INVITATION TO BID ITB FM 76-26

WATER TREATMENT SERVICES

ISSUE DATE: Monday, August 17, 2026

LAST DAY FOR QUESTION: Tuesday, September 1, 2026 at 3:00 pm

OPENING DATE & TIME: Wednesday, September 16, 2026 at 3:00 pm.

NOTE: PROPOSALS RECEIVED AFTER THE RESPONSE OPENING DATE & TIME WILL NOT

BE CONSIDERED

Okaloosa County, Florida solicits your company to submit a response on the above referenced goods or services.

All terms, specifications and conditions set forth in this solicitation are incorporated into your response. A response will not be accepted unless all conditions have been met. All responses must have an authorized signature in the space provided below. All responses must be submitted electronically by the time and date listed above.

Responses may not be withdrawn for a period of ninety (90) days after the response opening unless otherwise specified.

Water Treatment Services

Introduction

Summary

The Board of County Commissioners of Okaloosa County, FL, are seeking a service provider for Water

Treatment Services at multiple facilities in Okaloosa County. The contractor shall provide labor and materials for complete waterside protection through the treatment of water used for chilled water and heating closed loops and evaporate cooling tower/condenser systems and equipment as indicated in the attached list and located at various facilities.

Timeline

Release Project Date: August 17, 2026

Pre-Proposal Meeting (Non-Mandatory): August 25, 2026, 10:00am

Purchasing: 5479A Old Bethel Road, Crestview FL 32536

Question Submission Deadline: September 1, 2026, 3:00pm

Proposal Submission Deadline: September 16, 2026, 3:00pm

Project Contact

Amanda Maxwell

Deputy Director

5489 Old Bethel Rd

Crestview, FL 32536

Email: amaxwell@myokaloosa.com

Phone: (850) 306-5131

Procurement Contact

CeCelia VandenBroeck

Purchasing Agent I

5479A Old Bethel Road

Crestview, FL 32536

Email: cvandenbroeck@myokaloosa.com

Phone: (850) 689-5960

Project Details

Important Instructions for Electronic Submittals

The County of Okaloosa is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

Scope of Work

A. The contractor shall provide labor and materials for complete waterside protection through the treatment of water used for chilled water and heating closed loops and evaporate cooling tower/condenser systems and equipment as indicated in the attached list and located at various facilities. The complete water treatment program shall provide for the prevention of those conditions enumerated in the section identified as “Performance Specifications.”

B. The cost of the contract shall be based on the price and quantities of chemicals, price of other materials, and the cost of labor to be provided to the affect the “Performance Specifications” herein.

C. The contractor shall provide labor and materials to maintain the water softeners installed to the County’s systems; list attached.

D. The cost of chemicals to maintain proper treatment leaves for each system is based on normal system integrity allowing for sampling, bleed, gland leakage, etc. Relief from the quoted costs must be requested in writing with documentation integrity if any system is broached or compromised. The contractor is urged to submit any such relief results promptly.

E. Operational requirements may dictate a change to the chemical treatment program to achieve the desired program goals. The contractor shall provide for the supply of such additional materials even though they are not part of the original treatment program. Such additional treatment requirements shall be incorporated into the contract by a formal change order to the contract.

F. All work performed under this contract shall comply with the regulations and accepted practices of the

State of Florida and the United States, for chemical use and handling.

G. All chemicals for boiler treatment shall be manufactured and applied in compliance with the Food &

Drug Administration Guidelines, Section 21.

H. The contractor shall be responsible and liable for any water side physical damage resulting from negligence by its employees or representatives.

I. The contractor shall conduct sufficient training of County personnel to allow them to assure proper operations control by observation and testing.

J. The contractor shall be available for emergencies on a 24-hour basis for telephone consultation and shall maintain an up to date list of contact phone numbers with the County Maintenance & Operations https://procurement.opengov.com/signup

Department. The contractor shall have a representative available for on-site consultation within 48 hours, if requested by the County.

K. The contractor shall inspect and test each boiler or cooling tower system no less than once per month.

County reserves the right to request field services of the contractor on a more frequent basis during startup of systems or during periods of anomalous operation as it deems necessary at no additional cost.

The contractor shall inspect and test closed loop systems no less than once per month.

