Washington_Street_Building_Remodel_Project.pdf

Washington Street Building Remodel Project

Invitation For Bid (IFB #IFB-2023-0120)

Tuolumne County

Facilities Management Department

Issued: Friday, January 5, 2024

INVITATION FOR BID (IFB No. IFB-2023-

0120)

WASHINGTON STREET BUILDING REMODEL

PROJECT

Deadline for Submission of Proposals: Tuesday, January 30, RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/tuolumnecountyca

Table of Contents

I. Notice

II. Proposed Schedule

III. Scope of Work

IV. Bid Submittals

V. Award of Contract

VI. Protest/Appeal Process

VII. Bonds

VIII. Agreement Term

IX. Non-Discrimination

X. General Conditions for Invitation for Bids

Attachments:

A - Attachment A-Bid Form Washington Street Building Remodel Project

C - Attachment B-Bid Schedule Washington Street Building Remodel Project

D - Attachment C-List of Subcontractors Washington Street Building Remodel Project

E - Attachment D-RFI Question Submission Washington Street Building Remodel Project

F - Attachment E-Certifications for Washington Street Building Remodel

G - Attachment F-Sample Contract Washington Street Building Remodel Project

H - Attachment G-Plans & Specifications for the Washington Street Building Remodel Project

1. Notice

The County of Tuolumne through its Facilities Management Business Division (“County”) is seeking bids from qualified firms to Remodel the Washington Street Building into office space for the County’s Public Defender’s Office. These services must be provided for a one hundred eighty (180) day term. Said services must meet all applicable Federal, State and/or Local laws and regulations. The payment of prevailing wages is required.

Plans and Specifications for the Washington Street Building Remodel Project are at available to view at the Tuolumne County Facilities Management office located at 9 Calaveras St. Sonora, CA 95370 or in Attachment G-Plans and Specifications for the Washington Street Building

Remodel Project. Before submitting bids, bidders must fully inform themselves of the conditions, requirements and specifications of the products or materials to be furnished. Bidders herby agree that the services offered will meet all the requirements of the plans and specifications in the Invitation for Bid. Bids failing to comply with this requirement will be considered non-responsive.

Prior to award of the contract, the Contractor shall possess a Class B Contractor’s License issued by the State of California Contractor’s Licensing Board. Failure of the bidder to obtain the required license before award of the contract constitutes a failure to execute the contract. The

Contractor and any subcontractors shall be registered with the Department of Industrial

Relations. Please see https://www.dir.ca.gov/Public-Works/PublicWorks.html for more information.

BACKGROUND

Tuolumne County is located in the center of the California Mother Lode area along the western slope of the Sierra Nevada mountain range. The County is bordered on the north by Calaveras

County, on the south by Mariposa County, on the west by Stanislaus County and on the east by

Alpine and Mono Counties. Sonora is the only incorporated city in Tuolumne County and is also the County seat.

SELECTION PROCESS

A. Conditions

A mandatory site inspection is scheduled for January 18, 2024, at 10:00 AM. Bidders will meet at the Washington Street Building front door located at 60 North Washington Sonora CA, 95370.

The County’s contact is Ed Hoag, at Facilities Management, 9 Calaveras Street, Sonora, (209)

533-5660.

B. Prices

The proposals will be evaluated based on the total cost of the work. The County retains the right to reject any/all binds it deems unsatisfactory and to wave any deficiency in the proposal if deemed to be immaterial.

https://www.dir.ca.gov/Public-Works/PublicWorks.html

The award of contract, if it is awarded, will be to the lowest responsible and responsive bidder whose proposal complies with all the requirements prescribed and will be made within sixty (60) days of bid opening, unless an extension is agreed to by the lowest responsible bidder.

C. Bonds

BIDDERS BOND

A bidder's bond, cash, certified check, cashier's check, or letter of credit from a bank in an amount of at least ten percent (10%) of the amount bid, is required for bids over $25,000. The

County of Tuolumne reserves the right to reject any or all bids and to waive any irregularities in the bidding.

PERFORMANCE & PAYMENT BOND

A faithful performance bond and a payment bond (labor and materials) each in the sum of 100% of the total contract price are required as follows:

Total Contract Price: $0 to $4,000...................... None

Total Contract Price $4,001 to $10,000.............. 50% Performance only

Total Contract Price $10,001 and up................... Both 100% Performance and 100% Payment

The only acceptable form of bonding the construction contract is through a Surety Company.

