Washington St Arm Gate Ad~1.docx

CAMBRIDGE HOUSING AUTHORITY

PURCHASING DEPARTMENT

INVITATION TO BID

Automatic Barrier Arm Gate Installation The Cambridge Housing Authority (CHA), as Owner and Managing Agent for its affiliate properties, invites electronic bids from qualified contractors to furnish, install, integrate, test, and commission a complete automatic vehicle access control system for the parking spine located on Washington Street between Portland Street and Windsor Street in Cambridge, Massachusetts.

The work includes installation of automatic barrier arm gates, integration with CHA's existing Avigilon access control system, pedestal-mounted access control devices, associated electrical and network infrastructure, trenching, signage, emergency access provisions, emergency vehicle preemption/siren detection, removal of existing cast iron gates, site restoration, and all related work necessary to provide a complete and fully operational system.

The selected bidder shall provide all labor, materials, equipment, supervision, permitting, coordination, commissioning, closeout documentation, and training necessary for a turnkey installation.

The work is estimated to cost between $25,000-$75,000. Bids are subject to M.G.L. Chapter 30, s. 39M and to the Davis Bacon Wage determination rates attached to the bid documents. The project will require 50% Payment Bond if the submitted proposal is over $25,000.

Bid forms and contract documents will be available at www.procore.com on Wednesday, August 5, 2026, after 10:00 AM (may be downloaded and viewed electronically).

A site walkthrough will be conducted on Tuesday, August 11th, at 10:00 AM. Attendees shall meet at 107 Portland St, Cambridge MA, 02141. Bidders must attend the walkthrough to be eligible to submit a bid.

Bidders shall attend the walkthrough to review field conditions, utility routing, equipment locations, constructability constraints, traffic flow, removal requirements, and access control integration considerations. Bids shall be based on verified field conditions.

Contractors must be in business for a minimum of five years in order to be eligible to bid on the project. The work will be awarded to the eligible and responsible contractor who submits the lowest quote for the full statement of work. Each bidder shall base their bid on the timely progression and completion of the work within the time for completion of the work as stated in the specification.

THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED BY THE AWARDING AUTHORITY. Bids must be electronically submitted at www.procore.com. Additional instructions to complete the other bid forms are accessible on the Procore website and in the bid documents. If you need to contact the Cambridge Housing Authority on any other bidding issues, please contact procurement@cambridge-housing.org.

Questions from General Bidders must be submitted no later than Friday, August 14, 2026, at 1:00 PM. Questions received after the above deadlines may not be considered by the Awarding Authority. No interpretations of the meaning of the specifications, or other pre-bid documents shall be made to any bidder orally. Every request for such interpretation must be in writing to: procurement@cambridge-housing.org.

All bids must be submitted electronically online at www.procore.com and received no later than Thursday, August 20, 2026, by 2:00 PM.

Every General Bid shall be accompanied by a Bid Deposit in the form of a certified check, bid bond, treasurer’s or cashier’s check issued by a responsible bank or trust company, in the amount of 5% of the not-to-exceed value of this contract and made payable to the Cambridge Housing Authority.

The bid security shall secure the execution of the contract and the furnishing of a Payment Bond in the amount of 50% of the contract value by the successful General Bidder as specified in the Contract Documents. All general bids are subject to provisions of MGL Chapter 30, 39M.

All other applicable state laws, municipal ordinances, and rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout and will be deemed to be included in the contract as if written out in full.

Bids will be subject to M.G. L. c.30 Section 39M inclusive and to the Davis Bacon Wage Determination Rates. The wages paid to all employees on this project shall not be less than the Davis Bacon Wage Determination rates referenced in the Project Specification.

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of the bid opening. The award of the contract will be based on the responsive and responsible bidder offering to perform the contract at the lowest price. In the event of a tie, the contractors will be invited to the Purchasing Department for a random drawing of names which will determine who the contract is awarded to. The award of the contract is conditioned on approval by the Cambridge Housing Authority’s Board of Commissioners. The contract is subject to the appropriation of adequate funds and may be cancelled in the event such funds are not available.

The Awarding Authority reserves the right to reject any and all bids and to waive any informality in the bidding if it is in the public interest to do so. The Cambridge Housing Authority also reserves the right to reject the bids if fewer than three bids are received. No interpretations of the meaning of the plans, specifications, or other documents shall be made to any bidder orally. Every request for such interpretation must be in writing. All requests should be submitted to: The Purchasing Department at procurement@cambridge-housing.org.

Kristen Donnelly, Purchasing Assistant