L. The contractor shall determine the proper chemical feed or injection rates, cycles of connection, blow down rate, bleed rate, and/or make up rate to ensure proper operation of each system to achieve the

“Performance Specifications.” Contractor’s personnel shall ensure that the proper equipment is in place, that it is all properly operating, that there are sufficient stores of chemicals in each location and that the proper amount is being fed or injected at the proper times. Contractor’s personnel shall also ensure that the proper cycles of concentration, blow-down or bleed rates and the proper make-up rates are being maintained to ensure proper operation of the program in accordance with the “Performance

Specifications.”

M. The contractor shall provide, at the beginning of each year of treatment, an executive summary of existing conditions in all systems covered under this contract. The summary shall include at minimum for each system the following information:

1. Existing Water Chemistry

2. Estimated Evaporation

3. Blow-down, bleed, make-up or condensate return rates

4. Proposed treatment chemicals

5. Planned dosage levels, control limits, and required analyses

N. The contractor shall provide analyses of make-up water on a timely basis, but no less than one per month, to ensure proper adjustment of treatment levels based on make-up water chemistry.

O. The contractor shall accept, for analysis, any water samples taken by the County when conditions are suspect.

P. The contractor shall determine the appropriate chemical residual levels and the procedures for the maintenance of those levels to ensure that the water treatment program meets the “Performance

Specifications.”

Q. The contractor shall conduct biological studies of biocide-treated systems on a monthly basis and report the results to the County. These may be reduced to a quarterly schedule if the County concurs that the treatment program is meeting the “Performance Specifications.” County retains the right to return to a monthly schedule if evidence shows that the treatment program does not meet the “Performance

Specifications.” On the basis of these studies, the contractor shall modify the treatment program to the

“Performance Specifications.”

R. The contractor may sub-contract analytical services required by these specifications but may not sub-contract the actual treatment and sampling services. Sub-contracting shall not relieve the contractor of responsibility for the meeting of the “Performance Specifications.”

S. The contractor shall submit a monthly report for each system presenting the following:

1. Results of analyses

2. Findings of all inspections

3. Interpretation of the results and findings

4. Any deviations from the performance standards

5. Changes needed to meet the standards

6. Immediate actions for remediation

7. As-found, as-left conditions

8. Inspector’s name

9. Types of testing

T. The Contractor shall advise the County in writing of the need for actions such as de-scaling, acid cleaning, mechanical cleaning, or any other normal periodic maintenance needed to maintain the ability of the system to meet the “Performance Specifications.”

U. The contractor shall, at the County’s request, conduct heat transfer efficiency studies on each system.

Studies conducted at the inception of the contractor shall determine baseline capability of each system.

Periodic studies will be used to determine the contractor’s performance in maintaining and improving the efficiency of the systems.

V. The contractor shall perform test for Legionella on all cooling towers once per year and submit a report of the results of such testing to the County. The contractor shall recommend a program of treatment to control Legionella if testing indicates elevated levels.

W. The contractor shall provide information and assistance for maintaining proper waterslide system protection when seasonal weather changes the operation of the systems. This includes, but it is not limited to: wet or dry lay- up, draining of cooling towers and winterization of related cooling systems.

X. The contractor shall submit labor rates and repair materials mark-up for repairs outside the scope of this contract; the County shall authorize suggested repairs by the contractor only upon receipt of a written estimate and the issuance of a Purchase Order for such repairs. Emergency repairs may have begun before the receipt by the contractor of a Purchase Order number.

Y. The contractor shall submit estimates of the cost for installation and the additional water softeners.

o System Listing – A list of the facilities and operating system subject to the contract attached.

o The contractor may use automated controllers, analyzers and feeders, with the concurrence of the

County.

Z. MSDS & Spill Control – All MSDS shall be maintained at each site, also a spill management plan which includes the steps to be taken in case of a spill, emergency and contractor phone numbers shall be maintained and properly labeled at each site. Contractor must show the ability to respond to a spill within four (4) hours at any time. Contractor is responsible for cleaning up any spill which may occur to the contractor’s products. A logbook of each visit to the sites will be maintained which indicates the results of the testing, dates, adjustments to equipment and treatments, and recommendations of the

County personnel.

