warren ProposalWC2684FOPlanningtempengservices101526.pdf

NOTE: The Warren County Planning Board will consider proposals only from firms or organizations that have demonstrated the capability and willingness to provide high quality services in the manner described in this Request for Qualifications.

WC2684FO

REQUEST FOR QUALIFICATIONS

FOR THE PROVISION OF

PROFESSIONAL ENGINEERING SERVICES

FOR THE WARREN COUNTY PLANNING BOARD

January 1, 2027-December 31, 2027

ISSUE DATE: October 15, 2026

DUE DATE: November 13, 2026

Issued by:

Warren County Planning Board

GLOSSARY

The following definitions shall apply to and are used in this Request for Qualifications:

"County" - refers to the County of Warren.

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the

Respondents.

"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the County

Planning Board) have satisfied the qualification criteria set forth in this RFQ.

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.

"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification

Statement.

Request for Qualifications -

Professional Engineering Services for the Warren County Planning Board

SECTION 1

INTRODUCTION AND GENERAL INFORMATION

1.1. Introduction and Purpose.

The County Planning Board is soliciting Qualification Statements from interested persons and/or firms for the provision of Professional Engineering services, for the Warren County Planning Board as more particularly described herein. Through a Request for Qualification process described herein, persons and/or firms interested in assisting the County Planning Board with the provision of such services must prepare and submit a Qualification Statement in accordance with the procedure and schedule in this RFQ.

The County Planning Board will review Qualification Statements only from those firms that submit a

Qualification Statement which includes all the information required to be included as described herein (in the sole judgment of the County Planning Board). The County Planning Board intends to qualify person(s) and/or firm(s) that (a) possess the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation terms and conditions determined by the County Planning Department to provide the greatest benefit to the taxpayers of County of Warren.

1.2. Procurement Process and Schedule.

The selection of Qualified Respondents is not subject to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. The selection is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A.

19:44A-20.4 et seq., however. The County Planning Department has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive process to assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement in response to the RFQ Qualification Statements will be evaluated in accordance with the criteria set forth in Section 2 of this RFQ, which will be applied in the same manner to each Qualification Statement received.

Qualification Statements will be reviewed and evaluated by County Planning and Public Works

Staff. The Qualification Statements will be reviewed to determine if the Respondent has met the minimum professional, administrative and financial areas described in this RFQ. Based upon the totality of the information contained in the Qualification Statement, including information about the reputation and experience of each Respondent, County Planning and Public Works Staff will (in its sole judgment) determine which Respondents are qualified (from professional, administrative and financial standpoints).

Each Respondent that meets the requirements of the RFQ will be designated as a Qualified Respondent and will be given the opportunity to participate in the selection process determined by County Planning and

Public Works Staff.

The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the anticipated completion dates are set forth in Table 1, Procurement Schedule. The County Planning

Department reserves the right to, among other things, amend, modify, or alter the Procurement Schedule upon notice to all potential Respondents.

All communications concerning this RFQ or the RFQ process shall be directed to the County

Planning Board’s Designated Contact Person, in writing.

Designated Contact Person:

Warren County Purchasing Department

Wayne Dumont, Jr. Administration Building

165 County Route 519 South

Belvidere, NJ 07823

908-475-6573

908-475-6555 (Fax)

Purchasing Agent, Marie S. Watters

For: Ryan Conklin PP AICP GISP

Planning Department

Qualification Statements must be submitted to, and be received by Marie S. Watters, Purchasing Agent, via FEDEX, UPS, private courier or hand delivery, by 1:30 p.m. prevailing time on November 13, 2026. Qualification Statements will not be accepted by facsimile transmission or e-mail. The Qualification Statements will be publicly opened and announced at the Wayne Dumont, Jr. Administration Building, 165 County Route 519 South Belvidere, NJ 07823 on November 13, 2026 at 1:30 p.m.

Subsequent to issuance of this RFQ, the County Planning Department (through the issuance of addenda to all firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the County Planning Department.

TABLE 1

ANTICIPATED PROCUREMENT SCHEDULE

ACTIVITY DATE

1. Issuance of Request for Qualifications October 15, 2026

2. Receipt of Qualification Statements November 13th, 2026 (stamped in on or

Before 1:30 p.m.)

