WAMC Radiation Surveys_SOW_SAM_12.3.2024.pdf

STATEMENT OF WORK

Radiation Surveys for Radiology Diagnostic Devices

1.0 INTRODUCTION/OVERVIEW

This contract is to support Health Technology Management Branch (HTMB) with Annual Radiation Surveys for Radiology Diagnostic Devices under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 BACKGROUND

Womack Army Medical Center (WAMC) requires Radiation Surveys for Health Technology Management Branch (HTMB) in-direct support of patient care. Local vendors historically provided this service with the government purchase card as the method of payment. It is the intent of the Defense Health Agency Contracting Office, on behalf of WAMC to solicit, negotiate, and award a contract for a performance period of approximately 36 months, with a possibility to extend for six months. This contract will serve as an annual service where the vendor will provide Radiation Surveys for the Radiation Diagnostic Devices listed in Attachment 1.

1.2 SCOPE

The Contractor shall provide all personnel, vehicles, equipment, tools, materials, and other items necessary to perform the surveys of the Radiation Diagnostic Devices listed. On an annual basis the vendor will come into WAMC to perform surveys "on-site" on a predetermined schedule so as not to disrupt patient care. In the event a survey fails, a discussion will be had with an HTMB Biomedical Equipment Technician to discuss the best course of action for the device that has failed. At no time, will this contractor perform the necessary steps to correct the failed device.

1.3 OBJECTIVES

The primary objective is to provide annual Radiation Surveys for Radiology Diagnostic Devices.

in support of Womack Army Medical Center's medical devices and without the disruption of patient care.

2.0 REQUIREMENTS

2.1 TASKS

2.1.1 The Contractor shall assist the Government by providing the Annual Radiology Surveys for WAMC's Diagnostic Radiology Devices.

2.1.2 The Contractor will perform annual surveys "on site" on a predetermined schedule.

2.1.3 Failed surveys must be brought to the attention of WAMC's HTMB Biomedical Equipment Technician. If any device is damaged by the vendor, it will be replaced at Contractor's expense.

2.1.4 The Contractor shall maintain a system of records detailing work performed sufficient to respond to request by the Government.

2.1.5 The Contractor, with the COR, shall schedule and perform a joint inventory of equipment requiring radiation surveys within 5 (five) days of contract award.

2.2 DELIVERABLES

2.2.1 The Contractor shall deliver an inventory of all equipment requiring radiation surveys within 10 days of contract award to the COR, ATTN: TBD. The inventory shall be delivered in a recent version of MS Excel.

2.2.2 All Radiology Diagnostic Devices that require surveys will be tested annually. The Contractor shall deliver a calendar to be used by the COR to schedule the Contractor’s services.

2.3 PERFORMANCE

2.3.1 Place of Performance: There will be multiple locations where surveys are to be performed, including Womack Army Medical Center (WAMC), Building 4- 2817, Rock Merritt Ave; Rohde Dental Clinic, Building D3836; and Smoke Bomb Hill Dental Clinic, Building H3718, Fort Liberty, North Carolina 28310. The Contractor may coordinate with the COR and the Deputy Chief.

2.3.2 Period of Performance: The anticipated Period of Performance is January 1, 2025, through December 31, 2027, which includes one 12-month base year and two 12-month option periods.

2.3.3 Testing Schedule: Services for WAMC to be provided 5 days a week (Mon, Tues, Wed, Thurs, Fri), from 0730- I600 hrs.

2.3.4 HTMB's hours of operation are Monday-Friday 0730-1630 hours, except government holidays.

2.3.5 The following Government Holidays are observed:

New Year's Day, January I.

Martin Luther King Jr.'s Birthday, 3rd Monday in January.

President's Day, 3rd Monday in February.

Memorial Day, Last Monday in May.

Juneteenth, 3rd Monday in June.

Independence Day, July 4.

Labor Day, 1st Monday in September.

Columbus Day, 2nd Monday in October.

Veteran's Day, November 11.

Thanksgiving Day, 4th Thursday in November.

Christmas Day, December 25.

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If HTMB is closed on any day other than the holidays noted above, HTMB shall notify the Contractor at least a two-day notice of the closure date. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner.