Performance Specifications

General

A. Water treatment programs designed for Okaloosa County Facilities waterside systems shall provide for:

1. The prevention of biological fouling, deposition of scale, corrosion beyond specified limits, the appearance of slime, mold, rot, fungus, bacteria, algae and their products.

2. The prevention of pitting or other loss of metal beyond specified limits.

3. The prevention of the appearance of sludge or “gunk.”

4. The reduction of corrosive properties of the fluids handled.

5. The passivation of waterside surfaces.

6. Maintenance of suspended solids and semi-solid colloidal materials in suspension.

7. Prevention of any other deleterious or inefficient conditions affection waterside surfaces of treated systems, including reducing existing conditions of this nature.

8. Water filtration for scale control on the Liebert units inspected monthly and Semiannually filters changed and system tested.

9. Domestic hot water loop will need to supply a new system to control smell, taste, color, and safe ph which will be tested monthly.

B. All treatment chemicals supplied shall cause no foaming or produce any disagreeable odors when properly used in the specified amounts or disposed of in accordance with EPA regulations.

C. Chemicals proposed for treatment of systems shall not adversely affect the non-metallic materials, such as wood, PVC, ceramic tile, etc., of the systems equipment and surrounding areas and structures.

D. Water treatment programs for the boilers and feed water systems shall:

a. Prevent oxygen attack of waterside metals as evidenced by the absence of active tuberculation or pitting of the waterside metal.

b. Prevent deposition of feed water impurities on equipment watersides and feed system piping.

c. Remove existing deposits gradually, safely, and without clogging piping and water passages.

d. Eliminate build-up of sludge of watersides.

Closed Heating & Cooling Systems

A. Ensure pH levels to prevent corrosion of mild steel.

B. Ensure nitrate levels maintain corrosion rates of 3.0 mils per year or less on mild steel.

Cooling Towers

A. Treatment – The following treatment levels are acceptable for treatment of the above systems. These treatments are readily acceptable in the water treatment industry and have provided the best results for the type of water found in this area: Organic Inhibitor with Zinc, Two Polymers, and Tolytriazole.

1. Except with the County’s expressed written permission, pH control shall not be dependent upon the addition of acids and alkalis.

2. The contractor shall provide a primary and secondary biocide. The primary biocide shall be normally effective against algae, bacteria, molds, fungi, rot, and slime. It shall be used on a regular basis unless and until biological growths thereby controlled evidence immunity to the primary biocide. At such times, the secondary biocide shall be employed. Should the regular application of the secondary biocide fail to control the biological growth, an alternate biocide program using both the primary and secondary biocides shall be implemented.

3. The contractor shall provide tertiary biocide for those cases resistance to efforts detailed above.

4. The contractor shall provide a defoamer for use in those situations where biocide is overfed, either accidentally or purposefully.

Closed Heating and Cooling Systems

A. The treatment program shall maintain the following levels of concentration: bacteria levels below

100,000 bacteria/ml; concentration cycles between 3 and 4; base biocide of 60 PPM.

Chilled loop

1. Nitrate

2. Borate

3. Silicate

4. Tolytriazole

Hot water boilers

1. Nitrite

2. Borate

3. Silicate

4. Tolytriazole

Steam boilers

1. Phosphate & organic sequestrate

2. Sulfite

3. Alkalinity

4. Steam line treatment

5. Double polymer

Bid Request is for the Water Treatment Services at the Okaloosa County Facilities Listed Below:

Crestview Courthouse: 101 East James Lee Blvd. Crestview Fl. 32536

A. 1 Close Chill water loop w/ 2 chillers

B. 1 Close Hot water loop w/ 2 boilers

C. 1 Cooling tower w/ 2 cells

County Jail: 1200 East James Lee Blvd Crestview Fl. 32539

A. 1 Close Chill water loop w/ 1 chiller

B. 1 Close Hot water loop w/ 1 boiler

Emergency Operations Center: 90 College Blvd. East Bldg. 200, Niceville Fl. 32578

