Water Testing BPA_PWS_10.08.2025.pdf

08 October 2025

PERFORMANCE WORK STATEMENT

FOR

LABORATORY ANALYTICAL SERVICES

1. Scope of Work: Contractor shall provide all labor, materials, equipment, transportation, and tools necessary to provide Bioenvironmental and Environmental analytical services for Ellsworth Air Force Base, SD. Analytical services shall be performed in accordance with all local, state, and Federal regulations. Services shall include but are not limited to analysis, consultation, analysis reports, collection records, and Quality Assurance and Quality Control (QA/QC) reports.

2. Sample Analysis:

a. The contractor shall use analytical methods approved by the Environmental

Protection Agency (EPA), the Resource Conservation and Recovery Act (RCRA), the South Dakota Department of Environment and Natural Resources (SD DENR) and Wyoming Department of Environmental Quality for the particular analysis being performed. Contractor shall be capable of providing the lower detection limits for chemical analysis according to the most stringent local, state, and Federal regulations to include any reauthorizations during the life of this contract. Laboratories must be state certified to conduct the analytical services provided. The Laboratory shall provide all certifications to Bioenvironmental Engineering representative upon renewal and maintain current qualifications. Contractor shall provide an after-hours contact number for emergency sampling needs.

b. Performance Period: Services rendered shall be in strict accordance with the bid schedule. The required performance period for each sample analysis will be specified in writing at the time each request for services is placed against this contract. Performance periods for routine samples (21-day Turn Around Time or TAT) shall be twenty-one days after receipt of the samples;

performance periods for "rushed" samples will be the appropriate TAT selected (24-hour weekend; 24-hour weekday, or 7-day TAT). If sample analysis cannot be completed within the requested time for the test method specified, the contractor shall notify the requestor by telephone and email.

Contractor shall provide sample analysis results no later than close of business on the date agreed upon. The contractor shall email an electronic copy of the sample results in Adobe Portable Document Format (PDF) using the sample number as identifier (e.g. CEY-xxxx.pdf format) to the requestor no later than close of business on the day the sample analysis results are due. A written report shall be provided no later than seven calendar days from the date sample analysis results are due. If a problem is found with the sample to be tested, the contractor shall notify the Bioenvironmental Engineering representative before any action is taken, including discarding the sample.

3. Records and Reports:

a. Analytical Reports: The contractor shall provide the requestor with a report of the sample results for each sample analyzed. Sample results shall be reported in a consistent format (i.e. Sample Number, unit of measure for results, test method, laboratory standards, regulatory standards, detection limits, report layout, call number, and contract number shall be located at the same place on every report. The Contractor shall ensure that there are no typographical errors in the reports sent to the Government. The Contractor will replace any reports with typographical errors and/or any other inconsistencies in the report within 7 calendar days of notification by the Government. The report shall contain as a minimum the sample number, the Contractor's call number, contract number, date the sample was received, date the sample was analyzed, test performed, test methods used applicable standards used for analysis, applicable units of measure, analysis method reference, QA/QC summary of method blanks, lab control samples, matrix spikes and duplicate results along with any other information which would improve the quality of the report. The Contractor shall provide the Government with the original chain of custody forms applicable to the report along with an invoice.

b. Quality Control Reports: The Contractor shall also provide the Government with a Quality Control report for each sample analysis performed. The Quality Control report will contain the method used for the quality control test, (accuracy as Mean Percent Recovery), Precision (as percent RPO) and the date the quality assurance test was performed. Quality control procedures should be conducted in accordance with all EPA method requirements. The contractor shall provide the government with a letter of explanation for any sample results that are questionable.

c. Record keeping: The Contractor shall maintain complete records for each sample analyzed. As a minimum, the records shall include the chain of custody, date of receipt of the sample, description of the sample, sample number, analysis, and any unusual problems encountered during the analysis of the sample that might affect the integrity of the sample results.

This information shall be readily available to the government for a period of 5 years from the date of sample analysis. Information requested from the lab concerning historical sample analysis shall be provided to the Government within 5 working days from request date at no additional cost to the Government.

4. Basis of Payment: Contractor shall provide the Government with a separate price list for each of the following category: Potable water analysis using methods outlined in the National Primary Drinking Water Standards. The price list shall contain unit prices for 24-hour weekend sample analysis, 24-hour weekday sample analysis, 7-day sample analysis and 21-day sample analysis. Unit prices shall include all labor, materials, and transportation needed to successfully perform services under this performance work statement. A Delivery Ticket and Invoice shall accompany the analytical report. The invoice shall be separated by individual call number and cost of analysis individually separated into line items.

Contractors shall provide pricing on the following anticipated sample analysis requirements.

Analysis Anticipated Qty/Yr Bac T 130 Lead and Copper 30 Lead Contamination Control Act (LCCA) 10 Total Trihalomethanes (TTHM) 2 Nitrite 1 Total Suspended Solids 60 Biological Oxygen Demand 30 BTEXN by Method EPA 8021 - Volatiles BTEXN Method EPA 8260 18 Total Petroleum Hydrocarbon (TPH) Gasoline Range Organics 3 TPH Diesel Range Organics 16 Volatile Organic Compounds EPA 8260 3 Propylene Glycol 6 Ammonia-Nitrogen 3 pH 3 Fecal Coliform 3 Total Coliform 3 Chemical Oxygen Demand 3 Permethrin 1 TCLP RCRA 8 Metals 1 Dissolved Oxygen 1 Paint Filter Test 1