Walton Drive Emergency Repair and Corby Justi.pdf

Walton Drive Emergency Repair Corby Lane, Justin Court, Emily Lane Milling and Asphalt Replacement 1

CITY OF SOCIAL CIRCLE

INVITATION TO BID

Walton Drive Emergency Repair and Corby Lane, Justin Court, Emily Lane Milling and Asphalt Replacement

June 1, 2026

Formal bids will be received by Social Circle for furnishing all materials, labor, tools, equipment, and any other miscellaneous items necessary for Walton Drive Emergency Repair and asphalt milling and resurfacing of all three streets within the Corby Creek Subdivision; including Corby Lane, Justin Court, and Emily Lane.

Bids will be received at the City of Social Circle, Attention: Robbie Groves, 166 North Cherokee Road, Social Circle, GA 30025 until 2:00 p.m. local time on Tuesday, June 30, 2026. Any bids received after said time and date of bid opening will not be considered by Owner. Bids will be publicly opened and only the names of the respondents will be read aloud at 2:10 p.m. local time on Tuesday, June 30, 2026 at the of Social Circle City Hall, 166 North Cherokee Road, Social Circle, GA 30025. All bids will be evaluated by the City of Social Circle and the project will be awarded, if it is awarded, within 45 days of the bid opening.

Copies of documents and plans can be requested via email to Natalie Pifer, Precision Planning, Inc. at 861np@ppi.us.

Questions regarding this request for bids should be emailed directly to Natalie Pifer, Precision Planning, Inc. at 861np@ppi.us no later than 2:00 P.M. Tuesday, June 23, 2026.

CONTRACTORS and SUBCONTRACTORS quoting on this Project will be required to comply with all Federal, State, and local laws.

The City of Social Circle reserves the right to waive any informalities and to accept any Bid which in its opinion may be in the best interest of Social Circle.

A bid bond in the amount of 5% of the total amount bid shall be required. In lieu of a bid bond, a cashier's check, cash or an irrevocable letter of credit may be accepted. Both a performance and payment bond will be required in the amount equal to 100% of the contract price. Proof of workers compensation and liability insurance will be required with the City of Social Circle named as additional insured.

Proof of workers compensation and liability insurance will be required with the City of Social Circle named as additional insured. Contractor’s must also provide a Contractor Affidavit verifying compliance with the Federal Work Authorization Program known as E-Verify. This form must be notarized.

Robbie Groves, Director of Public Works and Water Resources City of Social Circle mailto:861np@ppi.us mailto:861np@ppi.us

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GENERAL CONDITIONS

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The Contractor may be required, upon request, to prove to the satisfaction of the City of Social Circle that he/she has the skill, experience, equipment and the necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any Contractor is not deemed satisfactory, the bid may be rejected.

SUBCONTRACTS:

Contractor is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract must be acceptable to the City of Social Circle. All Subcontractors must submit a Non-Collusion Affidavit.

CHANGE ORDERS:

No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications. All change orders to the agreement will be made in writing and shall not be effective unless signed by an authorized representative of the City of Social Circle.

PAVEMENT FINISH:

Milling and asphalt placement shall be performed as directed by the City of Social Circle. Final asphalt finish shall be flush with and match the grade of the existing pavement surface, with a minimum 2% slope away from the centerline or to match existing crown. The final work product shall provide a smooth road surface to safely accommodate traffic. Any irregularities in asphalt material or surface finish shall be corrected by Contractor at no additional cost.

MEASUREMENT AND PAYMENT:

All labor, materials, equipment and items specified and incidental to the work shall be included in the unit price bids as defined below. A 5% retainage will be withheld on all monthly pay requests until final project completion.

WALTON DRIVE EMERGENCY REPAIR

ITEM 1 – MILL ASPHALT PAVEMENT, 2 INCH DEPTH

The basis of payment for this item shall be square yard (SY); including all labor, equipment and materials required to mechanically mill, remove, haul and dispose of asphalt pavement to be replaced as shown or indicated in the

CONTRACT DOCUMENTS.

ITEM 2 – ASPHALT PAVING – 12.5MM SUPERPAVE

The basis of payment for this item shall be per ton (TN); including all labor, equipment and materials required for subgrade preparation, asphalt placement and compaction in accordance with Georgia DOT Standards.

