Warrenton_SOW_final.docx

FEDERAL AVIATION ADMINISTRATION

Federal Aviation (FAA) Warrenton Annex Personnel and Equipment Move Services Statement of Work (SOW) – Moving Services

Air Traffic Organization (ATO) Mission Support Services (AJV) Enterprise Services ATO Space Management (AJG-R250)

February 26, 2026

Overview In support of the expanding operational requirements of the Joint Air Traffic Operations Command (JATOC), Commercial Space, Unmanned Aircraft Systems (UAS), and Potomac TRACON the FAA has several offices that will be relocating to the office park designated as the Warrenton Annex, 3721 Macintosh Drive, Warrenton VA, 20187; hereafter referred to as the Annex.

The Air Traffic Organization Space Management Team, AJG-R25 is responsible for the collaboration of the relocation of organizations in administrative spaces to include DOT, FAA Headquarters (HQ) and National Capital Region (NCR) locations to the Annex by the end of March.

Objective The Contractor must furnish all vehicles, insurance, drivers and trained personnel, supervision/oversight, maintenance, materials, equipment, and operating supplies/services required for the safe transport of the property and performing all services necessary to provide moving and relocation services for requesting organizations. This includes providing all labor, materials, and equipment necessary to accomplish the work as stated herein, e.g., commercial moving services activities, inventory of items for ease of location for future access, and relocation of occupants packed belongings for approximately 130 persons.

C.2.0 Scope:

C.2.1 The period of performance is anticipated to be approximately 30 days.

C.2.2 The Contractor shall provide all necessary equipment and services to meet the objective and requirements of this Statement of Work (SOW). This includes but is not limited to the removal of staff and office materials, and relocation of those materials to the Warrenton Annex.

C.2.2.1 The contractor shall pack and relocate, as necessary, printers, monitors, shredders, flags, pictures, task chairs (only if marked to be moved).

C.2.2.1.1 The contractor shall remove all monitors from installed bases at the pickup location, pack, and ship the monitors, and install the monitors on the mounting arms at each workstation at the new location. The removed bases shall be left at the original location.

C.2.2.2 The contractor shall move all marked boxes.

C.2.2.3 The contractor shall relocate personnel’s boxes, equipment, and other identified items and provide the necessary labor, insurance, material, equipment, transportation and supervision to relocate FAA personnel, and equipment to the Federal Aviation Administration’s Warrenton Annex facility in Warrenton, VA from the following locations : (Note: The Air Traffic Control System Command Center and Potomac TRACON relocations must be done first.)

Air Traffic Control System Command Center (DCC) 3701 MacIntosh Drive Warrenton, VA 20187 67 persons Desired move date April 8-9, 2026

Potomac TRACON (PCT) 3699 Macintosh Drive Warrenton VA 20187 6 persons Desired move date April 8-9, 2026

950 L’Enfant Plaza, SW Washington, DC 20024 36 persons Desired move date April 13-14, 2026

FAA Headquarters Building (FB-10B, Wilbur Wright) 600 Independence Avenue, SW Washington, DC 20591 5 persons Desired move date April 13-14, 2026

FAA Headquarters Building (FB-10A, Orville Wright) 800 Independence Avenue, SW Washington, DC 20591 16 persons Desired move date April 13-14, 2026

Schedule The tentative schedule below outlines the approximate timeframes activities will occur. All moving activities will begin no earlier than 7am and end no later than 5pm, each business day.

Move Services Phase 1

Move Services Phase 2

Vendor Must Wrap, Pack and Move -Inventory List An on-site pre-move survey must be conducted to determine packing materials and containers needed. All items that are packed for storage must be inventoried and labeled such that easy access can be achieved if necessary. A preliminary inventory list that is subject to change can be viewed in the table below:

Note: The enclosed drawings reflect the locations from which the personnel boxes and equipment are to be removed and delivered to(Please note the appropriate drawings).

C2.4.0 Services C.2.4.1 The contractor shall be available for a post-award conference to be scheduled and held by the FAA ATO Space Management (AJG-R250) within three (3) working days after the award, or at such other times as the FAA CO requests. The purpose of this conference is to discuss any damages incurred and the remediation of those damages.

