MFR_Offeror(s)_Questions_Answers_(23R0002)_Maintenance and Repair of Clothes Washer and Dryer _20230405.pdf

CCMI-CBR-JA 5 April 2023

MEMORANDUM FOR RECORD:

SUBJECT: Offeror’s questions and answers for Solicitation Number W9124C23R0002

Maintenance and Repair of Clothes Washers and Dryers, Fort Jackson, South Carolina.

Question 1: On Page 64 and section M.3.4 (Past Performance Factor), it states that the offeror will utilize Attachment 5 -Specific Relevant Contracts Sheets to fill out past performance examples, However, this attachment is not provided. Will the Gov’t please provide the offerors with the Attachment 5 – Specific Relevant Contracts Sheet or remove this requirement and allow the offerors to utilize their own format to demonstrate past performance?

Answer: Offeror(s) may utilize their own format to demonstrate past performance.

Question 2: In 2018, the Gov’t conducted a site visit for this contract and its was highly recommended that contractors attend. There is no scheduled site visit for this contract.

Will the Gov’t please schedule a site visit at the earliest opportunity so that the contractors can see the conditions of the appliances, identify the potential laydown area, understand the complexity of the contract, and have a better visualization of the contract requirements?

Answer: An amendment to the solicitation was posted to sam.gov on (22 Mar 23) which added a site visit on (24 Mar 23) at (1000am) EST.

Question 3: On Page 52 (L.2.1. Proposal Format), it states that the offeror shall submit VOL III (Pricing) in excel format. Will the Gov’t please provide the offerors with an excel pricing form so that all offerors are using the same pricing format?

Answer: Offeror(s) shall develop their own form in excel to document pricing.

Question 4: On Page 53 (L.3.1.3) it states that the offeror is to submit Section G: Contract

Administration Data. Can the Gov’t please explain exactly what is required from Section

G for proposal submission?

Answer: Offeror(s) do not need to provide anything regarding (Section G) of the solicitation.

Question 5: Please provide a detailed inventory of the washers and dryers currently in service at Fort Jackson including make and model numbers as well as locations?

Answer: The location dispersant is contained within the (TE-3) and there are several (make/model) of the equipment in the facilities, as variation(s) depend on the procurement/acquisition stock of the Furniture Management Branch (FMB), Directorate of Public Works (DPW). However, most of the equipment that is acquisitioned are (Speed Queen) and (if) a supply shortage occurs, a local-based

(economy) procurement will occur.

Question 6: Can the Gov’t please provide the offerors with the workload history on the last contract?

Answer: The (average) of the work order (WO) varies based on the (spring-summer) Program of Instruction (POI), Army Training Command (ATC), mission cycles that can vary between (90-100) per month (off-cycle) to (200-250) per month (on-cycle).

Question 7: Please describe in further detail contractor's responsibility for maintaining dryer venting system. Frequency?

Answer: The equipment will be (inspected and cleaned) at a minimum quarterly and when conducting machine maintenance. All (equipment) should be replaced

(as required).

Question 8: Please provide details regarding or floor plans pertaining to the dryer venting system to allow us to estimate labor materials necessary to properly clean dryer vent system?

Answer: There are (no) floor plans for the (facilities) dryer vent system(s).

Question 9: When was the last time the venting system was completely cleaned?

Answer: The dryer(s) ventilation system(s) are cleaned based on (customer) Army

Maintenance Activity (ArMA) work order (WO) request(s) and/or based on the contracted technician (observation) during the (quarterly) required facility preventative maintenance (PM) inspection.

Question 10: How many buildings have convergent vents with or without fan assist motors?

Answer: All facility equipment (dryer) contained within the (TE-3) possess

(convergent ventilation) systems without fan assist motor(s).

Question 11: Do buildings that have multi-stories have elevators?

Answer: None of the (facilities) contained within the (TE-3) have elevators.

Question 12: What is the typical age of the washers and dryers?

Answer: The (average) equipment (lifespan) varies based on (usage) and the mission environment (i.e., Basic Training or Technical School); however, a washer has a lifespan (3-5 year) and a dryer (5 years).

Question 13: Please provide additional details regarding contractor's responsibility for performing preventive maintenance. Frequency? As well as scope of work as a relates to preventive maintenance. Without the make and model numbers of the actual machines it's hard to follow the manufacturer guidelines without that information.

Answer: As annotated within (Section 5.2.5), scheduled preventative maintenance will be completed (quarterly).

Question 14: Is the Gov’t requiring the contractor to provide and install utility meters in accordance with 4.8 of the PWS? If so, which CLIN does the contractor use to price utility meters?

Answer: No (utility meters) will be provided and installed.

Question 15: Non-fair wear and tear repairs, is the contractor responsible for non-fair wear and tear and acts of vandalism as a relates to repairing washers and dryers?

