WALK IN FREEZER for HEPHZIBAH MIDDLE RFP 26_2.pdf

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

Shawnda Stovall DR. MALINDA B. COBB Bobby A. Smith, CPA President Superintendent of Schools Chief Financial Officer

COVER SHEET

WALK-IN FREEZER for HEPHZIBAH MIDDLE SCHOOL RFP #26-207

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

BID

TOTAL

Addendum(s) Acknowledged: (If Applicable) #1 Yes: _________________ NO: _______________

#2 Yes: _________________ NO: _______________

#3 Yes: _________________ NO: _______________

#4 Yes: _________________ NO: _______________

SEALED BIDS ARE DUE WEDNESDAY, MAY 27, 2026 @ 3:00 P.M.

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

Shawnda Stovall DR. MALINDA B. COBB Bobby A. Smith, CPA President Superintendent of Schools Chief Financial Officer

TO: DEALERS IN FOOD SERVICE EQUIPMENT

FROM: RICHMOND COUNTY BOARD OF

EDUCATION DATE: May 1, 2026

SUBJECT: WALK-IN FREEZER for HEPHZIBAH MIDDLE SCHOOL;

RFP #26-207

You are invited to submit sealed bids on a WALK-IN FREEZER as described in the following specifications. Items will be F.O.B. HEPHZIBAH, GA 30815. Transport and delivery of product must be on a dealer’s truck or manufacturer’s truck with a deal representative present.

Item marked to the attention of Principal, and marked for and delivered to, H e p h z i b a h M i d d l e School Kitchen, 2427 Mims Road;

Hephzibah, GA 30815. All freight and delivery charges MUST be included in the unit cost.

We will have a pre-bid meeting on Thursday, May 14, 2026 @ 2:00 p.m. Location will be Hephzibah Middle School Cafeteria; 2427 Mims Road; Hephzibah, GA 30815.

The company awarded the bid is expected to have delivery and set up completed i n t h e m o s t e x p e d i e n t t i m e f r a m e a v a i l a b l e .

A n t i c i p a t e d a w a r d d a t e i s J u n e 1 6 , 2 0 2 6 , a n d w e p r e f e r t h e i n s t a l l a t i o n t o b e c o m p l e t e b y J u l y 2 4 , 2 0 2 6 . Y o u w i l l n e e d t o s u b m i t a l o n g w i t h y o u r p r i c i n g a d e l i v e r y -i n s t a l l a t i o n e s t i m a t e d t i m e f r a m e . The Richmond County School System Nutrition Services Director will need to be notified and approve of any delays in the time frame you submit with your sealed bid. Also note further requirements under the following standard terms and conditions:

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT

MAY 1, 2026 WALK-IN FREEZER FOR

HEPHZIBAH MIDDLE SCHOOL; RFP#26-207

STANDARD TERMS AND CONDITIONS

(1) TIME AND PLACE: TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m. EST, on Wednesday, May 27, 2026, at 864 Broad Street, Augusta, GA 30901.

(2) LATE BIDS AND PROPOSALS: Regardless of cause, late bids and quotes will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and quotes will not be opened and may be returned to the vendor.

(3) BID FORM: A l l bids must be made on the provided bid form. All blank spaces for bid prices must be filled in with ink or typewritten and the Bid Form must be fully completed and executed when submitted. Only one copy of the Bid Form is required.

(4) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a bid must be plainly marked on the outside “WALK-IN FREEZER FOR HEPHZIBAH MIDDLE SCHOOL RFP #26-207” and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia

30901, RFP #26-207.

(5) M A N F A C T U R E R ’ S NAME AND MODEL NUMBERS: Manufacturer’s name and product model numbers as listed in these specifications shall be used to establish minimum quality and design features which are acceptable. Unless so specified, similar products of other reputable manufacturers will be acceptable, provided it is determined to the satisfaction of the Director of Nutrition Services or her designated representative. This determination shall rest solely with the Director of School Nutrition or a designated representative, subject to review by the Board of Education. Should manufacturer be other than the particular manufacturer listed herein for proposed use, you must include all technical specifications and warranties with your submitted bid documents. If technical specifications are not included, the alternate product will not be considered. Submission of specifications and warranties does not guarantee approval of acceptance of the product.