A. 1 Geo loop w/ 23 units

B. 1 Cooling Tower

Destin Ft. Walton Beach Airport (VPS): 1701 Hwy. 85 North Eglin AFB Fl. 32542

A. 1 Close Chill water loop w/ 2 chillers

B. 1 Close Hot water loop w/2 boilers

Okaloosa County Administration Building: 1250 Eglin Pkwy., Shalimar Fl. 32579

A. 1 Close Chill water loop w/ 2 chillers

B. 1 Close Hot water loop w/ 1 boiler

South Courthouse Annex: 1940 Lewis Turner Blvd Fort Walton Beach Fl. 32547

A. 1 Close Chill water loop w/ 1 chiller

B. 1 Close Hot water loop w/ 1 boiler

C. 1 Domestic Hot water loop system w/ 1 hot wat heater

D. 1 Close Glycol Cooler loop w/ 9 CRAC units

Water and Sewer Building: 1808 Lewis Turner Blvd, Fort Walton Beach, Fl. 32547

A. 1 Close Chill water loop w/2 chillers

Destin Fort Walton Beach Convention Center: 1250 Miracle Strip Pkwy Fort Walton Beach Fl. 32548

1 Close Chill water loop w/ 2 chillers

1 Cooling tower w/ 2 cells

General Bid Conditions

1. PRE-BID ACTIVITY -

ADDENDUM - Except as provided in this section, Respondents are prohibited from contacting or lobbying the

County, County Administrator, Commissioners, County staff, and Selection Committee members, or any other person authorized on behalf of the County related or involved with the solicitation.

All questions or inquiries must be received no later than the last day for questions (reference ITB &

Respondent’s Acknowledgement form). Any addenda or other modification to the ITB documents will be issued by the County five (5) days prior to the date and time of closing, as a written addenda distributed to all prospective Respondents by posting to the OpenGov following website:

https://procurement.opengov.com/portal/myokaloosa

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of any and all addenda in writing and submit with their bid. No respondent may rely upon any verbal modification or interpretation.

2. PREPARATION OF BID – The bid form is included with the bid documents. Additional copies may be obtained from the County. The respondent shall submit bids in accordance with the public notice.

All blanks in the bid documents shall be completed by printing in ink or by typewriter in both words and numbers with the amounts extended, totaled and the bid signed. A bid price shall be indicated for each section, bid item, alternative, adjustment unit price item, and unit price item listed therein, or the words “No Bid”, “No

Change”, or “Not Applicable” entered. No changes shall be made to the phraseology of the form or in the items mentioned therein. In case of any discrepancy between the written amount and the numerical figures, the written amount shall govern. Any bid which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice inviting bids may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

https://procurement.opengov.com/portal/myokaloosa

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature.

The bid shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the form. The address and telephone # for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license # for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

3. INTEGRITY OF BID DOCUMENTS - Respondents shall use the original Bid documents provided by the

Purchasing Department and enter information only in the spaces where a response is requested. Respondents may use an attachment as an addendum to the Bid documents if sufficient space is not available. Any modifications or alterations to the original bid documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modification or alteration that a respondent wish to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

4. SUBMITTAL OF BID – A bid shall be submitted electronically no later than the date and time prescribed on the Notice to Respondents. The responses submitted should be one (1) completed document, unless otherwise specified in the document.

5. MODIFICATION & WITHDRAWAL OF BID - A bid may be modified or withdrawn by an appropriate document duly executed in the manner that a bid must be executed and delivered to the place where bids are to be submitted prior to the date and time for the opening of bids.

If within 24 hours after bids are opened any respondent files a duly signed written notice with the County and promptly thereafter demonstrates to the reasonable satisfaction of the County that there was a material substantial mistake in the preparation of its bid, that respondent may withdraw its bid, and the bid security may be returned. Thereafter, if the work is rebid, that respondent will be disqualified from 1) further bidding on the work, and 2) doing any work on the contract, either as a subcontractor or in any other capacity.

6. BIDS TO REMAIN SUBJECT TO ACCEPTANCE – All bids will remain subject to acceptance or rejection for ninety (90) calendar days after the day of the bid opening, but the County may, in its sole discretion, release any bid and return the bid security prior to the end of this period.

7. IDENTICAL TIE BIDS - – In cases of identical procurement responses, the award shall be determined either by lot or on the basis of factors deemed to serve the best interest of the County. In the case of the latter, there must be adequate documentation to support such a decision.

8. CONDITIONAL & INCOMPLETE BIDS - Okaloosa County specifically reserves the right to reject any conditional bid and bids which make it impossible to determine the true amount of the bid.