3. Opening of Qualification Statements November 13th, 2026 at 1:30 p.m.

Wayne Dumont, Jr. Administration Building

165 County Route 519 South

Belvidere, NJ 07823

4. Analysis of Qualification Statements November 13th, 2026 – November 30th, 2026

5. Tentative Designation of Qualified Respondents December 9th

Section 1.3. Conditions Applicable to RFQ.

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Qualification Statement:

This document is an RFQ and does not constitute an RFP.

This RFQ does not commit the County Planning Board to issue an RFP.

All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by the Respondent.

The County Planning Department reserves the right (in its sole judgment) to reject for any reason any and all responses and components thereof and to eliminate any and all Respondents responding to this RFQ from further consideration for this procurement.

The County Planning Department reserves the right (in its sole judgment) to reject any

Respondent that submits incomplete responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.

The County Planning Department reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ, or otherwise request additional information.

All Qualification Statements shall become the property of the County Planning Department and will not be returned.

All Qualification Statements will be made available to the public at the appropriate time, as determined by the County Planning Department (in the exercise of its sole discretion) in accordance with law.

The County Planning Department may request Respondents to send representatives to the County

Planning Department for interviews.

Any and all Qualification Statements not received by the County Purchasing Agent by 1:30 p.m.

prevailing time on November 13, 2026 will be rejected.

Neither the County Planning Department, nor their respective staffs, consultants or advisors shall be liable for any claims or damages resulting from the solicitation or preparation of the

Qualification Statement, nor will there be any reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement or for participating in this procurement process.

Section 1.4. Rights of County Planning Board and Department.

The County Planning Board and Department reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the procurement process in accordance with the provisions of applicable law:

To determine that any Qualification Statement received complies or fails to comply with the terms of this RFQ.

To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective Respondents who have received a copy of this RFQ.

To waive any technical non-conformance with the terms of this RFQ.

To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective Respondents who have received a copy of this RFQ.

To conduct investigations of any or all of the Respondents, as the County Planning Board and

Department deems necessary or convenient, to clarify the information provided as part of the

Qualification Statement and to request additional information to support the information included in any Qualification Statement.

To suspend or terminate the procurement process described in this RFQ at any time (in its sole discretion.) If terminated, the County Planning Board and/or Department may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents. The County Planning Board and/or

Department shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.

To hire/contract with more than one qualified professional engineering firm.

1.5 Addenda or Amendments to RFQ.

During the period provided for the preparation of responses to the RFQ, the County Planning Board and/or Department may issue addenda, amendments or answers to written inquiries. Those addenda will be noticed by the County Planning Board and/or Department and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued prior to the

Qualification Statement submission date.

1.6 Cost of Qualification Statement Preparation.

Each Qualification Statement and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and expense of the respondent. There shall be no claims whatsoever against the County Planning Board, its staff or consultants for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement or other information required by the RFQ.

1.7 Qualification Statement Format.

Responses should cover all information requested in the Questions to be answered in this RFQ.

Responses which in the judgment of the County Planning Board fail to meet the requirements of the RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

SECTION 2

SCOPE OF SERVICES

It is the intent of the County Planning Board to solicit Qualification Statements from Respondents that have expertise in the services of a licensed Professional Engineer for the Warren County Planning

Board related to the discharge of its duties, responsibilities and jurisdiction granted it by the County

Planning Act (NJSA 40:27-1 et seq.). Firms and/or persons responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these services.

Respondent and the licensed professional engineer(s) assigned to work with the Warren County

Planning Board shall each have 10 years of professional experience in understanding, interpreting and preparing surveys showing existing conditions, and exact locations of physical features, including metes and bounds, drainage, waterways, specific utility locations, and easements.

Planning Board shall each have 10 years of professional experience in preparing and reviewing elements of site plans and subdivision plats, including knowledge of vegetation, floodplain determination, and the layout of utilities, buildings or structures and the location of proposed buildings in relation to a site and its immediate environs.

Planning Board shall each have 10 years of professional experience in traffic engineering, including the preparation and review of traffic impact studies, traffic signal warrant analyses, knowledge of traffic signals, stacking, site lines, driveway and roadway geometry requirements, parking layout, bicycle and pedestrian circulation, and the means of ingress and egress.

