wAttachment1_PWS_dtd_20211108.pdf

Performance Work Statement (PWS) Elevator Maintenance and Repairs

June 2022 ii

Table of Contents

1.0 Introduction 1

1.1 Background 1

1.2 Objectives 1

1.3 Mission Statement 1

2.0 Requirements 1

2.1 General 1

2.2 Scope 1

2.3 Changes in Scope 1

2.4 Subcontract Management 2

2.5 Other Direct Costs 2

2.6 Period of Performance 2

2.7 Place of Performance 2

2.8 Hours of Operation 2

2.9 Recognized / Federal Holidays & Government Closures 2

2.10 Government Key Personnel 2

2.11 Contractor Key Personnel 3

2.12 Contract Administration and Management 4

2.13 Post Award Conference/Periodic Progress Meetings 4

2.14 Quality Control 4

2.15 Transition (Phase-in/Phase-out) 4

2.16 Contractor Manpower Reporting Application (CMRA) 4

2.17 Identification of Contractor Employees 5

2.18 Standards of Conduct 5

2.19 Non-Personal Services 6

2.20 Government Furnished 6

2.21 Contractor Furnished 7

2.22 Special Requirements 7

2.23 Criminal Background Checks 8

2.24 Security Requirements and Access Control Credentials 8

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2.25 Vehicle Operation 8

2.26 Search and Seizure 8

2.27 Operations Security (OPSEC) Training 9

2.28 AT Level I Training 9

2.29 iWATCH Training 9

2.30 Physical Security 9

2.31 Controlled Access Buildings 9

2.32 Emergency Services 10

2.33 Safety 10

2.34 Fire Prevention 10

2.35 Environmental and OSHA Requirements 10

2.36 Green Procurement 11

2.37 Disposal 11

2.38 Energy and Utilities Conservation Program 11

3.0 Performance Requirements and Standards 12

3.1 High Level Objectives 12

3.2 Routine Maintenance and Repair 13

3.3 Perform Service / Emergency Call Response 14

3.4 Repairs & Part Replacements 14

3.5 Safety Testing 14

3.6 Completion of Work 15

4.0 Performance Requirements Summary (PRS) MATRIX 15

4.1 Quality Assurance 16

4.2 Quality Control Plan 16

5.0 Deliverables 17

6.0 Related Documents 18

6.1 Definitions and Acronyms 18

6.2 Applicable Directives and Publications 20

6.3 Technical Exhibits 22

1.0 Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform elevator services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1 Background: Fort Leavenworth is an Army installation located adjacent to the city of Leavenworth, Kansas in Leavenworth County. The 2018 population base consists of approximately 8,937 Military and Government Civilian and Contractor personnel, as well as 5,907 resident Family Members. The Garrison, also called an installation or post, are communities that provide many of the same type of services expected from any small town. The Garrison supports several military units and tenants such as the U.S Army Combined Arms Center (CAC) Headquarters, Army University (Command and General Staff College & Foreign Military Studies Office), Training and Doctrine Command, Munson Army Health Center, Mission Command Training Programs, and the Military Corrections Command (United States Disciplinary Barracks & Midwest Joint Regional Correction Facility).

1.2 Objectives: Technical Exhibits (TE) and attachments identify which requirements for buildings, type of elevator, specifications, and frequency of maintenance required for each designated elevator to have services.

1.3 Mission Statement: The goal is to support mission accomplishment by providing maintenance and repairs to the elevators allocated in this contract on Fort Leavenworth. To meet this goal, close coordination is required between the Contractor, Contracting Officer (KO), Contracting Officer’s Representative (COR), and Alternate Contracting Officer’s Representative (ACOR) will be referenced as COR, and Ordering Officer (if assigned) to efficiently provide continuous and safe operation while minimizing disruptions within the facilities and meeting security requirements.

2.0 Requirements.

2.1 General: The Contractor shall provide all management, travel, maintenance, service / emergency calls, monthly, yearly tests, load test, and 5 year safety tests, supervision, materials, tools, and equipment necessary to perform inspection, preventive maintenance, and repairs to the elevators at Ft. Leavenworth, KS in a manner that will ensure continuous and safe operation. The Government shall provide the access to the equipment to perform maintenance service, and the Contractor shall keep the equipment in good operating condition, conforming to all safety regulations. See Technical Exhibit 1 (TE 1) for the list of elevators and their locations.

