Water_Reclamation_Facility_Process_Evaluation_(Addendum_#3_Revision).pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

RFQ Request for Qualifications

24-022UO-HK-RFQ

Water Reclamation Facility Process Evaluation

Request for Proposals Advertised April 22, 2024

Pre-Proposal Meeting (Mandatory) May 3, 2024, 1:00pm

1500 Victoria Street, Plant City, FL 33563

Question Submission Deadline May 20, 2024, 2:00pm

Proposal Submission Deadline May 30, 2024, 2:00pm

Water Reclamation Facility Process Evaluation

24-022UO-HK-RFQ P a g e | 2

City of Plant City

RFQ Request for Qualifications

I. Submittal Instructions II. Project Summary

III. Scope of Services, Specifications, and Requirements IV. Respondent Responsibilities V. City Rights and Procedures

VI. SELECTION PROCESS AND CRITERIA

VII. CONTRACT NEGOTIATIONS AND EXECUTION

VIII. RESPONDENTS CONTRACTING WITH THE CITY SHALL

IX. Evaluation Criteria X. Cost - Not Used on RFQ's

XI. Vendor Requirements & Acknowledgements

Attachments:

A - DMR_JAN2024

B - PC WQBEL Final 12-16-2019

C - WRF_Premit

D - WRFExpansionRecordDrawing

E - Plant_City_Condition_Assessment_Report_Final

F - 2024-05-02 Water Reclamation Facility Process Evaluation Agreement

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1. Submittal Instructions

1.1. Submittal Location & Deadline

Responses may be received up to but not later than 2:00 pm local time on Thursday, May 30, 2024 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov.

The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

The City of Plant City strongly recommends completing your response well ahead of the deadline.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

1.2. Valid Terms

Responses shall be valid for no less than 90 days from the date the City opens the responses.

1.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason or no reason. Responses submitted after the deadline shall be rejected. Fax, e-mail, or telephone responses shall be rejected. Responses that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

1.4. Forms

Submittals shall be made as described and required herein. Required forms shall be signed by the company owner or other legally authorized individual(s).

1.5. Contract Term

The contract resulting from this Request for Qualifications shall commence effective upon issuance of a term contract by the City and extend for a period of eighteen (18) months. The contract may be renewed for three (3) additional one (1) year periods. The City Manager will be authorized to execute the renewals.

1.6. Fee

Fees negotiated with the awardee shall be firm for the initial term of this agreement. Should the awardee desire to have a fee adjustment for any renewal period, the awardee shall notify the

City in writing of its request at least 90 days prior to the end of the current term. Any adjustment(s) must be accompanied by written justification attesting that the request is a bona fide cost increase to the awardee. The base period for any requested adjustment shall be the beginning of the latest period during which an adjustment may have been made. All requests

24-022UO-HK-RFQ P a g e | 4 for price adjustment(s) shall be supported by Consumer Price Index according to the Bureau of

Labor Statistics average for the previous month, under the Consumer Price Index for Escalation, U.S. City Average (CPI-U). The maximum allowable increase shall not exceed 4%. All price adjustments must be accepted by the City Manager and shall be accomplished by written amendment to this contract at renewal.

1.7. Contract Documents

A draft of the Contract required by the City to award the project described in this

Request for Qualifications will be provided via addendum. It is the Respondent’s responsibility to review and understand the Contract. If the Respondent requires any modifications or additional terms and conditions to the Contract, they shall detail the desired changes and submit them under the Tab, clearly titled “Additional

Terms/Modifications”. That page then must be attached to the response form and submitted as part of the respondent’s proposal. A respondent cannot make a contract modification request after the RFQ submission deadline.

1.8. Licenses & Certification

Respondent must include the following with its response:

• Proof of ability to transact business in the State of Florida.

1.9. Insurance Requirements

In submitting a proposal the respondent affirms that if selected the following insurance will be provided as an attachment to their contract.

Workers’ Compensation Insurance: Awardee shall procure and maintain during the life of this contract Workers’ Compensation Insurance for all of its employees to be engaged in work on the Project under this Contract, and in case any such work is sublet, Contractor shall require the

Subcontractor similarly to provide Workers’ Compensation Insurance for all the Subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by Contractor’s Workers’ Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this contract is not protected under the

Workers’ Compensation statute, Contractor shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected.