ITEM 3 – CONCRETE DRIVEWAY CUT & REPAIR

The basis of payment for this item shall be square yard (SY) including all labor, equipment and materials required to cut and repair driveway as shown or indicated in the CONTRACT DOCUMENTS.

ITEM 4 – CONCRETE SIDEWALK RESTORATION

The basis of payment for this item shall be square yard (SY) including all labor, equipment and materials required to complete concrete sidewalks restoration to match the existing indicated in the CONTRACT DOCUMENTS.

Corby Lane, Justin Court, Emily Lane Milling and Asphalt Replacement 3

ITEM 5 – PERMANENT SEEDING (DS3)

The basis of payment for this item shall be in linear foot (LF) including all labor, equipment and materials required to complete the process of permanent seeding for site.

ITEM 6 – SOD RESTORATION (DS4)

The basis of payment for this item shall be in square foot (SF) including all labor, equipment and materials required to complete the process of sod restoration to match existing present before emergency repair for site.

ITEM 7 – CONCRETE CURB & GUTTER REPLACEMENT

The basis of payment for this item shall be per linear foot, by type, including subgrade preparation, formwork, finishing, expansion joints, and all incidental labor, equipment, and materials required for installation to match existing as shown or indicated in the CONTRACT DOCUMENTS.

ITEM 8 – TRAFFIC CONTROL

The basis of payment for this item shall be per lump sum (LS); including all labor, materials, equipment required to provide work zone traffic control including signage, barrels, cones, flagmen, and pedestrian safety measures in accordance with Georgia DOT Standards. Any proposed temporary road closures or detours must be approved in advance by Social Circle.

CORBY LANE, JUSTIN COURT, EMILY LANE MILLING AND ASPHALT REPLACEMENT

ITEM 1 – MILL ASPHALT PAVEMENT, 2 INCH DEPTH

The basis of payment for this item shall be square yard (SY); including all labor, equipment and materials required to mechanically mill, remove, haul and dispose of asphalt pavement to be replaced as shown or indicated in the

CONTRACT DOCUMENTS.

ITEM 2 – ASPHALT PAVING – 12.5MM SUPERPAVE

The basis of payment for this item shall be per ton (TN); including all labor, equipment and materials required for subgrade preparation, asphalt placement and compaction in accordance with Georgia DOT Standards.

ITEM 3 – SOLID TRAFFIC STRIPE, 5 INCH, YELLOW (PAINT)

The basis of payment for this item shall be linear feet (LF), for furnishing all labor, materials, tools, equipment, services and other work in connection with or incidental as shown or indicated in the CONTRACT DOCUMENTS.

ITEM 4 – SOLID TRAFFIC STRIPE, 5 INCH, WHITE (PAINT)

The basis of payment for this item shall be linear feet (LF), for furnishing all labor, materials, tools, equipment, services and other work in connection with or incidental as shown or indicated in the CONTRACT DOCUMENTS.

ITEM 5 – THERMOPLASTIC SOLID STOP BAR – 24 INCH WHITE

The basis of payment for this item shall be linear feet (LF), for furnishing all labor, materials, tools, equipment, services and other work in connection with or incidental as shown or indicated in the CONTRACT DOCUMENTS.

ITEM 6 – REPLACE CROSSWALK AT WEST HIGHTOWER TRAIL, THERMOPLASTIC, 8” WHITE

The basis of payment for this item shall be lump sum (LS), for furnishing all labor, materials, tools, equipment, services and other work in connection with or incidental as shown or indicated in the CONTRACT DOCUMENTS.

ITEM 7 – TRAFFIC CONTROL

The basis of payment for this item shall be per lump sum (LS); including all labor, materials, equipment required to provide work zone traffic control including signage, barrels, cones, flagmen, and pedestrian safety measures in accordance with Georgia DOT Standards. Any proposed temporary road closures or detours must be approved in advance by Social Circle.

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PROJECT SPECIFICATIONS AND INSTRUCTIONS

Scope of Work:

Walton Drive Emergency Repair: The Contractor shall provide all labor, equipment, materials and any other miscellaneous items necessary for asphalt milling to a depth of 2”, traffic control, cleanup, surface prep, tack coat, 12.5mm asphalt resurfacing, concrete driveway repair, site restoration.

