Wastewater_Treatment_Plant_-_Temporary_Cover_and_Power_for_Belt_Press_Unit.pdf

EMERGENCY PROCUREMENT

2025-EP-002

WASTEWATER TREATMENT PLANT - TEMPORARY COVER AND

POWER FOR BELT PRESS UNIT

City of Gallup

110 W Aztec Ave.

Gallup, NM 87305

RELEASE DATE: November 18, 2024

RESPONSE DEADLINE: December 15, 2024, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/gallupnm https://procurement.opengov.com/portal/gallupnm

City of Gallup

EMERGENCY PROCUREMENT

Wastewater Treatment Plant - Temporary Cover and Power for Belt

Press Unit

I. Summary II. Scope of Work

III. Vendor Protest Submission

Attachments:

A - Emergency Justification: 2025-EP-002

Emergency Procurement #2025-EP-002 Title: Wastewater Treatment Plant - Temporary Cover and Power for Belt Press Unit

1. Summary

THIS IS NOT A COMPETITIVE BID

This emergency procurement is per City of Gallup Procurement Code (Chapter 9, Section 1-9-17.B) and statutes (NMSA 1978, Section 13-1-127).

Requesting Department/Office: Wastewater Department

Product and/or services to be purchased: Wastewater Treatment Plant - Temporary Cover and Power for Belt Press Unit

Prospective Vendor/Contractor Information Name: Murphy Builders

Prospective Vendor/Contractor Address: 808 S. Boardman Drive, Gallup NM 87301

Prospective Vendor/Contractor Contact Name, Telephone Number, Email Address: Matt Long, 505-

863-6274

Amount of Prospective Cost: $120,057.44

Term of Prospective Contract: One Time Contract - Three (3) Weeks (completion time)

Note: Term may not exceed one (1) year

2. Scope of Work

2.1. Emergency Procurement

Emergency Justification for:

Wastewater Treatment Plant - Temporary Cover and Power for Belt Press Unit

The City of Gallup, New Mexico determined that the following emergency exists. Describe emergency:

The Wastewater treatment plant belt press is a solid wasting process which is one of the important processes to handle the sludge. This process needs to work 24/7 to reduce the volume of sludge. Due to failure of the roofing, on an emergency basis we demolished the existing building and rented a belt press fand a generator for more than six (6) months. The rent for the temporary blet press is around $30,000.00 per month including electricity. As the building was demolished, we need to get back to running the City owned belt press with a temporary roofing until we construct a permanent building in the near future. This belt press needs power supply back to the control box and a temporary roofing to cover the belt press unit in order to run the process without any hazard. There are lost of risk in running the unit without a roof during the winter. We need to have proper shelter to run the belt press in order to prevent any injury or threats to the operators working around the building. Threats may be due to open electric wirings and we or damp surroundings without roofing. Also, the belting process will be completely inefficient due to snow and rain in the winter season. This temporary Cover and power to the belt press unit needs immediate attention as this process has high voltage electric lines and needs to run the roc in harsh winter.

The existence of the emergency condition creates an immediate and serious need for services, construction or items of tangible personal property that cannot be met through normal procurement methods and the lack of which would seriously threaten:

1. the functioning of government;

2. the preservation or protection of property; or

3. the health or safety of any person.

I. Contract award details and required statutory information is as follows:

Name of Agency & Contact Information:

City of Gallup

Frances Rodriguez, CPO, CPPB

P.O. Box 1270

Gallup, NM 87305

505-863-1334 phone

888-920-0611 fax frodriguez@gallupnm.gov

II. Name of Contractor & Address:

Murphy Builders

808 S. Boardman Drive, Gallup NM 87301

Matt Long, 505-863-6274

Amount of prospective contract:

$120,057.44

Term of prospective contract:

One Time Contract - Three (3) Weeks (completion time) (completion time)

III. Please thoroughly list the services (scope of work), construction or items of tangible personal property of the contract:

Temporary shelter/roofing for the belt press unit with access to loading trucks. Providing power supply back to the control box to run the belt press.

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127:

To prevent any threats to the workers due to weather and electricity to run the belting process without any weather interference, we need proper temporary roofing until we construct a permanent new building around the unit.

V. Please describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.):

This temporary building will be in use until the City works on design and construction of permanent building for the belt press unit. The design and construction will be competitively procured.

mailto:frodriguez@gallupnm.gov

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an emergency procurement under similar circumstances:

The City will monitor the building conditions and will fix the repairs on time.

Procurement as described is hereby declared an Emergency Procurement by the following:

SEE ATTACHMENT FOR SIGNATURE

Signature Date

SEE ATTACHMENT FOR NAME

Print Name

Any questions regarding award may be submitted via fax, email, or regular mail using the contact information above (I).

This emergency procurement is per City of Gallup Procurement Code and statutes (NMSA 1978, Section

13-1-127).

SEE ATTACHEMENT FOR SIGNATURE

Frances Rodriguez, Purchasing Director Date

3. Vendor Protest Submission

3.1. Emergency Procurement - Vendor Response*

If your firm feels it can provide this type of goods/service, please explain in this field.

*Response required

3.2. Emergency Procurement - File Upload*

Upload any and all documentation that firm demonstrates it can provide this type of goods/service.

Example: Quotes, Literature, Specs, Qualification Statement, etc...

*Response required