Contractor shall indemnify and hold the City of Plant City harmless for any claim made by the

Subcontractor for Workers” compensation. Note: If Contractor claims to be exempt from

Workers’ Compensation Insurance, then a Certificate of Exemption from the State shall be produced upon request.

Comprehensive Liability and Property Damage Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Liability Insurance in an amount satisfactory to Owner, but not less than $300,000.00 for injuries, including accidental death, to any one person, and subject to the same limit for each person, in an amount not less than

$1,000,000.00, on account of one accident, and Property Damage Insurance in an amount not

24-022UO-HK-RFQ P a g e | 5 less than $1,000,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Comprehensive Automobile Liability Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Automobile Liability Insurance in an amount of

$500,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Subcontractor’s Comprehensive Liability and Property Damage Insurance: The Awardee shall require each of its subcontractors to procure and maintain during the life of their contract

Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.

Professional Liability Insurance: Awardee shall procure and shall maintain during the life of this contract and for a period of three (3) years after the Project is completed, Professional Liability insurance in the amount of $1,000,000 for Consultant’s errors and omissions, exclusive of defense costs. If policy provides coverage on a claims-made basis, such coverage must respond to all claims reported within at least three (3) years following the period for which coverage is required, unless a longer period is indicated in the Contract.

The certificate of insurance shall include as a certificate holder:

City of Plant City

Attn: City Manager

302 West Reynolds Street

Plant City, FL 33563

1.10. Indemnification

Section 1.15, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify respondents.

1.11. All-Inclusive Cost

Prices given by respondents shall include all costs associated with the product or service proposed.

1.12. Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a respondent in reviewing, evaluating, preparing, or submitting a response. Respondents are solely responsible for the entire expense of responding to this solicitation.

1.13. Proposal Format

The respondent shall submit a proposal to the City meeting the minimum requirements identified. The requirements stated herein do not preclude the proposer from furnishing

24-022UO-HK-RFQ P a g e | 6 additional information as deemed appropriate. Submittal deviation from the minimum requirements stated herein may be cause for rejection from further consideration.

1.14. Confidentiality

If a Respondent wishes to claim confidentiality on any information provided in their response, any/all such information must be submitted with the their original bid through the city's e-

Procurement system located at https://procurement.opengov.com/portal/plantcitygov.

1.15. Additional Services

The City may require additional goods and services outside the original scope for related services. The cost will be separately negotiated at the time of the request.

2. Project Summary

2.1. Project Summary

The City of Plant City (CPC) is a fast-growing, progressive community between Tampa and

Orlando, Florida. CPC has a population of approximately 42,000 and provides water, sewer, and reclaimed water. CPC owns and operates its Water Reclamation Facility (WRF) for the treatment and disposal of domestic and industrial wastewater. The original WRF was constructed in 1951, with subsequent expansions and upgrades over the years. With rapid growth, the CPC is interested in evaluating the existing WRF for future expansion. The CPC invites qualified engineering firms interested in providing process evaluation and conceptual design of the city's

WRF.

• Project Location: 1500 W Victoria Street, Plant City, FL 33563

• FDEP Permit: FL0026557

• Current Permitted Capacity: 10 MGD

NO VALUE

2.2. Submittal Deadline and Bid Opening

Responses may be received up to but not later than 2:00 pm local time on Thursday, May

30, 2024 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov. The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of

Plant City strongly recommends completing your response well ahead of the deadline.

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2.3. Mandatory Pre-Proposal Meeting Walkthrough

A mandatory pre-proposal meeting will be held on Friday, May 3, 2024, at 1:00 pm in the 1500 Victoria Street, Plant City, FL 33563. A mandatory walkthrough of all sites will follow the pre-proposal meeting.

2.4. Questions

Plant City Procurement Department is the only staff designated and authorized to answer questions about this RFQ. Respondents may rely only on written responses or interpretations from the Procurement Department. Verbal and/or written responses given by other City staff in response to RFQ questions shall not be binding on the City.