C.2.4.2 The contractor shall be responsible for all work performed under the contract, including the work of its employees, agents, partners, subcontractors and others under it by contract. The contractor must, without cost to the government, correct improper work to the satisfaction of the FAA ATO Space Management (AJG-R250) POC and correct any schedule delays due to the fault of the contractor.

C.2.4.3 The contractor shall be responsible for the conduct of its employees, agents, partners, and subcontractors under its direction at all times.

C.2.4.4 The Government reserves the right to inspect the installation of monitors on monitor arms and the move effort at any time during the project and to reject the same if determined not to be in conformance with the project requirements and/or specifications identified in the Statement of Work. All rejected work must be corrected immediately at the contractor’s expense; schedule delay and or cost overrun that results shall be the responsibility of the contractor.

C.2.4.5 In the event that damages occur through negligence by the contractor or its employees, agents, partners or subcontractors; or failure by the contractor, or its employees, agents, partners or subcontractors to notify others regarding requirements necessary for the performance of the contractor’s work, the contractor shall be fully for correcting to the satisfaction of the government, at its own expense. The contractor shall provide evidence of liability insurance with limits of not less than $100,000 and warehouse insurance not less than $1,000,000 to cover loss and damages.

C.2.4.5 Any damaged and incorrect work caused by its acts, omissions, and any delay that results from such acts, the contractor is fully responsible for any and all the corrective measures, within five (5) working days of notice, by the government of damage and/or incorrect work, at its expense, to the government’s satisfaction.

C.2.4.7 The contactor shall ensure all crew members are in proper uniform throughout their tours of duty. Supervisors and crew members who are not in proper uniform will not be able to work at the FAA or DOT facilities.

C.2.4.8 The contractor is responsible for the protection of government property. Trailers containing government property must be always secured. Loaded trailers must remain at the designated facility and monitored until unloaded at a location designated by the Statement of Work(SOW).

C.2.4.9 All operations associated with this Statement of Work will occur between the hours of 7 AM and 6 PM, Monday through Friday.

C.2.5 Site Survey The contractor shall conduct a site survey (7 days prior) for the purpose of coordinating the logistics of access to the location, project site, floors, delivery of equipment and boxes.

C.3.0 Pick-Up and Delivery Services Pick-Up and Delivery duties/requirements, and site access requirements and restrictions are described below.

C.3.1.1 Coordination of elevators and dock space will be addressed at the Project kickoff meeting.

C.3.1.2 The contractor shall remove all packaging debris from the jobsite.

C.3.1.3 Issue Resolution:

1. Unexpected conflicts during product pick-up and delivery shall be brought to the ATO Space Management (AJG-R250) and APM-100, designated POC’s attention within 24 hours of discovery for resolution and implementation.

C.3.1.4 Punch list requirements are as follows:

1. Within 24 hours after completing the personnel move and equipment installation on each floor, as applicable, and installer shall be present to walk through the space with the FAA representatives to verify the working condition and quality of the installation and jointly prepare a punch list of items.

2. Immediately following the walk-though, the installer shall correct all minor deficiencies and make all adjustments to the minor deficiencies, as required.

3. The contractor shall supply an electronic copy of the agreed upon punch list with expected completion dates to the ATO Space Management (AJG-R250) -designated POC within 24 hours of completed walkthrough.

4. The contractor shall correct punch list items within five working days after the walk-through to address any remaining deficiencies.

5. Once all punch list items have been resolved, , a final walk-through by the ATO Space Management (AJG-R250) -designated POC and the contractor shall take place. The walkthrough shall be coordinated with ATO Space Management (AJG-R250) -designated POC.

6. The contractor shall provide a post relocation installation service and be on standby for ATO Space Management (AJG-R250) - designated POC service requests.

C.3.2 Site Access C.3.2.1 Site access requirements and restrictions are as follows:

1. The contractor will have access to the site for delivery and installation as determined by the ATO Space Management (AJG-R250) -designated POC. All access to the site and deliveries shall be coordinated with the ATO Space Management (AJG-R250) -designated POC.