(Cash, certified check, etc. are not acceptable).

MAINTENANCE BOND

The Contractor is required to furnish a one-year maintenance warranty bond in connection with this Contract.

D. Time for Completing the Work

Contractor shall complete the services within one hundred and eighty (180) calendar days of receiving notice to proceed from the County.

E. Fund Availability

A. It is mutually agreed that if the County budget of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this

Agreement shall be of no further force and effect. In this event, the County shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this

Agreement.

B. If funding for any fiscal year is reduced or deleted by the County budget for purposes of this program, the County shall have the option to either cancel this Agreement with no liability occurring to the County or offer an Agreement amendment to Contractor to reflect the reduced amount.

F. Contact

Ed Hoag

Facilities Manager

Mailing Address:

2 South Green Street

Sonora, California 95370

(209) 533-5660

Bids must be submitted by: 3:00 pm on Tuesday, January 30, 2024

2. Proposed Schedule

2.1. Summary

Remodel the Washington Street Building into office space for the County’s Public Defender’s

Office.

2.2. Contact Information

Ed Hoag

Facilities Director

2 South Green Street

Sonora, CA 95370

Email: ehoag@co.tuolumne.ca.us

Phone: (209) 533-5660

Department:

Facilities Management Department

Department Head:

Ed Hoag

Facilities Manager

2.3. Timeline

Release Project Date January 5, 2024

Site Inspection (Mandatory) January 18, 2024, 10:00am

Front Door of

Washington Street Building

60 N. Washington St

Sonora, CA 95370

Question Submission Deadline January 22, 2024, 3:00pm

Proposal Submission Deadline January 30, 2024, 3:00pm

County of Tuolumne Facilities Management

9 Calaveras St

Sonora, CA 95370 mailto:ehoag@co.tuolumne.ca.us tel:(209)533-5660

3. Scope of Work

3.1. Scope of Services

The Scope of work for this project includes the remodel of a 5,515 Sq.Ft. building located at 60

North Washington Street in downtown Sonora. The remodel includes the following activities:

• Demolition of some of the walls and creation of new walls and installation of doors/door hardware

• Creation of Accessible Restrooms

• Installation of new ceiling, water fountain, lighting, signage, painting and flooring.

Plans and Specifications for the Washington Street Building Remodel Project are available to view at the Tuolumne County Facilities Management office located at 9 Calaveras St. Sonora, CA 95370 or in Attachment G-Plans and Specifications for the Washington Street Building

Remodel Project.

3.2. Minimum Qualifications

A. Minimum Wages

Minimum wage rates for this project are predetermined by the Director of Industrial Relations, pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1779, 1773, and

1773.1. A copy of the determination of the Director of Industrial relations of the prevailing rate per diem wages is to be posted on the job site.

B. DIR Registration and Notice

To be qualified to bid on, be listed in a bid proposal or engage in the performance of any public work contract subject to Labor Code section 1720, contractors and subcontractors must be registered with the Department of Industrial Relations. Please see http://www.dir.ca.gov/Public-

Works/PublicWorks.html for more information. No contract will be entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial

Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the project.

This project is subject to compliance monitoring and enforcement by the Department of

Industrial Relations. Each contractor and subcontractor must furnish certified payroll records to the Labor Commissioner at least monthly.

The County is required to provide notice to DIR of any public work contract subject to prevailing wages within five (5) days of the award.

C. Safety

The Contractor shall comply with all applicable provisions of the California Occupational Safety and Health Act of 1973, including any amendments thereto, and the rules, standards, orders, and regulations prescribed by the Occupational Safety and Health Standards Board and the Division of Industrial Safety in the California Department of Industrial Relations. Contractor shall further comply with all other applicable safety laws, ordinances, and regulations.

D. Qualifications

Prior to award of the contract, the Contractor shall possess a Class B License issued by the State of California Contractor’s Licensing Board. Failure of the bidder to obtain the required license before award of the contract constitutes a failure to execute the contract.

Contractor shall comply with all regulatory permits and conditions throughout the performance of the Contract.

4. Bid Submittals

Firms or individuals interested in performing the requested services should complete the following steps needed for a successful bid:

A. Review the Invitation for Bid.

B. Review the attached sample Agreement for Professional Services, Attachment "F" including insurance requirements.

C. Complete and submit Attachments "A", "B", "C" and "E"

Sealed bids must be received by Tuolumne County NO LATER THAN 3:00 pm on Tuesday, January 30, 2024.

