Water_and_Wastewater_Pumping_and_Process_Equipment_On-Call_Services.pdf

MVA-2025-14

WATER AND WASTEWATER PUMPING AND PROCESS

EQUIPMENT ON-CALL SERVICES

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: March 31, 2025

RESPONSE DEADLINE: April 28, 2025, 2:00 pm

Town of Mooresville, NC

Water and Wastewater Pumping and Process Equipment On-Call

Services

I. Introduction

II. Scope of Work

III. Qualifications Package Submittals

Attachments:

A - Exhibit A

B - Exhibit B

C - Town of Mooresville Master Vendor Agreement

#MVA-2025-14

Title: Water and Wastewater Pumping and Process Equipment On-Call Services

1. Introduction

1.1. Summary

The Town is seeking to obtain qualifications from North Carolina licensed utility, mechanical and electrical contractors (vendors) to provide all labor, equipment, materials and supervision for mechanical and electrical maintenance, troubleshooting and repair of pumping and process equipment, process piping and process valves at the Town’s water treatment plants, wastewater treatment plant, raw water pump station and collection system lift stations. The Town reserves the right to terminate the contract at any time and for any reason, without explanation.

ALL questions must be submitted through OpenGov OR sent to purchasing@mooresvillenc.gov and will NOT be answered otherwise.

1.2. Background

Mooresville, North Carolina, is a vibrant community that has experienced significant growth over the past decade. With a population of approximately 55,000 residents, Mooresville is located in the Central Piedmont region of North Carolina, within the Charlotte metropolitan area, and is part of Iredell County. Known for its strategic location along the I-77 corridor, Mooresville offers residents and businesses easy access to the larger Charlotte market while thriving as a community of choice in the region. The Town operates under a Council-Manager form of government, with a seven-member Board of Commissioners, including the Mayor, overseeing the town's governance. The Board appoints a Town Manager, who leads the daily operations of the Town with the support of three Assistant Town Managers. As one of the twenty most populous municipalities in North Carolina, Mooresville continues to grow and evolve, making it a dynamic place to live, work, and visit.

DEFINITIONS

The following terms have the meanings given below unless otherwise specified in this

Agreement:

“Deliverables” means the Services provided, including goods and materials, identified in the

Quote from the Vendor or in a Purchase Order.

“Purchase Order” means a document provided by Town to Vendor to confirm the purchase of goods or services based on a Quote provided by Vendor and that funds are available and authorized for said purchase. Any Purchase Order being made under a Master Vendor

Agreement shall reference the number assigned to the Master Vendor Agreement by the Town.

“Quote” means a document issued by the Vendor specifying the Deliverables to be provided for a stated price, at a stated location and within a stated time. Any pre-printed terms and conditions mailto:purchasing@mooresvillenc.gov on a Quote or Purchase Order or on any Vendor issued documents are hereby rejected by the parties, and any such terms are hereby voided.

“Services” means the services furnished by or on behalf of Vendor to the Town under this

Agreement and further defined under each Quote and associated Purchase Order.

1.3. Contact Information

Project Contact:

Jessie Colton Purchasing Manager 413 N Main St Mooresville, NC 28115 Email: purchasing@mooresvillenc.gov Phone: (704) 662-3184

Procurement Contact:

Jessie Colton Purchasing Manager 413 N Main St Mooresville, NC 28115 Email: purchasing@mooresvillenc.gov Phone: (704) 662-3184

Department:

Utilities

Department Head:

Allison Kraft Water Resources Director

1.4. Timeline

Release Project Date March 31, 2025

Question Submission Deadline April 21, 2025, 5:00pm

Question Response Deadline April 23, 2025, 5:00pm

Proposal Submission Deadline April 28, 2025, 2:00pm tel:(704)662-3184 tel:(704)662-3184

2. Scope of Work

2.1. Scope of Work

The selected vendor(s) must demonstrate qualifications for any or all of the following services in their submission package:

• Troubleshoot and repair of low voltage electrical

• Troubleshoot and repair of medium voltage electrical (4160 Volt)

• Repair and installation of process and utility piping up to 48-inch

• Repair and installation of high-rate dual media filters for conventional water treatment plants

• Low voltage motor installation, diagnostics, and repair

• Medium voltage motor installation, diagnostics, and repair (4160 Volt)

• Troubleshoot, repair and install vertical (centrifugal and turbine), and/or submersible non-clog pumps

• Troubleshoot and repair hydraulic and pneumatic valves up to 36-inch

3. Qualifications Package Submittals

3.1. Qualifications Package Submittals*

Upload the technical proposal here.

Prospective vendors will submit a qualifications package for consideration by the deadline in the Timeline outlining their ability to complete tasks stated in the scope of work.

To be considered, please upload a Qualifications Package including the information outlined below.

Submittals should be limited to 20 pages, not including a cover page. Please note that hourly rates, equipment rates or other pricing information are not required to be submitted with this qualifications statement.

All documents below are required to be within the submission package.

A. Executive Summary – Provide a brief summary of the prospective vendor’s understanding of the Scope of Work and emphasize any unique aspects or strengths of their qualifications statement.

B. List the specific items under Section 2 the prospective vendor is providing this qualifications statement for, and which items the prospective vendor is specifically excluding from the qualifications statement.

C. Enclose a copy of the prospective vendor’s contracting license as well as a copy of the contractor license for any subcontractor proposed.

D. Provide a description of a minimum of five (5) relevant projects for North

Carolina municipal governments completed in the past 5 years. Descriptions should include the name of the utility, contact information, the total contract amount and a brief description of the work completed.

E. W-9

F. Vendor's accounts payable contact information and remit to address.

G. Current COI listing the Town of Mooresville as the certificate exactly like below:Town of Mooresville413 N Main StreetMooresville, NC 28115and with this language in the description of operations section at the bottom“Town of Mooresville, its officers, officials, employees, and volunteers are included as additional insured”.

*Response required

3.2. I understand that there may be multiple additional vendors under this master agreement.

☐ Please confirm

3.3. I understand that providing quotes in a timely manner is essential to be selected to perform needed work.* ☐ Please confirm

*Response required

3.4. Non-Collusion Statement-I confirm that I have not colluded with ANY other parties to prepare this qualifications package. * Please confirm

☐ Please confirm

*Response required

3.5. I understand that ALL questions must be submitted through OpenGov OR sent to purchasing@mooresvillenc.gov and will NOT be answered otherwise.* ☐ Please confirm

*Response required

3.6. Evaluation Criteria

The Town will conduct a fair and impartial evaluation of all submittals that are received in accordance with this RFQ, taking into consideration completeness, content, proximity and experience with similar projects. The Town reserves the right to obtain clarification of any point in a prospective vendor’s submittal, or to obtain additional information.

The Town reserves the right to accept or reject any and all proposals, in whole or in part, received as a result of this RFQ.

Upon award of Master Vendor Agreement and Board of Commissioners approval, selected vendors will be contacted for a quote when items meeting the scope are needed. Vendors will be selected based on availability, price, and quality of work. Vendors are not guaranteed a minimum amount of work under the Master Vendor Agreement.