2.3.6 Contracting Officer Representative (COR). TBD

2.4 QUALITY CONTROL PROGRAM

2.4.1 The Contractor shall maintain records of all quality control inspections conducted by the Contractor and corrective action taken to prevent continued re-occurrence of deficiencies. This documentation shall be made available to the COR or Contracting Officer during the term of the contract.

2.5 EMPLOYEES AND EXPERIENCE

2.5.1 Contractor personnel shall present a neat appearance and must be easily recognizable as an employee of the Contractor. This may be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges or identification tags which contain the company name. This applies to any individual that enters the military installation under this contract.

2.5.2 The Contractor will ensure that employees have the current board certification for Medical Physicist before starting work.

2.6 CONTINGENCY PLAN

2.6.1 The Contractor shall have the responsibility of notifying the COR if at any time the plan is changed. The Contractor shall notify the COR of any event that jeopardizes performance under this contract.

2.6.2 Disaster. In the event of disaster, to include but not limited to destruction of the facility, sabotage, or an act of God or nature that renders the Contractor's facility unsafe, the Contractor shall determine feasible alternative method of providing services and make recommendations to the

3.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide the property and the services listed herein:

3.1 Forms and Publications. The Government will provide authorized Army (Military) forms, Department of Defense (DOD) Defense Health Agency (DHA) publications, and services specifically identified in this contract.

4.0 CONTRACTOR FURNISHED ITEMS

In addition to items specified elsewhere in the contract, the Contractor shall furnish:

4.1 The Contractor shall provide all property or services necessary for the performance of this contract that are not specifically identified as furnished by the Government. Such property or services shall include, but are not limited to facilities, tools, materials, equipment.

5.0 SECURITY REQUIREMENTS

5.1 The Contractor shall furnish a list of all employees entering the military facilities at least five (5) calendar days prior to the start of contract performance. The list shall include the full name and work assignment of each employee. The Contractor shall notify the respective COR of all additions, deletions, or changes at least five (5) days in advance of such changes whenever practicable, or as soon thereafter as is reasonably practicable.

5.2 Contractor Employee Compliance. The Contractor shall ensure that Contractor's employees entering the military installation observe and comply with all Army policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, flag courtesy, "off limits" areas, and possession of firearms or other lethal weapons.

5.3 Automation Installation Entry (AIE). The contractor shall obtain AIE badges for all employees who will be coming on post to provide services. Fort Liberty AIE Access Cards may be issued for a maximum of three years for individual(s) who require recurring access to the installation for official business. The application request form (DES Form 118) for access cards will be located on the Fort Liberty Provost Marshall webpage http://www.Liberty.army.mil/directorates/DES/pmo/Pages/AIE.aspx under the Installation Access Control Tab. Sponsorship is required to obtain a card and all applications (DES Form

118) will be turned into the All American VCC for processing and approval. An employee from Environmental Services, WAMC, will have authorization to sign for the AIE badge.

5.4 GATE CONTROL. The award of this contract does not bestow a right to have access to any military installation. Unscheduled gate closures by the Security Police may occur at any time and personnel entering or leaving the installation may experience delays. All vehicles are subject to search while on federal installations pursuant to current directives. Although delays due to the Government cannot be held against the Contractor, the Contractor shall ensure delivery is scheduled in time to allow for these inspections. Any violation of installation regulation, state or federal statue may result in the termination of the privilege to enter one or more military installations.

5.5 GATE ACCESS. All commercial vehicles, vans and larger, will be required to enter Womack Army Medical Center's Main Post through the Knox Street Gate. The Knox Street gate hours of operation are 7 days a week 24 hours a day. Commercial vehicles are expected to complete their business and exit Fort Liberty through any Gate applicable to their direction of travel. Commercial vehicles may be searched. Upon entry of the installation drivers will be required to show photo identification.

5.6 WAMC ENTRANCE. Upon arrival at WAMC, contractor will notify the HTMB Coordinator of their arrival. Personnel from HTMB must be always present with the vendor while surveying equipment.

5.7 LOST ITEMS. All lost articles/hospital instruments, etc., found by the Contractor employees shall be turned over to the COR.

Attachments:

1. Radiation Diagnostic Devices