Planning Board shall each have 10 years of professional experience involving drainage systems, including the preparation, review, and analysis of storm water drainage calculations, storm water detention facilities, non-structural storm water run-off best management practices, green infrastructure, and other low-impact development strategies.

Planning Board shall each have 10 years of professional experience involving the review and analysis of complete streets including sidewalks, bump-outs, buffer strips, shade trees, landscaping, signage, lighting, screening, traffic calming strategies, and other related information.

Planning Board shall each have 10 years of professional expertise involving the preparation, review and analysis of subdivisions, including the design and construction details of all public improvements, including traffic signals, street pavements, curbs, sidewalks, culverts, utilities, inlets, catch basins, and other stormwater facilities.

Planning Board shall each have 10 years of professional experience in representing governmental clients related to the County Planning Act (NJS 40:27-1 et seq) and Municipal Land Use Law (NJS 40:55D et seq.).

Respondent and the licensed professional engineer(s) assigned to work with the Warren County

Planning Board shall each have 10 years of professional experience with transportation and environmental standards, including, but not limited to: the N.J. DOT’s Complete Streets Policy, the N.J. DOT Roadway

Design Manual and standards, the American Association of State Highway and Transportation Officials

(AASHTO) design standards, N.J. Residential Site Improvement Standards (N.J.A.C. 5:21-1 et seq.), N.J.

Stormwater Management regulations (N.J.A.C. 7:8), NJ DEP waterfront development permits, NJSEA

Zoning Regulations (N.J.A.C. 19:4 -1.1 et. seq.), the Manual for Uniform Traffic Control Devises

(MUTCD), the Institute of Transportation Engineers (ITE) Trip Generation Manual (10th Edition) and the

Americans with Disabilities Act Guidelines for Accessible Public Rights-of-Way (ADA/PROW).

Planning Board shall each have 10 years of professional experience preparing and/or reviewing site plans and subdivision plats.

Planning Board shall each have 10 years of professional experience analyzing and evaluating traffic impact studies and drainage calculations and shall be able to prepare detailed comment letters or reports within 10 days of receipt of plans or reports.

Planning Board shall each have 10 years of professional experience providing expert testimony at county or municipal planning board meetings.

Planning Board shall be familiar with green infrastructure techniques, low impact development strategies, and U.S. Green Building Council standards for LEED Leadership in Energy and Environmental Design.

In order to achieve these objectives, Respondent and the licensed professional engineer(s) assigned to work with the Warren County Planning Board, must be able to render expert services through education, knowledge, experience and expertise.

Planning Board must be available for meetings with the County Planning Board on short notice.

Respondent shall be able to respond within 60-120 minutes to the County Planning Board offices for consultations and meetings.

Planning Board shall provide itemized invoices and vouchers to the County Planning Board on a monthly basis. All vouchers associated with a particular Warren County Planning Board application to the Warren

County Division of Planning must be sent to the Division of Planning within 30 days of the memorialization of the application’s approval, dismissal, or denial (Exceptions can be made for extenuating circumstances.)

Planning Board shall email and mail the Division of Planning staff draft correspondence with applicants that will be reviewed at the Development Review Committee seven (7) days prior to the meeting.

If the respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board do not provide a draft correspondence with applicants within the five day period, the respondent shall be responsible to provide copies of the draft correspondence County staff.

Planning Board shall select and name in the RFQ one alternate with similar qualifications and experience in County and municipal planning to attend the Site Plan and Subdivision Review meeting and/or Planning

Board meeting in the designated Engineer’s absence.

Planning Board shall be responsible for utilizing the Warren County Planning Board’s application management software- GIS – for the purpose of reviewing application materials and uploading invoices when available and in the interim via email.

SECTION 3

SUBMISSION REQUIREMENTS

Section 3.1 General Requirements.

The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative, and financial qualifications set forth in this Section 3 and shall incorporate the information requested below.

In addition to the information required as described below, a Respondent may submit supplemental information that it feels may be useful in evaluating its Qualification Statement. Respondents are encouraged to be clear, factual, and concise in their presentation of information.

Section 3.2 Administrative Information Requirements.

The Respondent shall, as part of its Qualification Statement, provide the following information:

1. An executive summary (not to exceed two (2) pages) of the information contained in all the other parts of the Qualification Statement.