9. PRICING – The bid price shall include all equipment, labor, materials, freight, taxes etc. Okaloosa County reserves the right to select that bid most responsive to our needs.

10. ADDITION/DELETION OF ITEM – The County reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the County’s best interest.

11. SPECIFICATION EXCEPTIONS – Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the bid specifications. Respondent must also explain any deviation from the bid specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer’s specifications data detailing the changed item(s) with their bid. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

12. APPLICABLE LAWS & REGULATIONS – All applicable Federal and State laws, County and municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over the project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

13. DISQUALIFICATION OF RESPONDENTS - Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its bid:

• Submission of more than one proposal for the same work from an individual, firm or corporation under the same or different name.

• Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals.

• Default under previous contract.

• Listing of the respondent by any Local, State or Federal Government on its barred/suspended vendor list.

14. AWARD OF BID

• Okaloosa County Review - Okaloosa County designated Staff will review all bids and will participate in the Recommendation to Award.

• The County will award the bid to the responsive and responsible vendor(s) with the lowest responsive bid(s), and the County reserves the right to award the bid to the respondent submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Okaloosa

County shall be the sole judge of the bid and the resulting negotiated agreement that is in its best interest and its decision shall be final. The County reserves the right to award to multiple vendors.

• Okaloosa County reserves the right to waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bid and to accept the bid that in its judgment will best serve the interest of the County.

• Okaloosa County specifically reserves the right to reject any conditional bids and will normally reject those which made it impossible to determine the true amount of the bid. Each item must be bid separately and no attempt is to be made to tie any item or items to any other item or items.

15. PAYMENTS – The respondent shall be paid upon submission of invoices and approval of acceptance by

Okaloosa County Board of County Commissioners, Finance Office, 101 E James Lee Blvd, Rm 108 Crestview, FL 32536, for the prices stipulated herein for articles delivered and accepted. Invoices must show Contract #.

16. DISCRIMINATION - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

17. PUBLIC ENTITY CRIME INFORMATION - Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in

s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

18. CONFLICT OF INTEREST - The award hereunder is subject to the provisions of Chapter 112, Florida

Statutes. All respondents must disclose with their bids the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches.

19. REORGANIZATION OR BANKRUPTCY PROCEEDINGS – Bids will not be considered from respondents who are currently involved in official financial reorganization or bankruptcy proceedings.

20. INVESTIGATION OF RESPONDENT – The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the Owner any additional information and financial data for this purpose as the County may request.

21. CONE OF SILENCE CLAUSE - The Okaloosa County Board of County Commissioners has established a solicitation silence policy (Cone of Silence Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences from the date of advertisement until award of contract.

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.017.html

All communications shall be directed to the Purchasing Department - see attached form.

22. REVIEW OF PROCUREMENT DOCUMENTS - Per Florida Statute 119.071 (2) 2 sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

COMPLIANCE WITH FLORIDA STATUTE 119.0701 - The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

24. PROTECTION OF RESIDENT WORKERS – The Okaloosa County Board of County Commissioners actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verifications. The respondent shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Okaloosa

County reserves the right to request documentation showing compliance with the requirements.

Respondents doing construction business with Okaloosa County are required to use the Federal Government

Department of Homeland Security’s website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States.

25. SUSPENSION OR TERMINATION FOR CONVENIENCE - The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period of time as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to

Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

26. FAILURE OF PERFORMANCE/DELIVERY - In case of default by the respondent, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the respondent responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the respondent from the bid list for duration of one (1) year, at the option of the County.

27. AUDIT - If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

28. EQUAL EMPLOYMENT OPPORTUNITY; NON-DISCRIMINATION – Respondent will not discriminate against any employee or an applicant for employment because of race, color, religion, gender, sexual orientation, national origin, age, familial status or handicap.

29. NON-COLLUSION – Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

30. UNAUTHORIZED ALIENS/PATRIOT’S ACT – The knowing employment by respondent or its subcontractors of any alien not authorized to work by the immigration laws is prohibited and shall be a default of the contract. In the event that the respondent is notified or becomes aware of such default, the respondent shall take steps as are necessary to terminate said employment with 24 hours of notification or actual knowledge that an alien is being employed. Respondent’s failure to take such steps as are necessary to terminate the employment of any said alien within 24 hours of notification or actual knowledge that an alien is being employed shall be grounds for immediate termination of the contract. Respondent shall take all commercially reasonable precautions to ensure that it and its subcontractors do not employ persons who are not authorized to work by the immigration laws.

