WATERLEIGH_PARK_BID_SET_SPECS.pdf

R+B 18019.0056 October 30, 2025

Waterleigh Neighborhood Park Winter Garden, FL

Orange County Capital Project Orange County, Florida

SPECIFICATIONS

Divisions 1 and 31

Client:

Orange County Government Capital Projects Division 400 East South Street, Suite 500 Orlando, Florida 32801

Owner:

Orange County Government 400 East South Street, Suite 500 Orlando, Florida 32801

605 E. Robinson St. Ste 750

Orlando, FL 32801

407.648.7288 phone

AR0014284

BID DOCUMENTS

Orange County Capital Project Orange County, Florida

SPECIFICATIONS

Divisions 1 and 31 October 30, 2025

605 E. Robinson St. Ste 750, Orlando FL 32801 - 407.648.7288 phone

CIVIL LANDSCAPING

SK Consortium, Inc. Murray Design Group, Inc.

1053 N. Orlando Ave. Suite 3 2433 Lee rd.

Maitland, FL 32751 Winter Park, FL 32789

BID DOCUMENTS

STATEMENT OF COMPLIANCE 00 0103-1

Orange County Capital Projects Division Waterleigh Neighborhood Park

Winter garden, Florida

SECTION 00 0103

STATEMENT OF COMPLIANCE

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. To the best of my knowledge the Plans and Specifications comply with the applicable minimum building codes and the applicable fire-safety standards as determined by the local authority in accordance with this Section and 633 Florida Statutes.

B. Reference Article 101.4 Applicability, Paragraph 101.4.2 Building of the FBC.

PART 2 - PRODUCTS – Not Used

PART 3 - EXECUTION – Not Used

END OF SECTION 00 0103

TABLE OF CONTENTS 00 0110-1

Winter Garden Florida

SECTION 01 0110

TABLE OF CONTENTS

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0000 Cover 00 0103 Statement of Compliance

00 0110 Table of Contents

DIVISION 01 GENERAL REQUIREMENTS

01 1100 Summary of Work 01 2500 Substitution Procedures 01 2600 Contract Modification Procedures 01 2900 Payment Procedures 01 3100 Project Management and Coordination 01 3119 Project Meetings 01 3200 Construction Progress Documentation 01 3233 Photographic Documentation 01 3300 Submittal Procedures 01 4000 Quality Requirements 01 4200 References 01 5000 Temporary Facilities and Controls 01 6000 Product Requirements 01 7300 Execution 01 7700 Closeout Procedures 01 7800 Warranties and Bonds 01 7823 Operation and Maintenance Data 01 7839 Project Record Documents 01 7900 Demonstration and Training

DIVISION 31 EARTHWORK

31 2110 Site Clearing 31 2200 Earthwork 31 2210 Earthwork – Underground Utilities

31 2270 Erosion and Sedimentation 31 2520 Portland Cement Concrete Paving 31 2580 Concrete Curbs and Walks 31 2666 Potable Water Systems 31 2720 Storm Sewage Systems 31 2831 Chain Link Fencing and Gates

Winter Garden, Florida

SECTION 01 1100

SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property Owner or an officially appointed

County Representative.

1.2 PROJECT INFORMATION

A. Project Identification: 18019-0056

B. Project Description: Waterleigh Neighborhood Park

C. Architect: Rodes+Brito Architects, Inc.

1.3 SCOPE OF WORK

A. The proposed work consists of site improvements for a 5-acres neighborhood park located at the southeast corner of Lost Creek Dr. and Atwater Bay Dr. in Winter garden, Orange County FL. The scope includes a paved walking trail throughout the park, connections to existing sidewalks, basketball courts, playground, pavilion and picnic areas. Stormwater management system and providing potable water to hose bibs and water fountain are also included.

1.4 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the

Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

• Schedule of Values

• Construction Schedule

• Submittal Schedule

• Emergency Telephone List including subcontractors and suppliers.