2.2 Scope: The Contractor shall perform elevator maintenance and repairs in accordance with the PWS.

2.3 Changes in Scope of Work: During performance of the contract the Government reserves the right to add or delete elevators as required. A modification to the contract will be executed to incorporate these changes.

2.3.1 If the work requested by the KO, COR, or Ordering Officer (if assigned) is denied on the behalf of the Contractor, a written statement from the Contractor will need to be submitted to the COR within 24 hours of request. Denial will release all liability the government has to the Contractor.

2.4 Subcontract Management: N/A

2.5 Other Direct Costs: N/A

2.6 Period of Performance: The period of performance shall be for one (1) Base Year and four

(4) Follow-on years of 12 months each, to be exercised at the Government’s discretion.

2.7 Place of Performance: The work to be performed under this contract will be performed at specified Fort Leavenworth buildings. See TE1 for the list of elevators and their locations.

2.8 Hours of Operation: Installation hours typically are 7:00am-5:00pm Monday through Friday. Some buildings may require services outside of the typical installation hours. The contractor will coordinate with the COR/Ordering Officer (if assigned)/KO for each building’s needs. There will be no overtime work paid on Fort Leavenworth unless authorized by the KO.

Labor is configured within the bounds of the contract.

2.9 Recognized / Federal Holidays & Government Closures: Federal holidays or when the unanticipated holidays declared by the President, Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Any work requested to be performed on these closures will need to be arranged with the COR three (3) business days prior. There will be no overtime work paid on Fort Leavenworth unless authorized by the KO. Labor is configured within the bounds of the contract.

2.9.1 Federal holidays are:

New Year’s Day President’s Day Martin Luther King Jr.’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

2.9.2 Any of the above holidays falling on a Saturday will be observed on the Friday prior.

Holidays falling on a Sunday will be observed on the following Monday.

2.9.3 Closures due to local or national emergencies will be posted on the Fort Leavenworth website: https://home.army.mil/leavenworth/index,php.about/post-status

2.10 Government Key Personnel: The Government key personnel are the Contracting Officer (KO), and the Contracting Officers Representative (COR).

2.10.1 The Contracting Officer (KO) has the overall responsibility to ensure that the requirements of law and regulations are followed for government contracts. The KO is the only person that has the authority to bind, and obligate the government especially with regard to changes in cost, price, estimates or changes in Period of Performance. The KO is the only person that has the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. If any work is authorized from persons other than the KO, and performance of work by the Contractor is completed, this work will be an unauthorized commitment and may not be paid for by this contract. The Contractor or the person who authorized the work may be held liable/responsible for the cost of unauthorized services.

2.10.2 The Contract Officer Representative (COR) monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

2.10.3 Contract Ordering Officer (if assigned) will be identified in a letter of designation issued to the Ordering Officer, a copy of which is sent to the Contractor, states the responsibilities and limitations of the Ordering Officer, especially with regard to changes in cost or price, estimates or changes in delivery dates. The Ordering Officer are not authorized to change any of the terms and conditions of the resulting contract.

2.10.4 A government building monitor may be selected at most buildings. The Building Monitor informs the COR of any indications of non-performance of Contractor tasks, unauthorized changes in the frequencies of task performance, and/or validation of customer complaints. The Building Monitor has no authority to direct the Contractor.

2.11 Contractor Key Personnel: The Contractor shall provide a Project Manager who shall be responsible for the performance of work. The name of this person and an alternate who shall act for the Contractor when the Manager is absent shall be designated in writing to the KO within 10 days of implementation of contract or whenever there are changes. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

2.11.1 The Project Manager and Technicians minimal qualifications are:

• 3 year experience with maintaining and repair of all elevators types specified in this contract.

• Certified with the National elevator Industry Educational Program (NEIEP).

• Proficient in MicroSoft Office software.

• Organized and pays close attention to details.

2.11.2 The Contractor shall furnish as many supervisory, administrative, and direct personnel as are needed to accomplish all work required by this PWS.

2.12 Contract Administration and Management: The Project Manager and/or alternate Project Manager shall have consistent communication to discuss items of interest or concern in the execution of the contract. These meetings maybe performed in person, by phone or by email.