2. An executed Letter of Qualification (See Appendix A to this RFQ).

3. Name, address and telephone number of the firm or firms submitting the Qualification

Statement pursuant to this RFQ, and the name of the key contact person.

4. A description of the business organization (i.e., corporation, partnership, joint venture, etc.)

of each firm, its ownership, and its organizational structure.

(a) Provide the names and business addresses of all Principals of the firm or firms submitting the Qualification Statement. For purposes of this RFQ, "Principals" means a person possessing an ownership interest in the Respondent. If the

Respondent is a corporation, "Principals" shall include each investor who would have any amount of operational control over the Respondent and every stockholder having an ownership interest of 10% or more in the firm.

(b) If a firm is a partially owned or a fully-owned subsidiary of another firm, identify the parent company and describe the nature and extent of the parents' approval rights over the activities of the firm submitting a Qualification Statement. Describe the approval process.

(c) If the Respondent is a partnership or a joint venture or similar organization, provide comparable information as required in (b) above for each member of the partnership, joint venture or similar organization.

(d) A statement that the Respondent has complied with all applicable affirmative action (or similar) requirements with respect to its business activities, together with evidence of such compliance through form AA-302.

5. An executed Letter of Intent (See Appendix B).

6. The number of years your organization has been in business under the present name, as well any previous names your organization has done business under.

7. The number of years the business organization has been under the current management.

8. A statement that the Respondent is in compliance with all applicable affirmative action (or similar) requirements with respect to its business activities, together with evidence of such compliance.

9. Any judgments within the last three years in which Respondent has been adjudicated liable for professional malpractice. If yes, please explain.

10. Whether the business organization is now or has been involved in any bankruptcy or re-organization proceedings in the last ten (10) years. If yes, please explain.

11. Confirm appropriate Federal and state licenses to perform activities. (If applicable)

12. The following documents must also be submitted with RFQ:

(a) Non-Collusion Affidavit properly notarized,

(b) Statement of Ownership Disclosure,

(c) Form W-9 Department of Treasury Internal Revenue Service,

(d) New Jersey Business Registration Certificate.

(e) Affirmative Action Compliance. (See Appendix J of this Request for Qualifications)

*NOTE* Respondent must submit either the State Employee Information Report of a properly completed Form AA-302. Any person of firm submitting form AA-

302 must supply the County with this Employee Information Report once it is received from the State.

(f) Certificate of Insurance indicating Professional Malpractice Insurance of one million dollars ($1,000,000.00) per occurrence and two million ($2,000,000.00) dollars in the aggregate and one million dollar ($1,000,000.00) Umbrella

Coverage.

(g) IRAN Certification, See Appendix K of this Request for Qualifications

Section 3.3 Professional Information Requirements.

a. Respondent shall submit a description of its overall experience in providing the type of services sought in the RFQ. At a minimum, Respondent must demonstrate that it has a minimum of 10 years’ experience acting as a licensed Professional

Engineer representing governmental entities in the area of planning, permitting, and development review. Respondent must provide the following information on past experience in the RFQ:

1. Description and scope of work by Respondent including license number.

2. Name, address and contact information of all New Jersey government entities Respondent represented as Professional Engineer including representation of County and private entities within the County.

3. Explanation of perceived relevance of the experience to the RFQ.

4. As proximity to the County is important, Respondent must guarantee, in writing, that Respondent will be accessible for consultation on sixty minutes notice.

b. Describe the services that Respondent would perform directly.

c. Resumes of supervising engineers who will be assigned to provide professional services to the County.

d. Resume of the one alternate Engineer to act as the selected Engineer’s designee when absent. The selected alternate will be the only designated Engineer who can attend Site Plan and Subdivision Committee meetings and Planning Board meetings.

e. A narrative statement of the Respondent’s understanding of the County Planning

Board’s needs and goals.

f. List all immediate relatives of Principal(s) of Respondent who are County employees or elected officials of the County. For purposes of the above, immediate relative means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation.

