documented in the procurement file (if applicable)].

This is a procurement of a kit that does not need to be listed as sole source and can be awarded to any validated and reputable vendor.

D. Milestones. [Attach the milestone schedule produced in PRISM].

III. Coordination/Approval

(As Applicable)

Service Organization Official (SOO)

Date

Contracting Officer (CO)

Date

*Simplified acquisition methods are used to obtain noncomplex products or services through a contract, purchase order, or blanket purchase agreement. Products or services must be sold at established catalog or market prices (see AMS Policy 3.2.2.5).

Procurement Planning Template A |1 October 2021 image1.wmf