Walton_County_Tourism_-_Destination_Meetings_Guide_Perfect_Binding_Print.pdf
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- Solicitation number
- ITQ 24-022
- Issued by
- Walton County, Florida
About this file
This is a Request for Quotation (RFQ) ITQ 24-022 issued by Walton County Tourism in Florida for the production of a Destination Meetings Guide. The project involves printing 15,000 copies of a 52-page, perfect-bound booklet designed to promote South Walton as a destination for meetings and events. The guide will be printed in full color with full-bleed printing on 7" x 10" trim size, using 60 lb. Matte Coated text pages and 100 lb. Dull Cover with Flood Dull UV Coating. The quote was released on February 25, 2025, with responses due by February 26, 2025, at 4:00 pm. The printing process requires a pre-production sample to be shipped within 3 days of receiving final files, and upon approval, the full print run must be completed and delivered within 15 days.
The pricing proposal includes line items for perfect binding, cover material, text pages, trim size, coating, and printing method, with a quantity of 15,000 for the binding. Vendors are required to complete a questionnaire that includes confirming agreement to solicitation terms, providing lead time and quote validity, indicating previous business with Walton County, and supplying two references for similar work. The solicitation is being conducted through OpenGov Procurement, with vendors instructed to create a free account and submit their electronic bid through the online portal. Interested vendors can find additional information and terms and conditions on the Walton County website.
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For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/waltoncountyfl
Walton County
REQUEST FOR QUOTATION
ITQ 24-022
WALTON COUNTY TOURISM - DESTINATION MEETINGS GUIDE PERFECT
BINDING PRINT
RELEASE DATE: February 25, 2025
RESPONSE DEADLINE: February 26, 2025, 4:00 pm
Please refer to the project timeline in this document for all important deadlines.
Request For Quotation #ITQ 24-022 Title: Walton County Tourism - Destination Meetings Guide Perfect Binding Print
Table of Contents
1. Introduction
2. Project Details
3. Pricing Proposal
4. Vendor Questionnaire
5. Attachments
1. Introduction
1.1 Summary
Walton County Tourism is seeking the production of 15,000 copies of its Meetings Guide, a 52-page, perfect-bound booklet designed to promote South Walton as a premier destination for meetings and events. The guide will feature full-color, full-bleed printing (4c/4c) on a 7” x 10” trim size.
Specifications:
• Binding: Perfect bound
• Inside Pages: 60 lb. Matte Coated Text
• Covers: 100 lb. Dull Cover with a Flood Dull UV Coating on the front and back for a professional, durable finish
Turnaround Requirements:
• A pre-production sample must be printed and shipped within 3 days of receiving the final files from
Walton County Tourism.
• Upon approval of the pre-production sample, all 15,000 copies must be printed, finished, and delivered within 15 days of approval of the pre-production sample.
1.2 Timeline
Quote Release Date: February 25, 2025
Quote Requested Due Date: February 26, 2025, 4:00pm
1.3 Project Contact
Rebekah Walden
Procurement Analyst
176 Montgomery Circle
DeFuniak Springs, FL 32435
Email: rebekah.walden@mywaltonfl.gov
Phone: (850) 892-8176 Ext: 1215
1.4 Procurement Contact
Jason Cutshaw
Purchasing Director
176 Montgomery Circle
DeFuniak Springs, FL 32435
Email: cutjason@co.walton.fl.us
Phone: (850) 892-8176
2. Project Details
Walton County Purchase Order Terms and Conditions Link:
https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=
2.1 Important Instructions for Electronic Submittals
Walton County Central Purchasing is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
2.2 Quote Request Details (Scope of work):
• 52 pages plus custom covers
• Perfect Bound Guide
• 4c/4c color printing, full bleed
• Trims down to 7 x 10 inches
• 60 lb. Matte Coated inside text
• 100 lb. Dull Cover. Flood Dull UV Coating on the outside front and back covers
2.3 Additional Details
A pre-production sample must be produced and shipped within 3 days of receiving the final files from Walton
County Tourism. Upon approval of the pre-production sample, the full order must be printed, finished, and delivered within 15 days.
https://procurement.opengov.com/signup
3. Pricing Proposal
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Binding: Perfect Bound 15,000 lump sum
2 Cover Material: 100# Silk Cover, printed 4/4 (CMYK, double-sided) 0 lump sum
3 Text Pages: 100# Silk Text, printed 4/4
(CMYK, double-sided) 0 lump sum
4 Trim Size: 7” x 10” 0 lump sum
6 Coating: Dull aqueous coating for durability 0 lump sum
7 Printing Method: Full-bleed offset printing 0 lump sum
TOTAL
4. Vendor Questionnaire
4.1 Respondent Submittals (without Cost)
Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.
(Do not upload cost information in here)
4.2 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*
☐ Please confirm
*Response required
4.3 Lead Time *
*Response required
4.4 Quote Validity*
*Response required
4.5 Has your company done business with Walton County before?*
If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.
☐ Yes
☐ No
*Response required
4.6 Please provide two references with contact information from customers you’ve done similar scope of work for:*
*Response required
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