The deadline to submit questions is not later than 2:00 pm local time on Monday, May 20, 2024. Proposers should submit all questions regarding this RFQ via the City's eProcurement portal, located at https://procurement.opengov.com/portal/plantcitygov.

All answers to questions and addendums will be posted via the City's eProcurement Portal.

Respondents may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the respondents to check the website for answers to all questions.

3. Scope of Services, Specifications, and Requirements

Enter detailed information on the specifications and requirements that must be meet and the services that must be provided. Examples include, but are not limited to:

City, State or Federal Laws, Rules, Regulations or requirements that must be met.

Any controls they must provide.

Timelines that must be met.

Specific products, reports or duties that must be carried out.

3.1. Process Evaluation

The consultant shall perform a comprehensive evaluation of each process group to understand the existing capacity, utilizing process modeling software, including the following:

• Understand the influent wastewater quality and develop loading scenarios

• Understand the current biological treatment and future condition

• Evaluate plant capacity

• Identify the max capacity of WRF with the existing infrastructure

• Evaluate the surface water discharging permit

• Provide recommendations for WRF expansion and identify the constraints per each recommendation

• Provide recommendations for upcoming regulation changes and requirements

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3.2. Engineering Support for Repair and Replacement Projects

• Provide engineering support for Repair and Replacement (R&R) projects during the process evaluation and preliminary design phases (As needed basis)

3.3. Conceptual Design and Cost Estimate

The consultant shall provide a preliminary design of WRF expansion including the following, but not limited to:

• Conceptual site plan and construction cost estimate

• Solid handling and disposal cost considerations

• Nutrient removal capabilities

• Treatment during construction and constructability

• Tertiary treatment recommendation for future indirect/direct potable (IP/DP) reuse project

• Permit requirement

• Environment concerns and impact

• Funding options

4. Respondent Responsibilities

Proposal Response:

A. Review Documents. Respondent must review all plans, specifications, and contract documents related to this RFQ. Failure to review all plans, specifications, forms, contracts, addenda, or other documents shall not relieve Respondent from any obligations contained in this RFQ or subsequent contracts with the City. Submittal of

Proposals shall serve as Respondent’s acknowledgement that it has reviewed and understood all of the RFQ requirements and documents.

B. Fill-In Required Forms. Respondents submitting must accurately and completely fill-in the response forms included in the Vendor Requirements & Acknowledgements

Section. Respondent must submit those forms along with other documents listed in this section and elsewhere in this RFQ. Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in rejection of

Respondent’s submittal.

C. Legal Requirements. Respondents are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that are applicable to the services being solicited in this bid. A respondent’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a response shall constitute the respondent’s affirmation that they are

24-022UO-HK-RFQ P a g e | 9 familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the respondent’s ignorance thereof. If a respondent believes provisions in the solicitation are contrary to or inconsistent with any law, ordinance, or regulation, then the respondent shall promptly report those provisions in writing to the City.

Performance Requirements:

A. Unauthorized Alien(s)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the

Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT

CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S.

Citizenship and Immigration Services (USCIS), part of the Department of Homeland

Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to Federal databases to help employers determine employment eligibility of new hires and the validity of their

Social Security numbers.

If your company wishes to avail themselves of this program, you can register online for

E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding

(MOU) that provides the terms of agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU.

Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-Verify, please visit E-Verify |

USCIS or contact USCIS at 1-888-464-4218.

B. Schedule of Subcontracting- Respondents who will be subcontracting any portion of the work shall state name, address and service discipline of proposed sub-contractor. The

City reserves the right to accept or reject any proposed sub-contractor. Sub-contractor http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify https://www.uscis.gov/e-verify https://www.uscis.gov/e-verify

24-022UO-HK-RFQ P a g e | 1 0 changes or additions during the performance of the resulting contracts for the RFQ shall require prior approval by the City’s representative.

C. Certification. Proposals in response to this RFQ shall be deemed as Proposer’s certification that it has fully considered all factors associated with this RFQ, including any addenda.

D. Sworn Statement on Public Entity Crimes. A person or affiliate as defined in Section

287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a

Contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a Contract with a public entity for the construction or repair of a public building or public work; may not submit responses, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of $25,000 for a period of 36 months following the date of being placed on the convicted vendor list.