2.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO will meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues.

2.14 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan and process which will ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify and prevent reoccurrences, and to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes, and to assure the requirements of the contract are provided as specified. The Contractor may not hire off-duty Government Quality Control Evaluators or any other persons whose employment would result in a conflict with 5 CFR Chapter XVI, Parts 2634-2641.

2.15 Transition – N/A

2.16 N/A

2.17 Identification of Contractor Employees: All Contractor personnel when answering a telephone shall also clearly identify themselves as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc., or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.17.1 The Contractor shall provide the KO/COR with a list of all employees who will perform work under this contract two (2) working days prior to the base period of performance, and at any time there is a change in employees. The list shall include the full name, and work assignment of each employee.

2.17.2 All contract personnel shall wear a uniform that clearly delineates them as a Contractor employee.

2.18 Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with 5 CFR Chapter XVI, Parts 2634-2641, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 2101-2107 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.19 Non-Personal Services: The FAR provides that each contract arrangement be judged in the light of its own facts and circumstances, with the key question always being whether the Government will exercise relatively continuous supervision and control over the Contractor personnel performing the contract. To ensure that services provided under this contract are non-personal in nature, employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the Contractor. The Government will notify the Contractor’s management of all tasks that require completion and the Contractor’s management will assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the KO/COR. Contractor employees shall perform independent of and without the supervision of any Government official.

Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the FAR. The Government will control access to the facility and will perform the inspection and acceptance of completed work and tasks.

2.20 Government Furnished: N/A

2.20.1 Key Control: The Contractor shall arrange for access to any area to be serviced. The Contractor will be furnished a key/key cards to the building if needed or an escort with a key will be provided by the Government. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No key/key cards issued to the Contractor by the Government shall be duplicated by Contractor. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

Contractor personnel shall take necessary steps to secure buildings before leaving by locking all doors and windows.

2.20.2 The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be charged to the Contractor.

2.20.3 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

2.20.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

QCP.

2.21 Contractor Furnished: The Contractor shall furnish all materials, equipment, tools, facilities and services required to perform work on-site under this contract as required and not limited to:

carbon contacts, copper contacts, silver tipped contacts, contact insulators, contact springs, lubricants, hydraulic fluid, grease controller switch coil (where renewable), stuffing box packing, contact holders, distance pieces, braided and wire connectors, elevator motor and generator brushes, signal lamps, cab lights, ballasts, arc deflectors, fuses and fuse links for the control equipment (does not include the main line fuse), resistance tubes, resistors, rheostats, compression, replacement parts, technician vehicle, computers to connect to the elevator systems.

2.21.1 Materials: The Contractor shall furnish all supplies necessary to perform all requirements for services in this PWS.

2.21.2 Equipment: The Contractor shall furnish and maintain all electrical and manual equipment required for proper execution of this contract. All equipment shall have bumpers and guards to prevent marking or scratching fixtures, furnishings, or building surfaces. All electrical equipment used by the Contractor shall be UL approved and operate using existing building circuits. Electrical cords shall be free of any damage. Electrical cords with missing or broken ground prongs, plug pulled from casing and insulation, wire cover pulled from the plug, &/or frayed cords exposing wires pose a fire risk and will not be used until repaired/replaced CAC & FT LVN Reg 420-2 “Post Fire Regulations”.

2.21.3 Tools: The Contractor shall furnish all tools necessary to perform the work defined in the contract.

2.22 Special Requirements: Contractor and all associated sub-Contractors’ employees shall comply with applicable Garrison, facility, and Area Commander Garrison/facility access and local security policies and procedures (provided by the COR). The Contractor shall also provide all information required for background checks to meet Garrison access requirements to be accomplished by Garrison Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Garrison change, the Government may require changes in Contractor security matters or processes. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.23 Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) will determine whether an employee's presence is detrimental to security.

