Washington_Co_DHR_Lawn_Service_Specifications_FY2027___no_WR_.docx
DOCX document 17 KB Posted
- Attached to
- DHR Washington Co - FY27 Lawn Service
- Solicitation number
- SRC0000037247
- Issued by
- Washington County, Alabama
About this file
This is a lawn service specifications document prepared by Washington County, Alabama's Department of Human Resources for fiscal year 2027. The contract encompasses lawn maintenance services at the DHR facility located at 14921 St. Stephens Avenue, Chatom, Alabama 36518. A mandatory site visit is required for all prospective bidders on Friday, October 23, 2026, from 8:30 a.m. to 3:30 p.m. to assess the property and understand the scope of work. The solicitation is issued as a Request for Quote (RFQ) in Round 1, with detailed requirements and specifications outlined in the accompanying documentation. Bidders must familiarize themselves with the site conditions and service expectations during the mandatory site visit prior to submitting their proposals.
The specifications document establishes the technical and operational requirements for lawn service delivery at the designated facility. Pricing terms, set-aside provisions, incumbent information, and funding allocations are addressed within the specification document to guide bidders in preparing competitive and compliant proposals. Prospective contractors should review all requirements thoroughly and attend the mandatory site visit to ensure accurate cost estimation and service capability assessment prior to quote submission.
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Text version
Washington Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.
MANDATORY SITE VISIT: FRIDAY, OCTOBER 23, 2026 8:30 AM – 3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:
Washington Co DHR 14921 St. Stephens Avenue Chatom, Alabama 36518 POC: Jennifer Bailey (251) 847-6115 Main line (251) 847-6100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 01, 2025 – September 30, 2026).
INVOICING: Payment terms shall be net 30, paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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