Respondents must fill out and sign the form titled “SWORN STATEMENT UNDER

SECTION 287.133(3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

E. Maintain an adequate staff of qualified personnel.

F. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

G. Cooperate fully with the City in the scheduling and coordination of all phases of the work

H. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

I. Perform any additional work required for a particular change order approved by the City.

J. Have approval from the City in writing prior to commencement of any change order.

K. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the

City.

L. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

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5. City Rights and Procedures

5.1. Authorized Representative

The City Manager (or designee) is the City's authorized representative on this project.

5.2. Response Evaluation

The City will assemble a committee to evaluate responses. City may require Respondents to make presentations, to attend meetings, or to provide additional information in order to better understand the responses and /or Respondent’s capability to complete the work.

5.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason.

Responses submitted after the deadline shall be rejected. Mailed, fax, e-mail, or telephone responses shall be rejected. Responses which are incomplete, conditional, obscure, or which contain terms or additions not called for, or irregularities of any kind may be rejected at the sole discretion of the City.

5.4. Award

Selection committee will evaluate the proposals. Selection will be made on the basis of collective scores of the evaluation committee.

Contracts with prices that are not greater than $50,000.00 may be awarded by the City

Manager. The City Commission makes the final decision regarding award or rejection of contracts that are greater than $50,000.00.

5.5. Notice of Award

Upon evaluation of the proposals and when selection has been made, the Procurement

Department will issue a Notice of Intent to Award to the selected awardee(s).

5.6. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s sole opinion, do not materially affect a Respondent’s submittal.

5.7. Verification of Respondent's Capability

The City will verify Proposer’s ability to complete the work specified in this RFQ. Verification may include evaluating Proposer’s:

A. Prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Licenses and certifications.

D. Equipment, machinery, and/or facilities.

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E. Background & references.

F. Litigation history involving similar work.

5.8. Notice to Proceed

After the contract resulting from this RFQ has been fully executed, a Purchase Order will be issued and a Notice to Proceed given by the authorized City representative.

5.9. Termination for Convenience

The City, at its sole discretion, reserves the right to terminate the contract resulting from this

RFQ upon thirty (30) calendar days written notice. Upon receipt of such notice, the vendor shall not incur any additional costs under the contract. The City will be liable only for reasonable costs incurred by the vendor prior to notice of termination. The City will be the sole judge of

“reasonable costs”.

5.10. Termination for Cause

The City reserves the right to terminate the contract resulting from this RFQ, in part or in whole, or effect other appropriate remedy in the event the vendor fails to perform in accordance with the terms and conditions stated in the contract. The City further reserves the right to suspend or debar the vendor in accordance with the City’s policies and procedures. The vendor will be notified by letter of the City’s intent to terminate. In the event of termination for cause, the City may procure the required goods or services from any source and use any method deemed in its best interest. All re-procurement cost will be borne by the vendor.

5.11. Revocation of Award

If the City discovers that the Respondent has misrepresented anything in their response or that the Respondent, in the City’s opinion, is no longer reasonably capable of performing the work as proposed, the City may revoke the award at any time. The Procurement Department will issue the revocation in writing to Respondent.

The City reserves the right to award the contract to the next highest ranked Respondent if the highest ranked Respondent fails to fulfill the contractual obligations.

6. SELECTION PROCESS AND CRITERIA

Responses will be reviewed and ranked by the Evaluation Committee based upon the above criteria. Public presentations to the Evaluation Committee may be requested of the

Respondents. Each member of the Evaluation Committee will perform their own independent scoring based upon the criteria herein and the highest ranked Proposer shall be determined by the order of ranking from highest to lowest score. The Evaluation Committee members have the right to correct any errors that may be made in the evaluation and selection process. The City is not obligated to award a contract, and the Evaluation Committee members may decide to recommend rejection of all responses. Selection of Respondent shall follow the procedures adopted by the City of Plant City and Section 287.055, Florida Statutes. The selection process

24-022UO-HK-RFQ P a g e | 1 3 shall be open to the public, and records shall be maintained in accordance with Florida records retention requirements.