(6) DELIVERY AND FREIGHT REQUIREMENTS: B i d prices will include all delivery and freight charges with deliveries to be made to:

Hephzibah Middle School Kitchen 2427 Mims Road Hephzibah, GA 30815

(7) NOTIFY: WORK TIME AND DELIVERIES MUST BE CLEARED THROUGH MR. EMMETT

RHODES WITH THE DEPARTMENT OF MAINTENANCE AND F A C I L I T I E S (706) 737-7189

(O) OR (706)220-8260 (C) RhodeEm@boe.richmond.k12.ga.us

(8) NOTE TO BIDDERS: Bidders must satisfy themselves of the accuracy of the bid pricing by reviewing the bid specifications and a review of the job site. A pre-bid meeting is scheduled for Thursday, May 14, 2026 @ 2:00 p.m. Location: Hephzibah Middle School Cafeteria; 2427 Mims Road; Hephzibah, GA 30815. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work, the utilities available or the nature of the work to be done.

(9) MATERIAL SUPPLIERS: The low bidder must supply the names and addresses of material suppliers when requested to do so by the Richmond County School System.

(10) CERTIFICATION: The Richmond County School System may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish the Owner all such information and data for this purpose as it may request.

The School System reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the agreement and to complete the work.

(11) P R O O F O F INSURANCE: The vendor will be required to carry Workmen’s Compensation Insurance, Contractor’s Protective Liability Insurance, and Contractor’s Public Liability Insurance, Personal Injury, including death limits of $200,000 for each person and $500,000 for each accident, Property Damage limits of $100,000 for each accident and $200,000 for the aggregate of operations. Certificate of Insurance must be sent to the Richmond County School System Business Office (perkice@boe.richond.k12.ga.us) once award notice has been made and prior to commencement of work.

mailto:RhodeEm@boe.richmond.k12.ga.us mailto:perkice@boe.richond.k12.ga.us

(12) PRE-BID CONFERENCE: A non-mandatory pre-bid meeting will be held on Thursday, May 14, 2026 @ 2:00 p.m. Location: Hephzibah Middle School Cafeteria; 2427 Mims Road; Hephzibah, GA 30815.

(13) RIGHT TO RE-BID: T h e Richmond County School System reserves the right to reject any and all proposals. The right is reserved to reject any and all quotations, to omit any items called for or to accept the proposal deemed best for the Richmond County School System.

(14) REJECTION OF PROPOSALS: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFP, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

(15) NON-WITHDRAWAL PERIOD: Proposals may not be withdrawn for a period of thirty (30) days from the date of bid opening.

(16) WARRANTY: The successful vendor will provide in writing to the Richmond County Board of Education, marked to the attention of the Director of School Nutrition, a warranty to replace or repair at no expense to the Richmond County School System any or all items found to be defective in materials, workmanship or damage in shipment for a period of three (3) years from date of acceptance by the Director of School Nutrition. This warranty will include labor costs to perform any warranted work. If there is a standard warranty for a period of longer than three

(3) years, then it will be provided in lieu of the above. Warranty service must be provided within 48 hours of notification.

(17) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year: 202-2-506

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

(18) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

(19) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “A” for Sex Offender Acknowledgement Form.

(20) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “B” for E-Verify Affidavit Form.

(21) SMOKE FREE ENVIRONMENT: Bidder shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

(22) A W A R D METHOD: Contract will be awarded based on lowest responsible and responsive bidder meeting specification and overall general value received.

(23) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract.

If a breach occurs, the vendor may be responsible for any damages the school system incurs.

(24) NONDISCRIMINATION CLAUSE:

The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employers, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html or at any USDA office, or call (866) 632- 9992 to request the form. You many also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S.

Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).

USDA is an equal opportunity provider and employer.

(25) CERTIFICATION REGARDING DEBARMENT:

The vendor certifies, by submitting proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental agency. Signed certification regarding lobbying; debarment, suspension and other responsibility matters; and drug-free workplace requirements form #AD-1048. This form is located at the end of this document and must be completed and submitted with the vendor’s bid quote.

(26) TAX EXEMPT:

The Richmond County School system is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

http://www.ascr.usda.gov/complaint_filing_cust.html mailto:program.intake@usda.gov

(27) QUESTIONS, REQUEST FOR CLARIVICATION, OR INTERPRETATIONS

REGARDING THIS REQUEST FOR QUOTATION: All communications concerning this request for quotation must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706) 826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business MAY 19, 2026, 5:00 P.M.

(28) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcobe.org/bids. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

(29) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcobe.org/bids

WALK-IN FREEZER

Hephzibah Middle School

General Construction:

We will have a pre-bid meeting on Thursday, May 14, 2026 @ 2:00 p.m. Location will be Hephzibah Middle School Cafeteria; 2427 Mims Road; Hephzibah, GA 30815.

ITEM 01 AMERIKOOLER FREEZER

Provide Amerikooler prefabricated freezer storage room assembly measuring 18’0” in length by 10’0” in width, with overall height of 8’0”. Exact overall size to be field verified prior to fabrication.

