Water_Vac_Tank_Trailer.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

WATER VAC TANK TRAILER

INVITATION FOR BID # PSUT-25-03

Issuance of Solicitation: Tuesday, December 24, 2024

Questions Due Date: Monday, January 6, 2025

Bid Submission Deadline: Tuesday, January 21, 2025

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

IFB # PSUT-25-03 TABLE OF CONTENTS Page 2

City of Pembroke Pines

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION OF PROPOSALS & PROCESS SELECTION

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. SPECIAL TERMS & CONDITIONS

IFB # PSUT-25-03 SECTION 1 - NOTICE Page 3

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # PSUT-25-03

Water Vac Tank Trailer

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, January 21, 2025, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/133801.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties, vendors, and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/133801

IFB # PSUT-25-03 SECTION 1 - NOTICE Page 4

Virtual Meeting Details:

o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Nicolas Rodriguez or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9020 Ext: 59021 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

IFB # PSUT-25-03 SECTION 2 - GENERAL

PROJECT INFORMATION &

TIMELINE

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

Products shall be delivered within 365 calendar days of the City's issuance of a Purchase Order.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): December 24, 2024

Question Due Date: January 6, 2025, 11:00pm

Issuance of Final Answers to Questions: January 9, 2025

Bid Submission Deadline: January 21, 2025, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: To Be Determined (TBD)

Recommendation of Contractor to City

Commission for Award:

February 5, 2025

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Estimated Project Cost

$150,000

2.5 Grant/Federal Funding

Not applicable for this project.

2.6 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.7 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

IFB # PSUT-25-03 SECTION 3 - PURPOSE AND

BACKGROUND

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to supply a water vac tank trailer to facilitate the efficient extraction, transport, and disposal of liquids, sludge, and semi-solids in municipal utility operations, in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

IFB # PSUT-25-03 SECTION 4 - SCOPE OF

WORK

SECTION 4 - SCOPE OF WORK

4.1 General Requirements

Tanker must be DOT compliant

4.2 Tanker Specifications

Capacity: 6,300 Gallon Capacity (150 bbl) Length: 42 Feet

Body: Aluminum 5454 Gauge 1/4" Single

Compartment

Conspicuity Tape: 2" Grote, DOT Approved

Compartments: Single Compartment Sight Tube: 2 1/2" Acrylic Sight Tube Installed at the Rear

Primary Shutoff: (1) 12" with 3" outlet. With 6" SS

Float on Top Front.

Secondary Shutoff: Steel 10-Gal 3" Plumbing with

SS Float 1" Bottom

Drain with Ball

Valve

Tank Heads: Aluminum 5454 Gauge 1/4" ASME

Shape

Lights: LED Grote, DOT Approved, Sealed with

Aluminum Light Box

Manhole: Three (3) 20" Manholes on Top and One

(1) on Back Head with Aluminum Lids

Sandblast: Included on Steel Parts

Ring Stiffener: Aluminum Structural Channel 4"x 1

1/2" 10 Gauge

Interior Epoxy Lining: High Solids Interior Epoxy

Lining

Rear Discharge: (2) 4" with Butterfly Valve Anticorrosive: Included

Ladder: On Driver's Side Air Suspension: Air Suspension

Landing Gear: One Set Heavy Duty Axles: 2 Round 30,000 Lbs

Pressure Gauge: One on the Rear Auto Slack Adjustment: Haldex S-ABA Self

Setting

IFB # PSUT-25-03 SECTION 4 - SCOPE OF

WORK

Scrubber Manway: 10" Primary 8" Valve at Front

Shut Off Ball Type, Secondary Ball Type 12 Gal on

Drivers Side with Drain

Booster: Haldex Gold Seal Brake Chambers

Drain Valves: Drain Valves and Manual Dump

Valve

ABS System: Included on two Axles

Bumper: 1/4" Gauge Aluminum and Tow Hook Laser Wheel Alignment: Included

Baffles: Three (3) Aluminum 1/4" with Passthrough at Bottom

Tires: (8) 295/75 22.5

Extinguisher Holder: Included Wheels: (8) Aluminum 22.5 800 Lbs

Mud Flaps: Mud Flaps Set Toolbox: One (1) Aluminum 30 x 24 x 24 in front of

Tandem Driver Side

Sight Glass/Eyes/Needle: Sight Eye Work Lights: Two Work Lights at the back of Unit