4.1 Submittal Process

If submitting electronically, sealed proposals are to be submitted using the County’s e-

Procurement platform, NO LATER THAN 3:00 pm on Thursday, January 30, 2024.

Electronically submitted sealed proposals must use the County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. It is the sole responsibility of the proposer to properly upload its proposal with all completed Attachments "A", "B", "C" and

"E", so that it is received by the time and date required. Any proposal received after said time and/or date cannot be considered and will not be accepted. The County’s e-Procurement Platform records the time stamp for every proposal submitted properly in the system. Once a proposal is submitted in the e-procurement platform, the Proposer will receive an email confirmation, and the proposal status will also show as “submitted.”

If submitting a hard copy, sealed proposals with all completed Attachments "A", "B", "C" and

"E" must be received at the FACILITIES MANAGEMENT OFFICE, NO LATER THAN 3:00

P.M. on January 30, 2024.

Proposals are to be addressed as follows:

Washington Street Building Remodel Project

Tuolumne County Facilities Management

9 Calaveras St.

Sonora, CA 95370

Attention: ED HOAG

Proposer’s name and return address must also appear on the envelope.

Proposals will be received only at the address shown above, and must be received by the time indicated. It is the sole responsibility of the proposer to send or deliver its proposal so that it is received by the time and date required, regardless of postmark. Any proposal received after said time and/or date or at a place other than the stated address, cannot be considered and will not be accepted. No e-mailed or facsimile proposals will be considered. The Facilities Management time stamp shall be considered the official timepiece for the purpose of establishing the actual receipt of sealed proposals.

4.2 Submitter's Questions

Questions regarding the IFB must be submitted exclusively in writing utilizing Attachment "D"-

Written Question Submission Form, to the County by 3:00 P.M. on January 22, 2024. Except for questions that might render the award of this contract invalid, the County will not respond to any questions submitted after this time. The County will use an addendum to the IFB to post any questions received, along with written responses, and sent to all job walk attendees. It is the responsibility of the proposers to check their email to review the questions, responses and addendums. Any oral responses to questions are not binding on the County.

Questions should be addressed to:

Ed Hoag

Email: ehoag@co.tuolumne.ca.us

4.3 Cost of Developing the Proposal

All costs incurred in the preparation of a proposal are the responsibility of each proposer and will not be reimbursed by the County.

4.4 Proposal Terms and Conditions

It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions of the IFB. By the submission of a proposal, the proposer certifies that if awarded a contract, proposer will make no claim against the County based upon ignorance of or misunderstanding of the specifications.

Each proposer shall submit its proposal with the understanding that the proposal will become a part of the official file on this matter and shall be subject to disclosure, if requested by a member of the public, following the completion of negotiations.

By submitting a proposal, each proposer certifies that all statements in this proposal are true.

This constitutes a warranty, the falsity of which shall include the right, at the County’s option, of declaring any contract made, as a result thereof, null and void. Proposals shall be completed, executed, and submitted in accordance with the instructions of this IFB. If a proposal is not submitted in the format specified in this IFB, it may be rejected, unless the County determines that the nonconformity is either a minor irregularity or that the defect or variation in the proposal is immaterial or inconsequential. The County may give the proposer an opportunity to cure any deficiency resulting from a minor irregularity or an immaterial or inconsequential defect, or

County may waive such deficiency, whichever is most advantageous to the County.

mailto:ehoag@co.tuolumne.ca.us

The County cannot accept proposals from any individual who is currently employed with the

County of Tuolumne (California Government Code §29708).

4.5 Successful Proposal as Part of Contract Services

Proposals received in response to this solicitation, at the County’s discretion, may be incorporated into the awarded contract and may serve as basic terms and conditions for the ultimate contract. Therefore, proposers are advised that, if successful, they will be held responsible for levels of services proposed at the funding levels quoted. The County reserves the right to negotiate modifications or revisions to any awarded contract.

SELECTION PROCESS

a. The submitted bids will be opened and read at the designated bid submission deadline at the Facilities Management Office located at 9 Calaveras

Street, Sonora, CA 95370. The bid opening will be facilitated by the Facilities

Management Director and a witness. All bidders are welcome to attend the opening.

b. Proposal documentation requirements set forth in this IFB are designed to provide the necessary criteria to be reviewed by the Facilities Management Director.

Proposers shall be prepared to respond to requests by the Facilities Management

Director for additional items deemed necessary to assist in the evaluation process.