Insulation:

A. 4" thick 4.0 lb. density AK-XPS4 extruded foam with R-value of R-32 for all freezer panels, with a 50 Year Thermal Warranty. UL Classified Core Flame Spread 15, Smoke Rating less than 165. Polystyrene thermal insulation rigid cellular type X in accordance with ASTM C578 27P4.

Coved corners:

B. NSF required 0.5” R corners for floor-to-wall and wall-to-wall panel connections.

Cam lock fasteners:

C. All panel intersections and wall, floor and ceiling intersections are secured by cam-lock fasteners

Finishes:

D. All exterior finishes shall be 26 Ga. Stucco Embossed Acrylume with interior finishes to be 26 Ga. Galvanized White

Doors:

E. Amerikooler Standard 36" x 76" Left/right hinged flush door with brushed hardware. Interior door finish shall be 26 Ga. Galvanized White. Exterior door finish shall be 26 Ga. Stucco Embossed Acrylume. Bottom of the door to have diamond tread kickplates on interior and exterior. Energy saving temperature regulating thermostat heater wire and heated relief vent. Heavy duty deadbolt handle latch with 1/4 turn inside release. Door is to include a heated viewport window mounted at eye level. Digital LED Thermometer with pilot light switch. Above the door, mounted to the frame, shall be a 1807 11w, Vapor Proof, 120V, LED fixture, 82 Lumens /watt Angled face. Strip curtain. Requires 115vac. 2.2 amps. With third hinge, curtain

Thermometers:

F. Each door implemented with exterior flush mounted thermometer mounted at eye level to each door.

Lights:

G. Freezer compartment to be furnished complete with two (2) 48” light strips providing a minimum of 96 lumens. Fixtures are to have a protective cover, mounted and pre-wired to switch with pilot light in door section.

Ceiling panels:

H. to be one piece, self-supporting and span full width of assembly when available. Reinforced with 2” x 3” aluminum beams inside panel if recommended. Two-piece spans, if hanging, are to be installed with hanging brackets provided.

Floor:

I. Insulated floor by walk-in freezer manufacturer

a) Floor panels are Type F2-DT-1/2 Application: Hand Trucks, Dunnage Racks, Log Carts, Dollie Carts.

b) NSF Floor Panel Rated for 1700 LBS/ SQ. FT. Diamond tread plate .090" shall be integral with the panel and be coved as per NSF requirements. Floor is to be reinforced with coated 0.5"plywood underlay between the diamond tread and the AK-XPS4 insulation.

c) Additional load bearing capacity structural reinforcement. No joints occurring in doorways.

Refrigeration System:

J. Shall be furnished by manufacturers as part of freezer storage room assembly, provide each compartment with complete refrigeration system sized to maintain appropriate temperature.

K. Condensing units to be air-cooled and remote. Units to have performance and wiring characteristics as scheduled on drawings. Refrigeration systems to be designed for use with R455 A2L refrigerant.

a. Condensing units to be provided with painted galvanized steel all-weather housing, controls, and crank-case heaters, all suitable for outdoor conditions, and located as shown on drawings.

b. Evaporators to be low-silhouette type with intelliGen adaptive defrost control. Webserver Card is to be included in the inelliGen system to allow for remote monitoring, email, and text notifications.

c. Evaporators to be equipped with 2 speed EC motors, running full speed while refrigeration is engaged, and running at 1/3 speed while system is pumped down; mounted at locations as recommended by the manufacturer.

d. Performance and wiring characteristics to be as scheduled on drawings.

e. Condensing units shall be provided with 2 speed EC fan motors, running full speed while refrigeration is engaged and 1/2” speed while ambient temp is below 60 degrees Fahrenheit. Also, the crank case heater will be turned off at an ambient above 60 degrees Fahrenheit.

L. The evaporator drain lines are to be provided by this section and extended to floor receptors outside assembly.

M. Freezer drain lines to be wrapped with heater cable and insulated with pre-molded foamed plastic insulation suitable for the application.

a. Thickness as recommended by manufacturer. Refrigerant lines over 75 feet must be field verified.

b. Refrigerant piping to be ACR copper tubing, hard temper, with wrought fittings and silver solder joints.

c. Insulate suction lines with pre-molded foamed plastic insulation, thickness as recommended by manufacturer for temperature and application.

N. Refrigeration systems to be provided with all required refrigerant piping, insulation, sight glass vibration eliminator, solenoid(s), dryer, suction line filter, expansion valve(s), thermostat(s), heat exchangers, and defrost timers, etc. as necessary for complete installation.

a. Provide pump control circuit consisting of thermostat and solenoid valve. All components including piping and insulation to be installed using accepted industry standards, manufacturer’s instructions, and first-class workmanship.