SECTION 4

INSTRUCTIONS TO RESPONDENTS

4.1 Submission of Qualification Statements.

Respondents must submit one original, three (3) copies, and one electronic copy* of their

Qualification Statement to:

165 County Route 519 South

Belvidere, NJ 07823

Qualification Statements must be received by the County Purchasing Department and stamped in no later than 1:30 p.m. on November 13, 2026. Qualification Statements may be submitted in person, by

FEDEX, UPS.other courier service or hand delivery. The County Planning Board will not accept late submissions. The County Planning Board takes no responsibility for the loss, non-delivery or physical condition of the Qualification Statements so sent. The County Planning Board will not bear responsibility for delays in delivery for any reason. Qualification Statements forwarded by facsimile or e-mail will not be accepted.

To be responsive, Qualification Statements must provide all requested information, and must be in strict conformance with the instructions set forth herein. Qualification Statements and all related information must be bound, and signed and acknowledged by the Respondent.

* Together with each written Qualification Statement, the County Planning Board must receive one

CD/DVD or USB Drive which contains a secure copy of the complete Qualification Statement in PDF, or

Microsoft Word format. All submitted digital media shall become the property of the County Planning

Board.

* In the event of any discrepancy between a written Qualification Statement and the information contained on the digital media, the information contained in the written Qualification Statement shall be presumed to be the accurate information upon which the County Planning Board will rely in its evaluation.

* The presumption that the written Qualification Statement is the accurate Statement shall be rebuttable. The County Planning Board may choose to rely on the written Qualification Statement or on a combination of the written Qualification Statement and the digital media.

* In the event that the digital media is not submitted with the written Qualification Statement, the

County Planning Board may demand that a digital copy be submitted within three (3) business days of the demand. The County Planning Board may also waive the submission of the digital media.

SECTION 5

EVALUATION

The County Planning Board’s objective in soliciting Qualification Statements is to enable it to select a firm or organization that will provide the highest quality and most cost effective services for the

Warren County Planning Board. The County Planning Board will consider Qualification Statements only from firms or organizations that, in the County Planning Board’s judgment, have demonstrated the capability and willingness to provide the highest quality services in the manner described in this RFQ.

Qualification Statements will be evaluated by the County Planning Board on the basis of the most advantageous submission, all relevant factors considered. The evaluation will consider:

5.1 Experience and reputation in the field;

5.2 Knowledge of the County and the subject matter addressed under the contract;

5.3 Availability to accommodate the required services of the County Planning Board;

5.4 Familiarity with the County Planning Board’s existing or proposed site plan and subdivision regulations;

5.5 Other factors demonstrated to be in the best interest of the County Planning Board;

5.6 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience in understanding, interpreting and preparing surveys showing existing conditions, and exact locations of physical features, including metes and bounds, drainage, waterways, specific utility locations, and easements;

5.7 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience in preparing and reviewing elements of site plans and subdivision plats, including knowledge of vegetation, floodplain determination, and the layout of utilities, buildings or structures and the location of proposed buildings in relation to a site and its immediate environs.

5.8 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience in traffic engineering, including the preparation and review of traffic impact studies, traffic level of service, volume to capacity ratios, traffic signal warrant analyses, knowledge of traffic signals, stacking, site lines, site triangles, driveway and roadway geometry, parking layout, pedestrian circulation, and the means of ingress and egress.

5.9 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience involving drainage systems, including the preparation, review and analysis of stormwater drainage calculations, stormwater detention facilities, non-structural best management practices, green infrastructure and low impact development strategies.

5.10 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience involving the review and analysis of complete streets including sidewalk dimensions, buffer strips, bump-outs, shade trees, landscaping, signage, lighting, screening, traffic calming strategies and other related information.

5.11 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional expertise involving the preparation, review and analysis of subdivisions, including the design and construction details of all public improvements, including traffic signals, street pavements, curbs, sidewalks, utilities and stormwater facilities.

5.12 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience in representing governmental clients related to the County Planning Act (NJS 40:27-1 et seq) and

Municipal Land Use Law (NJS 40:55D et seq.).

5.13 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience with transportation and environmental standards, including, but not limited to: the N.J. DOT design standards, the American Association of State Highway and Transportation Officials

(AASHTO) design standards, N.J. Residential Site Improvement Standards (N.J.A.C. 5:21-

1 et seq.), N.J. Stormwater Management regulations (N.J.A.C. 7:8), NJ DEP waterfront development permits, NJSEA Zoning Regulations (N.J.A.C. 19:4-1.1 et. seq.), the Manual for Uniform Traffic Control Devises (MUTCD), the Institute of Transportation Engineer’s

(ITE) Trip Generation Manual (10th Edition) and the American with Disabilities Act guidelines for public rights-of-way.