7. CONTRACT NEGOTIATIONS AND EXECUTION

Contract negotiations shall follow the procedures adopted by the Plant City Commissioners and

Section 287.055, Florida Statutes. The Evaluation Committee may require selected Respondent to submit technical or other additional information related to its response during contract negotiations. Should a satisfactory contract not be negotiated with the top ranked Respondent, then next ranked Respondents shall be contacted and negotiations shall begin with each highest ranked Respondent and so on, until the City has the contract it desires. Procurement and contracting of all Professional Services shall conform to all policies of the City’s ordinances, codes, and technical standards as well as State and Federal law and regulations including, but not limited to, 24 CFR, Part 85, and Section 287.055, Florida Statutes. Those contracts will include provisions required by federal, state or local laws, regulations, ordinances or executive orders and provisions required by policies adopted by the City.

8. RESPONDENTS CONTRACTING WITH THE CITY SHALL

A. Perform all professional services to current professional standards of the applicable discipline.

B. Maintain an adequate staff of qualified personnel.

C. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

D. Cooperate fully with the City in the scheduling and coordination of all phases of the work.

E. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

F. Perform any additional work required for a particular change order approved by the City.

G. Have approval from the City in writing prior to commencement of any change order.

H. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the City.

I. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

9. Evaluation Criteria

Evaluation Criteria Section.

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N o.

Evaluation Criteria Scor ing

Met hod

Wei ght

(Poi nts)

1. Ability of Firm and Proposed Team (Maximum 10 Points)

A. Illustrate the Respondent’s organizational chart as it relates to the “Scope of Services” section of this RFQ, indicating key personnel and their relationship to the project(s). – 4 points

B. The prime consultant must be a licensed Engineering Business in the State of Florida and have a Professional Engineer licensed in the State of Florida in the office. List and provide copies of firm licenses and certifications. – 2 points

C. The use of sub-consultants, or a multi-firm team is acceptable, however, there should be only one project manager assigned from the prime consulting firm. – 2 points

D. It is required that the project manager assigned for this response to the

RFQ located in the office within 120 miles of Plant City, Florida. specific to the restricting factors of effluent limits. Attached also the WQBEL final – 2 points

Point s

Base d

(10% of

Total

2. Proposed Staffing and Experience (Maximum 20 Points)

A. Indicate the specific project-related capability of all the proposed staff.

Give a brief resume of the key person(s) to be assigned responsibilities for projects under this RFQ. Provide the following information for Key

Personnel:

• Name, title, years of experience

• Years with the firm

• Description of role and responsibilities to the RFQ

• Availabilities/current workloads

• Education, knowledge, and skills, including licenses and certifications or other qualifications and technical qualifications to perform on this Project

• Project experiences

B. Responses shall include information indicating the description of actual involvement, and the percentage of work subcontracted for the mentioned projects. Also, project descriptions included in staff resumes should provide some detail of the person’s actual involvement with the project.

C. The affiliation and location of all team members must be clearly indicated in the proposal.

Point s

Base d

(20% of

Total

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3. Firm’s Relevant Experience (Maximum 20 Points)

A. Respondent’s background, history, and experience include a description of the Respondent’s past and current related experience. – 5 points

B. List five (5) projects that best illustrate the experience of providing services as noted in the scope of services of the Respondent and proposed key staff, including partners and members assigned to such project(s).

Minimum of three (3) projects out of five (5) projects to be in similar size and scope in Florida completed in the last ten (10) years . For each relevant project, include the following: - 10 points

1. Name, location, and size of the project

2. The nature of the respondent's responsibility for the projects

3. Project Owner's representative’s name, address, phone number, and email

4. Project user agency's representative’s name, address, phone number, and email

5. Date project was completed or will be completed with original and final schedules

6. Cost of project (list separately the design cost and construction cost) including original estimate and final cost

7. Proposed key staff’s involvement

C. Provide the project experiences with expertise in mixed liquor processes, industrial strength waste, wastewater regulation including PFAS/PFOA

Regulation, and IP/DP potable reuse. – 5 points

Point s

Base d

(20% of

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4. Project Understanding and Approach (Maximum 30 Points)