Hose Tray: All Along the Length of the Tank Both

Sides

Access Ladder: On Side at Drivers Side

Paint: All Steel Parts Primed and Painted Pressure Relief: One (1) 1 1/2" Pressure Relief

Placed on Secondary Shutoff

Design Pressure Relief: 23 PSIG Hydrostatic, 15

PSI Internal

Suspension: HT300 Type Air Ride Suspension

(Ampro)

Catwalk: Catwalk Included Hydraulic Pump: Challenger 607 Pro Fan

IFB # PSUT-25-03 SECTION 5 - PRICE

PROPOSAL / BID TABLE

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Payment & Performance Bonds: The table includes a section for the vendor to submit pricing for

Payment & Performance Bonds. If the total cumulative base proposal amount does not exceed

$200,000 and a Payment and Performance Bond is not required, please enter “0” on the “If

Applicable, Cost for Payment and Performance Bond” column for each line item.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

Additional Responses: The second Bid Table allows for bidders to submit alternative options.

Substitutions of brands or products must be submitted as an alternative for the City’s review and approval.

A. To submit an alternative, please clearly identify any brand or product substitutions in the

“Vendor Notes” column for the respective part.

B. In addition, please upload any pertinent information relating to the alternative in the

"Alternatives" section of the SUBMITTAL DOCUMENTS.

PRIMARY RESPONSE

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Water Vac Tank Trailer 1 Tank Trailer

TOTAL

ALTERNATE RESPONSE

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Water Vac Tank Trailer 1 Tank Trailer https://procurement.opengov.com/portal/pembrokepines/projects/133801/document?section=undefined

IFB # PSUT-25-03 SECTION 5 - PRICE

PROPOSAL / BID TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

TOTAL

IFB # PSUT-25-03 SECTION 6 - SUBMITTAL

DOCUMENTS

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, January 21, 2025. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 PROJECT DOCUMENTS

2.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

3 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/133801/document?section=1203609 https://procurement.opengov.com/portal/pembrokepines https://government-project.s3.us-west-2.amazonaws.com/109708/d19d1648-daba-4f13-be21-890a8a862354_Proposers_Background_Information_Form_%281%29.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BG4GXC5J%2F20241230%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241230T221818Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEL3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCpbcXzlgLgSQXPAGJ13i0g8gtoeAmsjOcdvrovbwNDBQIhANLgVfcioNzNm0ThWQ%2BqiJJABzYZ3GdYtN3oLJdbcIR0KowFCJb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx12zss67OCqLMSwroq4AQyZPkYC1OWb0CK3iKEnIU%2B1tsgujxe%2FujGsPCUHWrJvPF5a6zjH3sas3cHcVZVYrNQKCHP%2Bjv4eEkZ27eD3lc%2FDruam8p%2BOZx7RXRe0IFcNQ4UX4c44mxSdrzm4kGRxZZt9hnS02F%2FUSuQT8iPKAVrEcWyv6N9wZshNtSC%2F6GTW7dR0zJg0KeaW8e8tfjUdDpwsQImag%2BeS7ZoKwBdpTsTGDQeD413MlvLUZCPmJvF5yL%2Bpq5rPxTRlzo6fivVytwjgLH8qzdcBU5BHMVZsGnFQMNZ7OZiqxojGn4I56i5w%2Bp%2FtyFG1fFF%2B1V1vhLhgz7KtklyOYQWJZp0on9KYESvpE%2BDAeK%2FmO%2BJxsPFed9dP1xNr74%2FNL9voFg83tGl%2B%2FsPhvwy%2F6hLI0RiGtKxVIwitg%2FrLyHc8BhfNag0Ac9E0vN0L1j13Rt0Y3U%2FX73DpCm0qcu4k3v4DKpdP8%2FKXhXuVXru019%2FGR9zSouAo0wpLvS7qd6h%2FmNuVIRlNl%2BFSPuqPxkWV7je0onENIbbUp3ZJ6L8Glww%2FaA6qmb6LLD7en07W%2BlLe5ujUP5OMG6nk2gnMRoSw4o0WIiwuBWFf1I91JgUWazREk6CYMwkC%2BDqbtTTJQ9Z0Bzb2PV6hRIynFy1IdiD8PSjf7zNkVyZ8e1y51BvdnO3l%2FAlkaSTRmy%2Bq6meHLw%2FL%2B8tRCiV3ccFN%2FtNTIIaxb247pdgEvgfQIZxzOLlOK%2FXuM6CnMLa1JET1MbcQzFKJuqqzivT63irt5uT2qITn43%2BMfuNKJIeRcsLpMrqEFMbO9IqB81BbRIlZjCykcy7BjqaAaxb3M78oEYeQzUNDXrcXs63Gjvagh4%2BY0WkjFwX9wQdFfd9OIiB2ZrPbpct8JIbjbby1m4sJkZ%2BEbVhreNrkDMKrTmK0%2F4Ng3X9NKxXiToAADWTn12X50fcWBJND1AsLVCqOYCV93IOtKqFoZPhRWtaWMlMuY%2F3%2FVJPHDJ3T7%2B9y5Oo%2ByyVppcH%2FGuxEpxMLQP8L3Q5CodQl6E%3D&X-Amz-Signature=e48efac8d627df85f7e4f9b8b1cc05e9f9a6af5001db244e226ad24062ec2d65&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form_%281%29.xlsx%22&x-id=GetObject