5.14 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each be familiar with green infrastructure, low impact development strategies and U.S. Green Building Council standards for Leadership in

Energy and Environmental Design (LEED).

5.15 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience analyzing and evaluating traffic impact studies and drainage calculations and be able to prepare detailed comment letters or reports within 10 days of receipt of the plans or reports.

5.16 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall each have 10 years of professional experience providing expert testimony at government hearings.

5.17 In order to achieve these objectives, Respondent firms and the licensed professional engineer(s) assigned to work with the Warren County Planning Board, must be able to render expert services through education, knowledge, experience and expertise.

5.18 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board must be available for meetings with the County Planning Board on short notice. Respondent shall be able to respond within 60 minutes to the County Planning

Board offices for consultations and meetings.

5.19 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall provide correspondence and reports which are free from factual or typographical errors the Friday before the Site Plan and Subdivision Review

Committee Meeting. The County Planning Board will not tolerate errors.

5.20 Respondent and the licensed professional engineer(s) assigned to work with the Warren

County Planning Board shall select and name in RFP one alternate with similar qualifications and experience in County and municipal planning to attend the Site Plan and

Subdivision Review meeting and/or Planning Board meeting in the designated Engineer’s absence.

SECTION 6

COSTS AND EXPENSES

Qualified Respondents who are awarded a contract by the Warren County Planning Board for

Professional Engineering services shall be compensated at a rate set by the County Planning Board in table

6.1 below. No compensation shall be paid for ordinary travel time between Respondent’s offices and the offices of the County Planning Board. The Warren County Planning Board shall set the amount of the contract.

Table 6.1

Billing Title

Functional Title

Maximum Hourly Billing Rate

A. Chief, Principal and

Supervisory Professionals

Category includes: Licensed Chief, Principal, and Supervisory

Certified Landscape Architect, Professional Engineer, Professional

Land Surveyor, Professional

Planner and Registered Architect.

$200.00/Hour

B. Project Professionals

Category includes: Licensed

Project Professional Certified

Landscape Architect, Professional

Engineer, Professional Land

Surveyor, Professional Planner, Registered Architect and senior-level CAD Operator, Environmental Scientist and

Graphic Designer.

$150.00/Hour

C. Professionals and

Senior Staff

Category includes: Un-licensed individuals in the above categories, CAD Operator, Environmental

Scientist, Graphic Designer, and senior level Inspector, Surveyor, Technician and Field staff.

$100.00/Hour

D. Staff

Category includes: Field staff, Inspector, Surveyor, Technician, entry-level professionals and senior support staff.

$75.00/Hour

E. Administrative, Clerical

Support and Entry-level Staff

Category includes: Administrative and Clerical support staff, Entry-level Field staff, Inspectors, Technicians and Surveyors.

$50.00/Hour

APPENDIX A

LETTER OF QUALIFICATION

(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)

[insert date]

165 County Route 519 South

Belvidere, NJ 07823

Dear Ms. Watters:

The undersigned has/have reviewed my/our Qualification Statement submitted in response to the

Request for Qualifications (RFQ) issued by the Warren County Planning Board, dated November 13, 2026 in connection with the County Planning Board’s need for Professional Engineering services for the Warren

County Planning Board related to its duties, responsibilities and jurisdiction granted it by the County

Planning Act (N.J.S.A. 40:27-6.1 et seq.).

I/We affirm that the contents of my/our Qualification Statement (which Qualification Statement is incorporated herein by reference) is accurate, factual and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good faith upon express understanding that any false statement may result in the disqualification of (Name of Respondent).

(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief (Signature of Chief

Executive Officer) Financial Officer)

(Typed Name and Title) (Typed name and Title)

(Type Name of Firm)* (Type Name of Firm)*

Dated: ___________________ Dated:______________________

* If a joint venture, partnership or other formal organization is submitting a Qualification Statement, each participant shall execute this Letter of Qualification.