A. Provide a brief and concise narrative describing the proposed team’s understanding of the City’s objectives with the solicitation. The proposal should be presented in sufficient detail to convey a clear understanding of the tasks and services described. – 10 points

B. Include a description of how each task in the Scope of Work shall be performed and the staff members required to perform the task. Services to be provided by sub-consultants and other third-party vendors should also be provided for each task. – 10 points

C. The Plant City WRF discharges through outfall to East Canal. East Canal is a Class III freshwater stream located in the West Central Nutrient Watershed Region. The Water Quality Based Effluent Limitation (WQBEL) for the Plant City WRF report completed on December 16, 2019, provided the recommended WQBEL limits for TN, TP, and CBOD for the Plant City WRF. Refer to the table 28. The report also recommended that if the annual geometric mean effluent concentrations for either TN or TP exceed the thresholds defined by the numeric nutrient concentrations (TN=1.65 mg/L and TP=0.49 mg/L) that a monitoring program that includes Rapid Periphyton Survey (RPS), Linear Vegetation Survey (LVS) and Stream Condition Index be implemented. With the existing stringent discharge conditions and constraints, provide a brief narrative of potential improvements to meet the recommended WQBEL limits. – 10 points

Point s

Base d

(30% of

Total

5. Current and Projected Workload (Maximum 8.5 Points)

The projected workload includes current projects winding down and new projects ramping up. Ideally, the combined total is close to your Respondent's productive capacity. Provide this in a graphic form and provide the following information.

A. Workload of proposed staff and availability

B. Provide the list of ongoing projects and budget

C. Provide the list of upcoming projects in the next 5 years and budget

D. Briefly explain the respondent’s transition plan for any future personnel change during the project.

Point s

Base d

8.5 (8.5

% of

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6. Location/Accessibility (Maximum 5 Points)

State the Respondent’s office location(s) and the driving distance from City Hall to the office Location(s). List the key personnel’s accessibility including location, time zone, and prefer meeting options (in-person and/or virtual meetings).

Point s

Base d

(5% of

Total

7. References (Maximum 5 Points)

A. Include references from projects of a similar nature.

B. The name, organization, position title, contact information, and relationship with each reference should be included.

C. A minimum of three references should be provided for each proposal submitted.

Point s

Base d

(5% of

Total

8. Local Preference (Maximum 1.5 Points)

Local Preference. The City has adopted a local preference policy (Section 2-151 Plant City

Code). As part of the RFQ evaluation, qualifying Consultants will be awarded 1½ points toward their final point total. A Consultant qualifies for award of local preference points if it has met all of the following:

A. Paid its applicable City business tax for the current year in which this RFQ is issued. Consultants that request local preference must include in their submittal packets a copy of the receipt proving payment of the City’s business tax.

B. A license issued by the State of Florida allowing it to engage in the business of providing the goods/services requested in this RFQ.

C. A physical office located within the city limits of Plant City. The office must be staffed by at least two full-time equivalent employees, and must have been established at least six months before the submittal deadline. Post Office boxes are not verifiable and will not be accepted as proof of a physical office location. A Consultant that does not meet the criteria above shall not receive 1½ points toward its final point total.

Point s

Base d

1.5 (1.5

% of

10. Cost - Not Used on RFQ's

Line Item Description Quantity Unit of

Measure Unit Cost Total

01 This RFQ is a qualification-based process and price is not a factor in determining the most qualified respondents.

0 N/A

TOTAL

11. Vendor Requirements & Acknowledgements

24-022UO-HK-RFQ P a g e | 1 8

11.1. Proposal Submittal*

*Response required

11.2. Statement of E-Verify Requirements Compliance*

By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

The Successful Respondent acknowledges that Section 274A of the Immigration and

Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify

System that allows employers to verify employee eligibility in an efficient manner; and that the

Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the

E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with

Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland

Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the

Contract without penalty. In the event of such breach or termination, the Successful

Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT

ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN

WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE

PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A

MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082

OR § 775.083, FLA. STAT.

☐ Please confirm

*Response required

11.3. Sworn Statement Under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes*

Please download the below documents, complete, and upload.