5. Award of Contract

The award of the contract, if it is to be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed. Such award, if made, will be made within sixty (60) days after the opening of the bids, unless an extension is agreed to by the lowest responsible bidder. The award of the contract will be subject to the availability of funds. The

County reserves the right to reject any or all bids and to waive any irregularities in the bidding.

Contractors may not withdraw their bids for a period of sixty (60) days after the date on which the bids are due. The selected Contractor shall be required to sign the County Agreement For

Professional Services, a sample is included as Attachment F.

6. Protest/Appeal Process

The following procedure is provided in the event that a proposer wishes to protest the IFB process or appeal the recommendation to award a contract for the IFB once the Notices of

Award/Non-Award have been issued.

Any protest must be submitted in writing to Facilities Management Department, 2 South Green

Street, Sonora, CA 95370, Attention: Ed Hoag

The protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

The protest must contain a complete statement of the basis for the protest. The protest must include the name, address, telephone number and e-mail address of the person representing the protesting party.

The procedure and time limits are mandatory and are the proposer’s sole and exclusive remedy in the event of a bid protest.

Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Upon receipt of written protest/appeal, the Facilities Manager will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise of an appeal/protest decision within five (5) business days of receipt of the appeal/protest.

7. Bonds

Submit one of the following forms of bidder's security equal to at least ten percent (10%) of the bid:

A. Cash

B. Cashier's check

C. Certified check

D. Signed bidder's bond by an admitted surety insurer

Bid bonds shall be underwritten by an admitted surety. The County reserves the right to satisfy itself as to the acceptability of the surety.

A payment and performance bond is required for any public works contract in excess of twenty-five thousand dollars ($25,000).

8. Agreement Term

The Agreement term shall be for a period of one hundred eighty (180) days.

9. Non-Discrimination

County will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of race, religion, creed, medical condition, color, marital status, ancestry, sex, age, national origin or disability. In addition, County requires that any Contractor hired by

County to perform any work activity does not discriminate against any employee or applicant for employment because of race, religion, creed, medical condition, color, marital status, ancestry, sex, age, national origin or disability.

10. General Conditions for Invitation for Bids

10.1. Safety

Contractor shall comply with all applicable provisions of the California Occupational Safety and

Health Act of 1973, including any amendments thereto, and the rules, standards, orders and regulations prescribed by the Occupational Safety and Health Standards Board and the Division of Industrial Safety of the California Department of Industrial Relations. Contractor shall further comply with all other applicable safety laws, ordinances and regulations. Contractor shall provide proof of compliance, if requested by the County.

10.2. Wage Rates

Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for these services, available at the County of Tuolumne Public Works and available from the California

Department of Industrial Relations’ Internet web site at https://www.dir.ca.gov/.

10.3. DIR Registration and Notice

To be qualified to bid on, be listed in a bid proposal or engage in the performance of any public work contract subject to Labor Code section 1720, contractors and subcontractors must be registered with the Department of Industrial Relations. Please see http://www.dir.ca.gov/Public-

Works/PublicWorks.html for more information. No contract will be entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial

Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Agreement.

These services are subject to compliance monitoring and enforcement by the Department of

Industrial Relations. Each contractor and subcontractor must furnish certified payroll records to the Labor Commissioner at least monthly. It is the bidder’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this contract and applicable law.

The County is required to provide notice to DIR of any public work contract subject to prevailing wages within thirty (30) days of the award. Upon notice, the County will provide the DIR project number to the Contractor.

10.4. Public Record

All bids submitted in response to this IFB shall be deemed public record. If Contractor desires to claim portions of its bid exempt from disclosure, Contractor shall clearly identify those portions with the word “Confidential” printed on the lower right-hand corner of the page. County will consider Contractor’s request for exemption from disclosure; however, County will make a https://www.dir.ca.gov/ http://www.dir.ca.gov/Public-Works/PublicWorks.html http://www.dir.ca.gov/Public-Works/PublicWorks.html decision based upon applicable laws. An assertion by Contractor that the entire bid, or a large portion of such, is exempt from disclosure will not be honored.

10.5. Addenda

Any addenda issued by the Engineer during the time of bidding, or forming a part of the documents issued to the bidder for preparation of its bid, shall be covered in the bid and shall be a part of the contract. Receipt of all addenda shall be acknowledged electronically via the

County's e-Procurement Platform. It is the responsibility of the bidder to check the County website for any addenda.