D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor is responsible for any damages to existing fence, site light poles, and trees occurring during construction. The contractor shall provide protection for trees and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

F. The contractor shall at all times maintain daily cleanup of construction site. Costs for

Winter Garden, Florida work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order.

G. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

H. The contractor shall update the construction schedule weekly and submit it to the

Owner’s Project Manager for review.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a lump sum construction contract.

1.6 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site.

The contractor of this project will allow reasonable access and coordination to the other contractors.

1.7 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the

Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Project Manager.

1. Confine operations to areas within Contract limits indicated on the Drawings.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways and site access serving the premises clear and available to the

Owner and the Owner’s employees at all times and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

3. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

4. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

5. Existing Utility Interruptions: Do not interrupt utilities on site unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

Winter Garden, Florida

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

6. Provide protection and safekeeping of material and equipment stored on premises.

7. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

8. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

a) Orange County Safety and Health Manual http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHe althManual.aspx#.Wql6OU2oupo

b) Orange County Policy Manual page 96 regarding Firearms http://www.orangecountyfl.net/portals/0/resource%20library/employment%

20-%20volunteerism/Policy%20Manual.pdf

9. Contractor to require all employees and subcontractors to wear non-objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

10. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

11. Use of sound equipment (such as boom boxes, stereos, and radios) is not allowed.

12. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff.

Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and Contract enforcement remedies. Refer to the following documents:

a) Orange County Smoking Policy:

http://www.orangecountyfl.net/Portals/0/resource%20library/employment%

20-%20volunteerism/Employee%20Handbook.pdf

13. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

14. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools, and a construction waste dumpster.

15. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or

Winter Garden, Florida subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.8 OWNER OCCUPANCY

A. General: During the construction period, the Contractor shall have limited use of the

Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Project Manager.

1. Confine operations to areas within Contract limits indicated on the Drawings.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways and site access serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

3. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

4. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

5. Existing Utility Interruptions: Do not interrupt utilities on site unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

6. Provide protection and safekeeping of material and equipment stored on premises.

7. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

8. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

a) Orange County Safety and Health Manual

Winter Garden, Florida http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealt hManual.aspx#.Wql6OU2oupo

b) Orange County Policy Manual page 96 regarding Firearms http://www.orangecountyfl.net/portals/0/resource%20library/employment%20- %20volunteerism/Policy%20Manual.pdf

9. Contractor to require all employees and subcontractors to wear non-objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

10. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

11. Use of sound equipment (such as boom boxes, stereos, and radios) is not allowed.

12. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff.

Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and Contract enforcement remedies. Refer to the following documents:

a) Orange County Smoking Policy:

http://www.orangecountyfl.net/Portals/0/resource%20library/employment%20 -%20volunteerism/Employee%20Handbook.pdf

13. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

14. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools, and a construction waste dumpster.

15. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.9 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of all related documents, including drawings to all appropriate vendors and subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.10 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution

Acceptances, and similar documents shall be placed and maintained at the project site

Winter Garden, Florida by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2- PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

Winter Garden, Florida

SUMMARY OF WORK 01 1100 - 2

SUBSTITUTION PROCEDURES 01 2500 - 1

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under

Section “Submittal Procedures”.

1.2 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract Specifications. Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. Contractor may submit for approval substitutes for any equipment and/or material.

In addition to the product documents, a written certification shall accompany the documentation indicating that the proposed substitute will have the same characteristics, will perform in accordance with the design requirements and that complies with all the requirements set for in the Contract. Any additional information required by the Owner or County Representative shall be provided by the Contractor. Rejection of any proposed substitute will be considered final and the Contractor shall not get into any agreement with manufacturers or providers until the submittal has been finally approved.

2. The basis design shall establish the minimum standard of quality.

3. Substitution requests are only allowed after contract award.

1.3 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within thirty (30) days after contract award. As long as this time allowance will not impact the construction schedule.