24-022UO-HK-RFQ P a g e | 1 9

• SWORN_STATEMENT_PURSUANT_TO...

*Response required

11.4. Drug-Free Workplace Statement*

By confirming, the respondent, in accordance with Florida Statute 287.087 hereby certifies that the firm they are representing for this bid does the following:

Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the Drug-Free statement.

Notify the employees that as a condition of working on the commodities or contractual services that are under bid, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no lo contendere to, any violation of Chapter

1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.

☐ Please confirm

*Response required

11.5. Public Records Act/Chapter 119 Requirements*

By confirming, the successful respondent agrees to comply with the Florida Public Records Acts to the fullest extent applicable, and shall, if this engagement is one for which services are provided by doing the following:

A. Successful Respondent shall keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service;

B. Successful Respondent shall provide the public with access to such public records on the same terms and conditions that the public agency would provide the records and at a https://government-project.s3.us-west-2.amazonaws.com/70287/0d72c055-04df-4d41-bbbf-f0ee62e3c12c_SWORN_STATEMENT_PURSUANT_TO_SECTION_287_-_Plant_City.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FV3Q6OC4%2F20240517%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240517T171301Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHEaCXVzLXdlc3QtMiJIMEYCIQD7HP8tvh%2FgZISIYcGiiGoSJ2l2S9H9U67TsjbxEeitwQIhAMoZOMmXg%2BYC9mRejzzbu7OuM4eqXIcZx5iJskuMGbnvKowFCNr%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzPnOr4ccjlXr7fZrsq4ATkdL%2BiqnICgDurHq4NUAV6L%2FG2%2B3%2F4rSsT%2Fqw%2Fp9TQYZ3zzU%2BYOuvkAgyprRynz2KahhW8sBxKmOrQsGOJ6mwPNdP2A%2FEMYfbd1E5naVMu47oEec%2BNX37xZCAC5cgExvJjY9wrH8kOenO%2BSxIOnz2%2Ffblx05FiuNJ9ZpOlcIZcBcWJ5mMh1zuTJ%2FSYhx%2FLeCQwSlJz3XJm%2FQa9JU%2FdWpxb9rCnViwM71vokIkXtsFxH0oUfV61ApRgnlfZxBN0sDHTj%2FUSNAUaIqkhoM0dBFY%2FSvL1QBZMKaSlbzMfrx9xjdzMrcLejRYmJVKX%2BdHo6CopAiZu5Nbi3imKNfaCYyk4NU1y7jIY6dvIP8mpChr9gq5IFdsJfuD9ApdoQK5H5kD9KNMq9rLVXSLaoHBBTfz5zfYaND7JlR5ZNw2%2B8GlnxpccZg0YMMyq2%2FBhxY%2B6kC4%2BBgMGgH40hf1WKAF8ti4Ouek%2Bt1SoqRd1og6xJ%2BGMhgbjggab9gqo4sypzVqrwUO%2FvvB1rBDO7pJJzvkYQ4JhU5wJGT4Bm5Wcvry1iGiXEIzo3UqzUREaZJ%2FiMit%2FDwMhc3T6yTXUrRAebJlwcncAcYCw5%2BGKN4SdgWBdGbiKffpJGmjZTkpdYRmycggiH%2BTvlW0ZFZE%2BoIMdmS%2BLImVpgkKrTBjWl5LQYLNFV0%2B3ik%2B3d4NJHjSycIh8ql2T%2BD9f5iGo3xgxRUpHaqf1PQvMa7Ypwpyy1sVgppuedFq2Q8XLeWtZ%2BxdTB4TmKhCa9ZUKIO%2FQOAMn0fdAuApUxRVQwt7v2N%2Br5UPay94ja0%2F%2BxzCxl56yBjqaAVyoaD6%2F297EbJBwXk1CcSIczUVZ%2BkQAqHBrtocqrmexRRiY6kKZWV6qIS8QHWm5mDYAAtjb2sVjgrKr5mZhfROnRsvt74OKzv%2BhO4OONrd2Iu9dQTHp%2FZBXuWi%2BhfnJCxKLeqANN7T8B77lXzbZCBPk5VgOOazJuQAW8IoJlkY2lMICXepKLE6S4ILaKKk2Ea%2FDZwsmrIbXtE4%3D&X-Amz-Signature=3747a9a1ac439b4ef7ecd8bdbd8f6094e5341277a0731cf3f12e8b1cdc1fb792&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SWORN_STATEMENT_PURSUANT_TO_SECTION_287_-_Plant_City.pdf%22&x-id=GetObject