31. CERTIFICATE OF GOOD STANDING FOR STATE OF FLORIDA - Florida Statute 607.1501 requires that all vendors who wish to do business in the State of Florida be licensed to do business through the

Department of State of Florida and be in good standing with the State of Florida. As such, to do business with

Okaloosa County a vendor must provide a Certificate of Good Standing with their bid/proposal package to the

County. For more information on doing business in the State of Florida, please refer to the Florida Department of State. The website to register is https://dos.myflorida.com/sunbiz

32. AUTHORITY TO PIGGYBACK – All respondents submitting a response to this Request for Bid agree that such response also constitutes a proposal to other Florida local governments under the same conditions, for the same contract price, and for the same effective period, should the respondent feel it is in their best interest to do so.

• Each governmental agency desiring to accept this proposal and make and award thereof shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of the ITB. This provision in no way restricts or interferes with the right of any governmental agency to independently procure any or all items.

33. BYRD ANTI LOBBYING (31 U.S. C. 1352) - The Certification regarding Lobbying executed by

Contractor and attached as part of Attachment “A” to the Agreement is hereby acknowledged and made part of the Agreement by reference.

34. WORK HOUR AND SAFETY STANDARDS (40 U.S.C. 3701-3708) - The Certification regarding Work

Hours and Safety Standards executed by Contractor and attached as part of Attachment “A” to the Agreement is hereby acknowledged and made part of the Agreement by reference.

https://dos.myflorida.com/sunbiz

35. FINANCIAL STABILITY- In the case of Federal and/or Florida State funded procurements, prior to awarding this contract, the top respondents will be required to submit to a soft credit pull for purposes of the

County's Risk Assessment consideration; objections by any respondent will disqualify them from consideration.

Bad credit indicating you are a high risk may impact your application. Responses will not be considered from respondents who are currently involved in official financial reorganization or bankruptcy proceedings.

36. SYSTEM OF AWARD MANAGEMENT (SAM.GOV) - If grant funded, all vendors must be registered in SAM in order to do business with the County. In order to be considered for the project, the vendor must be registered prior to submitting a bid/proposal with the County. Failure to show proof of SAM.gov registration at time of submitting a bid/proposal may deem the vendors bid/proposal unresponsive. You can register for SAM at the below link: https://sam.gov/content/home. Note it can take some time for a vendor to get registered for the System of Award Management and as such it is important to start the process as soon as possible to qualify as a responsive vendor.

37. Pursuant to Section 287.05701, Florida Statutes, the County will not request any documentation of or consider a proposer’s social, political or ideological interests when determining if the proposer is a responsible proposer. The County will not give a preference to a proposer based upon the proposer’s social, political, or ideological interests.

38. UNITED STATES-PRODUCED IRON AND STEEL (s. 255.0993, Fla. Stat.) - Any iron or steel product permanently incorporated into the project must be produced in the United States.

https://sam.gov/content/home

Insurance Requirements

CONTRACTORS INSURANCE

A. The Contractor shall not commence any work in connection with this Agreement until he has obtained all required insurance and the certificate of insurance has been approved by the Okaloosa County Risk

Manager or designee.

B. All insurance policies shall be with insurers authorized to do business in the State of Florida and having a minimum rating of A, Class X in the Best Key Rating Guide published by A.M. Best & Co. Inc.

C. All insurance shall include the interest of all entities named and their respective officials, employees & volunteers of each and all other interests as may be reasonably required by Okaloosa County. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional

Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance.

D. With the exception of Workers’ Compensation policies, the County shall be shown as an Additional

Insured with Endorsement for each policy on the Certificate of Insurance.

E. The County shall retain the right to reject all insurance policies that do not meet the requirement of this

Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the Contractor.

F. The County reserves the right at any time to require the Contractor to provide copies (redacted if necessary) of any insurance policies to document the insurance coverage specified in this Agreement.