1. Submit three (3) copies of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for Change Order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section number and Drawing numbers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

a. Statement indicating why specified product or fabrication, or installation cannot be provided, if applicable.

b Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by

SUBSTITUTION PROCEDURES 01 2500 - 2

Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. . Product Data, including Drawings, and descriptions of products, fabrication and installation procedures.

d. Samples, where applicable or requested.

e A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the

Owner and separate Contractors that will become necessary to accommodate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the

Contract Sum.

i. Certificates and qualification data, where applicable or requested.

Certification by the Contractor that the Substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated.

Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for

Project.

m. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract Sum.

o. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

p. Contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer’s Action: Within two weeks of receipt of the request for substitution, the

Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional information or documentation, whichever is later, the Engineer will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name.

Decision on the use of a product substitution or its rejection by the Engineer is considered final. Acceptance will be in the form of a Change

SUBSTITUTION PROCEDURES 01 2500 - 3

Order.

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within 10 days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 5 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the

Engineer when one or more of the following conditions are satisfied, as determined by the Engineer; otherwise request will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the

Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly.

5. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for redesign and evaluation services, increased cost of other construction by the Owner or separate

Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

9. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Product

SUBSTITUTION PROCEDURES 01 2500 - 4

Data or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent.

All costs associated with the substitution will be paid by the Contractor regardless of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

PART 3 – EXECUTION

Not Used

END OF SECTION 01 2500

CONTRACT MODIFICATION PROCEDURES 01 2600-1

SECTION 01 2600

CONTRACT MODIFICATION PROCEDURES

A. This section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Supplemental instructions authorizing minor changes in the work, not involving an adjustment to the Contract Sum or Contract Time, will be issued by the Project Manager.

B. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document "Architect's Supplemental Instructions."

1.3 CHANGE ORDER PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the work that will require adjustment to the Contract Sum or Contract Time will be issued by the Project Manager, with a detailed description of the proposed change and supplemental or revised Drawings and Specifications, if necessary.

1. Proposal requests issued by the Architect are for information only. Do not consider them instruction either to stop work in progress, or to execute the proposed change.

2. Unless otherwise indicated in the proposal request, within 5 days of receipt of the proposal request, submit to the Project Manager from the Owner's review, an estimate of cost necessary to execute the proposed change.

a. Include a list of quantities of products to be purchased and unit costs, along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include a statement indicating the effect the proposed change in the work will have on the Contract Time. Include an updated Contractor's

Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

d. Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amount. Include costs of labor and supervision directly attributable to the change.

B. Contractor-Initiated Change Order Proposal Requests: When latent or other unforeseen conditions in mutual accord with the Owner Representatives findings require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Engineer.

1. Include a statement outlining the reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

CONTRACT MODIFICATION PROCEDURES 01 2600-2

Indicate the effect of the proposed change on the Contract Sum and Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of to be purchased and unit costs along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5 Comply with requirements in Section 01 2500 “Substitution Procedures” - if the proposed change in the work requires that substitution of one product or system for a product or system not specified.

6 Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amounts.7. Include an updated

Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

C. Proposal Request Form: Use forms provided by the Owner for Change Order Proposals.

1.4 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: When the Owner and Contractor are not in total agreement on the terms of a Change Order Proposal Request, the Project Manager may issue a

Construction Change Directive instructing the Contractor to proceed with a change in the

Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive will contain a complete description of the change in the Work and designate the method to be followed to determine change in the Contract Sum or Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.5 CHANGE ORDER PROCEDURES

A. Upon the Owner's approval of a Change Order Proposal Request, the Project Manager will issue a Change Order for signatures of the Owner and Contractor on County's Change

Order form, as provided in the Conditions of the Contract.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 2600

PAYMENT PROCEDURES 01 2900-1

SECTION 01 29 00

PAYMENT PROCEDURES

A. This Section specifies administrative and procedural requirements governing the

Contractor’s Applications for Payment.

B. The Contractor’s Construction Schedule and Submittal Schedule are included in

Section 01 3300 – “SUBMITTAL PROCEDURES”.

1.2 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor’s

Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule, and Contractor's

Construction Schedule.