3.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

3.2 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

3.3 EQUAL BENEFITS CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Equal_Benefits_Certificatio...

*Response required

3.4 VENDOR DRUG FREE WORKPLACE CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

3.5 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

3.6 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

https://government-project.s3.us-west-2.amazonaws.com/101918/08f82742-419a-4dde-b6b9-9037dd638daf_Non-Collusive_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BG4GXC5J%2F20241230%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241230T221818Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEL3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCpbcXzlgLgSQXPAGJ13i0g8gtoeAmsjOcdvrovbwNDBQIhANLgVfcioNzNm0ThWQ%2BqiJJABzYZ3GdYtN3oLJdbcIR0KowFCJb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx12zss67OCqLMSwroq4AQyZPkYC1OWb0CK3iKEnIU%2B1tsgujxe%2FujGsPCUHWrJvPF5a6zjH3sas3cHcVZVYrNQKCHP%2Bjv4eEkZ27eD3lc%2FDruam8p%2BOZx7RXRe0IFcNQ4UX4c44mxSdrzm4kGRxZZt9hnS02F%2FUSuQT8iPKAVrEcWyv6N9wZshNtSC%2F6GTW7dR0zJg0KeaW8e8tfjUdDpwsQImag%2BeS7ZoKwBdpTsTGDQeD413MlvLUZCPmJvF5yL%2Bpq5rPxTRlzo6fivVytwjgLH8qzdcBU5BHMVZsGnFQMNZ7OZiqxojGn4I56i5w%2Bp%2FtyFG1fFF%2B1V1vhLhgz7KtklyOYQWJZp0on9KYESvpE%2BDAeK%2FmO%2BJxsPFed9dP1xNr74%2FNL9voFg83tGl%2B%2FsPhvwy%2F6hLI0RiGtKxVIwitg%2FrLyHc8BhfNag0Ac9E0vN0L1j13Rt0Y3U%2FX73DpCm0qcu4k3v4DKpdP8%2FKXhXuVXru019%2FGR9zSouAo0wpLvS7qd6h%2FmNuVIRlNl%2BFSPuqPxkWV7je0onENIbbUp3ZJ6L8Glww%2FaA6qmb6LLD7en07W%2BlLe5ujUP5OMG6nk2gnMRoSw4o0WIiwuBWFf1I91JgUWazREk6CYMwkC%2BDqbtTTJQ9Z0Bzb2PV6hRIynFy1IdiD8PSjf7zNkVyZ8e1y51BvdnO3l%2FAlkaSTRmy%2Bq6meHLw%2FL%2B8tRCiV3ccFN%2FtNTIIaxb247pdgEvgfQIZxzOLlOK%2FXuM6CnMLa1JET1MbcQzFKJuqqzivT63irt5uT2qITn43%2BMfuNKJIeRcsLpMrqEFMbO9IqB81BbRIlZjCykcy7BjqaAaxb3M78oEYeQzUNDXrcXs63Gjvagh4%2BY0WkjFwX9wQdFfd9OIiB2ZrPbpct8JIbjbby1m4sJkZ%2BEbVhreNrkDMKrTmK0%2F4Ng3X9NKxXiToAADWTn12X50fcWBJND1AsLVCqOYCV93IOtKqFoZPhRWtaWMlMuY%2F3%2FVJPHDJ3T7%2B9y5Oo%2ByyVppcH%2FGuxEpxMLQP8L3Q5CodQl6E%3D&X-Amz-Signature=15ada8b1d87b80e89ddc8ad2d2593f1603155b59a9411ec1922a813d97d7095c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusive_Affidavit.pdf%22&x-id=GetObject 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c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