2.24 Security Requirements and Access Control Credentials: Due to increased security of Fort Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass by Investigative personnel. Individuals that are working for an approved contract for the Fort may apply for a Local Access Credential (LAC) card that will give them extended access to the Fort without having to go thru the VCC daily. The Contractor shall submit the employees Local Access Credential Application Form and Fort Leavenworth Installation Access Credential Acknowledgment Statement to the CORat start of employment. LAC Forms can be found at: https://home.army.mil/leavenworth/index.php/my-fort/all-services/gate-information

2.24.1 Approved applicants shall report to VCC with a form of ID to receive their LAC card.

The LAC card will allow temporary access to the installation and must be renewed prior to expiration. Please refer to the Garrison website for information on acceptable forms of ID.

2.24.2 An approved LAC card authorizes the individual to access the Fort through the regular DoD ID lane, but will not allow them to "escort" other non-DoD Individuals.

2.24.3 Loss of LAC card will need to be notified to the COR and reported to the DES investigative personnel immediately. Employee must resubmit for a replacement LAC card.

2.24.4 If termination of position occurs, LAC card must be returned to KO/COR immediately, for return to VCC within 5 business days of termination.

2.24.5 Disapproved applicants may be denied from entering the installation.

2.25 Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for both company and private vehicles. Ensure the vehicle has a valid State registration for both company and private vehicles. There will be indication of company name visible on exterior of the company vehicles.

2.26 Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.27 Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, new Contractor employees, to include sub-Contractor employees must complete Level I OPSEC training within thirty (30) business days after contract start date, any Follow-on Years, and beginning of new employment. All Contractor employees and sub-Contractors must complete annual OPSEC awareness training. The Contractor shall submit an OPSEC signed roster for each affected Contractor employee and sub-Contractor employee to the COR. Coordination with the COR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.28 AT Level I Training: All Contractor employees, to include sub-Contractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) business days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. All Contractor employees and sub-Contractors must complete annual AT Level I Training. The Contractor shall submit a signed roster for each affected Contractor employee and sub- Contractor employee to the COR. Coordination with the COR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.29 iWATCH Training: This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the COR). This training shall be completed within thirty (30) business days after contract start date, any Follow-on Years, and beginning of new employment. The Contractor shall submit a signed roster for each Contractor employee and sub-Contractor employee to the COR. Coordination with the COR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.30 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The Contractor shall establish and maintain physical security to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire; and to provide internal safeguards for the security of all Government-furnished property and all property in the possession of the Contractor for the performance of required services. The Contractor shall comply with all installation security requirements.

2.31 Controlled Access Buildings: Portions of the work under this contract are performed in secure areas in which personnel will be escorted by the activity personnel. The Contractor shall comply with restricted area procedures and instructions pertaining to each building/area on the contract. Contractor personnel working in restricted areas such as computer rooms, command communication centers, etc., may be required to sign in and out and state the nature of business at the entrance desk. Work in restricted areas after normal duty hours shall be coordinated with the respective area Security Officer through the COR. If the Contractor must deviate from the time designated on the schedule or perform other work (other than emergency work), the Contractor must provide a 24-hour notice to COR in order to obtain an escort through secure areas.

2.31.1 United State Disciplinary Barracks (USDB) within the Military Corrections Command, Building 1140A. The USDB is a maximum security military prison. Paramount consideration will be given to security and safety of all parties concerned. Work within the USDB will be followed as described in TE 2.

2.32 Emergency Services: The Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO/COR within one (1) hour of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. Fort Leavenworth does not have emergency medical facilities available.

2.33 Safety: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall be responsible for instructing his employees in safety measures. Provide a verbal notification to the KO/COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO/COR within five (5) calendar days of each occurrence.

If the Contractor fails or refuses to comply promptly with the above safety requirements, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

2.34 Fire Prevention: The Contractor's operation shall conform to all applicable portions of CAC&FL Reg 420-2 “Post Fire Regulation.” The Contractor shall instruct all his employees in fire prevention and advise them of requirements as they pertain to this contract. The Contractor shall be subject to fire inspection by the Government.

2.35 Environment and OSHA Requirements: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO/COR for final resolution. The Contractor shall notify the KO in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or

Contractor personnel may be grounds for the KO/COR, to halt all Contractor performance with a commensurate deduction of monies due from the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO/COR.