2. Submit the Schedule of Values to the Owner at the earliest feasible date, but in no case later than Preconstruction Meeting. Submit the Schedule of Values to Architect 10 days after receipt of Notice to Proceed.

3. Sub-Schedules: Where the Work is separated into phases that require separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual Table of Contents as a guide to establish the format for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following project identification on the Schedule of

Values:

a. Project name and location.

b. Name of the Engineer

c. Architect’s Project Number

d. Contractor’s name and address

e. Date of submittal

2. Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name

b. Related Specification Section

c. Change Orders (numbers) that have affected value

d. Dollar Value

PAYMENT PROCEDURES 01 2900-2

Waterleigh Neighborhood Park

Winter Garden, Florida

e. Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent

3. Submit AIA Document G703 Continuation Sheets

4. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents. Break principal subcontract amounts down into several line items:

a. A value will be given for at least every major specification section (subsections can logically be grouped together).

b. A single material subcontractor will not be required to be broken down into labor and material unless it is anticipated the materials will be stored and invoiced prior to installation.

c. All multiple item subcontracts or work items (i.e. mechanical, electrical items, etc.) will be shown broken down at least in labor and material (all taxes, burden and overhead and profit included).

d. Mobilization (move-on, bond, insurance, temporary office and sanitary service installation) shall not exceed 5 percent of contract price.

e. For multi-story work all items broken down per floor.

f. HVAC: Typically shown per specification section, labor and material, per floor.

g. Electrical: same as HVAC.

h. Logical grouping of specification subsections are permitted.

5. Round amounts off the nearest whole dollar, the total shall equal the Contract Sum.

6. For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Margins of Cost: Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

a. At the Contractor’s option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the Schedule of Values or distributed as general overhead expense.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the contract sum.

1.3 APPLICATIONS FOR PAYMENT

PAYMENT PROCEDURES 01 2900-3

A. Each Application for Payment shall be consistent with previous applications and payments as certified by the Owner’s representative and paid for by the Owner.

1. The initial Application for Payment, the Application for Payment at time of Substantial Completion, and the Final Application for Payment involve additional requirements. See items G, I, J and K of this section.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use the County’s most updated form as the form for

Application for Payment. Form given at the Preconstruction Conference. The date for each progress payment is indicated in the Agreement between Owner and

Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Times: Progress payments shall be submitted to Architect on the 5th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Payment Application Forms: Use AIA Document G702 and AIA Document G703

Continuation Sheets as form for Applications for Payment.

F. Application Preparation: Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the

Owner. Architect will return incomplete applications will be returned without action.

1. Entries shall match data on the Schedule of Values and Contractor’s

Construction Schedule. Use updated schedules if revisions have been made.

2. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

G. Transmittal: Submit four (3) original executed copies of each Application for Payment to the Project Manager/Architect by method ensuring receipt within 24 hours; one copy shall be complete, including waivers of lien and similar attachments, when required.

1. Transmit each copy with a transmittal form listing attachments, and recording appropriate information related to the application in a manner acceptable to the Project Manager.

H. Waivers of Mechanics Lien: With each Application for Payment submit waivers of mechanics liens (lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.) from subcontractors of sub-subcontractors and suppliers for the construction period covered by the previous application.

PAYMENT PROCEDURES 01 2900-4

1. Submit partial waivers on each item for the amount requested, prior to deduction for retainage on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. The Owner reserves the right to designate which entities involved in the work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

5. List all Subcontractor’s start and finish dates to substantiate any Notice to

Owner received by the Project Manager.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of the first Application for Payment include the following:

1. List of principal subcontractors

2. List of principal suppliers and fabricators

3. Schedule of Values

4. Approved Contractor’s Construction Schedule (preliminary if not final)

5. Schedule of principal products

6. Schedule of unit prices (if applicable)

7. Submittal schedule (preliminary if not final)

8. List of Contractor’s staff assignments

9. List of Contractor’s principal consultants

10. Copies of building permits for trades requiring separate permits

11. Copies of authorizations and licenses from governing authorities for performance of the Work

12. Initial progress report

13. Report of Pre-construction Meeting

14. Initial settlement survey and damage report, (if required)

15. Listing of all long lead procurement items monthly applications for payment will be accompanied with updated schedule and review of as- built drawings

16. Certificates of insurance and insurance policies.

H. Interim Application for Payment: Payment will be processed once a month. No applications will be processed without receipt of previous month’s waiver of lien described in subsection F above. Payment for item will be based on percentage completed as determined and approved by the County Project Manager or invoice for stored materials. Retainage (5%) will be held for all interim applications.