G. Any subsidiaries used shall also be required to obtain and maintain the same insurance requirements as are being required herein of the Contactor

H. Any exclusions or provisions in the insurance maintained by the Contractor that excludes coverage for work contemplated in this agreement shall be deemed unacceptable and shall be considered breach of contract.

WORKERS’ COMPENSATION INSURANCE

A. The Contractor shall secure and maintain during the life of this Agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County, the Contractor shall require the Subcontractor similarly to provide Workers’

Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished to the County not less than ten (10) days prior to the commencement of any and all sub-contractual Agreements which have been approved by the County.

B. Contractor must be in compliance with all applicable State and Federal workers’ compensation laws, including the U.S. Longshore Harbor Workers’ Act or Jones Act, if applicable.

C. No class of employee, including the Contractor himself, shall be excluded from the Workers’

Compensation insurance coverage. The Workers’ Compensation insurance shall also include

Employer’s Liability coverage and a Waiver of Subrogation in favor of the County on the Certificate of

Insurance. If there is an existing approved State of Florida Exemption for Workers’ Compensation it must be provided to Okaloosa County.

Limit:

State Statutory Employer's Liability $500,000 each accident

COMMERCIAL GENERAL LIABILITY INSURANCE

A. The Contractor shall carry Commercial General Liability insurance against all claims for Bodily Injury, Property Damage and Personal and Advertising Injury liability caused by the Contractor.

B. Commercial General Liability coverage shall include the following:

1. Premises & Operations Liability

2. Bodily Injury and Property Damage Liability

3. Independent Contractors Liability

4. Contractual Liability

5. Products and Completed Operations Liability

C. Contractor shall agree to keep in continuous force Commercial General Liability coverage for the length of the contract.

Limit

$1M each occurrence for Bodily Injury & Property Damage $1M each occurrence Products and completed operations

$1M per occurrence Personal and Advertising Injury

PROFESSIONAL LIABILITY and/or ERRORS AND OMMISSIONS LIABILITY

Coverage must be afforded for Wrongful Acts, errors or omissions committed by the Contractor or its employees in performing its professional services under this contract. Contractor must keep insurance in force until the third anniversary of expiration of this agreement or the third anniversary of acceptance of work by the

County.

Professional Liability (E&O) $1M each claim

BUSINESS AUTOMOBILE LIABILITY

Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and

Property Damage. If the contractor does not own vehicles, the contractor shall maintain coverage for Hired &

Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Policy. Contractor must maintain this insurance coverage throughout the life of this Agreement.

Limit:

$1M each accident (a combined single limit)

Pollution/Environmental Liability

Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.

Minimum Limit: $1,000,000 per occurrence.

NOTICE OF CLAIMS OR LITIGATION

The Contractor agrees to report any incident or claim that results from performance of this Agreement. The

County representative shall receive written notice in the form of a detailed written report describing the incident or claim within ten (10) days of the Contractor’s knowledge. In the event such incident or claim involves injury and/or property damage to a third party, verbal notification shall be given the same day the Contractor becomes aware of the incident or claim followed by a written detailed report within ten (10) days of verbal notification.

INDEMNIFICATION & HOLD HARMLESS

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the County, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract.

CERTIFICATE OF INSURANCE

A. Certificates of Insurance indicating the project name, number, and evidencing all required coverage and if applicable any State of Florida approved Workers’ Compensation Exemption must be submitted not less than 10 days prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County BCC, 5479A Old Bethel Road, Crestview, Florida, 32536.

B. The contractor shall provide a Certificate of Insurance to the County with a thirty (30) day prior written notice of cancellation; ten (10 days’ prior written notice if cancellation is for nonpayment of premium).

C. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the contractor to provide the proper notice. Such notification shall be in writing by registered mail, return receipt requested, and Addressed to the Okaloosa County Purchasing Department at 5479-A Old Bethel Road, Crestview, FL 32536.

D. In the event the contract term goes beyond the expiration date of the insurance policy, the contractor shall provide the County with an updated Certificate of insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The County reserves the right to suspend the contract until this requirement is met.

E. The certificate shall indicate if coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claims-made form, the certificate will show a retroactive date, which should be the same date of the initial contract or prior.

F. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection.

G. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the Contractor’s full responsibility.

H. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR.