2.35.1 The Contractor shall submit to the COR for approval, a list of proposed chemical products, along with the Safety Data Sheet (SDS), to be used in accordance with the contract specifications. Chemical Product Submittal will be submitted thirty (30) business days after contract award and shall be resubmitted within five (5) business days when changes are made thereafter. Once initial chemical products have been approved for use, the Contractor shall submit for approval any new or substitute products along with the related SDS that the Contractor proposes to use. The Contractor must submit at the start of the contract years and semi-annually to the COR a typical inventory of size and quantity of items on the SDS list. The Contractor shall keep a log with attached SDS, which details all materials currently in use, all materials that remain but are no longer used, and a list of materials stored in vehicles and/or storage sites. Materials which do not fully comply with CAC&FL Reg. 420-2 "Post Fire Regulation" or materials bearing Interstate Commerce Commission (ICC) Red Label (Acid) shall not be used or be permitted in any building or area covered by this contract.

2.35.2 The Contractor shall not expose building occupants and/or personnel to known hazardous chemical, biological and particle contaminants, which adversely impact air quality, health, building finishes, building systems, and the environment. The Contractor shall consider environmental and safety elements in the low-impact environmental chemical policy. The Contractor shall adhere to Industry best practices and comply with local regulatory requirements, such as Green Seal GS-37 standard, or if GS-37 is not applicable (e.g., for products such as carpet cleaners, floor finishers or stripper), use products that do not exceed maximum allowable Volatile Organic Chemical (VOC) levels.

2.36 Green Procurement: In order to comply with the green procurement requirements of Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13423, the Government requires the use of recycled and recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines (CPG). These materials and products must meet the requirements of the PWS, must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content. The Contractor shall track the purchase, quantities, and the percent of recyclable content for these materials throughout the life of the contract. The Contractor will make available to the KO/COR their summary report of certification and estimate when requested. The intended end use of the item, materials with recovered materials content, at levels recommended by the EPA's CPG is found at website;

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

2.37 Disposal: The Contractor shall properly dispose of all cleaning hazardous waste, to include oil in accordance with product disposal standards and environmental regulations.

2.38 Energy and Utilities Conservation Programs: Contractor shall participate in Fort Leavenworth's energy conservation for all government and Contractors facilities. The Contractor shall be responsible for instructing his workers in utilities conservation practices. The Contractor shall be subject to unannounced energy conservation inspections by the Government. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities including, but not necessarily limited to, the following:

2.38.1 Instruct personnel in utilities conservation practices, and require them to operate under conditions that preclude waste of Government-furnished utilities.

2.38.2 Comply with the Fort Leavenworth Energy Conservation Program IAW AR 420-1 “Army Facilitates Management”, and as directed hereafter.

2.38.3 Comply with published rules and regulations issued by the US Department of Energy; 10 CFR 430 “Energy Conservation Programs for Consumer Products”.

2.38.4 The electrical equipment required to fulfill the requirements of this contract shall be suitable for operation using the existing outlets in the buildings. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, which requires capacities exceeding that of existing outlets.

2.38.5 Use timing or cycle-control devices to promote energy savings. Turn off equipment after the required usage. Turn off lights upon exiting rooms when there are no other occupants.

2.38.6 Use installed lights and air conditioning only in offices and areas where and when work is actually being performed.

2.38.7 Control for heating, ventilation, and air conditioning systems shall be adjusted by authorized personnel only.

2.38.8 Minimize energy losses. Add insulation or make other changes for savings.

2.38.9 Turn off water faucets or valves after the required usage.

2.38.10 The Contractor and his personnel shall report the malfunction of any utility’s control or the misuse of any utility to the COR.

3.0 Performance Requirements and Standards.

3.1 High Level Objectives: The Contractor shall provide all management, research, tools, equipment, parts and repairs (under $100.00), and labor necessary to ensure that all elevators are operational. This includes but is not limited to service / emergency calls as well as scheduled services at Fort Leavenworth. The Contractor shall follow all applicable elevator, standard, codes, and regulations in order to meet the requirements of this PWS also all work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, Army standards, instructions, and commercial practices. Any parts that will cost more than $100.00 needs to be sent on a cost proposal, with Contractor’s letterhead or proposal form, to the KO for approval before any work is performed. All management, research, tools, equipment, parts and repairs (under $100.00), and labor will be included on proposal. The KO will determine the type of funding for parts and services. If utilizing the funded bulk CLIN, the COR will forward to the Ordering Officer (if assigned) to request the parts and services. If determined additional funds need to be placed on the contract, the COR will arrange the process with the KO. If the elevator is shut down due to this delay the COR needs to be notified before the Contractor leaves that location.