I. Application for Payment at Substantial Completion: Following issuance of the

Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. Application shall also include all items listed in Part H. above.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the

Contract Sum.

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2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Administrative actions and submittals that shall proceed or coincide with

Substantial Completion Payment. Substantial Completion as defined per General Conditions Section “F” application include:

1. Occupancy permits and similar approvals

2. Warranties (guarantees and maintenance agreements that span a minimum of one year)

3. Test/adjust/balance records

4. Maintenance instructions

5. Start-up performance reports

6. Change-over information related to Owner’s occupancy, use, operation and maintenance

7. Final cleaning

8. Application for reduction of retainage, and consent of surety

9. List of incomplete Work, recognized as exceptions to Project Manager’s

Certificate of Substantial Completion

K. Final Payment Application: Administrative actions and submittals which must precede or coincide with submittal of the final payment. Application for Payment includes the following:

1. Completion of Project Close-Out requirements

2. Completion of items specified for completion after Substantial Completion

3. Assurance that unsettled claims will be settled Evidence that claims have been settled.

4. Assurance that all work has been completed and accepted. All customer punchlist items shall be completed prior to approval of final payment.

5. Insurance certificates for products and completed operations where required, and proof that taxes, fees and similar obligations have been paid

6. Removal of temporary facilities and services

7. Removal of surplus materials, rubbish and similar elements

8. Change of door locks to Owner’s access

9. Submission of all close-out documents. Refer to Section 01 7700.

10. Updated final statement, accounting for final changes to the Contract Sum.

11. AIA Document G706, "Contractor's Affidavit of Payment of Debts and

Claims."

12. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

13. AIA Document G707, "Consent of Surety to Final Payment."

14. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

15. Final, liquidated damages settlement statement.

PAYMENT PROCEDURES 01 2900-6

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 01 2900

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 1

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and supervisory requirements necessary for project coordination including, but not necessarily limited to:

1. Coordination Drawings

2. Administrative and supervisory personnel

3. General installation provisions

4. Cleaning and protection

5. Project Meetings

6. Requests for Interpretation (RFIs).

B. Progress meetings, coordination meetings and Pre-installation conferences are included in Section 01 3119 “Project Meetings”.

C. Requirements for the Contractor’s Construction Schedule are included in Section 01

3300 “Submittal Procedures”.

D. See Division 01 Section "Execution Requirements” for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction activities included under various Sections of these Specifications to ensure efficient and orderly installation of each part of the

Work. Coordinate construction operations included under different Sections of the

Specification that are dependent upon each other for proper installation, connection, and operation.

1. Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

2. Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 2

maintenance, service, and repair of all components, including mechanical and electrical.

B. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required: notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Owner and separate Contractors where coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Schedules: Contractor's Construction Schedule and Schedule of Values,

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals

4. Progress meetings

5. Pre-installation conferences

6. Project close-out activities.

D. Startup and adjustment of systems D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment (if any) involved in performance of, but not actually incorporated in, the Work.

E. Lack of coordination as specified in this and other sections of the contract documents are in grounds for assessment of back charges and/or termination in order to remediate the situation.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare and submit coordination Drawings where close and careful coordination is required for installation of products and materials fabricated off-site by separate entities, and where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the interrelationship of components shown on separate Shop

Drawings.

2. Indicate required installation sequences.

3. Comply with requirements contained in Section “Submittals”.

4. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 3

architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

5. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

6. Number of Copies: Submit five (5) copies of each submittal. Architect and

Consultants will each…