GENERAL TERMS

Any type of insurance or increase of limits of liability not described above which, the Contractor required for its own protection or on account of statute shall be its own responsibility and at its own expense.

Any exclusions or provisions in the insurance maintained by the contractor that excludes coverage for work contemplated in this contract shall be deemed unacceptable and shall be considered breach of contract.

The carrying of the insurance described shall in no way be interpreted as relieving the Contractor of any responsibility under this contract.

Should the Contractor engage a subcontractor or sub-subcontractor, the same conditions will apply under this

Agreement to each subcontractor and sub-subcontractor.

The Contractor hereby waives all rights of subrogation against Okaloosa County and its employees under all the foregoing policies of insurance.

EXCESS/UMBRELLA INSURANCE

The Contractor shall have the right to meet the liability insurance requirements with the purchase of an

EXCESS/UMBRELLA insurance policy. In all instances, the combination of primary and

EXCESS/UMBRELLA liability coverage must equal or exceed the minimum liability insurance limits stated in this Agreement.

Pricing Proposal

WATER TREATMENT SERVICES AT THE OKALOOSA COUNTY FACILITIES LISTED BELOW:

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Crestview Courthouse: 101 E. James

Lee Blvd. Crestview Fl. 32536

1 QUARTERLY

2 Crestview Courthouse: 101 E. James

Lee Blvd. Crestview Fl. 32536

1 ANNUALLY

3 County Jail: 1200 East James Lee

Blvd Crestview Fl. 32539

1 QUARTERLY

4 County Jail: 1200 East James Lee

Blvd Crestview Fl. 32539

1 ANNUALLY

5 Emergency Operations Center: 90

College Blvd. East Bldg. 200, Niceville Fl. 32578

1 QUARTERLY

6 Emergency Operations Center: 90

College Blvd. East Bldg. 200, Niceville Fl. 32578

1 ANNUALLY

7 Destin Ft. Walton Beach Airport

(VPS): 1701 Hwy. 85 North Eglin

AFB Fl. 32542

1 QUARTERLY

8 Destin Ft. Walton Beach Airport

(VPS): 1701 Hwy. 85 North Eglin

AFB Fl. 32542

1 ANNUALLY

9 Okaloosa County Administration

Building: 1250 Eglin Pkwy., Shalimar

Fl. 32579

1 QUARTERLY

10 Okaloosa County Administration

Building: 1250 Eglin Pkwy., Shalimar

Fl. 32579

1 ANNUALLY

11 South Courthouse Annex: 1940 Lewis

Turner Blvd Fort Walton Beach Fl.

32547

1 QUARTERLY

12 South Courthouse Annex: 1940 Lewis

Turner Blvd Fort Walton Beach Fl.

32547

1 ANNUALLY

Line Item Description Quantity Unit of

Measure Unit Cost Total

13 Water and Sewer Building: 1808

Lewis Turner Blvd, Fort Walton

Beach, Fl. 32547

1 QUARTERLY

14 Water and Sewer Building: 1808

Lewis Turner Blvd, Fort Walton

Beach, Fl. 32547

1 ANNUALLY

15 Destin Fort Walton Beach

Convention Center: 1250 Miracle

Strip Pkwy Fort Walton Beach Fl.

32548

1 QUARTERLY

16 Destin Fort Walton Beach

Convention Center: 1250 Miracle

Strip Pkwy Fort Walton Beach Fl.

32548

1 ANNUALLY

TOTAL

Vendor Questionnaire

Okaloosa County, Florida solicits your company to submit a response for referenced goods or services listed in this Solicitation. All terms, specifications and conditions set forth in this Solicitation are incorporated into your response. A response will not be accepted unless all conditions have been met. All responses must be submitted by an authorized representative. All responses must be submitted electronically by 3:00 pm on Wednesday, September 16, 2026. Responses may not be withdrawn for a period of ninety (90) days after the response opening unless otherwise specified.

Respondent Submittals (without Cost)*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

Sam.gov Unique Entity Identifier

Enter your Sam.Gov Unique Entity Identifier (UEI) number.

Cage Code

Enter your Cage Code

Solicitation Acknowledgement*

I certify that this bid is made without prior understanding, agreement, or connection with any other respondent submitting a bid for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud.