WasteWater 06.12.26.pdf

CONTRACT USER GUIDE

2019-DOC-9006-WasteWater

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version held withing the contracts unit.

Contract User Guide Massachusetts Department of Correction

19-DOC-9006-Wastewater

UPDATED: 12/23/2024

Contract #: 19-DOC-9006-Wastewater

MMARS MA #: 19DOC9006WASTEWATER0

Initial Contract Term: 06/13/2019 – 06/12/2024

Maximum End Date: 06/12/2028

Current Contract Term: 06/13/2024 – 06/12/2026

Contract Manager: Tiffany Myers, Tiffany.Myers@state.ma.us

This Contract Contains: To provide chemicals, supplies and services to be used in the operations of the Wastewater Treatment Plants that are not available on Statewide contract.

MMARS UNSPSC Codes: 47-10-16-00 – Water Treatment Consumables

Table of Contents:

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click)

• Contract Summary

• Contract Categories

• Benefits and Cost Savings

• Find Bid/Contract Documents

• Who Can Use This Contract

• Pricing, Quote and Purchase Options

• Purchase Options

• Pricing Options

• Product/Service Pricing and Finding Vendor Price Files

• Verifying the Commodity Price:

• Setting up a COMMBUYS Account

• Quick Search in COMMBUYS

• How to Purchase from the Contract

• Additional Discounts

• Instructions for MMARS Users https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid mailto:Tiffany.Myers@state.ma.us

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version held withing the contracts unit.

Contract Summary This is a Departmental Contract for The Massachusetts Department of Correction (DOC) to provide chemicals, supplies and services delivered to the Wastewater Treatment plants to include but not be limited to the following physical locations; Water Pollution Control Facilities – Norfolk-Walpole Correctional Complex and MASAC at Plymouth. that is not covered under statewide contract (SWC).

Contract Categories This contract includes three (3) categories as listed below:

Category 1: Chemicals

Category 2: Supplies

Category 3: Services

Benefits and Cost Savings

• Rolling Contract

• Fixed Pricing / Quote based

• Qualified and Experienced Vendor

• Prompt Pay Discount

• No Freight / Shipping charges allowed on contract without an exemption request

Find Bid/Contract Documents To find all contract-specific documents, including the Contract User Guide, RFR, Spec’s, Pricing and other attachments, visit COMMBUYS.com and search BD-19-1025-DOCFS-9006-38981 or description 19-DOC-9006- Wastewater to find related Master Blanket Purchase Order (MBPO) information.

There are three (3) vendors on this contract and the vendors have been assigned a unique Master Blanket Purchase

Order (MBPO) each.

• Environmental Operating Solutions Inc.

• Borden & Remington Corp.

• George Coyne Chemical Company Inc.

Who Can Use This Contract

Applicable Procurement Law

Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00;

Eligible Entities

Single Department Procurement for the Massachusetts Department of Correction.

Pricing, Quote and Purchase Options

Purchase Options

The purchase options identified below are the only acceptable options that may be used on this contract:

• Direct and outright purchases & Fee for services http://commbuys.com/ https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=close https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version held withing the contracts unit.

Pricing Options

Contract 19-DOC-9006-Wastewater to provide chemicals, supplies and services delivered to the Wastewater Treatment plants to include but not be limited to the following physical locations; Water Pollution Control Facilities – Norfolk-Walpole Correctional Complex and MASAC at Plymouth. that is not covered under statewide contract (SWC).

No freight or shipping is allowed unless vendor has an approved waiver within their procurement file from the department.

Product/Service Pricing and Finding Vendor Price Files Product pricing may be found by accessing the contract files on the master file located on the SharePoint drive or by going to COMMBUYS.

Verifying the Commodity Price:

To find the published Price file, go to the Bid record or Vendors PO on COMMBUYS. To access the record manually:

• Go to www.commbuys.com.

o Click on “Contract & Bid Search” on the log-in page.

o Click the radio button for Contracts/Blankets.

o In the Contract/Blanket Description field, type in 19-DOC-9006-Wastewater o Then click “Find It” o Under attachments open the Price File.

• Access Bid record o Click on Bid solicitation o Enter BD-19-1025-DOCFS-9006-38981 o Then click “Find It” o Click attachments.

Setting up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses.

If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or COMMBUYS@state.ma.us.

Per 801 CMR 21.00, Executive Branch Departments must use established statewide contracts for the purchase of commodities and services. Specifically, Executive Departments are required to use OSD’s statewide contracts, including designated statewide contracts, if available, for their specific commodity and service needs. Exceptions will only be permitted with prior written approval from the Assistant Secretary for Operational Services, or designee.

Quick Search in COMMBUYS Log into COMMBUYS and use the Search box on the COMMBUYS header bar to locate items described on the Bid

/ MBPO. Select Contract/Blanket or Catalog from the drop-down menu.

https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid https://massgov.sharepoint.com/:f:/r/sites/DOC-FISCFiles/FISCFiles/CONTRACT/RFR/Current%20RFR%27s/Wastewater/Vendors?csf=1&web=1&e=sp8NCl http://commbuys.com/ http://www.commbuys.com/ https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=bid https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-19-1025-DOCFS-9006-38981&external=true&parentUrl=close mailto:COMMBUYS@state.ma.us

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version held withing the contracts unit.

How to Purchase from the Contract This contract allows buyers to record contract purchases in COMMBUYS after the purchase has been fulfilled by the vendor. To place an order, buyers will reach out to Vendors outside of COMMBUYS. Once the vendor’s invoice is received, buyers will record the transaction in COMMBUYS as an RPA Release Requisition within one month of receiving the vendor’s invoice. Use the How to Create an RPA Release Requisition job aid for guidance.

Document items in COMMBUYS that have already been purchased

This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately.

Additional Discounts Prompt Pay Discounts: A discount given to the buyer if paid within a certain time period. These discounts may be found in the Vendor List and Information section below. All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed by vendor and in accordance with the

Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a

Contractor.

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any contractor.

MA DOC 19DOC9006WASTEWATER0

Vendor List and Information

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click) Vendor Legal Name Vendor Code Vendor Line

Master Blanket Purchase Order #

Contact Name Email

Phone #

PPD

Environmental Operating Solutions

VC0000611640

PO-19-1025-DOCFS-9006-16718

Samuel Ledwell Sledwell@microc.com

508-743-8440 2% - 10

Borden & Remington Corp.

VC6000162855

PO-19-1025-DOCFS-9006-31696 Tracy Resendes tresendes@boremco.com 508-675-0096 1% - 10

George Coryne Chemical Company Inc.

VC0000928582

PO-19-1025-DOCFS-9006-32134

Carolyn Mari-Basiura bidadministration@coynechemical.com

215-785-3000 1% - 10 https://www.commbuys.com/bso/purchaseorder/poGeneral.sdo?docType=P&mode=initial&docId=PO-19-1025-DOCFS-9006-16718&releaseNbr=0 mailto:Sledwell@microc.com https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-19-1025-DOCFS-9006-31696&releaseNbr=0 mailto:tresendes@boremco.com https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-19-1025-DOCFS-9006-32134&releaseNbr=0 mailto:bidadministration@coynechemical.com