Answer: If the (equipment) is repairable, then (yes).

Question 16: Will the contractor be responsible for all parts associated with the repair of all washers and dryers that are part of this contract?

Answer: Yes, the (contractor) will be responsible for all (parts) associated with all equipment (washers and dryers) that are part of the contract.

Question 17: What is the approximate sq ft of the contractor facility site for the awarded contractor IAW 4.9 of the PWS? Will internet, shop hookups to test all machines, and office space included in the contractor facility site?

Answer: The facility site is (approximately) 2100SF; however, there is no internet

(NIPR) connectivity or (equipment) hookups within the facility. The facility has the primary function of storing parts and/or working on the (machines).

Question 18: Please provide the manufacturer and models of the washers and dryers owned by the government that will require maintenance and repair?

Answer: (Stated Question 05) The primary equipment (model) that is acquisitioned is (Speed Queen), unless there is a (supply shortage), other available (makes/models) will be procured through the (local economy). The

(washers) are (front or top) loaders (single) and the (dryers) are (single or double stack).

Question 19: When were the present washers and dryers and dryers installed?

Answer: The (present) washers have been installed between (5-8) year(s) and replaced (when required).

Question 20: Please provide the number of repairs made over the life of the units.

Answer: The (customer) amount of (ArMA) work orders (WOs) vary between (190-

250) per month for all the (TE-3) facilities.

Question 21: Who repairs and maintains the present washers and dryers?

Answer: The current contractor (repairs and maintains) the present washers and dryers.

Question 22: How often do you require the dryer venting to be replaced?

Answer: As required and/or if replacing a machine.

Question 23: Will the contract require dryer vent cleaning?

Answer: Yes

Question 24: How much time will the maintenance and repair technician have after informed of a repair?

Answer: The contractor shall accomplish repairs within (48-hours) of receipt of the service order from the Contracting Officer (COR) or designated representative.

Question 25: If the technician decides that the washer or dryer is beyond repair who will pay for the replacement cost?

Answer: The government acquisition(s) and/or purchases the machines.

Question 26: Please provide the manufacturer and model of the washers and dryers to be repaired and maintained?

Answer: Speed Queen

Question 27: Please provide the age of the present washers and dryers?

Answer: The (average) age for the equipment is (5-8) years.

Question 28: Who is presently repairs and maintains the washers and dryers in the solicitation?

Answer: The (present) contractor.

Question 29: Will the repair/maintenance technician be able to obtain a yearly base pass?

Answer: Yes.

Question 30: Please provide the history of repair/maintenance for the present washers and dryers?

Answer: The (collective) historical summary of (equipment) repairs and/or part replacement consist of (ventilation, lid-latch, pumps, heating coils, and motors).

Repair(s) and/or maintenance consist of (unclogging blower and washer pumps)

Question 31: On page 54, it states that the technical volume shall not contain the

Offeror's name or any markings that would readily reveal the offeror's name, subcontractor's name, joint ventures or teaming agreement. This part shall be marked with the Offeror's UEI Number. Will the Gov't accept VOL II in a redacted format to ensure that no information is contained that would reveal the offer's name?? If not, can you please remove this requirement from the solicitation?

Answer: Offerors shall use their UEI in lieu of Offeror's name or any markings that would readily reveal the offeror's name, subcontractor's name, joint ventures or teaming agreement.

Question 32: In regard to your response Question 6.) How many machines are currently awaiting repairs? It was obvious from the site visit that there may be quite a few appliances currently in need of repair. This will greatly impact our pricing if we have to repair all of the current machines waiting service.

Answer: All work orders that are currently submitted to the current contractor will be closed out by them. Future repairs will be addressed as they are found.

Question 33: Follow-up from our observations on the site walk) Will the incoming contractor be able to provide the government with the discrepancy list in order to make the corrections and repairs needed in order to bring the contract back into compliance with the PWS? And will the government provide additional funding to make the necessary corrections?

Answer: The government will not provide additional funding. All discrepancies will be taken care of by the current contractor.

Question 34: In response to question 7.) From observations during the site walk it is obvious that the venting system has not been cleaned properly for quite some time) Will the current contractor be required to clean venting system prior to departure or during a phaseout? Pictures are available regarding this issue if requested.

Answer: All vents have been cleaned per their schedule.

Qustion 35: During the site visit we were able to pull a couple model and serial numbers then run them through a website that provides the data manufacturing based on the model and serial number the first one we ran through this came back as 2011 manufactured.

Will the government please reconsider providing us all the information in order to provide the government with a competitive bid including make and serial numbers on all the machines that are part of this contract?

Answer: A list of the current washer and dryers have been uploaded with the solicitation.

Richard J. Buelow II

Contracting Officer

MICC-Fort Jackson