APPENDIX B

LETTER OF INTENT

(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)

[insert date]

165 County Route 519 South

Belvidere, NJ 07823

Dear Ms. Watters:

The undersigned, as Respondent, has (have) submitted the attached Qualification Statement in response to a Request for Qualifications (RFQ), issued by the Warren County Planning Board, dated

November 13, 2026 in connection with the County Planning Board’s need for Professional Engineering services for the County Planning Board related to its duties, responsibilities and jurisdiction granted it by the County Planning Act (N.J.S.A. 40:27-6.1 et seq.).

(Name of Respondent) HEREBY STATES:

1. The Qualification Statement contains accurate, factual and complete information.

2. (Name of Respondent) agrees to participate in good faith in the procurement process as described in the RFQ and to adhere to the County Planning Board's procurement schedule.

3. (Name of Respondent) acknowledges (acknowledge) that all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement and any proposal prepared and submitted in response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.

4. (Name of Respondent) hereby declares (declare) that the only persons participating in this

Qualification Statement as Principals are named herein and that no person other than those herein mentioned has any participation in this Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the County Planning Board. (Name of Respondent) declares that this Qualification Statement is made without connection with any other person, firm or party who has submitted a Qualification Statement, except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.

5. (Name of Respondent) acknowledges and agrees that the County Planning Board may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the

County Planning Board shall not have any liability to the Respondent for any costs incurred by the

Respondent with respect to the procurement activities described in this RFQ.

6. (Name of Respondent) acknowledges that any contract executed with respect to the provision of Professional Engineering services must comply with all applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws.

(Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall sign.)

(Signature of Chief Executive Officer)

(Typed Name and Title)

(Type Name of Firm)*

Dated: ________________

* If a joint venture, partnership or other formal organization is submitting a Qualification Statement, each participant shall execute this Letter of Intent.

TO: ALL VENDORS

FROM: Marie S. Watters, QPA

Director of Purchasing

RE: Professional Service Contracts/Fair and Open

When issuing Professional Service Contract through resolutions, the following forms must be issued and/or provided by the contractor and all necessary forms completed, signed and/or provided and returned to Warren County:

-Non-Collusion Affidavit

-Stockholder Ownership Disclosure

-Affirmative Action Exhibit A

-Required Evidence Affirmative Action Regulations

-New Jersey Business Registration Requirements

-Certificate Employee Information Report

-Business Registration Certificate

-Liability Insurance Certificate

-Disclosure of Investment Activities in Iran

-Certification on Non-Involvement in Prohibited Activities in Russia or Belarus

NON-COLLUSION AFFIDAVIT

STATE OF NEW JERSEY

ss:

COUNTY

I, _______________________________, of the city of ________________ in the county of __________________ and the state of _____________, of full age, being duly sworn according to law on my oath depose and say that: I am

_______________ of the firm of ________________ the bidder making the Proposal of the above named project, and that I executed the said Proposal with full authority so to do; that said bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the County of Warren relies upon the truth of the statements contained in said

Proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by ________________________________ (N.J.S.A.52:34-15).

(name of contractor)

Subscribed and sworn to before me this _____ day

(also type or print name of affiant under signature) of ____________ 20 _______ notary public of

My commission expires __________ 20 _______

SF3

“NEW JERSEY BUSINESS REGISTRATION

REQUIREMENTS”

The contractor shall provide written notice to its subcontractors of the responsibility to submit proof of business registration to the contractor.

Before final payment on the contract is made by the contracting agency, the contractor shall submit an accurate list and the proof of business registration of each subcontractor or supplier used in the fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates [N.J.S.A. 52:32-44(g)(3)] shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act on all sales of tangible personal property delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L.2001,c.134(C.52:32-44 et al.) or subsection e. or f. of section

92 of P.L.1977, c.110(C.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not properly provided under a contract with a contracting agency.

Form

DC4

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of

Organization:_________________________________________________________________

Organization

Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

PartnershipLimited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE

STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to

N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and

Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with <type of contracting unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the

<type of contracting unit> to declare any contract(s) resulting from this certification void and unenforceable.

Full Name

(Print):

Title:

Signature: Date:

County of Warren (Revised July, 2022)

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27-1.1 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affection-al or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following:

employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprentice-ship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

(Revised July, 2022)

EXHIBIT A (Cont.)

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, col-or, national origin, ancestry,…