WATERFOWL STAMP JUSTIFICATION.pdf

Sole-Source Justification for Hunter Education Materials Purchase Mississippi Department of Wildlife, Fisheries, and Parks

Materials: Waterfowl Stamps from Weldon, Williams, and Lick, Inc.

Description of the Commodity: The Mississippi Department of Wildlife, Fisheries, and Parks seeks to procure State Waterfowl stamps for license sales from Weldon, Williams, and Lick, Inc. These materials include:

• 5.0000 X 7.8780 Dry Gum Stamps: Sheet size is 5 x 7.875" / 10 stamps per sheet (2,730 total stamps) / individual stamp size is 1.375 x 2" / all stamps will be numbered, and the sheet will also have a plate block number in the lower right corner of sheet under the bottom right stamp / pinhole perfs both vertically & horizontally between each stamp / insert a slip sheet between each sheet / shrink-wrap in bundles of 100 sheets and label each bundle with beginning & ending number. 4 color process fronts. 85M 70# WHITE PANDEX PANCAKE C1S LITHO DRY GUMMED LABEL 2000/CT 601277 10800 stock

• 3.5000 X 6.0000. 1 stamp per carrier sheet / number on each stamp / kiss slit for easy removal of stamp from carrier sheet / package each kind separately and label according to number sequence inside (20,000 total stamps) 4 color process fronts. Special Order Stock - Sheet

These resources are integral to the agency's state waterfowl program, ensuring consistency and compliance with state and federal waterfowl hunting laws, standards, rules, and regulations.

Explanation of Why the Commodity is the Only One that Can Meet the Needs of the Agency: Weldon, Williams & Lick, Inc (WW&L) is the sole source provider of these materials.

The proprietary nature of these products, which are copyrighted, ensures they cannot be replicated or obtained from other sources. These stamps are specifically tailored to meet Mississippi’s waterfowl hunters license requirements. They also assist MDWFPs license sales data by providing numbered stock sheets to accurately record the number of stamps sold. No alternative products are available that can deliver the same quality, consistency, and compliance required for the legal hunting of waterfowl in the State of Mississippi.

Explanation of Why the Source is the Only Entity That Can Provide the Required Commodity: Over the years, Weldon, Williams & Lick, Inc (WW&L) has printed many Wildlife Stamps for many state organizations. Specifications and requirements of these many entities dictate the production of superior collector quality stamps. WW&L prints these stamps on high quality paper with offset press specifications and specially formulated inks.

WW&L is not aware of other printers that are currently using the same paper, press and ink that is used to provide these collector quality stamps.

Explanation of Why the Amount to Be Expended for the Commodity is Reasonable: The total cost of the materials is $19,298.35. This pricing reflects the proprietary nature of the materials and is consistent with market standards for similar stamps at different state agencies. The cost ensures that MDWFP receives comprehensive, high-quality materials necessary for its programs, while maintaining fiscal responsibility.

Efforts Made to Obtain the Best Possible Price: Due to the proprietary nature of Weldon, Williams & Lick, Inc (WW&L) products, no other vendors can provide equivalent materials.

However, Weldon, Williams & Lick, Inc (WW&L) has provided competitive pricing that aligns with the unique value and exclusivity of these resources.

Procedures for Addressing Objections: The terms of this proposed sole-source procurement will be published on the state’s procurement portal for the required 14 days. Any person or entity that objects to this designation and believes they can provide the commodity will be invited to submit an objection with a detailed explanation.

Objection Submission Details: Responses are due by April 22, 2025, at 2:00 p.m., and may be mailed or delivered by hand or courier service to the following address:

Mississippi Department of Wildlife, Fisheries, & Parks Attn: Candice Webster, Procurement Team Lead 1505 Eastover Drive Jackson, MS 39211 Objections may also be submitted electronically via MAGIC. Vendors without a MAGIC Vendor Account should register through the MAGIC Self-Registration Tool. All objections will be reviewed in accordance with procurement rules.