3.2 Routine Maintenance and Repairs: The work described in TE 1 shall be performed by the Contractor and, unless otherwise specified, applies to all parts of the elevator, including but not limited to machine motors, generator brushes, controller selectors, wormgears, thrush bearings, brake magnet, brake magnet coils or brake motors, brakes shoes, windings, rotating elements, contact, coils, resistances for operating motor circuits, magnets frames, leveling devises, cams, car and hoist-way door hangers, track and guides, door operating devices, interlocks and operating devices, car lights, push buttons, annunciators, indicators, hall lanterns, car bulb replacements/ballasts, and all other elevator signal devices.

3.2.1 Examining and equalizing tension of all hoisting ropes/cables, repairing or replacing all electrical wiring and conductors extending to the elevator from main line switch in the machine room and outlets in the hoist-ways. The main line switch, together with its fuses, is excluded.

3.2.2 Keeping the guide rails clean and properly lubricated. When roller guide types are involved no rail lubrication shall be used. When necessary, the Contractor shall renew guide shoe gibs or rollers as required to ensure smooth and quiet operation. All hydraulic oil reservoirs shall have their fluid levels checked, refilled to the correct level, and sealed to prevent leakage. The Contractor shall use lubricants, fluids, and hydraulic oils that can withstand heat or cold as dictated by local weather conditions for those elevators or areas that are exposed to temperature variations that are not otherwise controlled.

3.2.3 Keeping the exterior of the machinery and any other parts of the equipment subject to rust, painted and presentable at all times. The motor windings and controller coils shall be treated with proper insulating compound as required for safe and satisfactory operation of equipment.

3.2.4 Contractor shall thoroughly document checks and tests to elevator operations and equipment when called on to perform maintenance and repairs. The Contractor shall record details of what was tested or checked, what tests were performed, and what the findings were.

3.2.5 The Contractor shall clean the entire elevator shaft two (2) times a year at six (6) month intervals. This will include but is not limited to the top of the car, ledges, floor, sump area, and door tracks. The Contractor shall remove accumulated dust, dirt, trash and any foreign debris to include the removal of any unintended hydraulic fluid.

3.2.6 The Contractor shall maintain a service log within each elevator room.

3.2.7 After each scheduled/unscheduled maintenance and/or repair, a ticket shall be turned in physically or electronically to the COR listing information on items tested, cleaned, serviced, repaired, and needing parts within two (2) business days.

3.2.8 The Contractor shall prepare and submit to the COR a schedule for inspection and preventive maintenance for all elevators / chairlifts Plan within Thirty (30) business days prior to the start date of the contract and five (5) business days preceding any changes.

3.3 Perform Service / Emergency Call Responses: Service calls will be responded to by the Contractor within 48 hours of notification. Emergency calls will be responded to within 24 hours of notification. Service and emergency calls will be called in to the Contractor for elevator problems such as but not limited to: abnormal noises, elevator car vibrations, and burned out bulbs. Reasoning can be due to human or mechanical equipment failure. Contractor will also be called for emergency service calls on breakdowns that will include but are not limited to, entrapments, power bumps (to rest the computer), low oil issues, and any other issues that may happen to the elevator causing it to not be operational. Emergency calls will also be called for elevators that are not operating in buildings that only have one (1) elevator due to ADA and mission issues. Service and Emergency calls are at no additional cost to the Government for response, evaluation, research, and parts less than $100.

3.3.1 After each scheduled/unscheduled service call and/or repair, a ticket shall be turned in physically or electronically to the COR listing information on items tested, cleaned, serviced, repaired, and needing parts within two (2) business days.

