Wastewater Facility - Engineering RFQ 10272025.pdf

East Greenwich – Wastewater Consulting Engineering October 2025

TOWN OF EAST GREENWICH

DEPARTMENT OF PUBLIC WORKS

REQUEST FOR QUALIFICATIONS (RFQ)

CONSULTING ENGINEERING SERVICES

FOR

WASTEWATER TREATMENT

OCTOBER 24, 2025

TOWN OF EAST GREENWICH

REQUEST FOR QUALIFICATIONS (RFQ)

CONSULTING ENGINEERING SERVICES

FOR

WASTEWATER TREATMENT

The Town of East Greenwich, Rhode Island, is soliciting statements of qualifications from qualified engineering firms with expertise in municipal wastewater treatment for consulting engineering services at the East Greenwich Wastewater Treatment Facility.

This is a Request for Qualifications (RFQ), not a request for sealed bids. There will be no public opening or reading of the qualification submittals received by the Office of the Public Works Director pursuant to this request. Firms must provide a comprehensive submittal on or before Thursday, November 13, 2025, 2:00 PM EST.

This RFQ shall be valid for a period of no less than three (3) years.

Four (4) hard copies and one (1) electronic copy of the response shall be submitted to:

Fred Gomes, Public Works Director Town of East Greenwich Office of the Town Clerk

125 Main Street P.O. Box 111

East Greenwich, RI 02818

Submittals will be evaluated based upon criteria established in the RFQ document. The proponent assumes responsibility for documents submitted by mail or commercial delivery service.

Facsimile submissions will not be accepted.

INDIVIDUALS REQUESTING INTERPRETER SERVICES FOR THE HEARING IMPAIRED

MUST CALL 401-886-8621, AT LEAST 72 HOURS IN ADVANCE OF SUBMITTAL DATE.

Request for Qualifications (RFQ)

Consulting Engineering Services – Wastewater Treatment

1. Purpose

The Town of East Greenwich is soliciting qualifications from consulting engineering firms to provide professional services for the review, optimization, and improvement of the municipal wastewater treatment plant. The selected consultant will support process engineering, optimization, review of upgrade scenarios, evaluation of design alternatives, and assist with supervisory control and data acquisition (SCADA) system performance.

2. Scope of Services

The consultant shall be capable of providing, at a minimum, the following services:

• Process Review & Optimization o Evaluate current treatment processes, unit operations, and overall plant performance.

o Identify opportunities for efficiency, energy savings, and compliance improvements.

o Recommend short-term operational adjustments and long-term capital upgrades.

o Develop standard operating procedures (SOPs) for consistent plant operation.

• Upgrades & Capital Planning o Provide recommendations for equipment replacement, process modifications, and technology upgrades.

o Prepare planning-level cost estimates and phased implementation strategies.

o Assist in prioritizing improvements based on regulatory compliance, resiliency, and lifecycle cost.

• Operations Support o Provide on-call troubleshooting for process upsets or equipment failures.

o Conduct operator training and knowledge transfer sessions.

o Support optimization of chemical usage, sludge handling, and energy management.

• SCADA System Support o Review existing SCADA architecture, hardware, and software.

o Troubleshoot and repair system faults, alarms, and communication issues.

o Recommend and implement system upgrades for reliability, cybersecurity, and operator usability.

o Develop documentation, backup protocols, and operator training for SCADA use.

3. Deliverables

• Technical memoranda summarizing findings and recommendations.

• Updated SOPs and troubleshooting guides for plant staff.

• Capital improvement recommendations with cost-benefit analysis.

• SCADA system documentation, including as-built updates and configuration records.

4. Qualifications Responding firms should demonstrate:

• Experience with municipal wastewater treatment process evaluation and optimization.

• Expertise in SCADA system troubleshooting, repair, and integration with plant operations.

• Familiarity with state and federal regulatory requirements (RIDEM, EPA).

• Ability to provide responsive, on-call technical support.

• Successful completion of similar projects for municipalities of comparable size.

5. Submission Requirements Responding firms shall provide:

• Firm background and relevant project experience.

• Key personnel qualifications and availability.

• Approach to process optimization, capital upgrades, operations support and SCADA system support.

• References from at least three comparable municipal clients.

Do not include fee proposals, hourly rates, or cost information in the submittal. Any submittal containing fee information will be deemed non-responsive and will not be considered.

6. Selection Criteria

• Demonstrated technical expertise in wastewater treatment and SCADA systems.

• Depth of municipal experience and references.

• Quality of proposed approach and responsiveness to scope.

• Availability of key staff and ability to provide timely support.

• Overall value to the Town, as determined through qualifications.

7. Right of Refusal or Award

The Town of East Greenwich reserves the right to reject all RFQ submittals in their entirety. The Town does not intend to enter into an agreement solely based on a submittal or otherwise pay for the information solicited or obtained. The Town of East Greenwich reserves the right to award a contract in any manner deemed in the best interest of its residents. Noncompliance with any condition of this RFQ may result in vendor disqualification.

The Town of East Greenwich reserves the right to:

a) Reject any or all submittals, or to make no award

b) Require mutually agreeable modifications to the initial submittals

c) Make partial or multiple awards

8. Contract

The firm selected for award by the Town shall be required to execute a contract as prepared by the Town once a scope of work and fee deemed satisfactory to both parties is determined.

9. Use of Subcontractors

Use of subcontractors is permitted, but the prime contractor assumes all responsibility for any services offered in the proposal by subcontractors. The prime contractor will serve as the sole point of contact with regard to any contractual matter, including payment for services.

The prime contractor shall be responsible for identifying and reporting all potential cases of conflict of interest involving any personnel performing work under this contract. Contractors employing subcontractors should identify any and all work performed by the subcontractor in the proposed disciplines, and/or for the applicants or their affiliates in any state.

10. Insurance Requirements

The Town of East Greenwich requires all designers to carry professional liability insurance for errors and omissions in an amount specified in the contract and the Town shall be named as an additional insured. Proof of such insurance coverage in the form of a Certificate of Insurance (COI) will be required prior to signing said contract with the contractor.

11. Method of Payment

The firm shall be compensated on a monthly basis based on a percentage of work completed as agreed upon by the Town. Invoices shall be submitted to the Town Finance Director monthly, along with a summary of project work completed within the billing period. Out-of-pocket expenses such as telephone, mailing, travel and printing expenses shall be included in the contractor’s base fee, and the Town shall authorize no such expenses for reimbursement unless the Town grants prior written approval.

12. Information Provided by the Town

The Town of East Greenwich will provide all related plans, specifications, reports, etc. currently on file with the Public Works Department to the engineer. The Town will provide meeting rooms for all working meetings, informational hearings, and public hearings.

13. Submittal Instructions

Submit four (4) hard copies and one (1) electronic copy (PDF on thumb drive) to:

Fred Gomes, Public Works Director Town of East Greenwich Office of the Town Clerk 125 Main Street P.O. Box 111 East Greenwich, RI 02818 Phone: (401) 886-8621

Deadline: Thursday, November 13, 2025 by 2:00 PM EST

This RFQ is not a request for sealed bids. All submittals are confidential during the evaluation process and will be reviewed only by authorized Town staff.

14. Costs Incurred

The submitting firms will be responsible for all costs incurred preparing and submitting a response and demonstrations. Responses should be prepared simply and economically, providing a straightforward, concise description of the Firm’s capabilities to satisfy the requirements of the

RFQ.