2. There may be other tradesmen on the floors and deliveries occurring simultaneously with the moving process. The contractor shall coordinate with the team and the FAA ATO Space Management (AJG-R250) to ensure schedule conflicts and delays are avoided.

C.3.2.2 Protection of Site – The contractor shall protect all hallways, walls, and floors, including carpet and tile. No adhesive residue or markings shall remain on walls or floors upon removal of protective materials.

C.3.2.3 Staging – A location(s) within the facility for staging, storage, and uncrating of moving materials as it is delivered and prepared for installation will be identified by the ATO Space Management (AJG-R250) -designated POC. The contractor shall coordinate this requirement with the FAA. Any damage to staging areas or any other space as a result of the contractor’s use must be repaired at the contractor’s expense, within five working days of completion of the floor, area, etc.

C.3.2.4 Compliance with all building rules and regulations is required.

1. No food, drink, or tobacco is allowed inside work areas during installation. Food and drink will be allowed only in FAA approved areas.

2. The contractor shall verify the size of trucks and loading dock clearances and availability as soon as site access is granted.

C3.3 Security Requirement C.3.3.1 The contractor shall ensure that its project managers and any and all team members who will need access to the job site can meet the FAA security requirements.

The contractor should also ensure that it can provide an adequate number of badged staff to meet the schedule and requirements. Escorts will be provided as necessary. Requirements for access to FAA facilities will be covered at the kick off meeting.

C3.3.2 PROHIBITED ITEMS

Prohibited items may include objects that are dangerous, unlawful, or otherwise determined to create vulnerabilities for the tenant occupants or visitors.

Firearms, Bladed, Edged or Sharp Objects, Club-like items, aerosols, all explosives, incendiaries, disabling chemicals and other dangerous items are prohibited in the DOT Headquarters building.

C3.3.3 Parking There is NO contractor parking available at the DOT Headquarters, 600 Independence Ave SW, or 800 Independence Ave SW, however, there are several parking garages, street parking and lots in the vicinity that offer hourly parking. Approved parking for the moving trucks will be identified during the kick off meeting.

C.4.0 Move Services C.4.1 Pre-Move The contractor shall develop and submit a master move plan no later than ten business days prior to the move.

The contactor shall participate in a pre-move walk-through to identify existing damage to the new location.

The contractor shall provide, but not limited to all, bubble wrap, shrink wrap, packing filler, tape and other packing materials, tools, and equipment required to support each move.

The contractor shall be available to meet with the ATO Space Management (AJG-R250) - designated POC for the purpose of detailed planning for each move.

The contractor shall inspect the contents/equipment to be moved.

C.4.2 Move The contractor shall provide all moving equipment necessary to complete each move.

The contractor shall provide qualified and able movers who can physically move content/equipment.

The contractor shall provide qualified packers, installers and other personnel as required to accomplish move-related tasks.

The contractor shall provide all necessary transportation, specialized transportation and material handling equipment.

The contractor shall place all content and equipment in designated rooms in as designated, required and directed at the new location.

The contractor shall maintain a functioning, operable truck at all times during the move as a replacement vehicle should an on-site or in-route vehicle failure occur. The contractor shall tear down, relocate and re-install oversized heavy equipment but limited to safes and high-density filing systems, etc., as necessary when requested.

4.3 Post Move

The contractor shall remove all trash generated from the move.

The contractor, following the move, shall participate in a post-move walk-through to determine any move-related damage.

The contractor, after the completion of the move, shall perform a walk-through and make necessary adjustments to the placement of contents and equipment.

The contractor, (5) days following the completion of the move, shall return to the new location and remove empty crates, cartons and packing materials from the premises; and make all additional and necessary adjustments to placement of contents and equipment.

5.0 Glossary of Definitions and Acronyms

APM Project Management Division CO Contracting Officer COR Contracting Officer’s Representative FAA Federal Aviation Administration IT Information Technology SOW Statement of Work

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