3.4 Repairs and Parts Replacement: When the replacement of parts costing $100 or less is needed the Contractor shall obtain and replace the part as a part of the bid for scheduled maintenance and repair service. The part shall be installed at no additional cost to the Government. Grouping small parts together to increase the value above the specified $100 is not acceptable. When the replacement of an individual part having a value greater than $100 is needed the Contractor shall inform the COR verbally immediately and reported in writing on a cost proposal form within (2) business days on company letterhead/proposal form with the following information: The name and location of the building of the elevator, deficiency found, part information, cost of part and labor, and contract number. The COR will determine the type of funding for parts and services. If utilizing the funded bulk CLIN, the COR will forward to the Ordering Officer (if assigned) to request the parts and services. If determined additional funds need to be placed on the contract, the COR will arrange the process with the KO. Billing will be submitted for actual of the services but for no more than the proposal without authorization from the KO.

3.5 Safety Testing: The testing is a requirement of this contract. It shall be in accordance with Part 8 of the Safety Code for Elevators and Escalators and shall be performed at the beginning of the contract as directed by the COR. Testing will cover but not be limited to: testing of phones, stop ringer, phases, shut off ball valve pressure, hydraulic pressure. The Contractor shall promptly correct any defects it has found (only after authorization if over $100.00 to repair) and furnish the COR with a written statement that the elevators have been tested and do comply with the requirements of the code referred to above.

3.5.1 Full load tests shall be performed on traction elevators every five (5)years as indicated on the award schedules. The Contractor shall also provide certification prior to the end of the contract (may be required in any given contract period if options are not exercised) that all elevators are in good operating condition and are in compliance with all safety codes.

3.5.2 The Contractor shall submit to the COR, no later than five (5) business days after tests are accomplished, a safety/full load inspection report. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the elevator. If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR for appropriate decision and action.

3.6 Completion of Work: Upon completion of any maintenance or repair work, the elevator equipment, its components, and the general area of the machine room shall be cleaned. The Contractor shall remove all trash, broken or used elevator parts, and cleaning materials from the machine room. Cleaning materials and shop towels used by the Contractor shall be disposed of off Government property. The Contractor shall be responsible for safe guarding all Government property in his work area. At the close of each work period, facilities and equipment rooms shall be secured.

4.0 Performance Requirements Summary (PRS) MATRIX.

Required Services (Tasks)

Performance Standard

Acceptable Quality Level

Method of Surveillance

Impact on Contractor if not met

# 1. The Contractor shall routinely maintain elevators based on frequencies in PWS and make repairs as needed.

Performed as requested in the PWS per designated elevator frequency.

Contractor will provide all labor, tools, supplies (up to $100), and travel for the technician.

98% Completion Rate

Periodic Surveillance;

Periodic Sampling;

Customer Feedback

Re-performance or forfeit of allocated payment. Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System.

# 2. Contractor shall respond within 48 hours of notification for service calls & 24 hour for emergency calls.

Performed as requested in the

PWS.

Contractor will provide all labor, tools, supplies (up to $100), and travel for the technician to repair the elevator.

98% Completion Rate

Periodic Surveillance;

Periodic Sampling;

Customer Feedback

Re-performance or forfeit of allocated payment. Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System.

# 3. Contractor shall conduct yearly safety tests on all elevators and 5-

yr. traction load tests when required.

Performed as requested in the

PWS.

Testing/evaluation will be accomplished to recognize any safety issues per regulations.

98% Completion Rate

100% Inspection

Re-performance or forfeit of allocated payment. Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System.

#4. Contractor shall provide deliverables in the

PWS 5.0

Deliverables required frequencies are described in PWS 5.0.

100% Compliance

100% Inspection

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System.

4.1 Quality Assurance: The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). The Performance Requirements Summary (PRS) defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected.

Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the PRS.

The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work.

4.2 Quality Control Plan: The purpose of this paragraph is to describe the requirement for quality control and the Quality Control Plan. Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall establish and maintain an effective QC system in compliance with the solicitation and contract requirements. The Contractor's Quality Control Plan shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract (refer to Paragraph 5 for deliverable requirements, information, and guidance).

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is the means by which the Contractor assures itself that its work complies with the requirements of the contract. The Contractor shall prepare and submit to the COR a QCP within Ten (10) business days prior to the start date of the contract and five (5) business days when changes are made thereafter. The Contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract.

The Contractor shall maintain records of all Contractor QC checks and corrective actions.

These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the KO/COR. The QCP shall include but is not limited to the following: The name of your cognizant QC point of contact (POC); an inspection system covering all the services listed on the PRS.