Statement_of_Work_(for_RFQ).pdf

STATEMENT OF WORK

DHC-6-300 30 Month Corrosion Inspection and Related Maintenance

A.1 Introduction: The National Oceanic and Atmospheric Administration (NOAA) owns and operates four (4) DeHavilland DHC-6-300 Twin Otter aircraft. This statement of work is for tail number N48RF, S/N 740 with approximately eighteen thousand (18,000) hours and fifteen thousand (15,000) cycles. NOAA's Aircraft Operations Center (AOC) http://www.aoc.noaa.gov/ located in Tampa, Florida manages the Twin Otter aircraft N48RF. This aircraft is used to conduct scientific research throughout the United States.

A.2 Scope: This Request For Quote (RFQ) covers the 30 month Corrosion Check for the NOAA DHC-6 Twin Otter N48RF, as well as the Equalized Maintenance for Maximum Availability (EMMA) Inspection #13. Work cards provided via attachments for the following:

30 Month Corrosion Checks: Card No. -05-C30MO (2 pages) NOAA/AOC DHC-6 CAP Inspection EMMA #13 Control Card (2 pages)

The contractor shall comply with applicable Federal Aviation Regulations, and all aircraft manufacturer’s requirements. The contractor will provide all special tools, facilities, equipment, and certified technical staff to perform tasks. Maintenance contractors must be a Federal Aviation Administration (FAA) approved repair station, or equivalent Aircraft Maintenance Organization (AMO) if Canadian, for the Twin Otter. The Government shall be responsible for scheduling all work against this contract. Once the aircraft arrives at the contractor’s facility, no work shall begin until AOC has given their approval for such work to begin. Only the work that is being requested shall be done. Any additional work or discrepancies must have prior approval from AOC. The contractor shall provide a list of discrepancies/tear down inspection report to the Contracting Officer’s Representative (COR), CDR Peter Siegel, who can be reached at peter.siegel@noaa.gov or at 813-828-3310 x3002. The report shall include the extent of the inspection, condition found on all major components, outstanding service bulletins and airworthiness directives that must be complied with, and any recommendations for maintenance that would prevent future failures if applicable.

The contractor will be responsible for all FAA and AOC required documentation to include, but not limited to, approval for return to service.

A.3 Delivery Requirements: A Government flight crew will fly the aircraft to the contractor’s facility between March 28, 2013 and July 31, 2013. AOC and/or the flight crew shall notify the contractor as soon as the need for service, inspection, and repair has been identified. The contractor has two weeks from the date of arrival of the aircraft to complete the work identified in Contract Line Item Numbers (CLINs) 0001 and 0002. AOC’s desired period of performance is March 28, 2013 to April 17, 2013. Government owned parts, equipment, and property (if any are used) shall be returned to the Government. The cost of shipping those returnable items shall be the responsibility of the Government.

http://www.aoc.noaa.gov/ mailto:peter.siegel@noaa.gov

A.4 Insurance Against Loss or Damage to Government Property: The Contractor shall, at its own expense, provide and maintain hull liability insurance of not less than $2,000,000.00 (2 million dollars) to cover the aircraft on which this work will be performed.

Before award of this contract, the contractor shall provide to the Contracting Officer (CO) written documentation that the required insurance has been obtained. The policies evidencing the required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective:

- For such a period as the laws of the State in which this work is to be performed prescribe; or Until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

A.5 Parts, Discounts, and Warranties: The contractor shall provide all replacement parts, materials, and consumables. However, the Government reserves the right to provide the same, if advantageous, at any time during the contract. The COR (CDR Peter Siegel) will make the final determination on whether new, new surplus, overhauled, repaired, or serviceable parts will be installed on the aircraft. Parts and components in an “as removed” status will not be installed on the aircraft. Any part or component that has not reached its recommended service life, but fails inspection and needs to be replaced, will be treated as an over and above. Since the Government cannot determine which parts or components, if any, meet these criteria, maintenance contractors shall provide what labor rate they will charge the Government per hour for “over and above” discrepancies. Secondly, contractors are asked to provide what cost plus percentage price will be in effect for replacement parts.

Parts Manufacturer Approval (PMA) parts are acceptable. The contractor shall provide the industry standard implied warranty on all products and services.