ITEM 02 Focus Shelving By 1880 Hospitality

ITEM 2 - WIRE SHELVING, EPOXY COATED

1880 Hospitality One (1) lot of 5-tier, green epoxy, wire shelving consisting of six (6) 48"x24" units and three (3) 60"x24" units.

Shelving units to be 80" tall with stationary posts. Freezer shelving package consists of the following:

15 ea Model FF2460G Focus Foodservice - Wire Shelf, 600 lb. weight capacity, 24"W x 60"L, for wet or dry storage, zinc underplated steel wire, green epoxy coated finish, NSF 30 ea Model FF2448G Focus Foodservice - Wire Shelf, 800 lb. weight capacity, 24"W x 48"L, for wet or dry storage, zinc underplated steel wire, green epoxy coated finish, NSF 36 ea Model FG080GN Focus Foodservice - Post, 80"H, stationary, grooved at 1" increments, Sanigard™ anti-microbial protection, for wet or dry storage, zinc plated leveling feet, green epoxy finish, NSF

45 pk Model 30058 Focus Foodservice - Post Split Sleeves, plastic, black (1 pack required per shelf) (4 split sleeves per pack)

Miscellaneous:

A. Trim strips, closure panels, etc., as necessary to trim assembly to adjacent building surfaces provided with box.

B. Provide removable top closure panels with "C" channel rails.

C. Lift-out panel sections to have turn-down edges for strength and are not to exceed 4'-0" in length. Provide plastic strip curtains at door locations, transparent vinyl overlapping strips, aluminum bar hanging rod and bracket, suitable for low temperature application.

D. Provide heated pressure relief port in freezer. Refrigeration systems shall be furnished by freezer storage room manufacturers and installed by factory approved personnel.

Scope Responsibilities By Owner By FSEC

Remove Dishwasher Deliver, uncrate and install new unit Level Concrete if needed Run Refrigeration lines and Charge Cap off drains in existing floor Start Up Unit Prepare Dish room for Freezer Installation Assemble and put all shelving in place Must have electrical disconnect within two feet of condensing unit, provide 120-volt outlet above the door to accommodate the door heater and lights and temp monitoring system.

Add any trim/ ramps as necessary

Install temp monitoring system if required.

Run any internet connection needed to support temp. monitoring.

Additional Requirements

Successful dealer will deliver, uncrate and set in place. All packaging and plastic needs to be removed by dealer.

No third party deliveries. A dealer rep. must be present during delivery to accept delivery and inspect. Must be delivered on a dealer or factory truck. Dealer needs to verify utilities before ordering from the factory.

Installer needs to be approved by school district. Please turn in installer information with your sealed bid and be prepared to discuss this with the school nutrition director.

TO BE INCLUDED WITH YOUR SEALED BID:

Specifications of product you are bidding if different from specified products.

Installer company name/person and any qualifications of the company.

Richmond County School System

Nutrition Services Department Walk-In Freezer for Hephzibah Middle School

Bid Form

COMPANY NAME:

ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER: _

EMAIL:

SUBMITTED BY (please print):

SIGNATURE AND DATE:

TITLE:

BRAND OF PRODUCT YOU ARE

BIDDING

PRICE BID INCLUDES ALL ITEMS

LISTED (CIRCLE ONE)

YES NO

TURN-KEY PRICING FOR COMPLETE

JOB AS SPECIFIED

My prices are good for ______________ days from anticipated award date of June 16, 2026

Provide Lead time for delivery and installation once award is made and order is placed: ________days.

SEALED BIDS ARE DUE WEDNESDAY, MAY 27, 2026 @ 3:00 P.M.

WALK-IN FREEZER for HEPHZIBAH MIDDLE

SCHOOL

ATTACHMENT “A”

SEX OFFENDER ACKNOWLEDGEMENT FORM

Read, sign and return this form to the Richmond County Board of Education along with bid proposal.

The C o n tr ac t or (or V e n do r ) sha l l not k n o w i n g l y send an y employ ee, agent or s u bc on tr ac t or personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

Upon notification and acceptance of the bid, the Contractor (or Vendor) shall certify to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding my or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature Date Signed

WALK-IN FREEZER for HEPHZIBAH MIDDLE

SCHOOL

ATTACHMENT “B”

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number:

Date of Authorization:

Name of Project:

WALK-IN FREEZER - HEPHZIBAH

MIDDLE SCHOOL

Solicitation Number (if applicable): RFP #26-207

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________, _________, 202___ in ____________________ (city), ________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ___________________ DAY OF _____________________________________________ ,202_________.

NOTARY PUBLIC

My Commission Expires: ____________________________________________________________________________

General Construction: