Event Description PURPOSE. Waste disposal and recycling services for the Minnesota Veterans Home located at located at 920 Anne Street NW Bemidji, MN 56601

ANTICIPATED TERM OF CONTRACT. The term of this contract is anticipated to be from July 1, 2026, through June 30, 2028, with the option to extend up to an additional 3 years in increments determined by the State.

QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Seth Hagen by June 10, 2026, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

SITE VISIT. Responders are encouraged, but not required, to conduct a site visit at the Minnesota Veterans Home located at 920 Anne Street NW Bemidji, MN 56601., no later than June 09, 2026. To request a site visit, contact the Housekeeping Supervisor, Holly Weeks at: holly.weeks@state.mn.us; (218) 364-8966 no later than 3:00 p.m. CT on June 05 , 2026.

If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

CONTRACT RELEASE: W-231

General Comments

- This is a formal request for proposals. Non-electronic and email responses will not be accepted. The response must be submitted electronically no later than the date and time called for in the finish time of the proposal/event details. Contractors needing help in completing their response to the RFP may contact the Vendor Assistance Help Desk at: 651.201.8100, Option 1, and then Option 1 again.

DOCUMENTS INCLUDED WITH THIS SOLICITION:

1. W-231 Request for Proposal (RFP)

2. W-231 Attachments and Declarations

3. W-231 Sample Contract and Exhibits

4. Exhibit D: Price Schedule

5. Exhibit E: Reporting Forms o Supplement 1 "Monthly Reporting Form: Actual Weights" o Supplement 2 "Monthly Reporting Form: Estimated Volume"

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declaration

2. Attachment B: Exceptions to State's Terms and Conditions

3. Attachment D: Responder Form o Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Exhibit D: Price Schedule

6. Sample Invoice

Event Details

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 1 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 2 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

UPLOAD SAMPLE INVOICE

A sample invoice must be submitted as a part of the response. The sample invoice should include itemized detail and line-item pricing as it will be presented to customers. Elements of the sample invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.

Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.

Attach your sample contract invoice here.

A file attachment is required to satisfy this question.

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 3 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 4 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Bid Qty: 1

Reserve Price: No

Description: RUBBISH AND RECYCLING PICKUP SERVICE

Question Response

PRICE SCHEDULE WORKSHEET:

Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line-item bid price. Please enter in $.01.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file.

If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 5 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 6 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Description: RUBBISH AND RECYCLING PICKUP SERVICE

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: BEMIDJI VETERANS HOME

920 ANNE ST NW

BEMIDJI MN 56601-9998

United States

Quantity: 1 Due Date: 06/30/2028 Freight Terms:

Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 7 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Hagen,Seth Phone: (651) 201-2437

Email: Seth.Hagen@state.mn.us

Event ID Format Type Page H7501-2000018395 Sell RFx 8 Event Round Version 1 1 Event Name Waste and Recycling Services for MVH Bemidji Start Time Finish Time 05/29/2026 08:45:00 06/19/2026 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No