A.6 Quality Assurance: NOAA/AOC may desire to have a representative witness any part of this contract. The contractor shall keep the COR (CDR Peter Siegel) and any other designated AOC contact point apprised of the progress and schedule. Any repairs outside of this contract must be approved by NOAA/AOC before repairs are started. NOAA shall have access to the aircraft throughout the terms of this contract. NOAA will provide a representative for the final acceptance and test flight.

A.7 Submittal of Invoices: The contractor shall submit all invoices to the COR (CDR Peter Siegel) via email at peter.siegel@noaa.gov All invoices will be reviewed by AOC to determine if the Government is receiving the best value for the services which were provided. Partial invoices will only be processed after NOAA/AOC acceptance.

A.8 Over and Above Items: The contractor is responsible for documenting and reporting, at intervals acceptable to the COR (CDR Peter Siegel), all discrepancies found during the inspection. Discrepancies that are not a part of the inspection will be known as "over and above." Corrective actions as a result of the inspection are considered "over and above" items. Any part or component that has not reached its recommended service life, but fails inspection and needs to be replaced, is considered an "over and above" item.

mailto:peter.siegel@noaa.gov

“Over and above” discrepancy report must include (as a minimum):

Description of each discrepancy found Number of labor-hours per discipline required to complete each discrepancy

Hourly rate for personnel performing the work (provide the corresponding job titles) Parts cost plus the percentage price (if any) Total dollar amount for the complete list of discrepancies

Funds for the "over and above" items will be specified at the time of award and included in CLIN 0003. The dollar amount stated in the contract represents an estimated total, not to exceed amount to cover charges for the "over and above." The Government will pay invoices for "over and above” services from the funds allocated and authorized on CLIN 0003. This paragraph applies only to CLIN 0003. It is not possible prior to contract award to accurately estimate the extent and duration of work, or to anticipate costs for CLIN 0003 with any reasonable degree of confidence.

B.1 Minimum Contractor Requirements and Technical Evaluation Criteria: Minimum requirements for consideration under this maintenance contract are listed below:

Minimum Contractor Requirements:

Must provide evidence of having the ability to perform the inspection, plus scheduled maintenance items, for Twin Otter aircraft in accordance with the manufacturer’s manual.

Must hold an FAA Repair Station Certificate or Canadian AMO Center documentation.

Must Submit Proof of Insurance documentation equal to or greater than required.

Must provide shop labor rate, regular and overtime, for “over-and-above” items.

Must provide parts pricing in terms of cost plus percentage markup.

Must provide number of work shifts and operating service hours in a 24 hour day (non-overtime) as well as number of operating days per week.

Must provide ability to meet requirement during proposed period of performance and availability of overtime during requested period.

Must provide location of maintenance facility and Fixed Base Operator (FBO).

Must provide references from contracts of a similar scope on same model aircraft within the past 12 months that shows evidence of offeror's ability to accomplish the required work. (References to include: Company name, address, contact person's name and phone number, "N" number of the aircraft on which work was/is being performed, nature of work completed, date of completion or status).

Contractors must first meet the above minimum criteria, and will be evaluated on the following technical evaluation factors.

Technical Evaluation Factors:

Past performance. References from contracts of a similar scope that shows evidence of offeror's ability to accomplish the required work. Number of inspections, relevancy of work, and recency of work will be evaluated.

Demonstrated experience in performing the inspection, plus scheduled maintenance items, for Twin Otter aircraft in accordance with the manufacturer’s manual. Quantity, relevancy, and recency of work will be evaluated.

Location of FBO and maintenance facility. Projected operating locations and schedules of NOAA Twin Otter fleet will be considered.

Ability to meet requirements during proposed period of performance, and availability of overtime during requested period.

Number of work shifts and operating service hours in a 24 hour day (non- overtime), as well as number of operating days per week.

NOAA will evaluate the offeror's proposed prices for fairness and reasonableness in relation to the solicitation's requirements.

B.2 Basis for Award: The Government will evaluate all offers for award purposes on the basis of best value. “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The contract resulting from this RFQ will be made to the contractor whose quote offers the best value to the Government. The Government reserves the right of flexibility in conducting the evaluation as is necessary to assure a placement of an order in the Government’s best interest.

C.1 Schedule: It is desired that this contract be started between March 28, 2013 and July 31, 2013. The inspections, along with the discrepancies, shall be completed within three (3) weeks from the date of arrival of the aircraft. The actual scheduled start and completion dates are to be negotiated between NOAA/AOC and the contractor.