Corby Lane, Justin Court, Emily Lane Milling and Asphalt Replacement: The Contractor shall provide all labor, equipment, materials and any other miscellaneous items necessary for asphalt milling to a depth of 2”, asphalt removal, hauling, traffic control, cleanup, surface prep, tack coat, 12.5mm asphalt resurfacing/replacement with 2” compacted depth per Georgia DOT Standards for all streets within Corby Creek Subdivision.

Project Management/Inspections: Project management and inspection will be provided by the Social Circle Public Works Department and/or Precision Planning, Inc.

Schedule: All work shall be completed within 45 calendar days from the date of Notice to Proceed. Prior to commencing the work, the Contractor shall provide a written schedule to Social Circle Public Works regarding the sequence/order of the work. The Contract shall include a provision for liquidated damages to be assessed at the rate of $500 per calendar day for late completion. This is a residential neighborhood and work shall be done from 8:00 am – 6:00 pm.

Traffic Control: Contractor shall be responsible for Traffic Control, in accordance with Georgia DOT Standards, and shall provide all signage, personnel and miscellaneous equipment to maintain alternating single lane traffic while work is being conducted and normal two lane traffic when personnel are not on site. The Social Circle Public Works Department must approve any proposed temporary road closures under this contract, and if approved, the Contractor shall be responsible for establishing required signage and maintaining acceptable detour routes during the construction period.

Safety: Contractor shall be responsible for jobsite safety, and the safety of the traveling and general public within the work zone.

Access/Cleanup/Disposal: Contractor shall be responsible for coordinating access to private property during the execution of the work, and for cleanup of any millings or debris resulting from the project on adjacent private property or within public right-of-way. The Contractor shall remove, haul and dispose of all asphalt millings at an approved facility.

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BID FORM

WALTON DRIVE EMERGENCY REPAIR AND

DUE: 2:00 p.m., 30th day of June, 2026

WALTON DRIVE EMERGENCY REPAIR

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 2 Inch Depth 2,410 SY $ $ Asphalt Paving – 12.5mm Superpave, 2 Inch Depth 200 TN $ $ Concrete Driveway Cut & Repair 100 SY $ $ Concrete Sidewalk Restoration (Match Existing) 50 SY $ $ Permanent Seeding (Ds3) 500 LF $ $ Sod Restoration (Ds4) (Match Existing) 500 SF $ $ Concrete Curb & Gutter Replacement(Match Existing) 100 LF $ $ Traffic Control 1 LS $ $

Walton Drive Emergency Bid Amount $

Item Description Quantity Units Unit Price Unit Price Bid

Mill Asphalt Pavement, 2 Inch Depth 6,115 SY $ $ Asphalt Paving – 12.5mm Superpave 675 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 60 LF $ $ Solid Traffic Stripe, 5 Inch, White (Paint) 60 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 36 LF $ $ Replace Crosswalk at West Hightower Trail, Thermoplastic, 8” White 1 LS $ $

Traffic Control 1 LS $ $ Corby Lane, Justin Court, Emily Lane Bid Amount $

The amount of Total Bid (Walton Drive Bid Amount + Corby Lane, Justin Court, Emily Lane Bid Amount)(Write in Words):

Dollars ($ )

Bid received from: (Company)

(Address)

Authorized representative Authorized Representative (Print or type name and title) (Signature)

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CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Social Circle, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned contractor further agrees to maintain records of such compliance and to provide a copy of each such verification to the City of Social Circle, Georgia at the time the subcontractor(s) is retained to perform such service. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

WALTON DRIVE EMERGENCY REPAIR AND

CORBY LANE, JUSTIN COURT, EMILY LANE MILLING AND ASPHALT REPLACEMENT

Name of Project

City of Social Circle, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

This_____day of _________________, 2026.

By: Authorized Officer or Agent (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

Sworn to and subscribed before me this ____day of__________________, 2026.

Notary Public My Commission Expires:

Natalie Pifer Line

Natalie Pifer Line

Natalie Pifer Line

Natalie Pifer Line

Natalie Pifer Line

Natalie Pifer Line