WAWF and BGAD Site Specific Instructions.docx

252.232-7006 Wide Area Workflow (WAWF) BGAD Site Specific Instructions Addendum to 52.212-4, Contract Terms and Conditions – Commercial Items

1. Wide Area Workflow (WAWF):

WAWF PROCEDURES:

If your order WILL BE PAID BY DFAS (not by credit card) and contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests, you must submit your invoice through Wide Area Workflow (WAWF). This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The WAWF System satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/

Ensure the Electronic Business POCs listed in the System for Award Management (SAM) website are the same individuals that will submit invoices through WAWF before using WAWF. You can make changes to your SAM profile at http://sam.gov by clicking on the “Register/Update Entity.” SAM customer support can be reached at: toll-free in the US (866) 606-8220 internationally (334) 206-7828 and DSN (866) 606-8220; Hours of Operation 8am – 8pm EST.

If your Electronic Business (EB) POCs are correct, contact the WAWF helpdesk at (866) 618-5988 or by email at cscassig@ogden.disa.mil and ask them to establish a group for your CAGE Code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, you will be able to create a Combination Invoice/ Receiving Report (SUPPLIES / MATERIALS) or a 2 in 1 Invoice (SERVICES / EQUIPMENT) using the codes available from our contract administrator / buyer.

Questions concerning payment should be directed to the responsible Defense Finance and Accounting Service (DFAS). Please have the order / contract number and invoice number ready when calling about payment status.

The accounts payable mailing address can be located in Block 18a of your order. You can easily access payment information using the DAFS web site at http://www.dfas.mil. Your purchase order / contract number or invoice number will be required to inquire status of your payment. Go to DFAS on the web at https://www.dfas.mil/AskDFAS/DoDAAC/.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICE AND ADDITIONAL EMAILS CORRECTLY THROUGH WAWF:

WAWF Data / Codes needed For Invoice

CONTRACT NUMBER: TBD

DELIVERY ORDER NUMBER:

EMAIL POINT OF CONTACT LISTING: CHARLES.K.HILL18.CIV@ARMY.MIL

CONTRACT SPECIALIST: CHARLES.K.HILL18.CIV@ARMY.MIL

CONTRACTING OFFICER: TBD

USER AND / OR INSPECTOR:

ADDITIONAL CONTACTS:

In order for the Program Administrator to be notified through WAWF of pending invoice, the email address of the Contract Administrator must be entered into WAWF.

Government Point of Contact (POC) Attachment

Note: Lowest Level

Note: Communication with the Government should start at the lowest possible level.

In the highly unlikely event that you are unable to reach either of these two individuals after multiple attempts you may contact our Branch Chief, Mr. Brett W. Luchsinger by phone at 309-782-3869 or by email at brett.w.luchsinger.civ@army.mil.