Amendment to the RFP.pdf

Request for Proposal (RFP # 693JK424R500011)

U.S. Department of Transportation Office of the Secretary of Transportation 1200 New Jersey Ave, SE Washington DC 20590

September 19, 2024

Subject: Amendment to the RFP # 693JK424R500011 Department of Transportation Headquarters CCTV Modernization and Replacement Project

Dear Prospective Offerors, The purpose of this amendment is:

To replace the Contracting Officer Ms. Robin. D Gates robin.gates@dot.gov with Mr. Gregory Cate gregory.cate@dot.gov for sending your questions and proposals.

This is a Solicitation, and we are looking forward to receiving your questions and comments on the RFP.

Questions relative to the RFP should be directed to Maliha Habib and Gregory Cate via email by no later than 22 Sept 2024, at 1300: PM Eastern Standard Time

Submissions are due no later than 24 Sept 2024 at 1700:00 PM Eastern Standard Time via email to maliha.habib.ctr@dot.gov, gregory.cate@dot.gov, nimrod.stephens@dot.gov, hank.clyatt@dot.gov, joseph.geraci@dot.gov, avi.lopin@dot.gov, wayne.shoemaker@dot.gov and copy to OSTCompetitions@dot.gov Please reference: “RFP. No. 693JK424R500011- Department of Transportation Headquarters CCTV Modernization 2024.” in the subject line. advance for your interest in the Department of Transportation and its programs.

Sincerely, Gregory Cate Contracting Officer OST, Acquisition Services

- Attachment: Answers to the questions mailto:robin.gates@dot.gov mailto:maliha.habib.ctr@dot.gov mailto:nimrod.stephens@dot.gov mailto:hank.clyatt@dot.gov mailto:joseph.geraci@dot.gov

Answers to the questions

No. Questions Answers 1 Is there a cost estimate, budget or ballpark figure for the project listed?

We cannot disclose this information.

2 Is there an actual start date for the project? We’d like for the project to start 2 weeks after being awarded.

3 Would it be possible to extend the due date for questions to a time after the site visit on Friday? That way we can incorporate any questions that come about on the site visit.

Extended to Sep 22, 2024

4 What are the instructions to offerors to submit a proposal?

Review the solicitation. Submit a PDF document with a proposal acknowledging your company completing the Task Objectives listed while adhering to the SOO Requirements, Deliverables, Certifications and Personnel Security Requirements. Within the same document please include pricing information for each device specified within the Task Objectives, project management, installation, engineering, freight, warranty, and other direct/misc costs. There are no format requirements.

5 Could you please confirm the set aside requirement is Small Business and the applicable subcontracting limitations?

All procurements with a total estimated value under SAT ($250K) are required to be set-aside for small business per FAR 19.502-2(a).

6 Can you clarify what are the instructions to offerors to submit a proposal?

Review the solicitation. Submit a PDF document with a proposal acknowledging your company completing the Task Objectives listed while adhering to the SOO Requirements, Deliverables, Certifications and Personnel Security Requirements. Within the same document please include pricing information for each device specified within the Task Objectives, project management, installation, engineering, freight, warranty, and other direct/misc costs. There are no format requirements.

7 Could you advise how you would like the proposal to be submitted, and if there are any specific guidelines or formats, we should follow?

Review the solicitation. Submit a PDF document with a proposal acknowledging your company completing the Task Objectives listed while adhering to the SOO Requirements, Deliverables, Certifications and Personnel Security Requirements. Within the same document please include pricing information for each device specified within the Task Objectives, project management, installation, engineering, freight, warranty, and other direct/misc costs. There are no format requirements.

8 Are Scaled Drawings available, if so please post.

Drawings will be provided to the awardee

9 Are Ceilings Suspended? Or Hard Lid? Ceilings are not a part of this project 10 Are there existing Cable Trays for wiring above ceilings?

Not Applicable for this solicitation

11 Can Existing Wiring be utilized? Some exisitng cabling will be utilized for this solicitation

12 Is a “UPS” required? If so, What Time/Power Duration is required?

No

13 Are “Or Equal” Equipment substitutions allowed?

No

14 Is “Plenum Wire” acceptable? Not Applicable for this solicitation 15 Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t?

Work must be completed between the hours of 0700 and 1600 Monday - Friday

16 What is the height of Exterior Cameras? (If any)

5 cameras are approximately 10 Stories High, 5 Cameras are Approximately 9 Stories high. 2 Cameras are accessible via 8 foot ladder.

17 Please provide/post other Q & A's requests. Noted 18 Please provide a list of equipment to be installed.

Please Refer to pages 3-12 of the solicitation.

19 Are there pipe chases between floors? Not Applicable for this solicitation 20 What is the range of the budget for this project, and is it already appropriated?

We cannot disclose this information.

21 Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed?

Partial Payment for parts delivered onsite would be allowed

22 How many feet of new wire will have to be run?

Zero

23 What kind of cipher lock and quantities are required e.g. X-10?

None and Zero