24-022UO-HK-RFQ P a g e | 2 0 cost that does not exceed that provided in Chapter 119, Florida Statutes or as otherwise provided by law;

C. Successful Respondent shall insure that public records that are exempt or that are confidential and exempt from the public record requirements are not disclosed except as authorized by law; and

D. Successful Respondent shall meet all requirements for retaining public records and transfer to the public agency, at no cost, all public records in possession of the

Successful Respondent upon termination of the contract and shall destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City.

The parties agree that if the Successful Respondent fails to comply with a public records request, then the City must enforce the contract provisions in accordance with the contract and as required by Section 119.0701, Florida Statutes. Notwithstanding any other requirement herein stated, the Successful Respondent shall comply fully with the requirements of Florida

Statutes 119.0701.

☐ Please confirm

*Response required

11.6. Non-Collusion Statement*

By confirming, the respondent attests that:

A. He/she is the representative of the firm, the respondent that has submitted the attached response.

B. He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation.

C. Such solicitation is genuine and is not a collusive or sham solicitation.

D. Neither the said respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by

Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, 24-022UO-HK-RFQ P a g e | 2 1 conspiracy, connivance or unlawful Agreement any advantage against the City of Winter

Park, Florida, or any person interested in the proposed Agreement.

E. The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant.

☐ Please confirm

*Response required

11.7. No Contact Clause*

By confirming, the respondent agrees to abide by the City's "No Contact Clause" and understands that violation of this policy shall result in disqualification of their proposal/submittal.

The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the City through the City Procurement Division.

The period commences when the procurement document is received and terminates when the

City Commissioners, City Manager, or their designee, approves an award.

When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/respondents and members of the City

Commissioners, the City Manager, City employees or members of the Approved Review

Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.

Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.

Any attempt by a vendor/respondent to influence a member or members of the aforementioned shall be grounds to disqualify the respondent from consideration during the selection process.

☐ Please confirm

*Response required

11.8. Conflict of Interest*

For purposes of determining any possible conflict of interest, all bidders/responders, must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.

24-022UO-HK-RFQ P a g e | 2 2

Indicate either “yes” (a City employee, elected official is also associated with your business), or

“no”.

☐ Yes

☐ No

*Response required

When equals "Yes"

11.8.1. Conflict of Interest Dislcosure*

If yes, give person(s) name(s) and position(s) with your business.

*Response required

11.9. Affidavit Certification Immigration Laws*

The City Of Plant City will not intentionally award City contracts to any contractor who knowingly employs unauthorized Alien Workers, constituting a violation of the employment provisions contained In 8 U.S.C. Section 1324 A(E) {Section 274a(E) of The Immigration And

Nationality Act (“INA”).

The City Of Plant City may consider the employment by any contractor of unauthorized Aliens a violation of Section 274a(E) of the INA. Such violation by the recipient of the employment provisions contained in Section 274a(E) of the INA shall be grounds for unilateral cancellation of the contract by the City Of Plant City.

By confirming, bidder attests that they are fully compliant with all applicable immigration laws

(Specifically to the 1986 Immigration Act and subsequent amendments).

☐ Please confirm

*Response required

11.10. ...................................................................................................... Re spondent References

Please download the below documents, complete, and upload.

• Respondent_References.docx

11.11. ...................................................................................................... Ve ndor Instructions*

By confirming, If your company provide services performed on City property, you will also be required to submit an ACORD Insurance Certificate naming the City of Plant City as an additional insured, along with a copy of the additional insured endorsement from your policy, prior to services being rendered.

https://government-project.s3.us-west-2.amazonaws.com/70287/1f331a1b-97b5-40d7-a75b-cb863fa116e3_Respondent_References.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FV3Q6OC4%2F20240517%2Fus…