3.7 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

*Response required

4 OPTIONAL DOCUMENTATION

4.1 TRADE SECRETS

a. The Proposer’s response to this solicitation is a public record pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public Records

Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119.07 of the Florida Statutes.

b. Any language contained in the Proposer’s response to the solicitation purporting to require confidentiality of any portion of the Proposer’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Proposer submits any documents or other information to the City which the Proposer claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Proposer’s response to the solicitation constitutes a Trade Secret.

c. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE

TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION AS PROPRIETARY OR

CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

OR ANY PART THEREOF AS COPYRIGHTED. ALL DOCUMENTS THAT THE

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FIRM PURPORTS TO BE CONFIDENTIAL, PROPRIETARY OR A TRADE

SECRET SHALL BE UPLOADED TO THE OPENGOV WEBSITE AS A

SEPARATE ATTACHMENT, IN THIS SECTION, CLEARLY IDENTIFYING

THE EXEMPTION BEING CLAIMED UNDER FLORIDA STATUTES 119.07.

d. The city’s determination of whether an exemption applies shall be final, and the proposer agrees to defend, indemnify, and hold harmless the city and the city’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the city’s treatment of records as public records.

4.2 FINANCIAL STATEMENTS

a. The City is NOT requesting the vendor to submit any financial statements for this project and prefers if the vendor does not submit financial statements. In addition, if the City needs a copy of the vendor’s financial statements, the City can contact the vendor after the bid due date to request those documents. However, if the vendor does submit the financial statements, they should be uploaded in this section.

b. Any claim of confidentiality on financial statements must be asserted at the time of submittal. The firm must identify the specific statute that authorizes the exemption from the Public Records Law. Please note that the financial statement exemption provided for in Section 119.071(1)c, Florida Statutes only applies to submittals in response to a solicitation for a “public works” project.

4.3 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

4.4 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

4.5 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation.

5 VENDOR CLASSIFICATION

5.1 Is your firm a Local Pembroke Pines Vendor (LPPV) and Local Broward County Vendor

(LBCV)?*

a. The evaluation of competitive bids is subject to section 35.36 of the City’s

Procurement Procedures which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to local businesses. To satisfy this requirement, the vendor shall affirm in writing its compliance with either of the following objective criteria as of the bid or proposal submission date stated in the solicitation. A local business shall be defined as:

i. "Local Pembroke Pines Vendor" shall mean a business entity which has maintained a permanent place of business with full-time employees within the

City limits for a minimum of one (1) year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the City of Pembroke Pines, OR;

ii. “Local Broward County Vendor" shall mean or business entity which has maintained a permanent place of business with full-time employees within the

Broward County limits for a minimum of one (1) year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the Broward County or the city within Broward County where the business resides.

b. A preference of five percent (5%) of the total evaluation point, or five percent (5%) of the total price, shall be given to the Local Pembroke Pines Vendor(s); A preference of two and a half percent (2.5%) of the total evaluation point for local, or two and a half percent (2.5%) of the total price, shall be given to the Local Broward County

Vendor(s).

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.1 Please indicate your Local Vendor Status*

☐ Local Pembroke Pines Vendor (LPPV)

☐ Local Broward County Vendor (LBCV)

*Response required

When equals "Yes"

5.1.2 Local Vendor Preference Certification*

i. Please download the attached document, complete all required fields, and upload the completed form here.

• Local_Vendor_Preference_Cer...

*Response required

When equals "Yes"

5.1.3 Local Business Tax Receipts*

i. If claiming Local Vendor Preference, please upload any previous business tax receipts to indicate that the business entity has maintained a permanent place of business for a minimum of one (1) year.

*Response required

5.2 Is your firm a Veteran Owned Small Business (VOSB)?*

a. The evaluation of competitive bids is subject to section 35.37 of the City’s

Procurement Procedures which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to veteran owned small businesses. To satisfy this requirement, the vendor shall affirm in writing its compliance with the following objective criteria as of the bid or proposal submission date stated in the solicitation. A veteran owned small business shall be defined as:

i. "Veteran Owned Small Business" shall mean a business entity which has received a “Determination Letter” from the United States Department of Veteran

Affairs Center for Verification and Evaluation notifying the business that they have been approved as a Veteran Owned Small Business (VOSB).

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b. A preference of two and a half percent (2.5%) of the total evaluation point, or two and a half percent (2.5%) of the total price, shall be given to the Veteran Owned Small

Business (VOSB).

☐ Yes

☐ No

*Response required

When equals "Yes"

5.2.1 Determination Letter from the United States Department of Veteran Affairs Center*

i. If claiming Veteran Owned Small Business Preference Certification, business must attach the “Determination Letter” from the United States Department of

Veteran Affairs Center for Verification and Evaluation notifying the business that they have been approved as a Veteran Owned Small Business (VOSB).

*Response required

5.3 Is your firm a Minority-Owned Business Enterprise (MBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.3.1 Please indicate the classification of your Minority-Owned Business Enterprise

(MBE)*

Select all that apply

☐ African-American MBE

☐ Asian-American MBE

☐ Hispanic-American MBE

☐ Native-American MBE

☐ Other option not listed above

When equals "Yes"

5.3.2 MBE Certification Documentation*

i. Upload your MBE Certification Documentation here, preferably with the State of

Florida's Office of Supplier Diversity. If you have multiple MBE certifications, please combine them into one (1) document and upload.

*Response required

5.4 Is your firm a Woman-Owned Business Enterprise (WBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.4.1 WMBE Certification Documentation*

i. Upload your WMBE Certification Documentation here, preferably with the State of Florida's Office of Supplier Diversity. If you have multiple WMBE certifications, please combine them into one (1) document and upload.

*Response required

5.5 Is your firm a HubZone Business / Labor Surplus Area Firm?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.5.1 HubZone Business / Labor Surplus Area Firm Certification Documentation*

i. Upload your HubZone Business / Labor Surplus Area Firm Certification

Documentation, preferably with the U.S. Small Business Administration

(SBA). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.6 Is your firm a Broward County Small Business Enterprise (SBE)?*

☐ Yes

☐ No

5.6.1 SBE Cerification Documentation*

i. Upload your SBE Certification Documentation from Broward County's Office of

Economic and Small Business Development (OESBD). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.7 Is your firm a Broward County Business Enterprise (CBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.7.1 CBE Certification Documentation*

i. Upload your CBE Certification Documentation from Broward County's Office of

Economic and Small Business Development (OESBD). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.8 Is your firm a Broward County Disadvantaged Business Enterprise (DBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.8.1 DBE Certification Documentation*

i. Upload your DBE Certification Documentation from Broward County's Office of

Economic and Small Business Development (OESBD). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.9 Does your firm have a Vendor Classification that was not listed above?*

☐ Yes

☐ No

5.9.1 Other Vendor Classification Certification Documentation*

i. Upload your other Certification Documentation here. If you have multiple certifications, please combine them into one (1) document and upload.

IFB # PSUT-25-03 SECTION 7 - EVALUATION

OF PROPOSALS &

PROCESS SELECTION

SECTION 7 - EVALUATION OF PROPOSALS & PROCESS SELECTION

7.1 Qualifying & Selecting Firms

A. Staff will evaluate all responsive proposals received from proposers who meet or exceed the bid requirements contained in the solicitation. Evaluations shall be based upon the information and references contained in the proposals as submitted.

B. Staff will make a recommendation to the City Commission for award of contract.

C. The contract shall be awarded to the most responsive/responsible bidder whose bid is determined to be the most advantageous to the City taking into consideration the evaluation criteria.

IFB # PSUT-25-03 SECTION 8 - INSURANCE

REQUIREMENTS

SECTION 8 - INSURANCE REQUIREMENTS

8.1 General Indemnification

The CONTRACTOR shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the

CONTRACTOR or its employees, agents, servants, partners, principals or subcontractors. The

CONTRACTOR shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The CONTRACTOR expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the CONTRACTOR shall in no way limit the responsibility to indemnify, keep and save harmless and defend the CITY or its officers, employees, agents and instrumentalities as herein provided.

8.2 Insurance Coverage

A. CONTRACTOR shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk

Manager of the CITY nor shall the CONTRACTOR allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the CONTRACTOR or their Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the CONTRACTOR shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of the Agreement and extension thereunder is in effect. The CONTRACTOR shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. CONTRACTOR shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. CONTRACTOR shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

8.3 Comprehensive General Liability Insurance

Comprehensive General Liability…